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Home My WebLink About01-07-2013 Jt. Reg Mtg Minutes AR City 1:36Ma or Patrick J. Morris City of San Bernardino y 4ZC 300 North "D" Street Council Members San Berrtardiri0 CA 92418 Virginia Marquez � Robert D. Jenkins http://www.sbcity.org John Valdivia .. Fred Shorett o�'NpFb cet>> Chas A. Kelley Rikke Van Johnson Wendy J. McCammack MINUTES JOINT REGULAR MEETING OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR HOUSING AGENCY TO THE REDEVELOPMENT AGENCY AND MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE HOUSING AUTHORITY MONDAY,JANUARY 7, 2013 COUNCIL CHAMBER The joint regular meeting of the Mayor and Common Council of the City of San Bernardino was called to order by Mayor Patrick J. Morris at 1:00 p.m., Monday, January 7, 2013, in the Council Chamber, 300 North "D" Street, San Bernardino, California. Roll Call Attendee Name Title Status Arrived Virginia Marquez Council Member, Ward 1 Present 1:00 P.M. Robert D. Jenkins Council Member, Ward 2 Present 1:00 P.M. John Valdivia Council Member, Ward 3 Present 1:00 P.M. Fred Shorett Council Member, Ward 4 Present 1:00 P.M. Chas A. Kelley Council Member, Ward 5 Present 1:36 p.m. Rikke Van Johnson Council Member, Ward 6 Absent Wendy J. McCammack Council Member, Ward 7 Present 1:00 P.M. Patrick J. Morris Mayor Present 1:00 P.M. James F. Penman City Attorney Present 1:00 P.M. Georgeann "Gigi" Hanna City Clerk Present 1:00 P.M. Andrea Travis-Miller City Manager Present 1:00 P.M. Mayor and Common Council of the City of San Bernardino Pagel Printed 112412013 Joint Regular Meeting Minutes January 7, 2013 1. Closed Session - Pursuant to Government Code Sections(s): A. Conference with legal counsel - existing litigation- pursuant to Government Code Section 54956.9(a): In re: City of San Bernardino, U.S. Bankruptcy Court, Case No. 6:12-bk-28006- MJ. B. Conference with legal counsel - anticipated litigation - significant exposure to litigation - pursuant to subdivision (b) (1), (2), (3) (A-F) of Government Code Section 54956.9. C. Conference with legal counsel - anticipated litigation - initiation of litigation - pursuant to subdivision(c)of Government Code Section 54956.9: City of San Bernardino v. Dominguez D. Closed Session -personnel - pursuant to Government Code Section 54957: 1 Item E. Closed session with Chief of Police on matters posing a threat to the security of public buildings or threat to the public's right of access to public services or public facilities -pursuant to Government Code Section 54957. F. Conference with labor negotiator - pursuant to Government Code Section 54957.6: Police Safety Police Management Fire Safety Fire Management Middle Management General Management/Confidential G. Conference with real property negotiator - pursuant to Government Code Section 54956.8. City Attorney Penman announced that the following additional item would be discussed in closed session under Agenda Item No. 1 D, Personnel: City Manager position and Director of Finance position. Reading of Resolutions and Ordinances Deputy City Clerk Sutherland read into the record the titles of all the resolutions and ordinances on the agenda. Mayor and Common Council ofthe City of San Bernardino Page 2 Printed 112412013 Joint Regular Meeting Minutes January 7, 2013 Moment of Silence (� Mayor Morris requested a moment of silence in memory of former City employees Arturo Diaz �r•� and Roger Edmonds. Invocation/Pledge of Allegiance The invocation was given by Reverend Fred Adams from The Rock Church. The Pledge of Allegiance was led by Council Member Kelley. 2. Appointments 2A. Mayor's Office Appointment of Stacey Gibson to the Human Relations Commission - Council Member Robert Jenkins Motion: Approve the appointment of Stacey Gibson to the Human Relations Commission as requested by Council Member Robert Jenkins. RESULT: ADOPTED [UNANIMOUS] 00:09:41 t l MOVER: Robert D. Jenkins, Council Member, Ward 2 SECONDER: John Valdivia, Council Member, Ward 3 AYES: Marquez, Jenkins, Valdivia, Shorett, Kelley, McCammack ABSENT: Rikke Van Johnson 3. Presentations 3A. Certificates of Commendation -- George Finkle Ho Ho Parade Coordinators Vicki Cervantes and Christopher Nigg-- Council Member Jenkins 3B. Chamber of Commerce Announcements - Ron Coats 4. Announcements - Mayor, Members of the Common Council, and Elected Officials Acting City Manager Andrea Travis-Miller distributed a document titled, Purchase Order Report, Summary Listing of Purchase Orders Issued - $24,999 and less, Date Range 07/01/12—01/07/13. 5. Consent Calendar 5A. City Clerk Waive Full Reading of Resolutions and Ordinances Motion: Waive full reading of resolutions and ordinances on the joint regular agenda dated January 7, 2013. Indicates timestamp on DVD when motion/second was made.DVDs are on file in the City Clerk's Office Mayor and Common Council ojthe City ojSan Bernardino Page 3 Printed 112412013 Joint Regular Meeting Minutes January 7, 2013 RESULT: ADOPTED [UNANIMOUS] 00:56:54 C :MOVER: John Valdivia, Council Member, Ward 3 SECONDER: Fred Shorett, Council Member, Ward 4 AYES: Marquez, Jenkins, Valdivia, Shorett, Kelley, McCammack ABSENT: Rikke Van Johnson 6. Staff Reports 6A. City Attorney Request to Continue Approval of Contract with Burrtec Waste Industries, Inc. for Municipal Waste Services and Extend Purchase Order 2013-00001195 Up to and Including January 22, 2013 Motion: Continue Approval of Contract with Burrtec Waste Industries, Inc. for Municipal Waste Services and Extend Purchase Order 2013-00001195 Up to and Including January 22, 2013. RESULT: ADOPTED [UNANIMOUS] 00:57:18 MOVER: John Valdivia, Council Member, Ward 3 SECONDER: Wendy J. McCammack, Council Member, Ward 7 AYES: Marquez, Jenkins, Valdivia, Shorett, Kelley, McCammack ABSENT: Rikke Van Johnson 6B. City Attorney Request to Continue Approval of Contract with Republic Services of Southern California, LLC for Municipal Waste Services and Extend Purchase Order 2013-00001196 Up to and Including January 22, 2013 Motion: Continue Approval of Contract with Republic Services of Southern California, LLC for Municipal Waste Services and Extend Purchase Order 2013-00001196 Up to and Including January 22, 2013. RESULT: ADOPTED [UNANIMOUS] 00:57:18 MOVER: John Valdivia, Council Member, Ward 3 SECONDER: Wendy J. McCammack, Council Member, Ward 7 AYES: Marquez, Jenkins, Valdivia, Shorett, Kelley, McCammack ABSENT: Rikke Van Johnson 6C. City Clerk Council Minutes Motion: Approve the minutes of the Mayor and Common Council meetings of pDecember 3, 2012 and December 17, 2012, as submitted. Mayor and Common Council ojthe City ojSan Bernardino Page 4 Printed 111411013 Joint Regular Meeting Minutes January 7, 2013 RESULT: ADOPTED [UNANIMOUS] 00:59:30 MOVER: Wendy J. McCammack, Council Member, Ward 7 SECONDER: Chas A. Kelley, Council Member, Ward 5 AYES: Marquez, Jenkins, Valdivia, Shorett, Kelley, McCammack ABSENT: Rikke Van Johnson 6D. Civil Service Personnel Actions - Classified Motion: Approve the classified personnel actions, Item Nos. 1-6, as submitted by the Chief Examiner, in accordance with Civil Service rules and Personnel policies adopted by the Mayor and Common Council of the City of San Bernardino; and continue Item Nos. 7-16 to January 22, 2013. RESULT: CONTINUED [UNANIMOUS] Next: 1/22/2013 1:30 PM MOVER: Wendy J. McCammack, Council Member, Ward 7 ' SECONDER: Virginia Marquez, Council Member, Ward 1 AYES: Marquez, Jenkins, Valdivia, Shorett, Kelley, McCammack ABSENT: Rikke Van Johnson 00:59:51 6E. Finance Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Execution of a Consultant Services Agreement Between Intellibridge Partners and the City of San Bernardino for Consultant Services. Senior Deputy City Attorney Henry Empeno distributed an Inter Office Memorandum dated January 7, 2013, regarding January 7, 2013 Council Meeting, Agenda Item No. 6E, Resolution Authorizing Execution of a Consultant Services Agreement Between Intellibridge Partners and the City. Minute Traq Document No. 2224. Motion: Continue to January 10, 2013, at 3 p.m. RESULT: CONTINUED 15 TO 1] Next: 1/10/2013 3:00 PM MOVER: John Valdivia, Council Member, Ward 3 j SECONDER: Virginia Marquez, Council Member, Ward 1 AYES: Marquez, Jenkins, Valdivia, Shorett, McCammack NAYS: Chas A. Kelley ABSENT: Rikke Van Johnson 01:00:54 Mayor and Common Council of the City of San Bernardino Page 5 Printed 112412013 Joint Regular Meeting Minutes January 7, 2013 Q 6F. Finance Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing The Execution of a Consultant Services Agreement Between Urban Futures Inc. and the City of San Bernardino for Accounting Services. Senior Deputy City Attorney Henry Empeho distributed an Inter Office Memorandum dated January 7, 2013, regarding January 7, 2013 Council Meeting, Agenda Item No. 6(F), Resolution Authorizing Execution of a Consultant Services Agreement With Urban Futures Incorporated. Minute Traq Doc. No. 2225. Motion: Continue to January 10, 2013, at 3 p.m. RESULT: CONTINUED [5 TO 11 Next: 1/10/2013 3:00 PM MOVER: John Valdivia, Council Member, Ward 3 SECONDER: Virginia Marquez, Council Member, Ward 1 AYES: Marquez, Jenkins, Valdivia, Shorett, McCammack NAYS: Chas A. Kelley ABSENT: Rikke Van Johnson 01:00:54 6G. Finance Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing The Execution of a First Amendment to Consultant Services Agreement Between ProStaff, LLC and the City of San Bernardino. Motion: Continue to January 10, 2013, at 3 p.m.RESULT: CONTINUED [5 TO 11 Next: 1/10/2013 3:00 PM MOVER: John Valdivia, Council Member, Ward 3 SECONDER: Virginia Marquez, Council Member, Ward 1 AYES: Marquez, Jenkins, Valdivia, Shorett, McCammack NAYS: Chas A. Kelley ABSENT: Rikke Van Johnson 01:00:54 6H. Fire RES. 2013-1 — Resolution of the Mayor and Common Council of the City of San Bernardino Amending the City's Master Fee Schedule, Resolution 2009-122, Establishing New Cost Recovery Fees for Traffic Control and Vehicle Extrication for Services Provided by the Fire Department During an Emergency Response to Traffic Collisions. Motion: Adopt the Resolution; authorize the Director of Finance to amend the FY 2012-2013 Budget and increase General Fund revenue associated to Hazmat Incident Recovery/Traffic Collision Account #001-200-4933 by p $91,200 (rounded) from $8,000 to a new total of$99,200; and incorporate the Fire Department expenditure budget in the amount of$49,500. Mayor and Common Council ofthe City of San Bernardino Page 6 Printed 11242013 Joint Regular Meeting Minutes January 7, 2013 RESULT: ADOPTED 14 TO 21 01:04:40 MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Virginia Marquez, Council Member, Ward 1 AYES: Virginia Marquez, Robert D. Jenkins, Fred Shorett, Wendy J. McCammack NAYS: John Valdivia, Chas A. Kelley ABSENT: Rikke Van Johnson 61. Human Resources Personnel Actions -Unclassified Motion: Continue to January 22, 2013. ---- — - ----.-- — RESULT: CONTINUED [UNANIMOUS] Next: 1/22/2013 1:30 PM 1' MOVER: Wendy J. McCammack, Council Member, Ward 7 SECONDER: John Valdivia, Council Member, Ward 3 AYES: Marquez, Jenkins, Valdivia, Shorett, Kelley, McCammack ABSENT: Rikke Van Johnson 01:08:58 6J. Human Resources Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Execution of an Agreement and Purchase Order to Insurance Overload Staffing Systems for Temporary Staffing Services. Motion: Continue to January 10, 2013, at 3 p.m. RESULT: CONTINUED [5 TO 11 Next: 1/10/2013 3:00 PM MOVER: John Valdivia, Council Member, Ward 3 SECONDER: Virginia Marquez, Council Member, Ward 1 AYES: Marquez, Jenkins, Valdivia, Shorett, McCammack NAYS: Chas A. Kelley ABSENT: Rikke Van Johnson 01:11:11 - - --- ._ 6K. Parks.Recreation & Community Services RES. 2013-2 — Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the City Manager to Execute a Facility Use Agreement Between the City and Southern California Mountains Foundation (Formerly Known as San Bernardino National Forest Association), for the Urban Conservation Corps, for Use of 140 East 5th Street(The Butler Building) Located at Seccombe Lake Park. Acting City Manager Andrea Travis-Miller advised that there was an error on packet page 109, line 3 of the agreement states: "Utility costs and/or internet costs are the sole responsibility of UCC," which should read: "Any additional utility costs and/or internet costs are the sole responsibility of UCC." Motion: Adopt the Resolution. Mayor and Common Council ofthe City of San Bernardino Page 7 Printed 112412013 Joint Regular Meeting Minutes January 7, 2013 QRESULT: ADOPTED [UNANIMOUS] 01:12:11 MOVER: Chas A. Kelley, Council Member, Ward 5 SECONDER: Virginia Marquez, Council Member, Ward 1 AYES: Marquez, Jenkins, Valdivia, Shorett, Kelley, McCammack ABSENT: Rikke Van Johnson 6L. Police Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing and Directing the City Manager to Issue a Request for Proposals (RFP) for Parking Citation Processing Services. Council Member Kelley made a motion, seconded by Council Member Shorett, to adopt the resolution, and refer it to the Ways & Means Committee for further discussion. No vote was taken. Substitute Motion: Continue to January 22, 2013, to include a customer service component in the REP. RESULT: CONTINUED [5 TO 11 Next: 1/22/2013 1:30 PM MOVER: Wendy J. McCammack, Council Member, Ward 7 SECONDER: Fred Shorett, Council Member, Ward 4 AYES: Marquez, Jenkins, Valdivia, Shorett, McCammack NAYS: Chas A. Kelley ABSENT: Rikke Van Johnson 01:28:48 6M. Police RES. 2013-3 — Resolution of the Mayor and Common Council of the City of San Bernardino Ratifying the Submittal of an Application for a Selective Traffic Enforcement Program (STEP) Grant from the State of California Office of Traffic Safety (OTS) in the Amount of $211,169.59 and Authorizing the Police Department to Accept and Administer the Grant. Council Member Marquez stated that this item was not discussed by the Grants Committee as stated in the staff report. Motion: Adopt the Resolution. RESULT: ADOPTED [UNANIMOUS] 01:29.30 MOVER: John Valdivia, Council Member, Ward 3 SECONDER: Wendy J. McCammack, Council Member, Ward 7 ® AYES: Marquez, Jenkins, Valdivia, Shorett, Kelley, McCammack ABSENT: Rikke Van Johnson Mayor and Common Council ofthe City of San Bernardino Page 8 Printed 112412013 Joint Regular Meeting Minutes January 7, 2013 6N. Public Works Reschedule the Public Hearing to March 18, 2013, Regarding Amending Rate Resolution No. 2008-433 to Implement a CPI Increase Motion: Reschedule the Public Hearing to March 18, 2013, to amend Resolution No. 2008-433 to Implement a CPI Increase. RESULT: ADOPTED [UNANIMOUS] 01:30:22 MOVER: Robert D. Jenkins, Council Member, Ward 2 SECONDER: Wendy J. McCammack, Council Member, Ward 7 AYES: Marquez, Jenkins, Valdivia, Shorett, Kelley, McCammack ABSENT: Rikke Van Johnson 7. Public Comments on Items Not on the Agenda Jim Eble and Jan Windhausen, newly elected President and Vice President of the Neighborhood Cluster Association, extended an invitation to staff to attend their meetings which are held on the first Saturday of every month at Emanuel United Methodist Church, 3310 N. "G" Street, San Bernardino. Jan Windhausen announced that on Saturday, January 12, 2013, they will be starting a park cleanup program and are looking for volunteers. The First Project will be at Lytle Creek Park starting at 8 a.m., and the next project is tentatively planned for February 16, 2013, at Seccombe Lake. Betty Jean Long, San Bernardino, CA, spoke about the panhandlers who hang out at Jack in the Box and issues she has had with people stealing her personal items. Jim Smith, San Bernardino, CA, spoke about an anti-panhandling program in San Jacinto and suggested that the City of San Bernardino consider something similar. Submitted into the record was a copy of an article which appeared in The Press- Enterprise on January 3, 2013, titled "Anti-panhandling Signs Up." Mr. Smith announced that panhandling would be discussed at the Chamber of Commerce's next Koffee Klatch on January 9, 2013, at 7:30 a.m. Paul Sanborn, San Bernardino, CA, suggested that the City adopt an ordinance requiring that every house sold in the City have an occupancy permit; suggested that permits be required for all water heaters and gas appliances; stated that citations should be given for tinted windows and boom boxes; stated that business registration certificates should be required on lawn services; suggested that each service truck owned by a business should be issued a sticker that should be affixed to the vehicle when they get their business license; suggested placing volunteer services applications on the internet; and commented on an article that was written by John Weeks that appeared in The Sun regarding Mr. Penman. :v, <,,-and Common Council ofthe City of San Bernardino Page 9 Printed 112412013 Joint Regular Meeting Minutes January 7, 2013 8. Adjournment At 6:20 p.m., the meeting adjourned to January 10, 2013, at 3 p.m., in the Council Chambers of City Hall. The next joint regular meeting of the Mayor and Common Council and the Mayor and Common Council Acting as the Successor Agency to the Redevelopment Agency is scheduled for 1:30 p.m., Tuesday, January 22, 2013. GEORGEANN "GIGP'HANNA City Clerk By p(4dAi d=4 / '�- Linda Sutherland Deputy City Clerk O Mayor and Common Council of the City ojSan Bernardino Page 10 Printed 112412013