HomeMy WebLinkAbout28- Public Services CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
From: Lynn Merrill, Director Subject: A resolution authorizing an increase to the
n purchase order to Fourth Street Rock for disposal of
Dept: Public Services D 1 , street sweeping materials.
Date: March 28, 2000
Council Meeting Date: April 17, 2000
Synopsis of Previous Council Action
None
Recommended Motion:
Approve resolution
Lynn Merrill
Contact person: Lynn Merrill Phone: 5140
Supporting data attached: Ward: All
FUNDING REQUIREMENTS:
Amount: $20,000
Source: 527-414-5179
Dump/Waste Fees
Finance
Council Notes:
Agenda Item No.
Jiln/moo
CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
Staff Report
SUBJECT
A resolution authorizing an increase of $20,000 for a "not to exceed" amount of $44,000 to the
purchase order to Fourth Street Rock for disposal of street sweeping materials.
Background
The Street Sweeping unit of the Public Services Refuse Division sweeps approximately 1200 miles of
curbed streets each month.This sweeping generates about 3,000 tons of sand and debris each year.
In a search for alternate methods to dispose of material generated by our street sweeping operation,
the City issued a purchase order in the amount of$24,000 to Fourth Street Rock to process and
separate the material and to dispose of the inert material on their site. This was on a trial basis to see
if this operation would work. Street sweepings are taken to their facility in San Bernardino and
placed in a stockpile for processing and separation of debris at a later date.When enough material is
accumulated,Fourth Street Rock moves the material to their screening plant to separate organic
material, bottles, plastic and other trash from the soil and sand. The trash is then placed in a roll off
bin for disposal at the landfill and the balance of the material is then disposed of at Fourth Street
Rock.
This operation has continued for the last year and has worked well. With our experience over the
last year Fourth Street Rock has determined it is possible to accept all of the material in their pit
operation and have offered to accept all of the street sweeping material at $20.00 per ton. This
amounts to a$8.50 saving per ton rather than hauling the material to a landfill. This does not include
additional savings of time and equipment to dispose of sweeping material in the City compared to
hauling everything to the landfills. It is requested that the Mayor and Common Council approve a
purchase order increase in the amount of$20,000 for a "not to exceed" amount of$44,000 to
Fourth Street Rock.
The approved budget for FY 99/00 includes funds for County landfill charges to dispose of material
generated by street sweeping operations.Authorization of the increase in this purchase order will
result in savings for disposal costs and diversion of material away from the landfill.
Financial Impact
Funds for this purchase order are contained in the Public Services Department,Refuse Division
Fiscal Year 99/00 Budget for Dump/Waste Fees.
Recommendation
It is recommended that the Mayor and Common Council authorize and direct the Purchasing
Manager to increase the purchase order to Fourth Street Rock by$20,000 for purchase of processing
and disposal services.
Cep
1 Resolution No.
2 RESOLUTION OF THE CITY OF SAN BERNARD
INO AUTHORIZING AN
3 INCREASE TO THE PURCHASE ORDER TO FOURTH STREET ROCK FOR
DISPOSAL OF STREET SWEEPING MATERIALS.
4
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
5 CITY OF SAN BERNARDINO AS FOLLOWS:
6 SECTION 1. That Fourth Street Rock processes, separates and disposes of inert
7 materials generated from the City's street sweeping operation;that the purchase order be increased
8
9 by$20,000 to a "not to exceed" amount of$44,000; and,pursuant to this determination,the
10 Purchasing Manager is hereby authorized and directed to increase the Purchase Order by$20,000
11 to said Fourth Street Rock for disposal of street sweeping materials.
12 SECTION 2. The authorization to execute the above referenced is rescinded if it is not
13 issued within sixty (60) days of the passage of this resolution.
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March 28,2000
1 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING AN
2 INCREASE TO THE PURCHASE ORDER TO FOURTH STREET ROCK FOR
DISPOSAL OF STREET SWEEPING MATERIALS.
3
4 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
5 Common Council of the City of San Bernardino at a meeting thereof, held on
6 the day of , 2000, by the following vote,to wit:
7 Council Members: Ayes Nays Abstain Absent
8 ESTRADA
9 LIEN
10 McGINNIS
11 SCHNETZ
12
SUAREZ
13
ANDERSON
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15 McCAMMACK
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17 Rachel Clark,City Clerk
18 City of San Bernardino
19 The foregoing resolution is hereby approved this day of
20 ) 2000.
21
Judith Valles,Mayor
22 City of San Bernardino
Approved as to form and
23 Legal content;
24 James F. P an,City Attorney
25 /
BY:_
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March 28,2000 2