HomeMy WebLinkAbout24- Administrator's Office CITY,OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Fred Wilson, City Administrator Subject: Request for Waiver of Fees -
YMCA 20th Annual Children's
Christmas Parade.
Dept: Administrator's Office
Date: October 13, 1997
Synopsis of Previous Council Action:
October 6, 1997 Request for Waiver of Fees in the amount of $4,805.88, for the 1997 Annual YMCA
Christmas Parade; Item was continued to October 20, 1997.
Recommended Motion:
That the request for waiver of fees in the amount of$4,805.88 for the YMCA 20th Annual Children's Parade
on December 6, 1997, be granted,
or
That the request for waiver of fees in the amount of$4,805.88 for the YMCA 20th Annual Children's Parade
on December 6, 1997, be denied.
Signature
Contact person: Ian Wages, Administrative Assistant to the City Administrator Phone 5122
Supporting data attached: Yes Ward: Ward 1
FUNDING REQ S: Amount: $4,805.88
Source:(Acct. No.) $4,305.84 - General Fund; $500.04 - Refuse Fund
(Acct. Description)
Finance:
Council Notes:
Re(e/zed 40 Wa d"
Agenda Item No. 01 q
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
The YMCA of San Bernardino Valley is organizing their 20th Annual Children's
Christmas Parade to be held on December 6, 1997. The parade will begin at the
intersection of Sixth and "E" Streets, proceeding south on "E" Street to Rialto Avenue.
Attached is a copy of a letter from the applicant requesting a waiver of fees. The fees
associated with the event for which a waiver is being requested are as follows:
Police Department
Manpower Needs/Cost Analysis
1 Sgt. (OT)
@ $50.45 per hour X 4 hrs 201.80
16 Police Officers (OT)
@ $39.36 hr. X 4 hrs 2,519.04
$2,720.84
Public Services
Labor Costs
Motor Sweeper Operator (OT)
@ $22.25 hr X 4 hrs $89.00
Refuse Operator
@ $38.30 hr X 4 hrs 153.20
Total Public Services Labor $242.20
Equipment Costs
Sweeper @ $28.00 per hour X 4 hrs 112.00
Trash Boxes and Liners - 24 each 64.24
Total Equip. & Materials Cost 176.24
Administrative Cost -
of labor 81.60 81.60
Labor and equipment costs 500.04
Public Works
Labor and Non-refundable
equipment Costs $780.00
Refundable Deposit - 161-barricades/
signs @ 45.00 each 805.00
Sub-Total - Public Works 1,585.00
Total: $4,805.88
Due to current budget restraints, the Mayor denied the request for waiver of fees. The
YMCA has requested that this request be placed on the Council Agenda for action.
City of San Bernardino
San Bernardino Police Department
Interoffice Memorandum
To: Captain M. Billdt -- blu- 0
From: Sergeant N. Holmes
Subject: Tactical Action Plan, YMCA Christmas Parade
Date: October 8 , 1997
Copies:
On Saturday, December 6 , 1997, the YMCA will hold it' s annual
christmas parade . The parade will be from 11 : 00 AM to 1 : 00 PM, and
it is estimated that 10 , 000 spectators will line the parade route .
Assembly areas will be on Sixth street between "D" and "F" streets,
7th street between "D" and "F" streets and "E" street between 7th
and 6th streets .
The parade will start at the intersection of 6th and "E" St . ,
proceed south on "E" street to Rialto Avenue and then turn east to
the pick up area which will be on Rialto Ave. between "E" and "D"
streets . The parade route will cover approximately 7 blocks, with
the staging areas adding an additional two blocks for a total of 9
blocks that require traffic/crowd control .
MANPOWER NEEDS/COST ANALYSIS
DAY OF EVENT:
[1] Sergeant (OT) @ $50 .45 per hour x 4 hours $ 201 . 80
[16] Police Officers (OT) @ $39 . 36 per hour x 4 hours $2 , 519 . 04
These costs reflect actual overtime costs for officers
TOTAL $2 , 720 . 84
THE SBPD IS COMMITTED TO PROVIDING:
PROGRESSIVE DUALITY POLICE SERVICE;
A SAFE ENVIRONMENT TO IMPROVE THE QUALITY OF LIFE;
A REDUCTION IN CRIME THROUGH PROBLEM RECOGNITION AND PROBLEM SOLVING
ACTION PLAN
Road closures will be in effect from 0800 until 1400 hours on the
day of the parade . Roads affected include "E" St . between 8th St
and Valley St .
Sworn Personnel will brief at 0900 hours at the SBPD. Sworn
personnel will assume traffic and crowd control positions at the
following intersections :
E St/8th St
E St/6th St
E St/5th St
E St/4th St
E St/Court St
E St/2nd St
E St/Rialto Ave
E St/Valley St .
8 motor officers will lead the parade and then conduct crowd
control along the parade route .
(The above assignments total 16 sworn personnel)
Additional reserve officers, explorers, and citizens patrol will be
used to conduct traffic and crowd control at the following
intersections :
F St/8th St
F St/7th St
F St/6th St
F St/5th St
F St/4th St
F St/Rialto Ave
2nd St/Entrance to Central City Mall
E St/Parking Structure Entrances
E St/Entrance to Central City Mall
D St/8th St
D St/6th St
D St/5th St
D St/4th St
D St/2nd St
D St/Rialto Ave
(If sufficient volunteer personnel are not available, some of the
quieter intersections may be left unattended with barricades in
place) .
Personnel will work off of Channel 3 . Dispatch personnel will be
notified to have adequate staffing available during the parade to
handle the additional air traffic .
COMMUNITY EVENT
COST ESTIMATE SHEET
DEPARTMENT OF PUBLIC SERVICES
Department/Organization: YMCA of San Bernardino
Event Coordinator: Dr. D.L. Van Voorhis Phone#: 909/885-3268 or 6714
City Contact: Jan Wages, Asst. to City Admin. Phone#: 909/384-5122
Event: ANNUAL CHRISTMAS PARADE Dates: Saturday,December 6, 1997
Event Location: PARADE ROUTE: 6'h & E Street, South to Rialto, go East.
LABOR:
..
#ol'.�+ie�. . �?t�sxt�a� ��CHours ;>�T #� Exte�s....>t
1 Motor Sweeper Operator 4 hours $22.25 $ 89.00
2 Refuse Operator I 4 hours $38.30 $153.20
TOTAL LABOR $242.20
EQUIPMENT & MATERIALS:
Sweeper 4 hours $28.00 $112.00
Trash Boxes and Liners 24 each $ 64.24
TOTAL MATERIAL $176.24
ADMINISTRATIVE COSTS: 19.5 %of Labor $ 81.60
EQUIPMENT COSTS: %of Labor $
GRAND TOTAL $ 500.04
BY: `.
�tor of Public Services
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P U B L I C S E R V I C E S D E P A R T M E N T
J A M E S R. H O W E L L
D I R E C T O R
September 26, 1997
Dr. D. L. Van Voorhis
YMCA Parade Committee
216 West 611, Street
San Bernardino, CA 92401-1290
SUBJECT: YMCA CHRISTMAS PARADE SERVICES
Dear Dr. Van Voorhis:
Per my conversation today with Jan Wages, Assistant to the City
Administrator, I am forwarding information regarding services that will
be provided by the Department of Public Services in support of the YMCA
CHRISTMAS PARADE scheduled for Saturday, December 6, 1997. These
are the services we provided last year even though the funding assistance
request doesn't specifically itemize them. Public Services will provide the
following services at a cost of$500.04.
SWEEPING-Sweeping before and after the parade. $ 241.80
TRASH BOX/LINERS & SERVICE $ 258.24
If I can assist in other ways, please do not hesitate to give me a call. As a
department, it's a pleasure to assist you in this important community
event.
Sincerely,
b J ce Vlasak
Administrative Operations Supervisor II
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C I T Y OF S A N B E R N A R D I N O
INTEROFFICE MEMORANDUM
TO: Jan Wages, Administrative Assistant, City Administrator
FROM: ANWAR WAGDY, Traffic Engineer
SUBJECT: 1997 Christmas Parade
DATE: October 14, 1997
COPIES: File 13 . 99-1, Reading File
As you requested, the following is an estimate of the costs that
will be incurred by the Traffic Engineering Section in the
referenced event .
Refundable deposit for approximately 161 barricades/signs at $
5 . 00 each: $ 805 . 00 .
Non-refundable labor/equipment costs, for 16, overtime man hours
and 8 .5 regular hours : $ 780 . 00 .
If you have any questions or need additional information, call me
at 5084 .
ROGER G. HARDGRAVE
Director of Public Works/City Engineer
1
ANTONIO A. LUGO
Civil Engineering Assistant II
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O F F I C E O F T H E M A Y O R
T O M M 1 N O R
M A Y O R
September 15, 1997
Dr. D.L. Van Voorhis
YMCA Parade Committee
YMCA of San Bernardino Valley
216 W. 6th Street
San Bernardino, CA 92401
Dear Dr. Van Voorhis :
We are in receipt of your September 12, 1997 letter and regret to
inform you that I am denying your request for waiver of fees
regarding Police Department security, traffic engineer (s) , street
sweepers, and signs for the 20th Annual Children' s Christmas
Parade, December 6 , 1997 .
I am however lfto be rd a placed on the request
1 Agenda of Administrator
asking that P
so that the Council can consider your request .
Very truly yours,
G�
T(;dm Minor
Mayor
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CC : City Administration
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t
y YMCA of San Bernardino Valley
216 W. 6th Street • San Bernardlno, CA 92401 • (909) 885-6714 FAX(909) 381-6N8
We build strong kids.
strong families.
strong communities.
September 12, 1997
Tom Minor,Mayor
&Common Council
City of San Bernardino
300 North"D" Street
San Bernardino,CA 92418
Dear Mayor and Common Council:
The YMCA of San Bernardino Valley is writing you on behalf of our 20th Annual Children's
Christmas Parade on December 6, 1997.
The YMCA of the San Bernardino Valley is requesting that the fees for police,barricade„Traffic
engineer,street sweepers,detour and no parking signs be waived
The parade begins at 11:00 am and concludes at 1:00 pm. The check in time for participants is
8:30 am in front of the Feldhym Library.
The YMCA would like to thank you and the City for your continual support of this community
event.
Sincerely,
Dr. D.L. Van Voorhis
YMCA Parade Committee -
cc: Lee Dean,Chief of Police E IG E U E
D
SEP 15 1997
OFFICE OF THE MAYOR
TIME:
YMCA of San Bernardino Valley Association
A United Way Agency Gk
-CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Prom: Fred Wilson, City Administrator Subject: Request for Waiver of Fees -
YMCA 20th Annual Children's
Christmas Parade.
Dept: Administrator's Office
Date: September 26, 1997
Synopsis of Previous Council Action:
Recommended Motion:
That the request for waiver of fees in the amount of$4,805.88 for the YMCA 20th Annual Children's Parade
on December 6, 1997, be granted,
or
That the request for waiver of fees in the amount of$4,805.88 for the YMCA 20th Annual Children's Parade
4 December 6, 1997, be denied.
s
Signature
Contact person: Jan Wages, Administrative Assistant to the City Administrator Phone 5122
Supporting data attached: Yes Ward: Ward 1
FUNDING REQUIREMENTS: Amount: $4,805.88
Source:(Acct. No.) _ 4,305.84 - General Fund, $500.04 - Refuse Fund
(Acct. Description)
Finance:
Previously - # Z� /p/ /cr 7
Council Notes:�T _
Agenda Item No. ' '�/
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
`'�-- STAFF REPORT
The YMCA of San Bernardino Valley is organizing their 20th Annual Children's
Christmas Parade to be held on December 6, 1997. The parade will begin at the
intersection of Sixth and "E" Streets, proceeding south on "E" Street to Rialto Avenue.
Attached is a copy of a letter from the applicant requesting a waiver of fees. The fees
associated with the event for which a waiver is being requested are as follows:
Police Department
Labor and equipment costs $2,720.84
Public Services
Motor Sweeper and Refuse service
Labor and equipment costs 500.04
Public Works
Labor and Non-refundable
equipment Costs $780.00
Refundable Deposit 805.00
Sub-Total - Public Works 1,585.00
Total: $4,805.88
Due to current budget restraints, the Mayor denied the request for waiver of fees. The
YMCA has requested that this request be placed on the Council Agenda for action.
I NARD��r
is
C I T Y O F
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5an bernardino
O F F I C E O F T H E M A Y O R
T O M M I N O R
M A Y O R
September 15, 1997
Dr. D.L. Van Voorhis
YMCA Parade Committee
YMCA of San Bernardino Valley
216 W. 6th Street
San Bernardino, CA 92401
Dear Dr. Van Voorhis :
We are in receipt of your September 12, 1997 letter and regret to
inform you that I am denying your request for waiver of fees
regarding Police Department security, traffic engineer (s) , street
sweepers, and signs for the 20th Annual Children' s Christmas
Parade, December 6 , 1997 .
I am however forwarding your request to the City Administrator and
asking that it be placed on the Council Agenda of October 6 , 1997
so that the Council can consider your request .
Very truly yours,
Tim Minor
Mayor
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CC : City Administration
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