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HomeMy WebLinkAbout22- Development Services CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION From: Michael E. Hays, Director Subject: Resolution awarding contract to Signal Maintenance, Inc. for Installation of Dept: Development Services a Traffic Signal at the Intersection of OI 1 ::M Tippecanoe Avenue and Laurelwood Drive Date: August 20, 1999 per Plan No. 10012 MCC Date: 12/06/99 File No. 1.7172 Synopsis of Previous Council Action: July 6, 1999 Allocated $145,000 from the Traffic Systems Fund as part of the FY 1999-2000 Budget to fund a traffic signal and median at Tippecanoe/Laurelwood. August 2, 1999 Approved installation of temporary delineators for a period of 6 months and approved installation of a traffic signal at the intersection of Tippecanoe Avenue and Laurelwood Drive. August 9, 1999 Approved Plan No. 10012 for installation of a traffic signal at the intersection of Tippecanoe Avenue and Laurelwood Drive, and authorized the Director of Development Services to advertise for bids. Recommended Motion: Adopt Resolution IV Micha E. Hays Contact person: T. Jarb Thaipejr, Civil Engineering Associate Phone: 5127 Supporting data attached: Staff Report, Reso, Report of Bids, Map Ward: 3 FUNDING REQUIREMENTS: Amount: $108,000 Source: (Acct. No.) 250-370-5504-7172 Acct. Description: Tippecanoe/Laurelwood- Installl�Traffic Signal and Median Finance: ��dltl� �io�lOL Council Notes: QaW,avy� /3 /�2 0& /9'99 Agenda Item No. as CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION Staff Report Subject: Resolution awarding contract to Signal Maintenance, Inc. for installation of a traffic signal at the intersection of Tippecanoe Avenue and Laurelwood Drive per Plan No. 10012. Background: New development along the Tippecanoe Avenue corridor between the I-10 Freeway and San Bernardino International Airport has resulted in a significant increase in traffic along Tippecanoe Avenue in the vicinity of the I-10 Freeway. In December of 1998, the San Bernardino Police Department, in response to a significant increase in traffic accidents, closed the intersection of Tippecanoe Avenue and Rosewood Drive, with signs and barricades, to all left turning movements and east-west through movements. This closure resulted in the diversion of most of the northbound to westbound left turns from Rosewood Drive to Laurelwood Drive. Subsequent to the closure, the Traffic Section of the Development Services Department conducted studies at the Tippecanoe/Laurelwood intersection and determined that a traffic signal is warranted at the intersection. See Exhibit "A" for project location. On August 2, 1999, the Mayor and Common Council approved the installation of temporary delineators at the intersection of Tippecanoe/Rosewood to preclude northbound to westbound left turns, all left turns from Rosewood Drive onto Tippecanoe Avenue, and east west through movements. Additionally, direction was given to immediately proceed toward the installation of a traffic signal at the intersection of Tippecanoe and Laurelwood. This project is included in the Fiscal Year 1999/2000 Capital Improvement Plan in the amount of$145,000. Plans and specifications for this project are complete and the project is ready to be awarded. The estimated project costs are as follows: Cost Item Estimated Cost Traffic Signal Construction Cost $ 81,260.00 Design, Inspection and Contract Administration 15% ± $ 12,200.00 Subtotal $ 93,460.00 Contingencies 15% ± $ 14,540.00 Total $108,000.00 Please see attached Report of Competitive Bid Opening for names of companies that bid on this project. This was advertised locally, however, no San Bernardino companies responded. Financial Impact: Funding for this project in the amount of $145,000 was allocated in the FY 1999-2000 budget under Account No. 250-370-5504-7172 (Tippecanoe/Laurelwood--Install Traffic Signal and Median). Recommendation: That the Mayor and Common Council adopt the Resolution awarding the contract for installation of a Traffic Signal at the intersection of Tippecanoe Avenue and Laurelwood Drive per Plan No. 10012. �$�RNARO,�o City of San Bernardino, California Department of Development ServiceslPublic Works Division 0 EXHIBIT 'A '' �oG`�'DED iN 1�~O Installation Traffic Signals Tippecanoe Avenue And Laurelwood Drive JAN LSCIt1YHRU 111U �-. .••_. Z, inn 5DO BERNARDINO AV z ? El COOLEY AV � E COOLEY DR 1000va C n-'z ti E VICTOR A AV o � 1500 700 0 RR o �I, E HARD T ST QQ� E HARpr M c� 000 E BRIER DR E W '- GOULD ST 1100 CHP w E DAVI 3 ��424WOO VEOrF HOSPITALM LN E COD N E fAU UU ��w 1900 rz r 1600 ST COULSTON ST O In+ uFt`` 1 _WILL TREE N 3 LNJRELMU00 HaRy[RaN ° E ROS DR z ROSEWOOD DR < BUSIIESS N o C N in g 2t 25200 LFROLMS 13"'01 VICINITY MAP N.T.S. �g al a0 4 W s I m W o � m A a 3 N o I o v' a c > t,; < o o I � ` a z I o 0 0 ° O 0 U z a Z ¢ n U as m ¢ ti m a 0 0 Im z w J 0 Ly 0 IM • f Q JT 6 W Y W 2 6 s J A m m W J W p Z W W 0 A a z Im m J o J e) d N m o m m W U C y O \,' z y z10- 0 Z W y O 2 C V Q F z G F J ¢ Z < oZO a z ! ¢ F z zpO ° z w a i aam a o ! a ° ° z Q z z z o < � Wo 9 7 r— Z j O m O 0 cr ° a •• N M I a to to m of o 1, m ° ll. C7 0 p w F LL V) m rnl w C-) m o C�Op� 1 RESOLUTION NO. 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AWARDING A CONTRACT TO SIGNAL MAINTENANCE, 3 INC. FOR INSTALLATION OF A TRAFFIC SIGNAL AT THE INTERSECTION OF 4 TIPPECANOE AVENUE AND LAURELWOOD DRIVE PER PLAN NO. 10012. 5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: 6 7 SECTION 1. Signal Maintenance, Inc. is the lowest responsible bidder for Installation 8 of a Traffic Signal at the Intersection of Tippecanoe Avenue and Laurelwood Drive per Plan 9 No. 10012. A contract is awarded accordingly to said bidder in a total amount of$81,260.00 10 but such award shall be effective only upon being fully executed by both parties. All other 11 bids, therefore, are hereby rejected. The Mayor is hereby authorized and directed to execute 12 13 said contract on behalf of the City; a copy of the contract is on file in the office of the City 14 Clerk and incorporated herein by reference as fully as though set forth at length. 15 SECTION 2. This contract and any amendment or modifications thereto shall not take 16 effect or become operative until fully signed and executed by the parties and no party shall be 17 18 obligated hereunder until the time of such full execution. No oral agreements, amendments, 19 modifications or waivers are intended or authorized and shall not be implied from any act or 20 course of conduct of any party. 21 SECTION 3. This resolution is rescinded if the parties to the contract fail to execute 22 it within sixty (60) days of the passage of the resolution. 23 24 25 26 27 28 i I RESOLUTION...AWARDING CONTRACT TO SIGNAL MAINTENANCE, INC. FOR INSTALLATION OF A TRAFFIC SIGNAL AT THE INTERSECTION OF 2 TIPPECANOE AVENUE AND LAUR$LWOOD DRIVE PER PLAN NO. 10012. 3 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor 4 and Common Council of the City of San Bernardino at a meeting thereof, held on the 5 _day of , 1999,by the following vote, to wit: 6 7 Council Members: AYES NAYS ABSTAIN ABSENT 8 ESTRADA 9 LIEN 10 MCGINNIS 11 SCHNETZ 12 SUAREZ 13 © ANDERSON 14 MILLER 15 16 17 City Clerk 18 The foregoing ordinance is hereby approved this day of 19 1999. 20 21 Judith Valles, Mayor 22 Approved as to City of San Bernardino 23 Form and legal content: 24 JAMES F. PENMAN, City Attorney 25 BY� Piro, 26 Q 27 28 CITY OF SAN BERNARDINO Interoffice Memorandum CITY CLERK'S OFFICE Records and Information Management (RIM) Program DATE: January 11, 2000 TO: Leslie Crawford, Civil Engineering Assistant I FROM: Melanie Miller, Senior Secretary RE: Transmitting Documents for Signature - Resolution 2000-6 Attached are the following documents: One certified copy of Resolution 2000-6 and four (4) original bound contracts. Please obtain signatures where indicated on the contracts. Please return one (1) fully executed original contract to the City Clerk's Office as soon as possible, to my attention. Be advised that the resolution and contract will be null and void if it is not executed within sixty (60) days = March 10, 2000. If you have any questions, please do not hesitate to contact me at ext. 3212. Thank you. Rachel Clark City Clerk By: Melanie Miller Senior Secretary I hereby acknowledge receipt of the above mentioned documents. Signed: Date: k (0 1 M