HomeMy WebLinkAbout29- Public Services CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Lynn Merrill, Director Subject A resolution authorizing the execution of
a purchase order to UEMSI for one (1) Sewer Video
Dept: Public Services Camera System to be utilized by the Sewer Maintenance
Division of the Public Services Department.
OR�Date: March 22, 2000 10 O,C
Council Meeting Date: April 17, 2000
Synopsis of Previous Council Action
None
Recommended Motion:
Approve resolution
Lynn Merrill
Contact person: Lynn Merrill Phone: 5140
Supporting data attached: Staff Report and Resolution Wards: All
FUNDING REQUIREMENTS:
Amount: $32,698.06
Source: 132-431-5704
Miscellaneous Equipment
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`G
Finance
Council Notes:
Agenda Item No._ QA
#/I I/.t
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUET
A resolution authorizing the execution of a purchase order to UEMSI for one (1) Sewer Video
Camera System for the Public Services Department, Sewer Maintenance Division.
BACKGROUND
The Public Services Department, Sewer Maintenance Division maintains approximately 500 miles of
sanitary sewer within the City, as well as responding to blocked sewer lines and overflows. The City
wastewater collection maintenance operation currently has a self propelled video camera system that
is used to inspect underground sewer lines for condition, obstructions and effectiveness of cleaning
operations. This camera system was purchased about eleven years ago. The City uses the under-
ground camera system as an aid in preventing Sanitary Sewer Overflows (SSO) and is also used in
maintaining approximately fifty(50) miles of storm drains within the City. Staff has the ability to see
inside the sewer pipes and storm drains by remotely driving the camera from a manhole through the
sewer line to take a close up look at roots, cracks, obstructions, deposits and damage. This helps to
determine the physical condition of the pipes, locate the reasons for SSO's,the exact location of a
problem and what repairs need to be completed in order to prevent reoccurrence.
Pending EPA legislation will require more intensive evaluation and documentation of the current
conditions of the sewer system.Use of the underground camera system will assist in complying with
EPA requirements.
The new sewer camera system requested replaces the existing camera system and is state of the art.
The new system has significantly increased capabilities and effectiveness. The system proposed has
higher sensitivity to light, higher intensity of lighting, and has a more controllable tractor drive
system. The system consists of a camera with a lighting system,remote controlled transporter, cable
reel system, data display system with onboard computer, and software for field documentation of
findings. The bid includes installation,trade in value for the existing system, and training of the
crews.
ANALYSIS
Bid packages were sent to four vendors and the San Bernardino Chamber of Commerce and notice
inviting bids was posted on the City's Web page and published in The Sun with a bid opening date
of February 24,2000. Bids were received from four companies on RFQ Q00-34 and the results are
as follows:
VENDOR LOCATION BID
UEMSI Rancho Cordova, CA. $32,698.06
CUES Inc. Orlando,Florida $34,542.50
3T EQUIPMENT Petaluma, CA. $34,562.32
PEARPOINT Thousand Palms,CA $70,235.76
The cost and technical specifications of all bids were reviewed and the low bid from LTEMSI -
California substantially meets or exceeds all items called for in the specifications.
FINANCIAL IMPACT
Funds for this purchase are contained in the Fiscal Year `99/2000 Sewer Maintenance account in the
amount of$36,000.
RECOMMENDATION
It is recommended that the Mayor and Common Council authorize the Purchasing Manager to issue
a purchase order for the amount of$32,698.06 to LTEMSI for purchase of a new sewer Video
System.
COPY
1 Resolution No.
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
3 EXECUTION OF A PURCHASE ORDER TO UEMSI FOR ONE (1) SEWER VIDEO
CAMERA SYSTEM TO BE UTILIZED BY THE SEWER MAINTENANCE DIVISION
4 OF THE PUBLIC SERVICES DEPARTMENT.
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
6 CITY OF SAN BERNARDINO AS FOLLOWS:
7 SECTION 1. That UEMSI is the lowest and best responsible bidder for the furnishing
8 of one (1) Sewer Video Camera System as in accordance with Bid Specification RFQ-Q-0034 for
9 the total amount of$32,698.06; pursuant to this determination,the Purchasing Manager is hereby
10 authorized and directed to issue a purchase order for said one (1) Sewer Video Camera System;
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such award shall only be effective upon issuance of a Purchase Order by the Purchasing Manager;
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13 and all other quotations therefor are hereby rejected.
14 SECTION 2. The authorization to execute the above referenced Purchasing Order is
15 rescinded if it is not issued within sixty(60) days of the passage of this resolution.
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March 22,2000
I RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
2 EXECUTION OF A PURCHASE ORDER TO UEMSI FOR ONE (1) SEWER VIDEO
CAMERA SYSTEM TO BE UTILIZED BY THE SEWER MAINTENANCE DIVISION
3 OF THE PUBLIC SERVICES DEPARTMENT.
4 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
5 Common Council of the City of San Bernardino at a meeting thereof, held on
6 the day of , 2000, by the following vote,to wit:
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8 Council Members: Ayes Nays Abstain Absent
ESTRADA
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10 LIEN
11 McGINNIS
12 SCHNETZ
13 SUAREZ
14 ANDERSON
15 McCAMMACK
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18 Rachel Clark,City Clerk
City of San Bernardino
19 The foregoing resolution is hereby approved this day f
20 y
, 2000.
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22 Judith Valles, Mayor
23 City of San Bernardino
Approved as to form and
24 Legal content;
James F. Pqnyhan,City Attor ey
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26 BY:
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March 22,2000 2