The URL can be used to link to this page

Home My WebLink About25- Police Department CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Wayne Harp,Asst. Chief of Police Subject: Resolution of the City of San Bernardino authorizing the Purchasing Manager to execute a Services Agreement and Dept: Police Department issue a Purchase Order to Law Enforcement Medical Services, Inc. for the collection of Date: December 5, 2000 A!it 1 forensic evidence for the City of San Bernardino Police Department in accordance with Bid Specification #F-01-46. Synopsis of Previous Council Action Resolution #96-141, adopted on 5-23-96 Resolution #92-29, adopted on 2-6-92 Resolution #90-441, adopted on 11-6-90 Recommended Motion: Adopt Resolution WAYNE IIARP,ASS . CHIEF OF POLICE Contact person: Captain Robert Curtis Phone: 384-5606 Supporting data attached: Yes Ward: All FUNDING REQUIREMENTS: Amount: $29,285 Source: Acct #001-220-5505, Professional/ Contractual Services ! � kJ /ttj/ Council Notes: FiLnd Agenda Item No. /1//��o� CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT SUBJECT Resolution of the City of San Bernardino authorizing the Purchasing Manager to execute a Services Agreement and issue a Purchase Order to Law Enforcement Medical Services, Inc. for the collection of forensic evidence for the City of San Bernardino Police Department in accordance with Bid Specification #F-01-46. BACKGROUND Commencing with Resolution #90-441, adopted on 11-5-90, the Police Department began contracting with private vendors for the collection of forensic evidence from suspects. Resolution#92-29, adopted on 2-6-92, expanded this service to include the collection of forensic evidence from rape victims. The Department currently uses Loma Linda University Medical Center for these services as authorized by Resolution#96-141, adopted on 5/23/96. The Services Agreement will expire at midnight on 12/31/00. These services are vital to avoid further traumatization of rape victims, ensure the collection of evidence, enhance the prosecution of suspects, and reduce the "down time" for field police officers. NOTICE INVITING BIDS The Police and Purchasing Departments developed updated bid specifications for medical evidence collection services detailed under Bid Specification #F-01-46. Bid packages were sent to fourteen (14) vendors and the San Bernardino area Chamber of Commerce as well as being advertised in the San Bernardino County Sun Newspaper and on the City's web page. The current vendor declined to bid due to staffing constraints and a commitment to maintain high levels of service. The sole respondent was Law Enforcement Medical Services, Inc. of Fontana, California. A review of their bid revealed that they meet all of the minimum specifications contained in the bid specifications. I therefore recommend ratification of the attached Services Agreement between the City of San Bernardino and Law Enforcement Medical Services, Inc. for the collection of forensic evidence for the City of San Bernardino Police Department. Upon approval, the Police Department will be obligated to pay the following amounts for the indicated services: $ 25 per blood draw ($7 increase) $ 10 per dry run-blood draw($S decrease) $400 per victim sexual exam ($100 increase) $ 50 per dry run—victim sexual exam ($SO increase) $ 80 per suspect sexual assault exam (no change) $ 25 per DNA collection kit (new service) At these rates and historical usage, the Police Department estimates an expense of $29,285 for the remainder of FY 00/01. The annual expense is estimated at $58,570. Staff Report Page 2 FINANCIAL IMPACT The police department's FY 00/01 adopted budget includes $50,000 for the collection of forensic evidence in Account #001-220-5505 (Professional/Contractual Services). By 12/31/00, we project expending $18,000 to the current vendor, Loma Linda University Medical Center, for these services, leaving sufficient remaining budget dollars to cover the increase for the second half of the fiscal year. RECOMMENDATION Adopt resolution. G—0[PY 1 RESOLUTION NO. 2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE 3 PURCHASING MANAGER TO EXECUTE A SERVICES AGREEMENT AND ISSUE A PURCHASE ORDER TO LAW ENFORCEMENT MEDICAL SERVICES, INC. FOR 4 THE COLLECTION OF FORENSIC EVIDENCE FOR THE CITY OF SAN BERNARDINO POLICE DEPARTMENT IN ACCORDANCE WITH BID 5 SPECIFICATION #F-01-46. 6 SECTION 1: That Law Enforcement Medical Services (LEMS) of Fontana, California 7 8 is the lowest and best responsible bidder for the collection of forensic evidence for the City of 9 San Bernardino in accordance with bid specification#F-01-46. 10 11 SECTION 2: Pursuant to this determination, the Purchasing Manager is hereby 12 authorized and directed to execute a Services Agreement with LEMS and issue a Purchase 13 order in the amount not to exceed $29,285 for the remainder of FY 2000/01, and an estimated 14 annual amount of$58,570. There may be three one-year extensions (option year renewals), at 15 16 the discretion of the San Bernardino Police Department. 17 18 SECTION 3: The authorization to execute the above referenced Services Agreement is 19 rescinded if it is not issued within sixty (60) days of the passage of this resolution. 20 21 22 23 24 25 26 27 28 I RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE 2 PURCHASING MANAGER TO EXECUTE A SERVICES AGREEMENT AND ISSUE A PURCHASE ORDER TO LAW ENFORCEMENT MEDICAL SERVICES, INC. FOR 3 THE COLLECTION OF FORENSIC EVIDENCE FOR THE CITY OF SAN BERNARDINO POLICE DEPARTMENT IN ACCORDANCE WITH BID 4 SPECIFICATION #F-01-46. 5 6 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and 7 Common Council of the City of San Bernardino at a meeting thereof, held on the g day of , 2000, by the following vote, to wit: 9 Council Members Ayes Nays Abstain Absent 10 ESTRADA 11 LIEN 12 McGINNIS 13 14 SCHNETZ 15 SUAREZ 16 ANDERSON 17 MCCAMMACK 18 19 20 City Clerk 21 The foregoing resolution is hereby approved this day of , 2000. 22 23 Judith Valles, Mayor City of San Bernardino 24 Approved as to form and legal content: 25 James F. Penman, City Attorney 26 BY: 27 28 SERVICES AGREEMENT C1_ _16 THIS AGREEMENT is entered into this 1st day of January, 2006, between Lprw EN r-0 ac M E"a M L-Cs 1Q R�ScP_J,cLS Tr,)e. ('CONTRACTOR') and the CITY OF SAN BERNARDINO ("CITY)". WI'TNESSETH: A. WHEREAS, CITY has need for Medical Evidence Collection Services - SART Exams and, B. WHEREAS, CONTRACTOR is competent, experienced and able to perform said services: and, C. WHEREAS, CONTRACTOR has provided the most advantageous and best responsible proposal for the providing of such services; NOW THEREFORE, the parties hereto agree as follows: 1. CONTRACTOR shall furnish Medical Evidence Collection Services - SART Exams in accordance with Proposal Specification F-01-46. 2. Over the term of this Agreement, CONTRACTOR shall be paid for such services an amount in accordance with Proposal Specification F-01-46 and Offeror's Proposal and Statement. 3. CONTRACTOR shall provide San Bernardino Police Department with a monthly invoice in arrears and shall be provided payment within thirty (30) days therefrom. CITY retains the right to challenge all or any part of an invoice. 4. The initial term of this Agreement shall be one (1) year from the date first shown above and is subject to termination by either party upon thirty (30) days written notice to the other. Upon Mayor and City Council approval of the initial Agreement, there may be three one-year extensions(option year renewals), at the discretion of the San Bernardino Police Department. No partial termination of terms and conditions will be allowed. 5. CONTRACTOR shall indemnify, defend and hold CITY, its officers, employees and agents harmless from any claim, demand, liability, suit, judgment or expense (including, without limitation, reasonable costs of defense) arising out of or related to CONTRACTOR's performance of this agreement, except that such duty to indemnify, defend and hold harmless shall not apply where injury to person or property is caused by CITY's willful misconduct or sole negligence. The costs, salary and expenses of the City Attorney and members of his office in enforcing this Agreement on behalf of the City shall be considered as "attorney's fees" for the purposes of this paragraph. 6. While not restricting 'or limiting the foregoing, during the term of this Agreement, CONTRACTOR shall maintain in effect policies of comprehensive public, general, and automobile liability insurance, in the amount of $1,000,000 combined single limit, and statutory worker's compensation coverage, and shall file copies of said policies with the CITY's Risk Manager prior to undertaking any work under this Agreement. The policies shall name the CITY as an additional insured and shall provide for ten (10) day notification to the CITY if said policies are terminated or materially altered. 7. CONTRACTOR shall perform work tasks as directed by San Bernardino Police Department, but for all intents and purposes, CONTRACTOR shall be an independent contractor and not an agent or employee of the CITY. 8. In the performance of this Agreement and in the hiring and recruitment of employees, CONTRACTOR shall not discriminate on the basis of race, creed, color, religion, sex, physical handicap, ethnic background or country of origin. 9. Any notice to be given pursuant to this Agreement shall be deposited with the United States Postal Service, postage prepaid and addressed as follows: H H TO THE CITY: (Name) City of San Bernardino Police Department 710 North "D" Street San Bernardino CA 92401 TO THE CONTRACTOR L.P w Eu wQf, E3-4c013 T Ste-Q-P-A A u e- o Tc log Nothing in this paragraph shall be construed to prevent the giving of notice by personal service. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and date first above shown. 1 Date: I `- r(- ZDOD by: LN�0es ��- ��1e_A- J-p is t-5 1-r�►� Business 1,' ne � nature CITY OF SAN BERNARDINO Date: by: David Batson Purchasing Manager City of San Bernardino ATTEST: Rachel Clark, City Clerk Approved as to form and legal content: James F. Penman City Attorney By: L.- - 0