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HomeMy WebLinkAbout04-03-2012 Jt. Adj Reg Mtg Minutes gNARp� City of San Bernardino Mayor Patrick J. Morris `+ 300 North "D" Street Council Members o San Bernardino CA 92418 Virginia Marquez Robert D. Jenkins y ' http://www.sbcity.org John Valdivia Q' Fred Shorett En tP�s� Chas A. Kelley Rikke Van Johnson Wendy McCammack MINUTES JOINT ADJOURNED REGULAR MEETING OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR HOUSING AGENCY TO THE REDEVELOPMENT AGENCY AND MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE HOUSING AUTHORITY TUESDAY,APRIL 3,2012 ECONOMIC DEVELOPMENT AGENCY BOARD ROOM The joint adjourned regular meeting was called to order by Mayor Morris at 5:09 p.m., Tuesday, April 3, 2012, in the Economic Development Agency Board Room, 201 North "E" Street, San Bernardino, CA. Roll Call Attendee Name Title Status Arrived Virginia Marquez Council Member, Ward I Present 5:09 p.m. Robert D. Jenkins Council Member, Ward 2 Present 5:09 p.m. John Valdivia Council Member, Ward 3 Present 5:09 p.m. Fred Shorett Council Member, Ward 4 Present 5:09 p.m. Chas A. Kelley Council Member, Ward 5 Present 5:09 p.m. Rikke Van Johnson Council Member, Ward G Present 5:09 p.m. Wendy J. McCammack Council Member, Ward 7 Present 5:09 p.m. © Charles McNeely City Manager Present 5:09 p.m. Georgeann "Gigi" Hanna City Clerk Present 1 5:09 p.m. James F. Penman City Attorney Present 5:09 p.m. Patrick J. Morris Mayor Present 5:09 p.m. Mayor and Common Council of the City of San Bernardino Pagel Printed 411212012 Joint Adjourned Regular Meeting Minutes April 3, 2012 1. Staff Reports A. City Manager Mid-Year Budget Review for FY 2011-2012 City Manager Charles McNeely stated that this report was an informational/overview item, and suggested that the Council not take action at this meeting, but consider the information, put the issue on the April 16, 2012 agenda for consideration or referral to Ways and Means and/or the Budget Ad Hoc Committee and provide staff direction at that point. Former Finance Director Barbara Pachon gave an overview of the ongoing budget challenges, including a mid-year budget deficit of $3.183 million, attributed to a $1.7 million lawsuit, $2.5 million in retirementiseparation payouts and an increase in the City Attorney's Office budget. There was discussion about a deficit in the City's liability fund, and a need for it to be more robust. Mr. Penman advised the Council that the amount in the liability fund does not indicate the amount the City would be likely to pay in claims, but is an insurance policy against them. He stated that the mid-year budget did not reflect an accurate description of the amount the City would spend in the coming three months for existing or new claims. © Motion: For staff to report to the Council about creating two reserve funds: one for the City overall and another fund to cover payoffs of vacation and sick time accruals. RESULT: ADOPTED [UNANIMOUS] MOVER: Chas A. Kelley, Council Member, Ward 5 SECONDER: Wendy J. McCammack, Council Member, Ward 7 AYES: Marquez,Jenkins, Valdivia, Shorett,Kelley,Johnson,McCammack B. City Manager FY 2011-2012 Budget Balancing Measures City Manager Charles McNeely discussed budget balancing measures, including keeping vacant positions within several departments vacant for the remaining three months of the fiscal year, and strategic budget cuts from several departments that amount to a $2.625 million savings for FY 2011-12. Discussion ensued about the sources of the proposed cost cuts. Mr. McNeely said he would provide a complete list to the Council by April 4, 2012. Motion: Refer the matter to the Budget Ad Hoc Committee for discussion and bring the matter back to the Council on April 16, 2012. Mayor and Common Council of the City of San Bernardino Page 2 Printed 4 11212011 Joint Adjourned Regular Meeting Minutes April 3, 2012 RESULT: ADOPTED [UNANIMOUS] MOVER: Wendy J. McCammack, Council Member, Ward 7 SECONDER: John Valdivia, Council Member, Ward 3 AYES: Marquez, Jenkins, Valdivia, Shorett, Kelley,Johnson, McCammack 2. CLOSED SESSION Pursuant to Government Code Section(s): A. Conference with legal counsel - existing litigation - pursuant to Govemment Code Section 54956.9(a). B. Conference with legal counsel - anticipated litigation - significant exposure to litigation - pursuant to subdivision (b) (1), (2), (3) (A-F) of Government Code Section 54956.9. C. Conference with legal counsel - anticipated litigation - initiation of litigation - pursuant to subdivision(c)of Government Code Section 54956.9. © D. Closed Session-personnel -pursuant to Government Code Section 54957. E. Closed session with Chief of Police on matters posing a threat to the security of public buildings or threat to the public's right of access to public services or public facilities -pursuant to Government Code Section 54957. F. Conference with labor negotiator - pursuant to Government Code Section 54957.6. G. Conference with real property negotiator - pursuant to Government Code Section 54956.8. Assistant City Attorney Grider announced that the following items would be discussed in closed session under Agenda Item No. 2F, conference with labor negotiator: General Middle Management Management/Confidential Fire Safety Fire Management Police Safety © Police Management Mayor and Common Council of the City of San Bernardino Page 3 Printed 411212012 Joint Adjourned Regular Meeting Minutes April 3, 2012 3. Staff Reports A. City Mana¢er Budget Strategies Finance Director Jason Simpson discussed cost containment strategies and proposed revenue enhancements such as taxes and user fees, standardized lien processes, contracting services such as refuse and public safety, and providing services to other cities. There was discussion about the need for greater scrutiny of the contracts/purchase orders under $25,000. Mr. Simpson stated that the New World Financial system makes that easier, and can produce monthly reports of all the purchase orders written each month. Motion: Keep the level of contracts needing Council approval at $25,000 and above, but require that the Council receive a monthly accounting of all the contracts and purchase orders for less than $25,000. RESULT: ADOPTED [UNANIMOUS] MOVER: Fred Shorett, Council Member,Ward 4 SECONDER: Virginia Marquez, Council Member, Ward 1 AYES: Marquez, Jenkins, Valdivia, Shorett, Kelley, Johnson, McCammack - ------- 4. Public Comments Roger Henderson, San Bernardino, CA, spoke about the need to keep City park services. Tobin Brinker, San Bernardino, CA, spoke about the need for pension reform and decried the lack of pension information in the agenda back-up material. Gary Walbourn, Colton, CA, spoke about the Council needing to make decisions that would help businesses and create more jobs. 5. Adjournment The meeting adjourned at 9:45 p.m. The next joint regular meeting is scheduled for 12 p.m., Monday, April 16, 2012, for closed session, and 3 p.m. for open session. GEORGEANN"GIGF'HANNA City Clerk By . 4 , J92 .,j( © Linda Sutherland Deputy City Clerk Mayor and Common Council of the City of San Bernardino Page 4 Printed 411212011