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Home My WebLink About07-14-1997 Minutes C MINUTES MAYOR AND COMMON COUNCIL AND COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF SAN BERNARDINO JOINT ADJOURNED REGULAR MEETING JULY 14 , 1997 This is the time and place set for a joint adjourned regular meeting of the Mayor and Common Council and Community Development Commission of the City of San Bernardino from the joint regular meeting held at 8 : 01 a.m. , Monday, July 7, 1997, in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. The City Clerk has caused to be posted the order of adjournment of said meeting held on Monday, July 7, 1997, and has on file in the Office of the City Clerk an affidavit of said posting together with a copy of said order which was posted at 8 : 15 a .m. , Tuesday, July 8, 1997, on the door of the place at which said meeting was held. The joint adjourned regular meeting of the Mayor and Common Council and Community Development Commission of the City of San Bernardino was called to order by Mayor Minor at 9 : 03 a.m. , in the Council Chambers of City Hall, 300 North "D" Street, San Bernardino, California. ROLL CALL Roll call was taken by Deputy City Clerk Miller with the following being present : Mayor Minor; Council Members Negrete, Oberhelman, Devlin, Anderson, Miller; City Attorney Penman; Deputy City Clerk Miller; City Administrator Wilson. Absent : Council Members Curlin, Arias . READING OF RESOLUTIONS Deputy City Clerk Miller read the titles of all the resolutions on the regular agendas of the Mayor and Common Council and the Community Development Commission. BUDGET DELIBERATIONS - FISCAL YEAR 1997/98 - DISCUSS & TAKE ACTION - (Continued from July 7, 1997) (1) Fred Wilson, City Administrator, submitted a memorandum dated July 10 , 1997, concerning the options available for balancing the fiscal year 1997/98 budget . City Administrator Wilson provided a synopsis of the action taken relative to the fiscal year 1997/98 budget reduction measures which total $2 , 680, 900, presented available options to meet the remaining deficit and answered questions relative to such. 1 7/14/1997 Barbara Pachon, Director of Finance, explained how the $300, 000 savings factor relative to the anticipated position vacancies was derived. It was the consensus of the Council that the budget reductions recommended by the Finance Department be tabled. Bob Neves, 2348 Sterling Avenue #439, San Bernardino, CA, expressed concern regarding the installation of street lights at 5th and "G" Streets . Jim Howell, Director of Public Services, stated that a rate increase on refuse may be inevitable and answered questions relative to such. Lynn Merrill, Acting Solid Waste Manager, answered questions concerning the negotiations currently being held for the establishment of a waste disposal agreement . Council Member Negrete made a motion, seconded by Council Member Devlin, that the waste disposal issues be held in abeyance . (Note : There was no vote taken. ) Council Member Negrete made a substitute motion, seconded by Council Member Devlin, and unanimously carried, that the fiscal year 1997/98 budget be amended to reflect a savings of $330 , 000 in anticipation of an agreement with the County of San Bernardino for the reduction of tipping fees . (Note : Not a general fund reduction and is not included in total . ) RESOLUTION OF THE SAN BERNARDINO JOINT POWERS FINANCING AUTHORITY AUTHORIZING THE ISSUANCE OF NOT TO EXCEED $10 , 500, 000 PUBLIC FACILITIES LEASE REVENUE REFUNDING BONDS 1997 SERIES A, APPROVING THE FORM OF LEGAL DOCUMENTS RELATED THERETO AND AUTHORIZING AND DIRECTING PREPARATION, EXECUTION AND DELIVERY OF THE FINAL FORMS THEREOF. (Continued from July 7, 1997) Option I (R1) RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO APPROVING THE ISSUANCE OF CERTAIN LEASE REVENUE BONDS BY THE SAN BERNARDINO JOINT POWERS FINANCING AUTHORITY AUTHORIZING A CERTAIN LEASE AGREEMENT AND THE FORMS OF CERTAIN DOCUMENTS RELATED THERETO. (Continued from July 7, 1997) Option I (Rl) 2 7/14/1997 RES. J-42 - RESOLUTION OF THE SAN BERNARDINO JOINT POWERS FINANCING AUTHORITY AUTHORIZING THE ISSUANCE OF NOT TO EXCEED $11, 500, 000 PUBLIC FACILITIES LEASE REVENUE REFUNDING BONDS 1997 SERIES A, APPROVING THE FORM OF LEGAL DOCUMENTS RELATED THERETO AND AUTHORIZING AND DIRECTING PREPARATION, EXECUTION AND DELIVERY OF THE FINAL FORMS THEREOF. (Continued from July 7, 1997) Option II (R1) RES. 97-214 - RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO APPROVING THE ISSUANCE OF CERTAIN LEASE REVENUE BONDS BY THE SAN BERNARDINO JOINT POWERS FINANCING AUTHORITY AUTHORIZING A CERTAIN LEASE AGREEMENT AND THE FORMS OF CERTAIN DOCUMENTS RELATED THERETO. (Continued from July 7, 1997) Option II (Rl) RESOLUTION OF THE SAN BERNARDINO JOINT POWERS FINANCING AUTHORITY AUTHORIZING THE ISSUANCE OF NOT TO EXCEED $16, 250, 000 PUBLIC FACILITIES LEASE REVENUE REFUNDING BONDS 1997 SERIES A, APPROVING THE FORM OF LEGAL DOCUMENTS RELATED THERETO AND AUTHORIZING AND DIRECTING PREPARATION, EXECUTION AND DELIVERY OF THE FINAL FORMS THEREOF . (Continued from July 7, 1997) Option III (R1) RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING CERTAIN LEASE AGREEMENTS, THE FORMS OF CERTAIN DOCUMENTS RELATED THERETO AND THE TRANSFER OF CERTAIN PROPERTY TO THE SAN BERNARDINO JOINT POWERS FINANCING AUTHORITY. (Continued from July 7, 1997) Option III (R1) Economic Development Agency Special Counsel Sabo provided a synopsis of the action taken relative to the options available for the bond refinancing of the central library and the fire station and explained the differences between each option. Rhonda Connolly, Miller & Schroeder, answered questions regarding the pay off amount for the bonds issued for the central library and the fire station. Jim Howell, Director of Public Services, answered questions concerning the urgency of the required rehabilitation to the city' s fuel station. Council Member Oberhelman made a motion, seconded by Council Member Anderson, that the following budget reduction measures be approved: Computer Funds $ 521, 000 Lease of City Yards to Refuse 464, 000 3 7/14/1997 Fund Street Lighting with Gas Tax Funds 370, 100 Increased Vacancy Factor 300 , 000 Utility Users Tax Revenue 100, 000 Consolidate Street Sweeping with the Refuse Division 428 , 800 Option II (EDA Agenda) - Bond Refinancing 150 , 000 Subtotal : $2 , 333 , 900 Previous Shortfall : 2 , 119 , 200- Total (General Fund Balance) : 214 , 700 35 , 000-* Actual (General Fund Balance) : 179, 700+ *On June 30 , 1997, the Mayor and Common Council approved the issuance of refinancing bonds for the central library and fire station which would result in a potential savings of $545, 000, $45, 000 of which was an estimation. Since that date, the actual amount equates to $35, 000 . However, because Option II was approved, the $35, 000 will not be realized thereby necessitating said deduction. The motion carried and Resolution Nos . J-42 and 97-214 were adopted by the following vote : Ayes : Council Members Negrete, Oberhelman, Devlin, Anderson, Miller. Nays : None. Absent : Council Members Curlin, Arias . City Attorney Penman expressed concern regarding the limited funds available for street renovations . Mayor Minor directed staff to prepare the following for Council consideration: the establishment of a street lighting and traffic signal assessment district, the establishment of a street sweeping assessment district and an operation tax for the library. A discussion was held concerning the future goals of the city and the possibility of creating budget enhancements . Council expressed their desire to continue receiving updated budget reports . Skip Kulikoff, President, San Bernardino Professional Firefighters Association, Local 891, commended the Mayor and Council and recommended that the Code Compliance Division be consolidated with the Fire Department to streamline efforts in providing health and safety to the residents of the city. 4 7/14/1997 Barbara Pachon, Director of Finance, stated that the encumbrances to date, for the emergency medical service operation, amounted to $723 , 400 . A discussion ensued regarding the mechanisms available to absorb the expenses for the emergency medical service operation. ADJOURNMENT (2) At 10 : 34 a .m. , the meeting adjourned. The next regular meeting will be held on Monday, July 21, 1997, in the Council Chambers of City Hall , 300 North "D" Street, San Bernardino, California. RACHEL G. CLARK City Clerk By SiYzanna Cord-ova eputy City Clerk No. of Items : 3 No. of Hours : 1 . 5 Hrs . 5 7/14/1997