HomeMy WebLinkAboutNB1-Public Services CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
From: Ken Fischer, Director Subject: Resolution of the Mayor and
Common Council of the City of San
Dept: Public Services Bernardino authorizing the execution of
Amendment No. 2 to the Agreement and
Date: June 11, 2009 an increase to Purchase Order Number
302232 by an additional $32,400 to
Fluoresco Lighting & Signs for additional
streetlight maintenance services.
Meeting Date: June 15, 2009
Synopsis of Previous Council Action:
November 3, 2008 — Resolution 2008-418, the Mayor and Common Council authorized
Amendment No. 1 to the Vendor Service Agreement and increased Purchase Order No.
302232 by $110,000 to Fluoresco Lighting & Signs for streetlight maintenance services.
June 2, 2008 - Resolution 2008-174, the Mayor and Common Council authorized a
Purchase Order in the amount of $110,000 with two (2) one-year extensions to
Fluoresco Lighting & Signs for streetlight maintenance services.
Recommended Motion:
Adopt Resolution.
s
/f2 V7
Signature
Contact person: Ken Fischer, Director Phone: 5140
Supporting data attached: Ward: All
Staff Report, Resolution, Amendment No. 2
to the Vendor Service Agreement and
Attachment "1"
FUNDING REQUIREMENTS: Amount: $32,400
Source: FY 08-09
001-409-5502
(Professional/Contractual
Services)
Finance:
Council Notes: t' : 6//57° , .-SC
Agenda Item No. Nig
CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
Staff Report
Subject
Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the
execution of Amendment No. 2 to the Agreement and an increase to Purchase Order Number
302232 by an additional $32,400 to Fluoresco Lighting & Signs for additional streetlight
maintenance services.
Background
Fluoresco Lighting & Signs has been handling routine streetlight repair services Citywide.
Routine work has included replacement of bulbs, sensors, lenses and fuses. These are
usually the cause of most light outages. Additionally, Fluoresco has played a support role with
non-routine work by providing technical assistance and repairs as necessary
On November 3, 2008, per Resolution 2008-418, (and as part of the budget balancing
measures in the Adopted FY 2008-09 Budget) the Mayor and Common Council approved
Amendment No. 1 to the Vendor Service Agreement with Fluoresco Lighting and Signs and
approved an increase to Purchase Order Number 302232 by $110,000 for a total amount of
$220,000 for streetlight maintenance services.
In addition to maintaining streetlights citywide, Fluoresco Lighting & Signs has also been
maintaining the lights in the City's ball fields, which has increased our costs by approximately
$32,400. This work was not factored into our original estimate with Fluoresco so in order to
complete work for the remainder of this year, an amendment is needed to the contract with
Fluoresco and an increase of $32,400 is needed to the City's purchase order with Fluoresco.
Staff recommends that the Mayor and Common Council authorize the execution of
Amendment No. 2 to the Agreement and an increase to Purchase Order Number 302232 by
an additional $32,400 for streetlight maintenance services for a total not to exceed $252,400.
Financial Impact
Funds are available for this increase in the FY 08-09 budget, account number 001-409-5502
(Professional/Contractual Services) in the amount of$32,400.
Recommendation
Adopt Resolution.
RT cerp0f Pc,Ie
. -4