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HomeMy WebLinkAbout05.F- Information Technology 5.F RESOLUTION (ID #3412) DOC ID: 3412 CITY OF SAN BERNARDINO —REQUEST FOR COUNCIL ACTION Purchase Order From: Jason Suarez M/CC Meeting Date: 08/18/2014 Prepared by: Jason Suarez, (909) 384-5947 Dept: Information Technology Ward(s): All Subject: Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Purchase of Monthly Services from Verizon, Inc. for Wireless Network Services Used by the Police Department for MDC Operations. (#3412) Current Business Registration Certificate: Yes Financial Impact: Account Budgeted Amount: $90,311.76 Account No. 679-250-0062*5502 Account Description: Contractual Services Balance as of 7/29/2014: $168,000 Balance after approval of this item: $77,688.24 Please note this balance does not indicate available funding. It does not include non-encumbered reoccurring expenses or expenses incurred, but not yet processed. Motion: Adopt the Resolution. Synopsis of Previous Council Action: April 7, 2014 -Resolution 2014-81 authorized the execution of an Authorization to order(ATO) with Verion, Inc. For wireless network services (CALNET3). February 3, 2014 -Resolution 2014-26 authorized the execution of a vendor service agreement and authorization to order(ATO) with Verzion, Inc. For wireless network services (CALNET2). October 22, 2013 - Resolution 2013-294 approved the installation of a 4G Wireless Network Services from Verizon, Inc. Background: Verizon provides secured,wireless data service to the City of San Bernardino Police Department via their broadband wireless system. This service is used by the Police and Fire Departments for their mobile computer operations which include the querying of information from the Criminal Justice Information System and writing reports. The Police Department went live on this system during June 2014 in an effort to improve MDC performance. Performance improvement was achieved by the new wireless system which connects directly to Verizon's infrastructure as opposed to the old system that connected to Verizon's infrastructure through the County of San Bernardino's network infrastructure. The Updated: 8/11/2014 by Jolena E.Grider I Packet Pg. 73 3412 Police Department will need to continue subscribing to Verizon's wireless service to allow MDC operations to properly function. Financial Impact: Verizon's product and services have been negotiated through the CALNET 3 Statewide Contract A SWC-A) for the private network component of the wireless service and Western States Contracting Alliance (WSCA) for monthly services pricing for the actual wireless service. Monthly charges for Verizon's services are as follows: CALNET 3 Managed Private IP connection (Attachment "A"): $1,413.48 + $213.00= $1,626.48 ($213 amount is the estimated tax and service charges) WSCA Wireless services for 135 MDCs (Attachment "B"): $5,130.00 + $769.50 = $5,899.50 ($769.50 amount is the estimated tax and service charges) Monthly Total: $7,525.98 Annual Total (12 months): $90,311.76 City Attorney Review: This Item Has Been Reviewed and Approved as to Form by the City Attorney's Office. JEG Supporting Documents: RESOLUTION Verizon Inc (Wireless System)Annual Maintenance (DOC) Attachment "A" - Verizon CALNET3 Pricing for MPLS Private Network (PDF) Attachment "B" - Verizon WSCA 4G Wireless Pricing (PDF) Verizon 4G Wireless - Sole Source (PDF) I V Updated: 8/11/2014 by Jolena E.Grider Packet Pg. 74 5T a 1 RESOLUTION NO. 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE PURCHASE OF MONTHLY SERVICES 3 FROM VERIZON, INC. FOR WIRELESS NETWORK SERVICES USED BY THE v 4 POLICE DEPARTMENT FOR MDC OPERATIONS 5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: 6 SECTION 1. That the Director of Finance or his designee is authorized and directed 7 c a 8 to issue an annual purchase order for $90,311.76 to Verizon, Inc. for wireless services. The L 9 Purchase Order shall reference the number of this Resolution. The Purchase Oder shall read, N T- 10 "Annual FY 2014/2015 purchase of wireless services from Verizon. Inc. not to exceed v U 11 � $90,311.76." 12 SECTION 2. This purchase is exempt from the formal contract provisions of San 13 14 Bernardino Municipal Code Section 3.04.010 (B)(3), "Purchases approved by the Mayor and 15 Common Council." v 16 SECTION 3. The authorization to issue the above referenced purchase order is U) 17 rescinded if not issued within sixty(60) days of passage of this Resolution. 18 19 20 21 /// z O 22 J O 23 w 24 25 26 a 27 28 Packet Pg. 75 5.F.a 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF 2 SAN BERNARDINO AUTHORIZING THE PURCHASE OF MONTHLY SERVICES FROM VERIZON, INC. FOR WIRELESS NETWORK SERVICES USED BY THE 3 POLICE DEPARTMENT FOR MDC OPERATIONS .y 4 5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and 0) 6 Common Council of the City of San Bernardino at a meeting 7 thereof, held on the day of , 2014,by the following vote, to wit: N 8 9 Council Members: AYES NAYS ABSTAIN ABSENT N T NT 10 MARQUEZ 11 BARRIOS 12 VALDIVIA 13 14 SHORETT 15 NICKEL 16 JOHNSON 17 MULVIHILL L 18 U 19 20 Georgeann Hanna, City Clerk N L 21 The foregoing resolution is hereby approved this day of , 2014. z 0 22 M 23 0 R. Carey Davis, Mayor w 24 City of San Bernardino c a� 25 Approved as to form: E Gary D. Saenz, City Attorney U 26 a 27 By: 28 Packet Pg. 76 C: rn Q C) z CD CD Q S Cr C3 ci c; 3 to V) m CD 3=r O m CL LD CV) IL :t (D > c C • < CL z li m CL N 0 W Z o 0 0 -j 0 > M < ce) UL r- 0 z co m co Llj le z m 40 to C) < C.< Cl) 0 lot F) a m CJ CD 5* to 0 0 Z CD o 0 m w m U) LO CL C14 r 0 > CL CL z 0 (D rt CY 0 CY y Z7 rr CL CL c 4�6 c a. 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Manager DATE: July 31, 2014 SUBJECT: Justification for Sole Source Purchase—Verizon, Inc. w A Sole Source purchase for renewal of wireless services (to include access, maintenance, and support) of the 4G wireless system from Verizon, Inc. is justified because the maintenance and support of this system is not available from any other source. This determination was made based on a comparison of different vendors and wireless N services on the internet. CL) 0 T- N X (Print Name) Jason Suarez qT Signature L .:.: Requisition# c° a� 0 Cn Cn N N N L_ 0 PROPRIETARY SYSTEM N •L E U t4 Y Q Packet Pg. 79