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Home My WebLink About11- Police CrVY"OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: LEE DEAN, CHIEF OF POLICE Subject: Resolution to Authorize Execution of County of San Bernardino Contracts for Dept: POLICE r NLETS/CLETS Access and CNI Access. Date: 9/26/97 � Synopsis of Previous Council action: Adopted Resolution 96-287. OCT 16 1997 Recommended motion: Adopt Resolution. Signature Contact person: Dodie Alsop Phone: 384-5761 Supporting data attached: Proposed Resolution & Contracts Ward: FUNDING REQUIREMENTS: Amount: $28,682.88 Source: 001-222-5505 "Other Professional Services" Account Finance:A�J 41zw Council Notes: Res 97- 391 'f 3 75-0262 Agenda Item No. 1 ' CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT PROBLEM The San Bernardino Police Department is authorized to access the National and California Law Enforcement Telecommunication Systems (NLETS & CLETS) through the County of San Bernardino' s message switch. The County of San Bernardino also maintains various regional criminal justice information systems that are accessed through the Sheriff' s Department Central Name Index (CNI) . Equipment and user access fees during FY 97/98 for NLETS/CLETS are $604 . 99 per month or $7, 259 . 88 annually; for CNI $1, 786 . 00 per month or $21, 432 . 00 annually. The combined fee total for FY 97/98 is $28 , 682 . 88 . RECOMMENDATION Adopt the resolution authorizing execution of the both contracts . FINDINGS Access to NLETS and CLETS is essential to obtain criminal offender records and other criminal justice information from national and state computer systems including data files such as the FBI, NCIC, DMV and Stolen Vehicle Systems . Additional regional criminal justice information is available through the County of San Bernardino CNI system including all local warrant information and court calendar information. This is the City' s fourth contract for NLETS/CLETS service, and third contract for CNI service . Both contracts were previously executed 9/18/96 , for FY 96/97, with NLETS/CLETS fees totaling $21, 432 . 00 . and CNI charges totaling $7, 387 . 20 . The combined total for these two contracts in FY 96/97 was $28, 819 . 20 . The attached contracts represent fees for equipment and expected user transactions for FY 97/98 . As with other municipalities, our fees are based on a prorated system of expected use calculated from 1996 data. attachments : Resolution Proposed Contracts : FOR COUNTY USE ONLY E New Vendor Code Dept. Contract Number M X Change + n x Cancel SC SHR A 95-1062 Az County Department Dept. Orgn. Contractor's License No. X SHERIFF SHR SHR County Department Contract Representative Ph. Ext. Amount of Contract ROBERT W. TREMAINE 909 387-3746 $7.259.88 County of San Bernardino Fund Dept. I Organization Appr. Obj/Rev Source Activity GRC/PROJ/JOB Number F A S AAA 40 0 A Commodity Code Estimated Payment Total by Fiscal Year STANDARD CONTRACT FY Amount I/D FY Amount I/D Project Name ACCESS TO CLETS THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, hereinafter called the County, and Name CITY OF SAN BERNARDINO hereinafter called USER AGENCY Address SAN BERNARDINO POLICE DEPARTMENT P. 0. BOX 1559 SAN BERNARDINO, CA 92401-1559 Phone Birth Date Federal ID No. or Social Security No. IT IS HEREBY AGREED AS FOLLOWS: (Use space below and reverse side of form if needed.Set forth service to be rendered,amount to be paid,manner of payment,time for performance or completion, determination of satisfactory performance and cause for termination, other terms and conditions, and attach plans, specifications, and addenda, if any.) SECOND AMENDMENT Contract 95-1062 with the San Bernardino Police Department is hereby amended, effective July 1, 1997, by replacing Schedules A and B, referred to in Paragraph VII,with the attached Schedules A and B. Except as amended, all other terms and conditions of this contract remain as stated therein. Any provisions on the reverse side and referenced attachments hereof constitute a part of this contract and are incorporated herein in full. COUNTY OF SAN BERNARDINO ► CITY OF SAN BERNARDINO Chairman, Board of Supervisors (State if corporation, company, etc.) Dated By ► (Authorized Signature) SIGNED AND CERTIFIED THAT A COPY OF THIS Dated DOCUMENT HAS BEEN DELIVERED TO THE CHAIRMAN OF THE BOARD. Title Clerk of the Board of Supervisors of the County of San Bernardino. Address SAN BERNARDINO POLICE DEPARTMENT P. 0. BOX 1559 By SAN BERNARDINO, CA 92401-1559 Deputy Approved as to Le al F Reviewed as to Affirmative Action Reviewed for Processing County Counsel p Agency Administrator ICAO Date �•/_-! 7 Date Date 02-12295-000 Rev. 11190(short form) Page 1 of 1 SAN BERNARDINO COUNTY SHERIFF'S DEPARTMENT SCHEDULE W SAN BERNARDINO POLICE DEPARTMENT 4/15/97 COST SCHEDULE CHARGES FOR ASAFE (CLETS) SERVICE Monthly use and maintenance charges will be billed by the San Bernardino County Sheriff's Department. i F k MONTHLY FEE 6! I $604.99 CURRENT RATES*' TELEPROCESSING SUPPORT CALL-OUT CHARGE DAYS: 7:00 A.M.TO 5:30 P.M.-$22 PER HOUR NIGHTS: $44 PER CALL-OUT PLUS$33 PER HOUR ONE HOUR MINIMUM F 1�' FIRST HOUR: $77.00 ADDITIONAL HOUR $33.00 Fees are subject to annual adjustments. Rates are subject to change due to the Memorandum of Understanding increase authorized by the County Board of Supervisors. f E i 4/15/97 1 of 2 SAN BERNARDINO COUNTY SHERIFF'S DEPARTMENT SCHEDULE 'B' SAN BERNARDINO POLICE DEPARTMENT 4/15/97 COST SCHEDULE CHARGES FOR ASAFE (CLETS) SERVICE MONTHLY MAINTENANCE AND SUPPORT COSTS A. CPU-TO-CPU INTERFACE Maintenance Modem(2) 43.00 Maintenance Computer Ports(1) $4.50 Asynch/Synch Boxes $4.00 Teleprocessing Support $50.00 CLETS Network Administration Fee(1996 data) $503.49 Telco circuit(to be paid direct to telco) TOTAL CPU-TO-CPU INTERFACE COSTS $604.99 4/15/97 2 of 2 FOR COUNTY USE ONLY E New Vendor Code Dept. Contract Number • � �� M X Change x Cancel SC SHR A 95-282 A3 County Department Dept. Orgn. Contractor's License No. i14,l SHERIFF SHR SHR County Department Contract Representative Ph. Ext. Amount of Contract ROBERT W. TREMAINE (909) 387-3746 $85,200.00 County Of San Bernardino Fund Dept. Organization Appr. Obj/Rev Source Activity GRC/PROJ/JOB Number F A S AAA SHR 940 9530 9409530T Commodity Code Estimated Payment Total by Fiscal Year STANDARD CONTRACT FY Amount I/D FY Amount I/D Project Name 98 $21,423.00 — — CNI ACCESS — — THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, hereinafter called the County, and Name CITY OF SAN BERNARDINO hereinafter called CONTRACTOR Address SAN BERNARDINO POLICE DEPARTMENT P. 0. BOX 1559 SAN BERNARDINO, CA 92401-1559 Phone Birth Date Federal ID No. or Social Security No. IT IS HEREBY AGREED AS FOLLOWS: (Use space below and reverse side of form if needed.Set forth service to be rendered,amount to be paid,manner of payment,time for performance or completion, determination of satisfactory performance and cause for termination, other terms and conditions, and attach plans, specifications, and addenda, if any.) TBIRD AMENDMENT Contract 95-282 with the City of San Bernardino is hereby amended, effective July 1, 1997,by replacing the Schedule A, referred to in paragraphs 7 and 16,with the attached Schedule A. Except as amended, all other terms and conditions of this contract remain as stated therein. Any provisions on the reverse side and referenced attachments hereof constitute a part of this contract and are incorporated herein in full. COUNTY OF SAN BERNARDINO ► CITY OF SAN BERNARDINO Chairman, Board of Supervisors (State if corporation, company, etc.) Dated BY ► (Authorized Signature( SIGNED AND CERTIFIED THAT A COPY OF THIS Dated DOCUMENT HAS BEEN DELIVERED TO THE CHAIRMAN OF THE BOARD. Title Clerk of the Board of Supervisors of the County of San Bernardino. Address SAN BERNARDINO POLICE DEPARTMENT P. 0. BOX 1559 By SAN BERNARDINO, CA 92401-1559 Deputy Apporm Reviewed as to Affirmative Action Reviewed for Processing o Agency Administrator/CAO Datellr Date Date Page 1 of 1 02-12295-000 Rev. 11/90(short form) SCHEDULE A TELEPROCESSING COSTS CITY OF SAN BERNARDINO POLICE DEPARTMENT FY 1997/98 SERVICE: MONTHLY COST* Terminals: 5 @ $30 each $ 150.00 Printers: 4 @ $97 each 388.00 Teleprocessing Fee: 9 @ $21 189.00 4 Teleprocessing Equipment& Service: $ 727.00 Data Circuits& Modems: 139.00 Teleprocessing Transactions: 920.00 TOTAL MONTHLY COST: $ 1,786.00 * Rates subject to change in the event of telephone company rate changes or San Bernardino County Memorandum of Understanding changes. 4/11/97 Page 1 of 1 CN198.x1s