The URL can be used to link to this page

Home My WebLink About02- police Department r P3AN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Lee Dean, Chief of Police Subject: Resolution of the City of San Bernardino Authorizing the Mayor and Dept: Police Department Common Council to Obligate and Expend the Awarded FY 2000101 Citizens Option for Date: October 19, 2000 Public Safety funds. Synopsis of Previous Council Action 10-18-99 #99-274,Authorizing the obligation and expenditure of the awarded FY 99/00 Citizens Option for Public Safety funds. 10-19-98 #98-305,Authorizing the obligation and expenditure of the awarded FY 98/99 Citizens Option for Public Safety funds. 11-13-97 #97-346,Authorizing the obligation and expenditure of the awarded FY 97/98 Citizens Option for Public Safety funds. 9-23-96 #96-291,Authorizing the obligation and expenditure of the awarded FY 96/97 Citizens Option for Public Safety funds. Recommended Motion: Adopt Resolution WAYNE HARP,AS,91STANT CHIEF OF POLICE Contact person: Captain Robert Curtis Phone: 384-5606 Supporting data attached: Yes Ward: All FUNDING REQUIREMENTS: Amount: $404,427 Source: Acct #573 FY00/01 COPS Option Allocation LL l ' Corcil Notes: Finance �,4t t//&ktz� 1116100 141-7 Agend, CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT SUBJECT Resolution of the City of San Bernardino authorizing the Mayor and Common Council to obligate and expend the awarded FY 2000/01 Citizens Option for Public Safety funds. BACKGROUND AB 1913 renewed appropriations for the Citizens Option for Public Safety (COPS Option) Program created by the California legislature to fill an urgent need for additional resources at the local level to fight crime and protect public safety. AB 1913 provides $100 million to cities and counties for law enforcement and public safety programs to include county jail construction and operation, criminal prosecution by the District Attorney's Office, and front-line law enforcement services by local police agencies. Seventy-five percent (75%) of the funds are allocated to local police and sheriff's departments within the county based on the most recent January population estimates by the Department of Finance. This amount is adjusted to guarantee a minimum grant award of $100,000 for each local law enforcement agency regardless of their population. In FY 00/01, the City of San Bernardino's share of the $75 million is $404,427. FINDINGS The Chief of Police has submitted the FY 00/01 COPS expenditure plan outlining the critical needs of the Police Department and the personnel, equipment, and programs that are necessary to meet those needs. The major categories in this year's expenditure plan include: • Funding for three police officer positions to satisfy in part the retention requirements of the expired COPS Universal Hiring Grant. These positions provide staffing for the Graffiti Task Force and are included in the Police Department's adopted FY 00/01 General Fund budget under account#213. • A portion of the salary and benefits for six clerical positions hired under the COPS More 98 Grant. • Local cash match associated with the FY 00/01 Local Law Enforcement Block Grant. • Overtime for training fire tactical paramedics. • Staffing contingencies. • Administrative overhead. FINANCIAL IMPACT There will be no impact on the City's General Fund. The Police Department will be using a total of $404,427, all derived from the FY 00/01 COPS Option Grant allocation of funds. RECOMMENDATION Adopt resolution. San Bernardino Police Department FY 2000/01 COPS Option Grant Line Item Budget Description Cost Salary/benefits for three (3) police officer positions $199,107 Retention of COPS More 98 clerical: three (3) Typist Clerk II's $ 63,300 and three (3) Police Clerk Clerk I's Cash match for FY 2000/01 Local Law Enforcement Block Grant $ 85,952 Overtime for training Fire tactical paramedics $ 18,500 Staffing Contingencies — Overtime, part-time salaries, salary $ 35,796 increase associated with third captain and contractual services Administrative Overhead 2,022 Total $404,427 San Bernardino Police Department FY 2000/01 COPS Option Grant Expenditure Plan Narrative Retention of COPS Universal Hiring Grant police officers On 6/1/96, the City of San Bernardino accepted a COPS Universal Hiring Grant that added 22 police officer positions to the Department's table of organization. COPS grants require recipients to maintain all grant positions for one year after grant funding is exhausted. On 3/22/99, the Police Department submitted a Revised Retention Plan for our three COPS grants to the U.S. Department of Justice, Community Oriented Policing Services (COPS) office. The plan committed the City to "make every effort" to retain four of the 22 grant-funded positions added incrementally over three budget years. One position was to be added in FY 1999/2000 and FY 2000/01 and two positions in FY 2001/02. The continuation of the ad hoc Graffiti Task Force staffed by three of the four COPS Universal Hiring Grant police officer positions accelerated this hiring time line. Over the past five calendar years, the City of San Bernardino has achieved almost a 50% reduction in Part I (serious) crimes. There are visible signs that the City's appearance and image are rebounding and residents feel safer in their neighborhoods and business districts. A portion of the credit is due to the increased police presence afforded by the additional police officer positions funded by grants. Retention of COPS More '98 Grant Personnel On 9/1/98, the City of San Bernardino accepted a COPS More '98 Grant that added six clerical positions to the Department's table of organization. This was a one-year grant with the possibility of two one-year extensions based upon the availability of federal funds being appropriated in subsequent budget years. COPS grants require recipients to maintain all grant positions for one year after grant funding is exhausted. The Department has received approval for year-two funding for the COPS More '98 Grant. We will receive $155,046 to cover the majority of the personnel costs for FY 00/01. The Department will use FY 00/01 Cops Option funds to cover the remaining amount not funded by the grant. We will apply for third year funding if Congress appropriates funding to continue the program. Replace three page Expenditure Plan Narrative with these(two)pages Item No. 17 - 11/6/00 FY 2000/01 LLEBG Grant Match The federal Local Law Enforcement Block Grant program requires a mandatory 10% cash match that will not be waived. Our match amount for the FY 2000/01 grant is $85,952. Overtime for Training Fire Tactical Paramedics The Police and Fire Departments have collaboratively developed the fire tactical paramedic program designed to deploy fire paramedics with police SWAT officers and Rapid Deployment Force officers during major tactical events. Fire paramedics are trained on an overtime basis along side their police counterparts and are deployed on an on-duty status to tactical events. The Police Department has agreed to cover the overtime costs for this training at an estimated amount of $18,500 for FY 2000/01 and $19,500 for FY 01/02 using anticipated Cops Option funds. Absent additional grant funding, these costs will be absorbed into the City's General Fund commencing in FY 02/03. Staffing Contingencies Our General Fund overtime allocation is, by practice, substantially under what we spend. To a large extent, salary savings are used to make up the difference. An additional offset has been achieved by earmarking state and federal grants for extraordinary overtime expenditures. Our approved overtime allocation has remained relatively static over the past six budget years despite an aggregate increase in overtime of$6.30 per hour (19.55%) for sworn police officers (P-1 @ "C" step). In the Police Department's FY 00/01 budget proposal, we projected our overtime needs to be $1,766,118. We submitted an Expanded Program Request with our FY 00/01 proposed budget requesting an additional $873,603 to cover projected overtime expenditures. Ultimately $876,400 was approved for overtime in our General Fund budget leaving a projected deficit of$889,718. The proposed expenditure plans for the FY 00/01 COPS Option and FY 00/01 Local Law Enforcement Block Grants will earmark a total of $196,796 for staffing contingencies. A large portion of these funds will be used for extraordinary overtime to augment our General Fund allocation. The remaining difference will be derived from accrued salary savings. Administrative Overhead COPS Option legislation authorizes the charging of 0.5% of the total COPS award for city administrative overhead associated with the grant. The intent of this provision is to offset in part the costs associated with procuring equipment and payroll processing expenses. 1 RESOLUTION NOG(O UV 2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE 3 MAYOR AND COMMON COUNCIL TO OBLIGATE AND EXPEND THE AWARDED FY 2000/01 CITIZENS OPTION FOR PUBLIC SAFETY FUNDS. 4 5 SECTION 1 The Mayor of the City of San Bernardino is hereby authorized to 6 obligate and expend $404,427 allocated from the State of California to the City of San 7 Bernardino as a result of AB 1913, the Citizens Option for Public Safety Program (COPS). All 8 expenditures will be used to supplement front-line law enforcement services as defined in AB 9 1913 and as outlined in the COPS expenditure plan for FY 00/01, submitted by the Chief of 10 police. 11 //i 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 I RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE MAYOR AND COMMON COUNCIL TO OBLIGATE AND EXPEND THE AWARDED 2 FY 2000/01 CITIZENS OPTION FOR PUBLIC SAFETY FUNDS. 3 4 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and 5 Common Council of the City of San Bernardino at a meeting thereof, held on 6 the day of , 2000, by the following vote, to wit: 7 8 Council Members Ayes Nays Abstain Absent 9 ESTRADA 10 LIEN 11 McGINNIS 12 SCHNETZ 13 14 SUAREZ 15 ANDERSON 16 McCAMMACK 17 18 City Clerk 19 20 The foregoing resolution is hereby approved this day of , 2000. 21 22 Judith Valles, Mayor City of San Bernardino 23 Approved as to form and 24 legal content 25 James F. Penman, City Attorney 26 BY: 27 28