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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: William Woolard, Interim Director Subject: Resolution awarding contract to
Bond Blacktop, Inc. for slurry sealing of
Dept: Development Services various streets, Phase X per Plan No.
10126.
Date: November 28, 2000
File No. 1.7191
Synopsis of Previous Council Action: MCC DATE: 12/18/00
07/10/00 Allocated $550,000 from 1/2-Cent Sales Tax (Fund 129) and $115,600 from Gas Tax
(Fund 126) for citywide pavement rehabilitation in the FY 2000/01 Capital Improvement
Program.
Recommended Motion:
Adopt Resolution.
William Woolard
Contact person: T. Jarb Thaipejr, Sr. Civil Engineer Phone: 5127
Supporting data attached: Staff Report, Reso., Map Ward: 5, 7
FUNDING REQUIREMENTS: Amount: $550,000.00
Source: (Acct. No.) 129-367-5504-7191 & 126-369-5504-7187
(Acct. Description) Pavement Rehab. - Various Locations
Finance: f2( ,
Council Notes:
Agenda Item No.
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Resolution awarding contract to Bond Blacktop, Inc. for slurry sealing of various streets, Phase
X, per Plan No. 10126.
Background:
Each year an allocation is made in the 126 Gas Tax Fund and in the 129 '/a-cent Sales Tax
Fund for the rehabilitation of various streets within the community. In a joint effort, the
Departments of Development Services and Public Services recommended streets for
rehabilitation. Factors considered are traffic volumes, condition of streets, construction
method to be used, service life of pavement, improvements to be realized with the
rehabilitation method and availability of funding.
The areas selected for this phase of the project include the two residential areas shown in
Exhibit "A". The first area is located north of the 1-30 Freeway to 40`' Street and east of
Waterman Avenue to Harrison Street. The second area is located north of Kendall Drive to
Verdemont Avenue and east of Palm Avenue to Ventura Avenue.
The Departments of Development Services and Public Services have reviewed the streets
shown in Exhibit "A" and have determined that significant useful life remains for this
pavement, provided restoration and rehabilitation is completed in the near future. These
streets have been rated "average" under the City's rating system and, therefor, will benefit
from this process. These areas and the streets within them meet the criteria established for the
slurry seal program. Considering the condition of the existing streets, the life cycle analysis
shows that slurry seal is the most appropriate and cost effective method of restoring these
streets and extending their useful life.
Plans and specifications for this project are complete and ready to be awarded. This project
consists of sealing cracks, grinding raised areas smooth, cleaning the street and then applying a
slurry seal that restores and seals the street against moisture.
The estimated project costs are as follows:
Construction Cost $419,190.50
Design, Contract Administration & Inspection (10% +/-) $ 65,009.50
Contingencies (14% +/-) $ 65,800.00
Total Project Cost $550,000.00
Staff Report - continued
This project was advertised locally; the following companies responded, the lowest bidder is in
bold type:
Name of Bidder City Amount of Bid
Bond Blacktop, Inc. Union City $419,190.50
Valley Slurry Seal Co. West Sacramento $465,836.83
California Pavement Maintenance Sacramento $520,878.18
Roy Allan Slurry Seal, Inc. Santa Fe Springs $550,779.67
Pavement Coating Co. Cypress $569,367.14
Doug Martin Contracting Co., Inc. La Habra $610,370.63
Financial Impact:
All costs incurred for this project will be charged to the $115,600 allocated in Account No.
126-369-5504-7187 (Citywide pavement rehabilitation) and $434,400 from Account No. 129-
367-5504-7191 (Citywide pavement rehabilitation) as allocated in the 2000/01 CIP.
A total of $665,600 was budgeted for slurry seal replacement in the 00/01 budget; however,
should the Council approve the cooperative agreement for the Pepper Avenue extension, a
portion of the remaining balance will be used to fund that project.
Recommendation:
That the Mayor and Common Council adopt the attached resolution awarding a contract to
Bond Blacktop, Inc. for Slurry Sealing of Various Streets, Phase X.
EXHIBIT "B"
SLURRY SEAL PROJECTS
PHASE BID DATE GENERAL LOCATION WARD
I 9/23/97 Surrounding SBVCC, S/Rialto Ave, W/"I" St 3
E/"E" St., S/ Base Line St., W/ Waterman 1 & 2
II 3/17/98 Ave. and N/ 0 St.
III 4/21/98 E/"E" St., S/Rte 30, W/E. Twin Creek Channel 7
and N/Hi hland Ave.
E/Victoria Ave., S/City Limit Line,
IV 6/16/98 N/Highland Ave and W/La Praix & City Limit 4
Line
E/Little Mt. Rd., S/33rd St., W/Muscupiabe Dr.
V 9/22/98 and N/27`' St. E/Meridian Ave., S/Union St., 5, 6 & 7
W/Terrace Rd. and N/S ruce St
E/Pennsylvania Ave., S/Base Line St., W/66191 VI 10/27/98 St and N/5"' Street 1, 3 & 6
One area W/University Parkway, S/Kendall
VII 7/19/99 Drive and the other located W/Rancho Avenue 3 & 5
and S/Rialto Avenue
Area "F" is S/Highland Ave., W/Waterman
Ave., N/16' St.; E/"E" St. Area "G" is S/16"
St., W/Perris Hill Park Rd, N/Base Line St.,VIII 11/10/99 E/"E" St. and W/Waterman. Area "M" is 2
S/16' St., N/Base Line St., E/"E" Street and
W/Waterman Ave.
Area "C" is N/40"' St., E/Mt. View Ave., and
W/Waterman Ave. Area "D" is S/40'h St.,
IX 1/18/00 N/Lynwood Dr., E/Harrison St., and W/Sterling 4
Ave.
N/I-30 freeway to 40' Street, E/Waterman Ave.
X 10/31/00 to Harrison Street. N/Kendall Dr. to Verdemont 5 & 7
Ave., E/Palm Ave. to Venture Ave.
�IZNARD� City of San Bernardino, California
Department of Development ServiceslPublic Works Division
VICINITY MAP
For
D I� SL URRY SEAL Phase X
DE
AREA 'All
From
40th Street to 30 FWY
And
Waterman Avenue to Harrison Avenue
AND
AREA "B"
From
Verdemont Avenue to Kendall Drive
And
Palm Avenue to Ventura Avenue
545 cE 547
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LOC21 T 1.! 27TH m
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VICINITY MAP
N.T.S.
I RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
3 BERNARDINO AWARDING A CONTRACT TO BOND BLACKTOP, INC. FOR
SLURRY SEALING OF VARIOUS STREETS, PHASE X, PER PLAN NO. 10126.
4
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
5 OF SAN BERNARDINO AS FOLLOWS:
6 SECTION 1. Bond Blacktop, Inc. is the lowest responsible bidder for Slurry Sealing of
7
Various Streets, Phase X, per Plan No.10126. A contract is awarded accordingly to said
8
9 bidder in a total amount of $419,190.50 with the contingency amount of $65,800.00 but such
10 award shall be effective only upon being fully executed by both parties. All other bids,
11 therefore, are hereby rejected. The Mayor is hereby authorized and directed to execute said
12 contract on behalf of the City; a copy of the contract is on file in the office of the City Clerk
13
and incorporated herein by reference as fully as though set forth at length.
14
15 SECTION 2. This contract and any amendment or modifications thereto shall not take
16 effect or become operative until fully signed and executed by the parties and no party shall be
17 obligated hereunder until the time of such full execution. No oral agreements, amendments,
18 modifications or waivers are intended or authorized and shall not be implied from any act or
19
course of conduct of any party.
20
21 SECTION 3. This resolution is rescinded if the parties to the contract fail to execute it
22 within sixty (60) days of the passage of the resolution.
23
24
25
26
27
28
1
1 RESOLUTION...AWARDING A CONTRACT TO BOND BLACKTOP, INC. FOR
2 SLURRY SEALING OF VARIOUS STREETS, PHASE X, PER PLAN NO. 10126.
3 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
4 Common Council of the City of San Bernardino at a meeting thereof, held on the
5 day of , 2000, by the following vote, to wit:
6 Council Members: AYES NAYS ABSTAIN ABSENT
7 ESTRADA
8
LIEN
9
10 MCGINNIS
11 SCHNETZ
12 SUAREZ
13 ANDERSON
14 MILLER
15
16
17 City Clerk
18 The foregoing resolution is hereby approved this day of , 2000.
19
20 Judith Valles, Mayor
21 City of San Bernardino
Approved as to
22 Form and legal content:
23 JAMES F. PENMAN,
City Attorney
24
By.
25
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27
28
2
Lim
i
FILE NO. 1.7191
ic ACCT. NO. 129-367-5504-7191
126-369-5504-7187
i
CITY OF SAN BERNARDINO
STATE OF CALIFORNIA
CONTRACT DOCUMENTS
PLANS AND SPECIAL PROVISIONS NO. 10126
FOR
PAVEMENT REHABILITATION
BY
SLURRY SEAL METHOD
AT
VARIOUS LOCATIONS (PHASE X)
QssfESS/py
to 41 s Z
* 9 cla gyp*
DIVISION OF PUBLIC WORKS
DEPARTMENT OF DEVELOPMENT SERVICES
CITY OF SAN BERNARDINO
JULY, 2000
BIDS WILL BE RECEIVED UP TO THE HOUR OF 2:00 P.M.
ON OCTOBER 31 , 2000
Gootr"A�
AGREEMENT: PAVEMENT REHABILITATION
BY SLURRY SEAL METHOD
AT VARIOUS LOCATIONS ( PHASE X )
4. City hereby promises and agrees with the said Contractor to employ, and does
hereby employ the said Contractor to provide the materials and to do the work according to the
terms and conditions herein contained and referred to, for the prices aforesaid, and hereby
contracts to pay the same at the time, in the manner, and upon the conditions above set forth;
and the same parties for themselves, their heirs, executors, administrators, and assigns, do
hereby agree to the full performance of the covenants herein contained.
5. It is further expressly agreed by and between the parties hereto that should there
be any conflict between the terms of this instrument and the bid of said Contractor, then this
instrument shall control and nothing herein shall be considered as an acceptance of said terms of
said bid conflicting herewith.
IN WITNESS WHEREOF, the parties of these present have hereunto set their
hands the year and date first above written.
CONTRACTOR CITY OF SAN BERNARDINO
Name of Firm:
BY
JUDITH VALLES, Mayor
City of San Bernardino
BY:
TITLE: ATTEST:
MAILING ADDRESS:
RACHEL CLARK, City Clerk
PHONE NO.: ( ) APPROVED AS TO FORM
AND LEGAL CONTENT:
JAMES F. PENMAN, City Attorney
BY: 4e�',