HomeMy WebLinkAbout11- Development Services CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Michael E. Hays, Director Subject: Authorization to execute Contract
Change Order Nos. One and Two—
Dept: Development Services Removal of Underground Storage Tanks at
^ Fire Station No. 1--Contractor: Safety-
Date: January 6, 2000 Q R f u I A L Kleen (CA), Inc.
File: 6.51-19 MCC Date: 01-24-2000
Synopsis of Previous Council Action:
02-16-98 Transfer of$70,000 from liability claims account no 629-453-5162 to
Professional Contractual Services Account No. 629-453-5502 for removal of
tanks at Fire Station#1, #5 and City Hall; $35,000 in CDBG funding approved.
05-11-98 Short form agreement approved for removal of underground tank at City Hall in
amount of$9,000.
05-15-98 Short form agreement approved for the removal of underground tanks at stations
3,5 & 5 approved in amount of$19,000.
07-20-98 Approval of plans and authorization to advertise for bids per plan no. 9840.
09-21-98 Award of Contract for Removal of Underground Fuel Storage Tanks at Fire
Station#1 in the amount of$25,348
Recommended Motion:
That Contract Change Orders No. One and Two to the contract with Safety-Kleen (CA), Inc.
be approved for various changes described in the staff report for a total Change Order amount
of$6,881.94, increasing the contract total from $25,348.00 to $32,229.94.
�-
ya Michael ays
Contact person: Michael Grubbs, Sr. Civil Engineer Phone: 5179
Supporting data attached: Staff Report and Change Orders Ward: 1
FUNDING REQUIREMENTS: Amount: $6,881.94
Source: (Acct. No.) 629-453-5502
(Acct. Description) Pro essional Services
Finance:
Council Notes:
Agenda Item No
/jai J/Jol M0
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Authorization to execute Contract Change Orders No. One and Two—Removal of
Underground Storage Tanks at Fire Station No. 1 - Contractor: Safety-Kleen (CA), Inc.
Background:
On September 21, 1998, the Mayor and Common Council awarded a contract to Safety-Kleen
(CA), Inc. of Los Angeles for the removal of underground storage tanks at the Main Fire
Station located at 200 East Third Street. The Main Fire Station is also known as Fire Station
No. 1. The project consisted of removal of two (2) 10,000 gallon underground fuel storage
tanks.
During construction it became apparent that certain changes to the design were needed to
assure that the project complied with the conditions of the County Division of Environmental
Health Services permit and subsequent inspection.
The Contract Change Orders are described as follows:
C.O. No. I Description of Change Cost
ONE During excavation the Contractor discovered that the tanks $4,601.94
were encased in concrete. It would have been very expensive
to remove the tanks from the concrete. County Environmental
approved an alternate plan which allowed the tanks to be
encased in sluLq and abandoned in place.
TWO Tests on soil collected during excavation indicated that soil $2,280.00
contamination may have occurred over time due to leakage of
the tanks. The County Division of Environmental Health
required that additional sampling and testing be done, after
excavation, on soils ad
'acent to and below the two tanks.
TOTAL COST OF CCO's ONE AND TWO $6,881.94
A copy of Change Order Nos. One and Two are attached which will increase the contract total
from $25,348.00 to $32,229.94.
Approval of these two Change Orders is required by the Mayor and Common Council because
the cumulative total cost for the two Change Orders exceeds the 15% contingencies
($5,652.00) which was approved by the Mayor and Common Council in its action of
September 21, 1998.
All work on this project is complete, therefore, approval of these Change Orders will allow
Staff to close out this project and make a final payment to the contractor.
Fbancial Impact:
Sufficient funding for these Change Orders is available in the Liability Fund Account No. 629-
453-5502 "Professional Services".
Recommendation:
Staff recommends approval of Contract Change Orders No. One and Two.
S
* PUBLIC WORKS lERNARDINO;
O F CITY OF SAN 6ERNAROINO
a�z 99 FEB 17 AM 9 23
Bernardino
DEVELO PME Nt SERVICES 0 AR T ME NL
M I C N A E
E N A Y 5 AR 1 1999
D I R E C T O R
CITY LY-S4N 13LRNARDINO
DEVELOPMENT SERVICES
_. DEPARTMENT
CONTRACT CHANGE ORDER NO. ONE
FILE NO. 6.51-19 DATE: 2/8/99
PROJECT: REMOVAL OF UNDERGROUND STORAGE TANKS
LOCATED AT FIRE STATION NO. 1.
�'O: SAFETY-KLEEN
P.O. BOX 58483
Los Angeles, CA. 90058-0483
GENTLEMEN:
You are hereby compensated for performing the additional work, as
directed by the Resident engineer, as follows:
The contractor is to fill the existing underground storage tanks
with concrete slurry, providing approximately 83-cubic yards
of concrete slurry @ a price of$ 35.88 ubic er cubic'
P
yard, atan
estimated cost of...
...................................................... $ 3,305.89
Provide a Supervisor and a Laborer at a total cost of$ 105.00
per hour, for approximately 8-hours, at an estimated cost of......$ 840.00
Contractors overhead @ 11°/D ...........
$ 456.05
-------------
Total Estimated Cost .................................................... $ 4,601.94
39 0 0 0 8 0 R T R D S T R E E T S A N B E R N A R
I ) 5 3 5 ] • F A % ; 3 01. 5 0 0 0 / P U 0 L I C W 0 R E 8 F C A L F 9 1 0 1 8 . 0 0 0 1
Ai : 331 .3183 '
MAR 10 1999 D
CITY
D L, DINO EVELOPMSAN ENSERNART SERVICES
DEPARTMENT
Contract Change Order No. 1
File No. 6.51-19
Page 2
Total Estimated Cost Added to the Contract ................. $ 4,601.94
Previous Contract Price ......................................... $25,348.00
Amended Cost Price ............................................. $29,949.94
Additional time to complete Contract due to Change Order .... 15
Working Days
CONTRACTOR CITY OF SAN BERNARDINO
Accepted Rqc ed
By: B 3
M H S ATE
Date: 2/12/99 Director of Development Services
App rov tl
BY: ��
F WILSON DATE
City Administrator
p?O�RNgR��'YO
S
PUBLIC WO"""EN NARDI IN(
y o C I T Y O F CITY OF SAN BERARDINO
s� 99 FEB 17 m 9 23
an Bernardino
DEVELOPMENT SERVICES DEPARTMENT
M I C H A E L a H A Y S
D I R E C T 0 a
CONTRACT CHANGE ORDER NO. TWO
FILE NO. 6.51-19 DATE: 2/8/99
PROJECT: REMOVAL OF UNDERGROUND STORAGE TANKS
LOCATED AT FIRE STATION NO. 1.
TO: SAFETY-KLEEN
P.O. BOX 58483
Los Angeles, CA. 90058-0483
GENTLEMEN:
You are hereby compensated for performing the additional work, as
and all delays on the project, as follows:
Excavating at four additional locations and providing soil sampling and
testing as required by San Bernardino County Environmental. In addition the
contractor is compensated for any and all delays incurred, at the agreed price
of $ 2, 280.00.
Total Cost Added to the Contract ............................... $ 2,280.00
Previous Contract Price ......................................... $29,949.94
Amended Cost Price ............................................. $32,229.94
Additional time to complete Contract due to Change Order .... 15
Working Days
CONTRACTOR CITY OF SAN BERNARDINO
Accepted Approye
By: By: _' 3
MICHAEL AYS DATE
Date: 2/16/99 Director of Development Services
9 0 0 N O R T H D S T R E E T S A N B E R N A R D 1 N O, C A L I F 9 2 I a - 0 0 0 1
(600) 384 - 5567 • FAX : 561- 5060 / P U B L I C W 0 R K 3 FAX : 3 S4 -5165