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HomeMy WebLinkAbout05.k- Police 5.K- RESOLUTION (ID #3418) DOC ID: 3418 CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION Budget Amendment From: Jarrod Burguan M/CC Meeting Date: 08/18/2014 Prepared by: Susan Stevens, Dept: Police Ward(s): All Subject: Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Transfer of$1,061.23 from Account 772-2327.212 to Revenue Account 00 1-2 10-0000*4690 and Appropriating $1,061.23 to the FY 2014/2015 Budget, and Authorizing the Issuance of a Purchase Order to Ray Allen Manufacturing for K9 Unit Supplies. (#3418) Current Business Registration Certificate: Not Applicable Financial Impact: Account Budgeted Amount: $13,200 Account No. 001-210-0078*5111 Account Description: Patrol Field Services - Materials & Supplies Balance as o£ 7/30/2014 Balance after approval of this item: $11,506.50 Please note this balance does not indicate available funding. It does not include non-encumbered reoccurring expenses or expenses incurred, but not yet processed. Motion: Adopt the Resolution. Synopsis of Previous Council Action: 5/19/2014 Resolution 201-145 adopted authorizing the transfer of $800 from Deposit Account #772-2327.212, appropriation of $800 to the FY13/14 budget and issuance of Purchase Order to Uribe Concrete. Background: The San Bernardino Police Department K-9 Unit exists and operates through privately-donated funds collected largely through the annual Dollars-for-Dogs fundraiser at the Mexico Cafe. The costs to purchase the police canines, train the canines and their handlers, and purchase necessary equipment and welfare items for the canines are all paid for by these private donations. No General Fund monies are used for these purposes. A trust account has been established with the City of San Bernardino where donated funds are deposited, held, and made available for necessary K-9 Unit expenditures. These routine and ongoing costs are necessary for the continued deployment, maintenance, training, and general welfare of the police canines. Ray Allen Manufacturing is recognized as the world leader in professional canine equipment and specializes in police canine supplies. This vendor is the only source for all necessary San Bernardino Police Department canine equipment needs and has been used to provide equipment and supplies for the San Bernardino Police Department K-9 Unit for many, many years. Several items purchased through Ray Allen Manufacturing are specialty equipment items not available Updated: 8/12/2014 by Linda Sutherland Packet Pg. 135 Fill .ate 3418 through other sources. Additionally, this vendor has an established reputation for providing the type of high quality and dependable products needed for the safe, efficient, and effective deployment of police canines in the field. The attached quote, Exhibit A attached hereto, from Ray Allen Manufacturing is anticipated supplies needed by three Police Canine officers. Authorization is requested to issue a purchase order to Ray Allen Manufacturing using deposit account number 772-2327.212. This request requires an appropriation of $1,061.23 from the unappropriated deposit account number 772-2327.212. There are sufficient cash funds available in this fund for this purpose. It is requested that the Director of Finance be authorized to incorporate the changes into and increase the FY2014/2015 budget. City Attorney Review: This Item Has Been Reviewed and Approved as to Form by the City Attorney's Office. JEG Supportinjj Documents: Ray Allen Equipment Purchase Reso(DOC) RayAllenQuote-Exhibit A (PDF) Q Updated: 8/12/2014 by Linda Sutherland Packet Pg. 136 5.K.a 0 1 RESOLUTION NO. L 2 RE S OLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN 0 3 BERNARDINO AUTHORIZING THE TRANSFER OF $1,061.23 FROM ACCOUNT 772 2327.212 TO REVENUE ACCOUNT 001-210-0000*4690 AND APPROPRIATIN 4 $1,061.23 TO THE FY 2014/2015 BUDGET, AND AUTHORIZING THE ISSUANCE OF a 0 A PURCHASE ORDER TO RAY ALLEN MANUFACTURING FOR K9 UNIT u 5 SUPPLIES. 'a C 6 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY Z cc a� OF SAN BERNARDINO AS FOLLOWS: m 8 SECTION 1. That the Director of Finance is hereby authorized and directed to transfer 9 $1,061.23 from account number 772-2327.212 to revenue account number 00 1-2 10-0000*4690 �U- c 10 and appropriate the increase of$1,061.23 into the Police General Fund, Fiscal Year 2014/2015 E a 11 budget, account number 001-210-0078*5111. 0 12 SECTION 2. That the Director of Finance is hereby authorized and directed to issue a N L 0 13 E Purchase Order to Ray Allen Manufacturing in the amount of$1,061.23, utilizing account a 14 co number 001-210-0078*5111. Pursuant to San Bernardino Municipal Code 3.04.101(b)(3), the 15 Mayor and Common Council approve a selected source justification for this purchase. 16 0 17 o 18 (D 19 is 20 a 21 E EL 22 a w 23 Q 24 25 E i Packet Pg. 137 5.K.a 0 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN L BERNARDINO AUTHORIZING THE TRANSFER OF $1,061.23 FROM ACCOUNT 772 2 0 2327.212 TO REVENUE ACCOUNT 001-210-0000*4690 AND APPROPRIATING 0 in 3 $1,061.23 TO THE FY 2014/2015 BUDGET, AND AUTHORIZING THE ISSUANCE O U A PURCHASE ORDER TO RAY ALLEN MANUFACTURING FOR K9 UNI 4 SUPPLIES. a 5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and 6 14 Common Council of the City of San Bernardino at a meeting thereof, a� 7 held on the day of , 2014, by the following vote, to wit: m T 8 C It OUNCILMEMBERS: AYES NAYS ABSTAIN ABSENT 9 LL MARQUEZ c 10 E BARRIOS VALDIVIA 0 12 SHORETT 13 NICKEL 0 S JOHNSON � 14 MULVIHILL co 15 "= 16 0 Georgeann Hanna, City Clerk .2 17 The foregoing Resolution is hereby approved this of_ , 2014. '_5 18 N v 19 R. Carey Davis, Mayor W City of San Bernardino U 20 Approved as to form: a 21 Gary D. Saenz, City Attorney E 0. 22 By. w 23 Q 24 25 c w U ate+ Q 2 Packet Pg. 138 Professional K9 Equipment I Professional K9 Gear I Police K9 Equipment I Tactical Gear ... Page 1 S.K.b Email Sign UpIView Online Catalog[Request Catalogi Customer ServicoTrack Orders The World Leader in Professional K-9 800.444.0404 100%Secure Shopping fir, g Equipment Since 1948 ton` N „ Total:$926.91IView cardLoginICheckout ♦ Q U) Gear up Today with 5.11 Tactical SHOP NOW)) Y L Search for... "- L My Shopping Cart O New Products ___..__.___.............._-._................._......_..._................_.._..............__.........................._....._..........__.... .._-_........ _.... W Total N NEW GHOST Series Item# Product Qty Remove Ray Allen Exclusive ......... 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