HomeMy WebLinkAbout24- Developmkent Services CITY OF SAN BERNARDINO-REQUEST FOR COUNCIL ACTION
From: Michael E. Hays Subject: Agreement for Professional Services to Prepare the
Environmental Documents for the Casa Ramona
Dept: Development Services j
ORIGI est Nd`L SAN 0 ? 1999
Date: January 6, 1999 MCC Date: January 25, 1998
Synopsis of Previous Council Action:
On May 6, 1996, the Mayor and Common Council approved the revised Second Year Action-Consolidated Plan
component of the 1995-1999 Consolidated Plan which included funding in the amount of$300,000 for the New
Casa Ramona Project.
Recommended Motion:
Adopt Resolution.
r&t4 1
Michael f. Hays
Contact person: Michael E. Hays Phone: 384-5357
Supporting data attached: Staff Report and Reso Ward(s): 3
FUNDING REQUIREMENTS: Amount: $30,000
Source: (Acct No ) 96-221
Acct. Description) CDBG
Firtanc
Council Notes:
Agenda Item No. C-
11d_5-Jgq
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT: Casa Ramona Project - Agreement for Professional Services
Mayor and Common Council Meeting Of January 25, 1999
APPLICANT: Economic Development Agency
201 North "E" Street, Suite 301
San Bernardino, CA 92401-1507
(909) 384-5081
REQUEST
The Development Services Department is requesting approval of an Agreement for
Professional Services for Ultrasystems Environmental Incorporated to prepare an
environmental document pursuant to the National Environmental Policy Act (NEPA) and
the California Environmental Quality Act (CEQA). The joint NEPA/CEQA document is
required for the Casa Ramona Project which is a funded Community Development Block
Grant (CDBG) project.
Because the Economic Development Agency (EDA) administers the CDGB Program, the
EDA will act as the applicant for the environmental review portion of the project. The
Development Services Department is the lead agency for the project under the NEPA and
CEQA statutes.
PROJECT DESCRIPTION AND LOCATION
Casa Ramona, Inc., a non-profit social services provider, is proposing to substantially
demolish the historic Casa Ramona School building. The building currently is used by the
organization as a community and senior center. The demolition would remove all but the
front facade of the building to allow for the construction of a new and larger community
and senior center in the future.
The Casa Ramona Project includes three phases as outlined below:
Phase I - Environmental Review (NEPA/CEQA document, and other supporting
documents);
Phase II - Architectural Design for the Casa Ramona, and the land use permit
process;
Phase III - Demolition and Construction of the new facility.
The Casa Ramona School is located at 1524 West 711 Street, on the north side of T" Street
just west of Western Avenue in the CO-1, Commercial Office General Plan land use
designation(see Attachment A, Site Location Map).
Casa Ramona Project—Agreement For Professional Services
Mayor and Common Council Meeting of January 25, 1999
Page 3
KEY POINTS
• The environmental document is required by NEPA and CEQA to address the potential
environmental impacts related to the proposed demolition, and to allow for the release
of the CDBG funding for preconstruction architectural and engineering plans.
• The State Office of Historic Preservation has determined that the building is eligible for
listing on the National Register of Historic Places (local significance).
• The City sent a Request For Proposal (RFP) to 23 firms on July 31, 1998 and received
two proposals in response.
• Staff reviewed the proposals and selected Ultrasystems Environmental Incorporated, a
firm that is qualified and experienced in the preparation of joint NEPA/CEQA
documents. Their proposal met all of the requirements outlined in the RFP.
Refer to Exhibit B, Resolution, and Attachments A and B, Original Proposal, Project
Tasks, and Scope of Services (August 20, 1998), and Revised Scope of Services
(December 29, 1998), respectively.
FISCAL IMPACTS
Compensation for Planning staff time and materials will be provided through the Master
Services Agreement with the Economic Development Agency. Funding for the Agreement
for Professional Services with Ultrasystems Environmental Incorporated in the amount of
$30,000 will be provided from CDBG Account No. 96-221.
RECOMMENDATION
Staff recommends that the Mayor and Common Council adopt the Resolution that awards
the Agreement for Professional Services with Ultrasystems Environmental Incorporated.
Prepared by:
Deborah Woldruff, Associate Planner
For Michael E. Hays,
Director of Development Services
EXHIBITS
1. Site Location Map (Casa Ramona School)
2. Resolution
Casa Ramona Project—Agreement For Professional Services
Mayor and Common Council Meeting of January 25, 1999
Page 4
Attachments:
A. Original Proposal, Project Tasks, and Scope of Services (August 20, 1998)
B. Revised Scope of Services (December 29, 1998)
I
I
CrrY OF SAN BERNARDINO EXHIBIT "I"
GENERAL PLAN LAND USE DESIGNATION Adopted 6-2-89
Date Panel No. F 3
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1 RESOLUTION NO.
2
RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING AN
3 AGREEMENT TO ULTRASYSTEMS ENVIRONMENTAL INCORPORATED TO
4 PREPARE A JOINT NEPA/CEQA DOCUMENT FOR THE CASA RAMONA
PROJECT
5
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
6 OF SAN BERNARDINO AS FOLLOWS:
7 SECTION 1. ULTRASYSTEMS ENVIRONMENTAL INCORPORATED'S proposal
8
and qualifications meet and exceed the requirements that were outlined in the Request for
9
10 Proposal for preparing the environmental documents for the Casa Ramona Project. An
11 Agreement is awarded accordingly to said Consultant in a total amount of $30,000.00 but such
12 award shall be effective only upon being fully executed by both parties. All other proposals,
13 therefore, are hereby rejected. The Mayor is hereby authorized and directed to execute said
14
Agreement on behalf of the City; a copy of the Agreement is attached as Exhibit 1 and
15
16 incorporated herein by reference as fully as though set forth at length.
17 SECTION 2. This Agreement and any amendment or modifications thereto shall not
18 take effect or become operative until fully signed and executed by the parties and no party shall
19
be obligated hereunder until the time of such full execution. No oral agreements, amendments,
20
21 modifications or waivers are intended or authorized and shall not be implied from any act or
22 course of conduct of any party.
23 SECTION 3. This resolution is rescinded if the parties to the contract fail to execute it
24 within sixty (60) days of the passage of the resolution.
25
26
27
28
I
1 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING AN
2 AGREEMENT TO ULTRASYSTEMS ENVIRONMENTAL INCORPORATED TO
PREPARE A JOINT NEPA/CEQA DOCUMENT FOR THE CASA RAMONA
3 PROJECT.
4 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
5
Common Council of the City of San Bernardino at a meeting thereof,
6
7 held on the day of 1999, by the following vote, to-wit:
8
Council Members: AYES NAYS ABSTAIN ABSENT
9
10 ESTRADA
11 LIEN
12 (VACANT)
13 SCHNETZ
14
15 DEVLIN _
16 ANDERSON
17 MILLER
18
19 Rachel Clark, City Clerk
20 The foregoing resolution is hereby approved this day of
21 ' 1999.
22
23 Judith Valles, Mayor
24 City of San Bernardino
25 Approved as to form
and legal content:
26
27 James F. Penman
City Attorney
28
By
2
Coj
1999-19
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT made and entered into this zstn day of
January 1999, by and between the CITY OF SAN BERNARDINO
and Ultrasystems Environmental Incorporated("Consultant").
RECITALS
1. Purpose
The purpose of this Agreement is to allow the City of San Bernardino to procure the
services of an experienced professional environmental firm to prepare an
environmental document pursuant to the National Environmental Policy Act (NEPA)
and the California Environmental Quality act (CEQA). The joint NEPA/CEQA
document is required for the Casa Ramona Project which is a funded Community
Development Block Grant (CDBG)project.
The City will delegate the responsibility to administer this contract to the Director of
the Development Services Department(Department).
2. Mission
The City hereby retains the Consultant in the capacity as Consultant for provision of
the services described in Attachment A. Consultant hereby accepts such responsibility
as described herein.
3. Terms
This Agreement shall commence as of the day and year first above shown and shall
remain in full force and effect until the contract is completed or unless terminated
earlier, as provided herein. The Director of Development Services is authorized to
approve line item adjustments to the Agreement's program budget as long as such
amendments are upon the same terms and conditions as specified herein.
4. Consultant Responsibilities
Consultant shall complete the work program described in Attachments A and B which
are incorporated herein by reference. Consultant commits the principal personnel
listed below to the project for its duration:
Consultant:
DOUGLAS B. STROUP
ULTRASYSTEMS ENVIRONMENTAL INCORPORATED
Exhibit I Page 1
1999-19
5. Replacement of Named Personnel
It has been determined that the individual named in this Agreement is necessary for
the successful performance of this Agreement. No diversion or replacement of this
individual shall be made by Consultant without written consent of the Department,
provided that the Department may ratify, in writing, within ten (10) days of diversion
or replacement and such ratification shall constitute the consent of the Department
required by this clause. If the Department fails to respond to Consultant within ten
(10) days of notification by Consultant, said personnel diversion or replacement shall
be deemed approved.
6. Release of News Information
No news release, including photographs, public announcements or confirmation of
same, of any part of the subject matter of this Agreement or any phase of any
program hereunder shall be made without prior written approval of the Director of
Development Services.
7. Confidentiality of Reports
Consultant shall keep confidential all reports, information and data received, prepared
or assembled pursuant to performance hereunder and that the Department designates
as confidential. Such information shall not be made available to any person, firm,
corporation or entity without the prior written consent of the Director of Development
Services.
8. Compensation
The CITY agrees to pay Consultant on a monthly basis. This amount will not exceed
$30,000.00 for the total term of the Agreement. Invoices shall be submitted on a
monthly basis.
Payment shall be made within thirty (30) days of receipt of each invoice. Such
payment shall be payable to (Consultant).
9. Department Support
The Development Services Department shall provide Consultant with any plans,
publications, reports, statistics, records or other data or information pertinent to the
services to be provided hereunder which are reasonably available to the Department.
10. Independent Contractor
Consultant shall perform the services as contained herein as an independent
contractor and shall not be considered an employee of the City. This Agreement is by
and between Consultant and the City, and is not intended, and shall not be construed,
Exhibit 1 Page 2
1999-19
to create the relationship of agent, servant, employee, partnership, joint venture, or
association,between the Consultant and City.
11. Conflict of Interest
Consultant agrees for the term of this Agreement not to enter into any agreement that
will inure to the detriment of the City of San Bernardino.
12. Successor and Assignment
The services as contained herein are to be rendered by Consultant whose name is as
appears first above written and said Consultant shall not assign nor transfer any
interest in this Agreement without the prior written consent of the Department.
13. Indemnification
Consultant agrees to indemnify, defend, and hold harmless City and their agents,
officers and employees from and against any and all liability, expense and claims for
damages of any nature whatsoever, including, but not limited to, bodily injury, death,
personal injury, or property damages arising from or connected with Consultant's
operations, or its performance under this Agreement.
14. Compliance with Laws
The parties agree to be bound by applicable federal, state and local laws, regulations
and directives as they pertain to the performance of this Agreement.
15. Non-Discrimination
In the fulfillment of the program established under this Agreement, either as to
employment, upgrading, demotion, transfer, recruitment or recruitment advertising,
layoff or termination, rates of pay or other terms of compensation, selection for
training, including apprenticeship or participation in the program or the receiving of
any benefits under the program, Consultant agrees not to discriminate nor to allow
any subcontractor to discriminate on the basis of age, race, color, creed, religion,
natural origin, ancestry, sex, marital status or physical handicap.
16. Severability
In the event that any provision herein contained is held to be invalid, void or illegal
by any court of competent jurisdiction, the same shall be deemed severable from the
remainder of this Agreement and shall in no way affect, impair or invalidate any other
provision contained herein. If any such provision shall be deemed invalid due to its
scope or breadth, such provision shall be deemed valid to the extent of the scope or
breadth permitted by law.
Exhibit I Page 3
1999-19
17. Interoretation
No provision of this Agreement is to be interpreted for or against either party because
that party or that party's legal representative drafted such provision, but this
Agreement is to be construed as if it were drafted by both parties hereto.
18. Entire Agreement
This Agreement with Attachments A and B constitutes the entire understanding and
agreement of the parties.
19. Waiver
No breach of any provision can be waived unless in writing. Waiver of any breach of
any provision shall not be deemed to be a waiver of any other breach of the same or
any other provision hereof.
20. Contract Evaluation and Review
The ongoing assessment and monitoring of this Agreement is the responsibility of the
Director of Development Services or his designee.
21. Termination
The City or Consultant may terminate this Agreement for any reason at any time by
mailing by certified mail 30 days prior written notice of termination to the other
party. In this event, the Consultant shall be paid the reasonable value of services
rendered to the date of termination. In the event of any such termination, Consultant
shall provide to City, without charge, all documents, notes, maps, reports and data
accumulated to the date of such termination. Consultant further covenants to give its
good-faith cooperation in the transfer of the work to the City or to any other
consultant designated by City following such termination, and to attend and
participate in any meetings at no cost to City as shall be deemed necessary by the
Director of Development Services to effectively accomplish such transfer.
22. Warranty
Consultant expressly warrants that the project will be performed with care, skill,
reasonable expedience, and faithfulness and that the deliverables and/or reports shall
be fit and proper for their intended use. Consultant further warrants that all work
required under this Agreement will be performed in accordance with generally
accepted professional practices within the area of expertise of the consultant and sub-
consultants.
Exhibit 1 Page 4
1999-19
23. Liability/Insurance
Consultant agrees to maintain throughout the term of this Agreement Comprehensive
General Liability Insurance in the amount of$1,000,000 combined single limit for
each occurrence and in aggregate; Automobile Liability Insurance and Worker's
Compensation Insurance as required by law.
24. Notice
Notices, herein shall be presented in person or by certified or registered U.S. mail, as
follows:
To Consultant: Douglas B. Stroup
Ultrasystems Environmental Incorporated
6 Jenner, Suite 210
Irvine, California 92618-3811
To City: Michael E. Hays, Director
Development Services Department
City of San Bernardino
300 North"D" Street, Third Floor
San Bernardino,California 92418
Nothing in this paragraph shall be construed to prevent the giving of notice by
personal service.
Exhibit 1 Page 5
1999-19
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed as of the day and year first above shown.
CITY OF BERNARDINO
By:
M or Judith Valles
Approved as to fora. Approved as to program:
And legal content:
CITY OF SAN BERNARDINO,
ali� 7�-�e', Development Services Department
By:
City Attorney
By: 91 �k
Direc r
CONSULTANT
By: '
(Si e)
Exhibit 1 Page 6
1999-19
ATTACHMENT "An
N'N'W.Y�f[af Vf[2:I:i ^J4•
August 20, 1998
Ms. Deborah Woldruff. Associate Planner
City of San Bernardino
Development Services Department
300 N. "D" Street
San Bernardino, CA 92418
RE: Case Ramona Project
Dear Ms. Woldruff:
Ultrasystems Environmental Incorporated(Ultrasystems)is pleased to submit this technical proposal to
the City of San Bernardino (City) in response to the City's recent Request for Proposals for Professional
Environmental Services in connection with the Case Ramona Project within the City. Based on
Ultrasystems' participation with several Cities using CDBG funds, our firm is uniquely qualified to assist
the City in analyzing the potential environmental impacts associated with the pending Casa Ramona project.
The accompanying proposal (attached) outlines the scope of services, which we presently believe to be
required to prepare and process an EIS/EIR for the proposed project in compliance with the National
Environmental Policy Act (NEPA)/Califomia Environmental Quality Act (CEQA) and the City's
implementing guidelines.
In addition, Ultrasystems is a woman-owned. State-certified Small Business Enterprise (WBE/SBE),
maintaining certification with several large public agencies (including the City and County of San
Bernardino). We have a proven track record in preparing environmental documentation and obtaining
discretionary permits to facilitate successful project completion. Also, Ultrasystems has recently opened
an office within San Bernardino County at 28200 Highway 189,Suite N-100.Lake Arrowhead,CA 92352.
PROJECT UNDERSTANDING
j The project applicant (City's Development Agency), which administers the City's CDBG Program is the
Lead Agency for the project. Casa Ramona. Inc., a non-profit social services provider, is proposing to
demolish the historic Casa Ramona School building. The building is currently used as a community and
senior-citizens center. The demolition of this structure will remove everything, except the front facade.
Development will allow for the construction of a new and larger community and senior center.
As indicated in the City's RFP,the environmental document will address potential impacts associated with
the proposed demolition and to allow for the release of CDBG funds for preconstruction architectural and
engineering plans.
IDENTIFICATION OF KEY TEAM MEMBERS
Based on the technical nature of this work effort. Ultrasystems has assembled a group of highly-trained
individuals because of their experience and expertise in successfully completing similar assignments. Each
CORPORATE HEADQCARTEBS: 6 Jenner,Suite'-111.Irvine,California 92618-3811 ♦ (919) 788-19011 ♦ Fam:(919) 788-1901
INLAND EMPIRE: 1269 Pomona Road. Suite 102.Corona.California 917211-7158 ♦ (909) 340-2300 • Fan:(909) 279-9609
1999-19
Ms. Deborah Woldruff. Associate Planner
City of San Bernardino
August 20, 1998
Page?
individual is presently available to participate in the performance of assigned functions and will remain
dedicated to assisting the City with all pending projects. Should additional personnel resources be required,
Ultrasystems commits to allocating all corporate resources as may be required to complete project
assignments on time and within budget.
Presented below is an overview of Ultrasystems' team members. Additional information concerning the
qualifications of our firm, including resumes of all assigned staff have been included in Attachment A
(Statement of Qualifications- Ultrasystems Environmental Incorporated)and Attachment B (Statement of
Qualifications- Archaeological Associates).
Proiect Director- Environmental
Betsy Lindsay, MURP, will serve as Project Director and has extensive experience in preparing and
processing environmental documents for highly controversial projects and brings to the program team
consulting experience involving redevelopment,planning,economic development,public/private financing
and real estate development,including the preparation of financial feasibility studies and proforma analyses
for development projects. Ms. Lindsay recently completed a comprehensive EIR for the largest privately-
owned landfill in Los Angeles County(Sunshine Canyon).
Ms. Lindsay was employed with a multi-disciplinary consulting firm, providing redevelopment planning
services and fiscal impact analysis to numerous local agencies, school districts, and private development
firms. Ms. Lindsay has also worked for the County of Los Angeles (i.e., Community Development
Commission)as Project Manner responsible for several asset-managed and economic development projects.
In that capacity, Ms. Lindsay was responsible for site review, economic analysis, entitlement processing,
environmental review and overall project coordination on over fifteen industrial,commercial,and residential
housing projects throughout Los Angeles, including the Lennox Revitalization Strategy, a 10-square mile
redevelopment area adjacent to the Los Angeles International Airport;Pacific Concourse,a 30-acre mixed-
use business park consisting of 1.5 million square feet development and Perez Place,a6-acre light industrial
site located within a redevelopment project area.
Proiect Manager- Environmental
Doug Stroup, MURP, Project Manager has over 15-years experience as a project manager or principal
investigator in environmental planning services. During that period, he has prepared numerous
environmental documents in compliance with NEPA/CEQA, including EIS's/EIR's, environmental
assessments, and initial studies for Specific Plan projects, Master Plans for counties and cities, and
infrastructure projects. Relevant project experience includes the preparation of a NEPA environmental
assessment for phased development of a heavy industrial siting facility in Clark County,Nevada;managing
a NEPA/CEQA document for a state highway widening project for an adopted Specific Plan and assisting
in the preparation of the Master Plan for the City of North Las Vegas, Nevada. Recently he has been
responsible for managing preparation of programmatic NEPA environmental assessments administered by
both the cities of El Monte and Orange County in support of Community Development Block Grant(CDBG)
funding from HUD.
1999-19
Ms. Deborah Woldmff, Associate Planner
City of San Bernardino
August 20, 1998
Page 3
Subconsultant- Historical Resources
Archaeological Associates shall provide all subcontracting relative to historical resources.
CONFLICT OF INTEREST
Ultrasystems perceives no conflict of interest with respect to the work described or presented in the RFP.
SCOPE OF WORK/SCBEDULEBUDGET
Refer to Attachment C(Scope of Work, Project Schedule, and Proposed Budget.
When the C ity considers the merits of our technical capabilities,the qualifications of assigned personnel,our
firm's relevant experience,and the individual sub-consultant project team member,Ultrasystems feels that
the City will share our opinion that we are uniquely qualified to undertake and complete all requisite tasks
as may be required to demonstrate full compliance with the National Environmental Policy Act
(NEPA)/Califomia Environmental Quality Act (CEQA). its implementing guidelines and all associated
regulatory requirements.
Should you have any questions regarding our proposal, please contact me at your earliest convenience.
Respectfully submitted,
Betsy A. Lindsay
President
BL:mm
Enclosure: (5)
1999-19
Page 4
SCOPE OF SERVICES
Ultrasystems recognizes that the project site is lies with an urbanized area. Due to its use as an existing
community and senior center, the site no longer is reflective of a natural or undisturbed environment.
Although limited in overall geographic extent, the project area will require both a physical inspection and
an analysis to a level adequate to demonstrate the City's full compliance with applicable environmental
disclosure obligations.
Ultrasystems scope of services has been carefully tailored to reflect the proposed project. The work program
in our proposal represents a comprehensive, multi-disciplinary approach to the preparation of the project's
environmental review record(ERR)and associated activities required to demonstrate full compliance with
NEPA,CEQA, and its corresponding implementing guidelines.
This section outlines the work program that Ultrasystems will conduct to ensure the successful preparation
of an EISMR for the proposed project. These actions and the resulting documents will serve as the
environmental basis for subsequent discretionary actions by the City,other responsible agencies,and satisfies
procedural requirements established for the obtainment of federal funds. Additionally, these actions will
facilitate full public disclosure of the environmental consequences of both the proposed action and those
alternatives addressed in the ERR and will serve as a vehicle for the solicitation and dissemination of public
and agency comments.
Major Task 1.0: Citv Coordination. Ultrasystems is committed to developing and maintaining effective
communication with City staff and the project applicant throughout the term of this work assignment. These
efforts are intended to finalize any outstanding issues concerning this work effort,facilitate ongoing support
of City staff concerning various aspects of this project, and provide opportunities for the consultant's
participation at public meetings and associated activities. The following work tasks have been included:
Task 1.1: Project Initiation Meeting. Following contract award, a project initiation meeting (one (1)
meeting)will be scheduled to finalize any outstanding issues concerning the work program with City Staff,
identify materials in the possession of the City relevant to the performance ofthis work assignment,establish
working relationships between all project participants. clarify scheduling and budgetary issues, define
avenues of communication between the environmental consultant,the project applicant and City staff,and
to discuss other related matters concerning this proposed project. .
Task 1.2: StatuslUpdate Meetings. In an effort to maximize interactions between the environmental
consultant and City personnel, enhance opportunities for the conveyance of information, and to provide a
mechanism to address and resolve outstanding issues as they arise throughout this work effort, seven (7)
additional meeting has been budgeted involving the project manager and City staff. To the extent feasible,
meeting schedules shall correspond with draft deliverables or related milestone events and shall be preceded
by the delivery of draft documents to the City for their review prior to the meeting date. Additional meetings
beyond the number indicated would be compensated in accordance with the terms and conditions contained
in our Standard Rate Schedule(see Statement of Qualifications).
Task 1.3: Public Hearings. Ultrasystems will attend and participate in up to two(2)public meetings before
the Planning Commission and City Council. Ultrasystems, in cooperation with City staff,shall prepare and
present any materials that would be required and shall participate at such meetings to the extent determined
appropriate by the City. If environmental questions arise at those meetings requiring additional
investigation(s)beyond the scope of this proposal,Ultrasystems will provide the City with recommendations
concerning appropriate responses and, following the City's authorization,undertake additional studies that
1999-19
Page 5
may be required.
Task 1.4: Ongoing Consultation. Ultrasystems Project Director and Project Manager shall be available
throughout the term of this work effort to respond to City staff requests for input concerning various aspects
of the CEQA/NEPA process. At all stages, Ultrasystems will advise the City regarding relevant
environmental issues,oversee all environmental compliance activities,and ensure that all work is performed
in accordance with applicable CEQA/NEPA requirements.
Major Task 2.0-Prepare Screencheck Draft EARS
In recognition of the potential duplicated nature of the Environmental Assessment(EA)and Initial Study(IS)
process, both NEPA and CEQA authorize the use of joint environmental documents developed for the
purpose of satisfying the disclosure obligations of federal and State statutes. In accordance with that
authority, Ultrasystems (working in cooperation with the City)will develop a single EA/IS format. The
resulting analysis will stress the avoidance of significant environmental effects,where possible, and shall
include the identification of feasible mitigation measures designed to avoid, reduce, or rectify identified
effects. In fulfillment of this effort,this major task is broken down into four components(task assignments)
which are individually discussed below:
Task 2.1-Scoping Activities. The broad-based solicitation of public and governmental agency comments .
(defined as "scoping") is an important element in the fulfillment of NEPA and CEQA obligation. At the
project initiation meeting Task LI), Ultrasystems will assist the City in its preparation of the scoping
program, including a list of local, State and federal agencies and key private organizations and individuals
that should receive ongoing notification as part of the project's ERR. It is assumed that the City,will prepare
and disseminate a Notice ofEorly Consultation(NOEC)soliciting input concerning the proposed project's
potential environmental impacts,feasible mitigation measures and alternatives for subsequent consideration.
The NOEC will describe the project in detail and will seek pertinent information to each agency or group(s)
specific area of regulatory involvement or expertise. If necessary, informal scoping meetings may be
conducted with those agencies, organizations, and individuals. Ultrasystems shall attend those meetings
directed by City staff and would be compensated in accordance with the terms and conditions contained in
our Standard Rate Schedule(see Statement of Qualifications).
In preparing EAs, lead agencies must involve environmental agencies and the public to the extent practical
(40 CFR 1501.4(b)). In accordance with applicable NEPA/CEQA requirements,the City(as the lead agency)
shall make diligent efforts to involve the public in the preparation and implementation ofthe environmental
process. Ultrasystems shall work cooperatively with the City in the preparation and publication of those
public notices specifically identified by statute. In all cases,the lead agency is obligated to mail notices to
those parties who have requested formal notice.
Additionally, Ultrasystems will provide the City with appropriate input and guidance concerning noticing
requirements as established under NEPA/CEQA and if necessary will assist the City in its preparation of the
notices or similar activities in support of those noticing obligations.
Task 2.2-Performance of Technical Studies. In order to determine the nature and significance of project-
related impacts,a number of focused technical studies will be undertaken for inclusion in the EIS/EIR. Prior
to the commencement of these investigations,Ultrasystems will obtain and review relevant(and available)
documents which address the proposed project or provide general information concerning the project site
and its environs. Relevant studies(or portions thereof)will be identified,informational deficiencies noted,
and any additional technical analyses determined.
1999-19
Page 6
Presented below are a number of technical studies that will warrant inclusion during this project phase.
Subtask 2.2.1 - Land Use. (Optional Task) Under this task assignment, Ultrasystems will describe
onsite and proximal land uses, identify applicable land use policies (e.g., general plan and zoning
designations) for the project site, including other alternative project sites (if any). Conceptual
development plans will be analyzed in terms of use compatibility. Any potential hazards will be
identified based on a review of the conceptual site plan,an analysis of available engineering information,
adjoining uses, and aerial topographic features. Additionally, Ultrasystems will review applicable
Federal Emergency Management Agency (FEMA) flood insurance studies and Flood Insurance Rate
Maps(FIRM)covering the project area and any Phase I studies conducted on the project site.
Subtask 2.2.2-Air Quality.(Optional Task)It is recommended that the DEIS/DEIR include a detailed
analysis of project-related air quality impacts,prepared in accordance with the established methodology
of the SCAQMD. Since that agency may elect to submit comments in response to the City's outreach
efforts and because the South Coast Air Basin (SCAB) is designated as a "non attainment" area for
certain criteria pollutants. Project-specific investigations will document whether short-term
(construction)and/or long-term(operational)emissions exceed the SCAQMD's threshold criteria. This
section will address: (1)short-term construction-related effects, including fugitive dust emissions;and
(2)long-term emissions associated with operation and maintenance activities,including project-related
energy consumption. A discussion of project consistency with the Air Quality Alanagement Plan and
the Southern California Association of Governments (SCAG) Growth 11anagement Plan will be
provided.
Subtask 2.2.3 -Acoustical Analysis. (Optional Task)Noise-related impacts from project construction
and project operational activities will be identified using City-accepted noise criteria. Acoustical
measurements and modeling will be conducted, and any sensitive receptors in the project area will be
identified. Applicable City noise standards will be examined to ascertain compliance with those
regulations. In the event that project operations exceed established municipal criteria, mitigation
measures will be formulated.
Ultrasystems will prepare a stand-alone technical assessment for the topical issue of noise. Specifically,
Ultrasystems will: (1) perform limited onsite ambient noise monitoring to develop a baseline noise
characterization and to provide input data to prepare a site-specific calibration of the FHWA Traffic
Noise Prediction Model(FHWA-77-108);(2)develop a baseline noise exposure profile in terms of the
CNEL noise metric using the FHWA Model with the latest Califomia vehicle noise curves(CalVENO).
The Caltrans microcomputer version of the FHWA Model,Version OFA will be used for this analysis;
(3) prepare a No Project versus with-project mobile noise impact comparison including any viable
project alternative development scenarios. Identify specific sensitive receiver locations where mobile
source noise impacts may adversely affect area residents; (4) evaluate stationary noise impacts from
temporary onsite construction noise sources; (5) relate project noise impacts to the Noise Element
noise/land use compatibility guidelines in the City's General Plan Noise Element and other applicable
noise exposure regulations: (6)develop a noise impact mitigation plan for any predicted noise impacts
that exceed target noise exposure limits.
Subtask 2.2.4- Police and Fire Services.(Optional Task)The DEIS/DEIR will examine the potential
effects of the proposed project in terms of additional police and fire responses,personnel,and equipment
requirements. In addition, emergency services will be discussed and evaluated.
Subtask 2.2.5-Historical Resources.(Archeological Associates). Projects receiving federal assistance
1999-19
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are subject to compliance with Section 106 of the National Historic Preservation Act of 1966, as
amended(16 USC 470)and its implementation regulations(36 CFR 800). Section 106 mandates that
federal agencies with direct or indirect jurisdiction over a federally-assisted activity afford the State
Office of Historic Preservation(SOHP)a reasonable opportunity to comment on a project's potential
impacts on historic properties. This review procedure relates to affected properties involved with CDBG
funded activities which are included on or eligible for inclusion on the National Register of Historic
Places. CDBG grant recipients must coordinate NEPA compliance activities under HUD regulations
with the separate responsibilities of the National Historic Preservation Act and Executive Order 11593
(36 CFR 800) to ensure that historic and cultural properties are given proper consideration in the
preparation of the EA.
In order to complete that process, a Historic Property Survey Report (HPSR) will be required. The
HPSR should include a detailed physical description of the project,a definition of the area of potential
effect (APE), a map of the project site and adjoining areas with the APE delineated and a detailed
evaluation of existing and potentially historic properties(pursuant to 36 CFR 800.4).
In assessing project-related impacts on properties included on or eligible for listing in the National
Register of Historic Places, the "Regulations of the Advisory Council on Historic Preservation
Governing the Section 106 Review Process"(36 CFR 800)requires that the project assessment include
both the area directly impacted and the "area of potential effects" (APE). Pursuant to the National
Historic Preservation Act of 1966,as amended,and State and local environmental protection statutes and
policies,projects involving either federal assistance of permit obligations shall undertake a Section 106
review.
The identification of APES typically focus upon both archaeologic/historic deposits and historic
structures(and the real property thereon). Areas of potential effect usually include all properties within
the project area and all properties contiguous with or directly impacted by the project.
The proposed APE is then be submitted to the State Office of Historic Preservation(which has authority
of Section 106 documents) who will approve or disapprove the proposed area of affect. Upon
subsequent acceptance,a Historic Property Survey Report(HPSR) is prepared to provide the required
documentation in support of a "Finding of No Adverse Effect," "Finding of Adverse Effect," or
"Memorandum of Agreement."
Upon receipt and subsequent review of comments from local, State and federal agencies, private
organizations, and key individuals,Ultrasystems shall prepare and transmit a screencheck draft EARS
to the City. The screencheck draft EMS will include the following:
I. Forward - explains that the contents of the EMS has been independently reviewed and analyzed by
the C ity and that the conclusions and discussions contained therein reflect the independent judgment of
the City to those issues evaluated in the EMS.
2. Introduction - discusses the purpose of and statutory authority for the EMS.
3. Effects Found Not to be Significant- a summary stating the City's rationale for those effects judged
not to be significant will be presented.
4. Project Description- includes a description of the"preferred alternative," including the identification
of its regional location and local context; presents an overview of both the purpose and need for this
1999-19
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undertaking; and describes physical and operational characteristics of the proposed improvements.
Exhibits will be prepared to illustrate the project's location and conceptual site plan.
5. Alternatives-NEPA requires that alternatives to the proposed action must be considered and assessed.
As required,project alternatives(including the"no action alternative")shall be identified and described
in sufficient detail to facilitate comparative impact analysis.
6. Environmental Setting/Affected Environment-adescription ofthe regional and local environmental
setting shall be provided.including current conditions and trends of elements of the human environment
which have the potential to be affected by the proposed action and alternatives.
T Environmental Analysis Checklist- utilizing a combined NEPA:'CEQA checklist, critical elements
of the human environment (subject to requirements specified in statutes, regulations and executive
orders) will be identified. Those elements may include, but are not limited to: earth resources; air
quality;noise;risk of upset;biological resources;land use;and the mandatory findings of significance.
The environmental concerns of the local,State and federal agencies and the key groups and individuals
will be reflected in the responses to the checklist questionnaire.
8. Impacts of the Proposed Action and Alternatives - direct, indirect and cumulative impacts of the
affected environment will be analyzed to the extent necessary to determine whether impacts(if any)are
significant. The environmental concerns of the local, State and federal agencies and the key private
groups and individuals will be thoroughly described in this section.
9. Mitigation Measures-mitigation measures,representing recommended actions developed in response
to impacts identified in the analysis of the affected environment, shall be identified. Post-mitigated
effects will be re-evaluated to determine the level of significance which may exist after implementation
of those actions. Factors to consider in determining significance are set forth in 40 CFR 1508.27. To
determine significance. impact predictions will be compared against established threshold standards
clearly stated in the EA IS.
10. Determination WhetherlmpactsareSignificant-ifthepost-mitigated impacts ofthe proposed action
are determined to be significant,the action cannot be approved unless the action is further modified to
avoid significant impacts. If the impacts of the proposed action, as proposed or as modified are
determined to be insignificant a FONSI/ND can be prepared. Under this action, Ultrasystems shall
provide(for the City's review and consideration)a draft determination of project significance based on
the implementation of the recommended mitigation measures.
11. Appendix-appendicesw ill be attached that include all letters received by Ultrasystems and/or the City,
each of the technical studies referenced above and any other pertinent information regarding this
environmental evaluation.
Task 2.3-Submit Screencheck Draft EA/IS. Two(2)screencheck copies of the screencheck draft EA/IS
will be submitted to the City for review and comment. Upon receipt of comments, the screencheck draft
EA/IS will be revised by Ultrasystems and resubmitted to the City for its review. Comments received from
the City will be incorporated into the screencheck draft EA'IS. The draft EA/IS will then be reproduced and
disseminated.
1999-19
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Major Task 3.0- Preoare NOUNOP- (City Staft)
ANotice oflntentlNotice of Preparation(NOI/NOP)will be prepared by City staff for the proposed project
and legally noticed and distributed to all responsible agencies, local jurisdictions and key groups and
individuals. NEPA requires that the NOUNOP be published in the Federal Register. The NOI/NOP will
request input from each responsible/cooperating agency requesting information within theirjurisdiction and
issues of environmental concern to be addressed in the EIS/EIR. The purpose of the NOI/NOP is to ensure
that all environmental concerns are addressed in the resulting EIS/EIR.
The NOI/NOP will briefly describe the proposed project and the scoping actions which will be undertaken
by the City. The public scoping meeting notice will be included in the NOUNOP published in the Federal
Register. This notice of the public scoping meeting must be published at least 15 days prior to the date of
the meeting. Pursuant to CEQA requirements,the notice may also be published in a local paper of general
circulation. All responsible and cooperating federal and State agencies,localjurisdictions,key groups(i.e.,
homeowner associations,chambers, etc.) and individuals will be notified of the meeting by certified mail
by Ultrasystems.
Major Task 4.0-Prepare Screencheck Draft EIS/EIR
The Draft EIS/EIR(DEIS/DEIR) will address both the project, the "No Project Alternative," and a third
alternative identified through consultation with the City. Each of these alternatives will receive the same
level of analysis in the DEIS/DEIR, pursuant to NEPA requirements. This major task encompasses those
activities required to prepare the DEIS/DEIR. Tasks are discussed below, include the following:
Task 4.1-Cover Letter. A cover letter(40 CFR 1502.10[a]),will be prepared which contains:(1)the title
of the proposed action and its location; (2) the document's applicable NEPA and CEQA designation; (3)
identification of the lead agency and other responsible and cooperating agencies;(4)the name,address and
telephone number of the lead agency contact person; (5) a one paragraph abstract; (6) a brief statement
indicating whether the document is intended to serve other environmental review and consultation
requirements pursuant to 40 CFR 1502.25(a); (7)the date the DEIS/DEIR is issued and the data by which
comments are to be received;and(8)the name and title of the party responsible for preparing the document.
Task 4.2-Executive Summary. This section(40 CFR 1502.10[b])will identify the preferred alternative,
a list of discretionary approvals and an overview of the project's history. The executive summary will further
include a matrix that identifies each identified environmental impact,the mitigation measures designed to
reduce or avoid that impact and a statement as to whether or not the impact was reduced to a level of less-
than-significant(after mitigation).
Task 4.3-Introduction. This section will include a description of the purpose and need for the project(40
CFR 1502.10(d)), a narrative and graphic representation of the project location, the actions necessary to
authorize the preferred project and alternatives(40 CFR 1502.25(b)),the scope and legislative authority of
the DEIS/DEIR and the requirements of NEPA and CEQA, and other applicable environmental rules and
regulations relating to the proposed action.
Task 4.4-Alternatives Including the Proposed Action. This section,required under 40 CFR 1502.10(e)),
will describe the proposed action and alternatives, summarize the impacts and identify alternatives which
were considered but subsequently eliminated from detailed analysis. The DEIS/DEIR will briefly explain
the rationale for the selection of the preferred alternative, including those factors which influenced the
selection process. This section will further describe both the"No Action Alternative"and a third alternative
1999-19
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which is to be addressed in the DEIS,DEIR.
Task 4.5-Affected Environment. This section(required under 40 CFR 1502.10(f))includes a description
of the human environment found in the project area, including the physical,historical,social and economic
resources and conditions that would be affected by the alternatives considered. This section serves as a
"baseline," showing conditions, including trends,as they exist prior to the initiation of the proposed action
and alternatives.
Task 4.6 - Environmental Consequences. This section includes a discussion of the assumptions and
assessment guidelines used to analyze potential environmental consequences for each of the topical issues
to be addressed,the potential environmental impacts that the proposed project and each project alternative
(40 CFR 1502.10(g))would have on the affected environment,the mitigation measures required to reduce
or eliminate the impacts and a statement as to whether or not the stated measures reduce the impact to a level
deemed to be less-than-significant.
The content of the DEIS/DEIR is subject to the findings of the preliminary EA/IS, information obtained
during the scoping process,and subsequent discussions with the City. Based on our prior experience with
similar projects, Ultrasystems has assumed that the following topical issues will warrant consideration as
part of this environmental analysis:
Earth Resources. (Optional Task)The DEIS/DEIR shall include a discussion of geologic, geotechnical
and seismic considerations as they may affect the proposed project. Information to be incorporated in this
section will be based primarily on existing studies which encompass the project site and site-specific
investigations (by the project applicant). Geologic structure and earth materials shall be identified and
described both graphically and in a narrative format. Project area seismicity will be discussed. No
subsurface investigations(e.g.,drilling borings;laboratory testing of soil samples or site investigations)are
proposed as part of this work effort.
Air Quality. (Optional Task) The air quality analysis shall address both the short-term (construction-
related) impacts on regional air quality and the long-term impacts associated with the operation of the
project. The air quality investigation shall conform with the analytical methodology developed by the South
Coast Air Quality Management District (SCAQMD) and contained in the publication entitled CEQA Air
Quality Handbook(1993).
Noise. (Optional Task)The recommended noise analysis and technical information from the Noise Study
presented under Subtask 2.2.3 (Acoustical Analysis)will be incorporated into the DEIS/DEIR.
Land Use. (Optional Task)This section will provide a description of the overall effect of the project(and
alternatives) on land use patterns and community character in the project area, including the project's
compatibility with existing and proposed land uses and adopted environmental plans and goals.
Task 4.7-Growth-Inducing Impacts.Project implementation may have the potential to induce additional
development within the existing service area. As a result, this section will restate the intended project
purpose and distinguish between "resource planning' and "growth-inducement." Pursuant to CEQA
requirements,this section will further assess the potential of the project to induce economic or population
growth, induce the construction of additional housing and retail/commercial activities (either directly or
indirectly)in the surrounding area. An evaluation ofcompliance with regional and local growth management
policies(e.g., SCAG's Grouth:blanagement Plan)will be included.
1999-19
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Task4.8-Cumulative Impact Analysis. This section will evaluate whether two or more individual project-
related impacts are found to be considerable when viewed in combination. In addition,the DEIS/DEIR will
discuss the potential of the proposed project to compound or increase adverse environmental impacts when
added to other closely related past,present and reasonably foreseeable future projects that may occur within
the project vicinity.
Task 4.9 - Other NEPA and CEQA Required Sections. This section will contain other requisite
components as required underNEPA and CEQA,including:(1)adiscussion of topical issues considered but
eliminated from detailed analysis; (2)any irreversible commitment of resources which would result from
the project should it be implemented; (3) list of preparers (40 CFR 1502.10[h]): (4) list of agencies,
organizations and individuals receiving notice(40 CFR 1502.10[i]);(5)index(40 CFR 1502.10U]);and(6)
list of appendices(40 CFR 1502.10[k]).
Maior Task 5.0-Prepare Draft EIS/EIR
Following submittal of the Screencheck DEIS/DEIR to the City, a number of separate activities will be
performed to formalize that document and undertake its public release. These activities include, but may
not be limited to:
Task 5.1-Submit and Revise Screencheck DEIS/DEIR.Two(2)screencheck DEIS/DEIR documents will
be submitted to the City for review and comment. The screencheck documents will be revised and a second
screencheck will be submitted to the City for review and approval. After the City's acceptance and
authorization for publication,ten(10)copies of the DEIS/DEIR will be submitted. At the City's direction,
Ultrasystems will undertake the distribution of the DEIS/DEIR.
Task 5.2-Preparation of Notice of Availability and Notice of Completion.(City staff)On actions which
have the potential to induce impacts of national concern,a Notice of-lvailability(NOA)shall be published
in the Federal Register. Pursuant to CEQA requirements,a Notice of Completion(NOC)will be filed with
OPR at the time the draft document is released for public comment. Under this task assignment,City staff
will prepare the NOA(if required)and NOC.
Major Task 6.0-Prepare Final EIS/EIR.
The following activities encompass those tasks and associated events required to finalize the EIS/EIR:
Task 6.1 -Public Hearings on the DEIS/DEIR. Should the City elect to hold public meetings to receive
comments on the DEIS/DEIR(40 CFR 1506.6[c ]),Ultrasystems will attend up to two(2)public hearings
on the DEIS/DEIR. If pertinent environmental questions arise at the public hearings that require additional
studies, Ultrasystems will either prepare the studies and written responses to these inquires or, if those
activities are beyond the scope of this proposal, provide the City with recommendations concerning an
appropriate response.
Task 6.2-Prepare Response to Comments on the DEIS/DEIR. Ultrasystems will prepare a stand-alone
Responses to Comments (RTC) document(up to 15 hours of personnel time allocated), providing written
responses to all relevant written and oral comments received by the City as a result of the public circulation
of the DEIS/DEIR, publication of notices concerning the availability of that document, and comments
received at noticed public hearings. Upon completion of the screencheck draft RTC,two(2)copies of that
document will be transmitted to The City for their review and comment. Any changes,as requested by the
City,will be incorporated into a revised screencheck draft RTC and resubmitted to the City.
1999-19
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Task 6.3 - Finalize Mitigation Reporting and Monitoring Program. In response to public and agency
comments (and in response to District directive), Ultrasystems will prepare a Mitigation Reporting and
Monitoring Program(MRNIP)for the project. The MRMP will include the task(how the impact is going
to be mitigated), responsible party(by position and agency),timing(when the mitigation measure is to be
implemented)and duration(how long implementation of the mitigation measure takes)for each monitoring
activity.
Task 6.4-Preparation of FEIS/FEIR. Prior to finalizing the Final EIS/EIR(FEIS/FEIR),Ultrasystems
will provide the City with a series of options concerning the format of that document. Two(2)copies of the
screencheck draft FEIS/FEIR will be provided to the City for review and comment. Following acceptance
and approval of its release,ten(10)copies of the draft FEIS/FEIR will be provided to the City.Ultrasystems
will assist the City in the proper legal noticing and filing of the FEIS/FEIR after it has been certified. In
addition, Ultrasystems will provide the City with a draft Notice of Determination (NOD) as required by
CEQA and(following execution)ensure its posting at the office of County Clerk.
Task 6.5-Prepare Record of Decision and CEQA Findings. (Optional Task)Decisions on an EIS are
recorded in a concise public Record of Decision (ROD). As part of the project's environmental review
record,Ultrasystems will prepare the required ROD(NEPA)and both the required Finding ojFact(Section
15091,CCR)and Statement ofOverriding Considerations(Section 15093,CCR),if required,for the project
under CEQA.
Major Task 7.0: NEPA/CEOA Processing Sunoort Services. This major task includes those activities
required to support the preparation of the EI&EIR, comply with specific procedural obligations specified
under CEQA, and represent that document before the City.
Task 7.1:NEPA/CEQA Documents and Notices Distribution. (City staff)This task includes all activities
required to distribute (certified mail) those notices and other pertinent documentation to all Responsible
Agencies, Trustee Agencies, the State Clearinghouse, pertinent local agencies, interested organizations,
groups,and individuals.
Task 7.2: Posting with the County Clerk. City staff shall ensure posting of the NOP,NOC,and NOD
at the Office of the County Clerk. Payment of CDFG fees is not included herein.
Task 7.3:Subconsultant Coordination. The success of any project is dependent,in part,upon clear lines
of communication between all parties,adherence to the program schedule by each of the project participants
(e.g.,subconsultants),and senior-level management oversight of all work products. Ultrasystems is aware
of the need to effectively manage and monitor the completion of all work assignments by those subconsultant
operating directly under our supervision and any technical third-party subconsultant which are under contract
to the City.
Task 7.4: Reprographic Support Services. This task facilitates the reproduction (photocopied) of the
following documents in number indicated: (1) Screencheck DEIS/DEIR- 15 copies; (2)DEIS/DEIR- 60
copies;(4)Screencheck Response to Comments-4 copies;and(5)Response to COmments/FEIR-60 copies.
Any additional documents and/or copies will be provided to the City on a time-and-materials basis.
Task 7.5: Other Direct Costs. This task includes all other incidental expenses related to the execution of
{ this work program(e.g.,travel: photo processing; postage/deliveries).
i
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MaiorTask 8.0: Implementing the Mitigation Monitoring Program(Optional). A mitigation reporting
and monitoring program (MR%IP) typically consists of two (2) distinct phases. During the first phase,
conducted upon certification of the environmental document,the monitoring plan is prepared and adopted
by the Lead Agency. In the next phase,which commences following that public action.site-specific and/or
project-specific activities are then undertaken to document the applicant's compliance with those mitigation
measures adopted as conditions of project approval.
Three(3)easily identifiable checkpoints can be identified in the development phase of the project. These
checkpoints or phases,representing reasonable milestone dates for the fulfillment of specific conditions of
approval, include:(1)issuance of grading permits;(2)issuance of building permits; and(3)issuance of use
and occupancy permits.
Based on these phasing periods,a monitoring program will be developed utilizing a checklist technique for
the determination of when compliance is to be examined.Once the MRMP is adopted by the City,both the
City and other Responsible Agencies are then obligated to ensure that all conditions are fulfilled in the
manner and in the time frame stated therein. Under this optional task assignment,Ultrasystems will support
the City's monitoring and reporting requirements and shall independently verify the applicant's(or others)
strict compliance with those obligations.
Since the full extent of any monitoring obligations cannot be entirely known pending completion of the
CEQA process, it is not possible to accurately specify the nature of any implementation actions (e.g.,
archaeological monitoring of grading activities)which may be subsequently adopted by the City.Following
development of that monitoring plan (e.g., identifying and organizing all mitigation measures and
appropriate timing and reporting procedures), implementation actions can proceed in accordance with that
comprehensive framework. Implementation may necessitate some form ofon-site monitoring for specified
activities or tracking of progress and/or agency sign-offs for certain activities that may not be readily
observable.
Under this work assignment,a series of forms will be developed that will both inform the monitoring party
of their responsibility and which will be utilized to verify that compliance has been obtained at each
development or post-development phase.
7.0 PERFORMANCE SCHEDULE
Ultrasystems is committed to the expeditious completion of the EIR process and will allocate all necessary
manpower and associated resources as required to complete that document within the shortest possible time
frame. In response to that commitment,Tables I and 2(Performance Schedules) identifies the milestones
and projected dates for specific components of this work program. As illustrated, the first screencheck
DEISIDEIR will be submitted to the City review within 60 days of project commencement. Public hearings
on the FEIS/FEIR are scheduled to commence within 9 months, following the City's Notice to Proceed.
Ultrasystems will effectively manage all work elements within its area of control.Much of the CEQA/NEPA
process is defined by statutory review periods or internal agency review. This latter project component,
which is critical to ensure the document's responsiveness to the needs of the City is beyond the control of
Ultrasystems. Forthe purpose of this schedule,all internal City review periods have been assumed to require
not more than seven(7)days from receipt of draft documentation from Ultrasystems.
8.0 NOT-TO-EXCEED COSTS
1999-19
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Based on that scope of services outlined herein, the total estimated not-to-exceed fee to prepare, process,
produce,reproduce,and represent the DEIS/DEIR and FEIS/FEIR for the proposed project is 529,420.This
price quotation will remain firm and irrevocable for a period of 120 days from the submission date of this
proposal, but may be extended thereafter through mutual agreement by all parties.
This fee is based upon both those specific tasks and corresponding scope of work identified in the above
described "Scope of Services." Individual costs for these activities are provided in Table 3 (Cost/Price
Proposal Matrix). Ultrasystems reserves the right to internally adjust the project budget through the internal
reallocation of assigned resources among the major tasks, tasks, and subtasks as outlined herein. The
budgeted amount will, however,not be exceeded except through subsequent authorization by the City.
Any and all expenditures incurred as a consequence of any project assignment shall be billed in accordance
with those rates and terms as specified in Attachment A(Statement of Qualifications)herein. Ultrasystems
will invoice monthly for all services rendered in response to this proposed project.
Table 1
PRELEVMNARY EA/IS PERFORMANCE SCHEDULE
Task Project
Milestone Duration Duration'
ays (Da vs)
Project Initiation Meeting August 10, 1998) I I
Prepare Screencheck Draft EA/IS
Scoping Activities 30 31
Performance of Technical Studies in Support of Draft FONSIMD 60 61
Land Use __
Air Quality (Optional Task)
Acoustical Analysis(Optional Task) -- __
Prepare Screencheck Draft EA IS 5 67
Submit Screencheck Draft EATS 1 68
Revise Screencheck Draft EATS in Response to City Comments t0 78
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Page 15 Table 2
EIS/ED2 PERFORMANCE SCHEDULE
Task Project
Milestone Duration Duration'
(Days) (Days)
Prepare NOI/NOP 1 78'
Publish Notice in the Federal Register 10 88
30-day Circulation Period of the NOI.NOP 30 118
Public Seeping Meeting 1 119
Prepare Screencheck Draft EIS,'DEIR 45 164
Prepare Draft EIS/EIR - --
Submit Screencheck Draft EIREIR I 165
Revise Screencheck Draft EIS/EIR per District Comments 20 185
Submit Revised Screencheck DEIS/DEIR to District 1 186
Preparation of Notice of Availability/Notice of Completion 1 186
45-Day Circulation Period 45 231
Prepare Final EIS/EIR - _.
Public Hearing on the Draft EIS�EIR 1 232
Prepare Response to Comments on the Draft EISTIR - --
Prepare Screencheck Draft RTC 20 252
Revise Screencheck Draft RTC in Response to City Comments 10 262
Finalize Mitigation Reporting and Monitoring Program -- --
Preparation of Final EIS,EIR 5 267
Record of Decision and CEQA Findings 10 277
Following receipt by the environmental consultant of a Notice to Proceed.
Assumed to commence at the completion of the Screencheck Draft EMS as indicated in Exhibit 1.
i
1999-19
Page 16 Table 3
COST/PRICE PROPOSAL MATRIX
Major Task/Task Staffing Allocation (Hours) Cost(S)
A B C D E F I G I H
Major Task 1.0: Citv Coordination
Task 1.L Project Initiation Meeting 2 2 - i - 485
Task 1.2: Status/Update Meetings 4 10 - 4 - - 1,600
Task 1.3: Public Hearings 6 6 - - 1,020
Task 1.4:Onsoing Consultation 4 - 20 - - 1,520
Major Task 2.0: Prepare Screencheck Draft EA/IS
Task 2.1: Scoping Activities - 6 4 4 - 960
Task 2.2: Performance of Technical Studies - - - - -
Subtask 2.2.1: Land Use (Optional Task) - 6 - 24 6 - 2,250
Subtask 2.2.2: Air Quality(Optional Task) - - 4 - 2 2,460 2,870
Subtask 2.2.3: Acoustical(Optional Task) - 4 - 2 1,680 2,090
Subtask 2.2.4:Police and Fire Services 2 6 2 - 630
(Optional Task)
Subtask 2.2.5: Historical Resources - - 4,500 4,500
Task 2.3: Submit Screencheck Draft EMS 1 2 1 - - 255
Major Task 3.0: Prepare NOVNOP(City Staff) - -
Major Task 4.0: Prepare Screencheck Draft EIS/EIR
Task 4.L Cover Letter 2 - 2 - 270
Task 4.2: Executive Summary - 8 6 4 - 1,260
Task 4.3: Introduction - 2 2 2 - 390
Task 4.4: Alternatives Including the Proposed - 12 - 20 6 - - 1,950
Action
Task 4.5: Affected Environment 10 20 t0 1.950
Task 4.6: Environmental Consequences 10 20 10 - 1,950
Task 4.7: Growth-Inducing Impacts - 4 4 - - 560
Task 4.8: Cumulative Impact Analysis - 10 10 6 - - 1,770
Task 4.9: Other NEPA;CEQA Sections - 4 2 - 330
1999-19
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Major TasklTask Staffing Allocation(Flours) Cost(S)
A I B I C L D E F G H
Major Task 5.0: Prepare Draft EIS/EIR
Task 5.1: Submit and Revise Screencheck - 8 - 3 6 - L4'0
DEIS,'DEIR
Task 52: Preparation of Notice of Availability
and Notice of Completion(City Staff)
Major Task 6.0: Prepare Final FEIS/FEIR
Task 6.1: Public Hearings(See Task 1.3)
Task 6.2: Responses to Comments ? 9 4 - - 900
Task 6.3: Mitigation Monitoring Program 4 is 4 - t,620
Task 6.4: Preparation of FEIS/FEIR 8 - 6 4 - 1,260
Task 6.5:Prepare Record of Decision and - - _ NB
CEQA Findings(Optional Task)
Major Task 7.0: CEQA Processing Support Services
Task 7.1:.Document Distribution
(Optional Task)
Task 7.2:Posting with County Clerk
(City Staff)
Task 7.3: Subconsultant Coordination - - - 200 - 200
Task 7.4: Reprographic Support Services - - 3,000 3,000
Task 7.5: Other Direct Cost - - 200 - 200
Major Task 8.0: Implement Monitoring Plan(Optional) NB
TOTAL NOT-TO-EXCEED COST 29 420
LEGEND:
A: President($130/hour);
B: Senior Project Manager/Senior Environmental Engineer($90/hour):
C: Project Manager/Engineer/Scientist($80/hour);
D: Associate Planner(560/hour);
E: Technician/Clerical Support($45/hour);
F: Other Direct Costs;
G: Subconsultant;
H: Subtotal; and
NB: Not Bid
* NOTE: Task 7.4- Reprographics Support Services includes reproduction of the following documents:
1999-19
Page 18
1. Screencheck DEIS/DEIR-2 copies;
2. DEIS/DEIR- 10 copies;
3. Screencheck Response to Comments-2 copies;and
4. Response to Comments/FEIS/FEIR- 10 copies.
Any additional documents and/or copies will be provided on a cost-plus time-and-materials basis.
1999-19
UAwTVLA3TXT2M ATTACHMENT 'B"
www.ultrasystems.com
6nE
DEC 3 0 1998
CITY OF SAN BERNARDINO
DEVELOPMENT SERVICES
DEPARTMENT
December 29, 1998
Ms. Deborah Woldruff, Associate Planner
City of San Bernardino U.S. MAIL
Development Services Department
300 N. "D" Street
San Bernardino,CA 92418
RE: Casa Ramona Project-Revised Scope to Work
Dear Ms. Deborah:
Ultrasystems Environmental Incorporated(Ultrasystems)is pleased to submit this revised scope of work
and schedule in support of a contract to perform environmental services associated with the pending Casa
Ramona project in the City of San Bernardino. This scope of work is consistent with the Major Tasks 1.0
and 2.0 identified in Attachment C of our proposal submitted to the City on August 20, 1998. As discussed
previously the Casa Romana project has been divided into three phases:
Phase 1-Section 106 Documentation,N EPA/CEQA documentation in support historic resources evaluations;
Phase II - Architectural Design for the Casa Ramona and land use permit processing: and
Phase III - Demolition and Construction.
i
The accompanying scope of work(attached)outlines the scope of services for preparing documentation for
Phase I project development, which we presently believe to be required in compliance with the National
Environmental Policy Act (NEPA)/California Environmental Quality Act (CEQA), Section 106 of the
National Historic Preservation Act,and the City's implementing guidelines. Since the proposed project,as
modified to include three phases, is in the early stages of development and site-specific information is not
currently available(e.g.,the need and/or extent of demolition.construction requirements), we recommend
preparation of a tiered Environmental Assessment/FONSI that satisfies the requirements of 24 CFR Part
58.15 (Tiering). The document would be prepared in accordance with Format 1 contained in the HUD
publication "Environmental Reviews at the Communitv Level"(HU D-399-CPD). The revised scope of work
is comprised of two primary elements:(1)Programmatic Environmental Assessment(EA)and Initial Study
(IS): and ('_) Section 106 Documentation.
At this time. it is our understanding that:
Environmental studies will focus on providing sufficient documentation to determine National
Register eligibility of Casa Ramona School:
CORPORATE HEADQUARTERS: 6 Jenner.Suite 210,Irvine.California 92618-3811 0 (949)788-4900 • fax:(949)7884901
INLAND EMPIRE: 1269 Pomona Road,Suite 102,Corona.California 91720-7158 • (909) 340-2300 • Fax:(909) 279-9609
1999-19
Ms. Deborah Woldruff, Associate Planner
City of San Bernardino
December 29, 1998
Page 2
•
NEPA/CEQA documentation at the programmatic level for Phase 1. Focused environmental studies
will be conducted in support of Phase II(design)and Phase III(demolition and construction)project
development at a later date and may require separate environmental review.
Based on a review of the potential direct and indirect effects of the proposed project,the project does not
appear to constitute a"federal action" requiring preparation of an EIS, for the following reasons:
The proposed action does not approach or exceed thresholds established by HUD relating to
construction, removal,or demolition of housing;
The proposed action does not result in cumulative effects that may be considerable; and
• Provided that appropriate mitigation is implemented in consultation with the SHPO, the proposed
action would not result in an"adverse effect determination'regarding the modification to the Casa
Ramona School, in accordance with Section 106 of the National Historic Preservation Act.
SCHEDULE
Based on a review of the requested services, Ultrasystems expects to submit a screencheck draft
environmental document and Section 106 documentation to the City within eight (8) weeks of notice to
proceed.
Should you have any questions regarding our scope of work,please contact me at your earliest convenience.
Respectfully submitted.
of lr/�
Douglas B. Stroup
Project Manager
Enclosure: (1)
cc: B. Lindsay
revised scope of work 12.28.%pd
1999-19
Page 3
SCOPE OF WORK
TO PREPARE
PROGRAMMATIC ENVIRONMENTAL ASSESSMENT AND INITIAL STUDY FOR THE
CASA RAMONA SCHOOL BUILDING
PHASE!
SCOPE OF SERVICES:
Environmental Assessment/Initial Study
L Prepare programmatic tiered Environmental Assessment(EA)/Initial study(IS)for Phase I project
development. The environmental documentation will be prepared in accordance with 24 CFR Part
58 and will comply with the outline contained in the HUD publication "Environmental Reviews at
the Community Level"(HUD-3 99-CPD). The document would contain a qualitative analysis of:(1)
air quality; (2) noise; (3) water quality, hydrology, and surface water; (4) biological resources,
including threatened and endangered species and wetlands; (5) traffic and circulation; and (6)
hazards and hazardous materials. An impact determination regarding these environmental resources
will be based on review of existing literature, site review(s), and review of other environmental
documents prepared in the vicinity of the project.
The EA will contain the following elements: (1) Executive Summary; (2) Summary of Mitigation
Measures and Findings; (3) Expanded Project Description: (4) NEPA Statutory Checklist; (5)
Environmental Assessment:(6)Project Alternatives;and(7)Mitigation Reporting and Monitoring
Program Matrix.
The IS will be appended to the EA and will be prepared in accordance with the City of San
Bernardino's regulations implementing CEQA. Environmental impacts would be discussed in the
environmental checklist format.
2. Scoping. Ultrasystems will participate in one(1)scoping meeting to discuss the range of issues to
be examined in the EA/IS.
3. Prepare documentation in supportof Section 106compliance withtheNational Historic Preservation
Act of 1966. The documentation will be a narrative report following the guidelines ofthe Secretary
of the Interior for Section 106 consultation. The purpose of Section 106 consultation is to provide
the SHPO sufficient information in order to make a determination of National Register eligibility
for the Casa Ramona School.
4. Public Hearing. Ultrasystems will participate in up to four(4)public hearing(s)/meeting(s)before
either the Planning Commission or the City Council.
5. Ultrasystems will review City-prepared documents(e.g., notices).
Section 106 Consultation
The study will be conducted pursuant to the provisions of both Section 106 of the National Historic
Preservation Act(36 CFR Part 800)and Appendix K of the California Environmental Quality Act(CEQA).
Unless otherwise directed. the consultation will be coordinated through the office of the California State
1999-19
Page 4
Historic Preservation Officer(SHPO). The data generated by this study will be adequate for incorporation
to into the EA/IS.
The effort required to produce the Section 106 Consultation with the associated Department of Parks and
Recreation evaluation forms (DPR 523 Series) may be conveniently divided into the following three
categories:
1. Research
2. Archaeological/Architectural Study
3. Report/Forms
Each of these efforts is described in some detail below.
t. Research.
The research element of the project will start with the procurement of a records search from the
Archaeological Information Center at the San Bernardino County Museum. The records search will serve
three purposes: (1) it will provide locations and descriptions of all previously recorded prehistoric and
historic archaeological sites in the area, (2) it will provide identifications of any local structures which are
included on the National Register of Historic Places and the California State Historic Resources Inventory
and(3) it will list all local properties designated as California Historical Landmarks and California Points
of Historic Interest.
A review of the Sanborn Fire Insurance Maps housed in the California Room of the Feldheym Central
Library will also be performed. These late 19th and early 20th century maps are invaluable for determining
locations of potential historic importance in urban settings. Other map research will entail a review of all
historic city plats as well as War Department and USGS topographic sheets.
The map research will be supplemented by a thorough literature review of the project area. The purpose of
this element is to glean both standard references and historic documents for information regarding locations
of prehistoric and historic interest. Lastly, construction dates for the Casa Ramona School will be sought.
This information will be obtained from either the San Bernardino County Archives or the San Bemardino
Assessors Office.
2. Archaeological/Architectural Study.
The study will include the following: (a) Perform a walk-over survey of the Casa Ramona grounds: (b)
Prehistoric Archaeological Resources: In the event that previously unknown archaeological resources are
discovered,they will be recorded on the appropriate forms(DPR 523C),copies of which will be forwarded
to the Information Center at the San Bernardino County Museum. The condition and integrity of each
resource located during the survey will be assessed to the maximum extent that such an assessment is
possible on the basis of surface observation. In the event that one or more sites are found which cannot be
reliably assessed on the basis of the survey project,a specific program for acquiring the needed information
will be recommended.
In addition,the following task will be performed:(c)structures dating to 1916 and earlier:The Casa Ramona
School was constructed in 1925 and therefore is of sufficient age to merit historical consideration. A
determ ination of eligibility for the National Register of Historic Places as well as for the California Register
of Historical Resources will be made as a component of this project. Furthermore. the structure will be
recorded(or updated as the case may be)on DPR 52238 forms and photographed in black and white. A full
1999-19
Page 5
description of the school will appear in the report.
Additionally:(d)Later 20th Century Structures(1947-present): All buildings less than 50 years old located
on the school grounds will be listed together with their addresses,construction date(if available)and current
uses. However, other than compiling an inventory of these buildings and structures, no additional
information will be provided since they are too recent to be regarded as potentially important historic
resources pursuant to government criteria.
3. Report/Forms.
An illustrated narrative report will be compiled on the basis of the study. The final sections of the document
will contain determinations of eligibility for the National Register and the California Register for the Casa
Ramona School. Furthermore, all appropriate DPR Forms will be appended.
r';.cR4ARD/NO
''_ C I T Y O F
-y
Bernardino
1�.
R A C H E L C L A R K
L I T Y C L E R K
January 27, 1999
Douglas Stroup
Ultrasystems Environmental Inc.
6 Jenner, Suite#210
Irvine. CA 92618-3811
Dear Mr. Stroup:
At the Mayor and Common Council meeting of January 25, 1999, the City of San
Bernardino adopted Resolution 1999-19 authorizing an agreement to prepare a Joint
NEPA/CEQA document for the Casa Ramona project.
Enclosed is one (1) original agreement. Please sign in the appropriate locations and
return the original agreement to the City Clerk's Office, ATTN: Melanie Miller, P.O.
Box 1318, San Bernardino, CA, 92418 as soon as possible.
Please retain a copy of the agreement for your files.
Please be advised that said resolution will be null and void if it is not executed within
sixty (60) days—March 26, 1999.
If you have any questions, please do not hesitate to contact me at(909) 384-5002.
Sincerely,
Rachel Clark
City Clerk
i
I
I By: Melanie Miller
Senior Secretary
Enclosures
F. O. 00 X 1 3 1 5 S A N B E R N A R 0 1 N 0 CA 4 2 4 0 2
3 0 0 N 0 R T H 0 S T R E E T S A N B E R N A R O I N 0 .
C A L I F 0 R N I A 9 2 4 1 8 - 0 0 0 1 ( 9 0 9 ) 3 B 4 - S 0 0 2
( 9 0 9) 3 8 4 - 5 1 0 2 F A T - (9 0 9 ) 3 9 4 -S 1 3 9
T O D I T T Y -( 9 0 0) 3 4 4-5 5 4 0
LOWwww.ultrasystems.com
RBE
RECEI'Vl I.
'99 MAR 16 A10 :22
January 28, 1999
City of San Bernardino
Attn: Melani Miller
P.O. Box 1318
San Bernardino, CA 92418
Re: Agreement for Professional Services between City of San Bernardino and
Ultrasystems Environmental Incorporated for Casa Ramona Project
Dear Ms. Miller:
Pursuant to your request the fully executed original agreement is enclosed.
Should you require additional information, please do not hesitate to contact me at your earliest
convenience.
Sincerely,
iJ Gen . "Jeanne" Pirooz
Manag
�eral er r
DJP/mm
47761corres/miller-1
Enclosure
CORPORATE HEADQUARTERS: 6 Jenner,Suite 210,Irvine,California 92618-3811 ♦ (949)7884900 Fax:(949)7884901
INLAND EMPIRE: 1269 Pomona Road,Suite 102,Corona,California 91720-7158 ♦ (909)340-2300 ♦ Fax:(909)279-9609
www.ultrasystems.com
RBE
99 FEB 19 PM 12 1
February 18, 1999
City of San Bernardino
Attn: Deborah Woldruff,Associate Planner
Department of Planning
and Building Services
300 North"D" Street
San Bernardino, CA 92418-0001
Re: Copy of Signed Agreement for Professional Services between City of San
Bernardino and Ultrasystems Environmental Incorporated for Casa Ramona
Project
Dear Deborah:
Enclosed please find a copy of the signed agreement and transmittal dated January 28, 1999
regarding the above referenced project for your information.
Should you require additional information, please do not hesitate to contact me at your earliest
convenience.
Sincerely,
Dou rou" p�- Y
Project Manager
DBS
47761coues/woldruff
Enclosure
CORPORATE HEADQUARTERS: 6 Jenner,Suite 210,Irvine,California 92618-3811 • (949)788-4900 • Fax:(949)788-4901
INLAND EMPIRE: 1269 Pomona Road,Suite 102,Corona,California 91720-7158 • (909)340-2300 • Fax:(909)279-9609
no1COW www.ul trasystem s.com
LAE
January 28, 1999
City of San Bernardino
Attn: Melani Miller
P.O. Box 1318
San Bernardino, CA 92418
Re: Agreement for Professional Services between City of San Bernardino and
Ultrasystems Environmental Incorporated for Casa Ramona Project
Dear Ms. Miller:
Pursuant to your request the fully executed original agreement is enclosed.
Should you require additional information, please do not hesitate to contact me at your earliest
convenience.
Sincerely,
J. "Jeanne" Pirooz
General Manager
DJP/mm
4776 1colres/miller-1
Enclosure
CORPORATE HEADQUARTERS: 6 Jenner,Suite 210,Irvine,Califomia 92618-3811 • (949) 7884900 * Fu:(949)788—901
INLAND EMPIRE: 1269 Pomona Road,Suite 102,Corona.California 91720-7158 • (909)340-2300 • Fax:(909)279-9609