HomeMy WebLinkAbout14- Development Services CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: MICHAEL E. HAYS , Director Subject: Award of Contract—Landscape Maintenance A.D.
956, 968, 1016, & 1023 per plan No.6244, 6738-
Dept: Development Services ORIGINAL A, 9363-A, 9703 — Camacho's Landscape
Date: December 21, 1998
File No: .2.114-B, 2.117, 2.154, 2.160
Synopsis of Previous Council Action: MCCDATE: 1/11/1999
07-01-85 Resolution No.85-235 adopted establishing Assessment District No.968
07-22-85 Resolution No.85-284 adopted establishing Assessment District No.956
06-24-94 Resolution No. 94-165 adopted awarding a contract to Mentone Turf Supply
11-06-95 Resolution No.95-375 adopted determining the public necessity and convenience require the formation a landscape
maintenance district
12-I8-95 Resolution No. 95-438 adopted awarding contract to R.P.Landscape and Irrigation.
10-09-97 Resolution No. 97-301 adopted establishing Assessment District No. 1023
Recommended Motion:
Adopt Resolution
'Michael E. 19ys
Contact Person: Gene R.Klatt Phone: 5125
Supporting data attached: Staff Report, Report of Bids, Resolution Ward: 1,3
FUNDING REQUIREMENTS: Amount: $36,506.05
Source(Acct. No.) 254-626-5506, 254-627-5506, 254-641-5506,254-657-5506
(Acct. Description) Assessment District 1016,956 68, 1023
Finance: .�--
Council Notes:
Agenda Item No. I'y rT
CITY'OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
Subject:
Award of Contract - Landscape Maintenance A.D. 956, 968, 1016, 1023 per plan No.6244, 6738-A, 9363-A,
9703 - Camacho's Landscape.
Background:
Assessment Districts have been formed to provide for the ongoing maintenance of the landscaping in the
designated areas. Contracts are awarded and provide for two one-year extensions of the contract on mutually
agreeable terms. This Assessment District has had the same form for the past three years and has been re-bid in
accordance with the contract provisions.
Assessment districts are grouped into areas and/or combined with other districts to form projects of sufficient
size so as to insure bids are competitive and all contractors have adequate work to justify coming into the area.
The areas included in this project are along Tippecanoe and parts of Tri-City east of the Gage Canal; Airport
Drive west of Waterman Avenue; Coulston Street between Rosena and Curtis; and near Richardson Street on the
easterly edge of the City
Bids were received and opened at 2:00 PM on Tuesday, December 1, 1998. A total of 9 bids were received and
ranged from a low of $23,634.00 to a high of $42,579.00. The low bid is 10% below the Engineer's Estimate
of$26,260.00
Listed below is the estimated contract cost using the low bid price:
Contract Cost $23,102.47
Incidental Costs (Assessment
Engineering, Inspection, Water,
and Electricity) $13.403.58
TOTAL ESTIMATED ANNUAL COST $36,506.50
Financial Impact:
Funding for the total estimated cost of $36,506.05 is found in Account No. 254-626-5506 and 254-627-5506,
254-641-5506 and 254-657-5506 and will be recovered through assessments placed on the parcels within the
assessment district.
Recommendation:
Staff recommends adoption of the resolution awarding the contract.
MEN in
CITY OF SAN BERNARDINO
Inter-Office Memorandum
TO: Fred Wilson—City Administrator
FROM: GENE R. KLATT—CITY ENGINEER
SUBJECT: Summary of Bids on Landscape Assessment Districts
DATE: January 4, 1999
COPIES: M. Hays, J. Wages, L. Fogassy
You had requested information on the distribution of bids and the location of bidder for the recent
landscape assessment district bids.
There were a total of 8 bid packages that were advertised and bid and they represent 26 different areas of
the community. Three different firms won bids with the following breakdown:
Golden West Landscape Contractor- won 5 separate bids representing 17 different districts with
a total dollar worth of$183,947.00 for the year. This
includes assessment districts 951, 952, 1002, 1019, 993,
1005, 974, 975, 981, 986, 989, 1001, 1007, 1012, 1020, 959
and 982. This is a San Bernardino based firm.
Camacho's Landscape - Won 2 separate bids representing 8 different districts with a
total dollar value of$60,527.47. Districts include 956, 968.
1016, 1023, 976, 991, 997 and 1017. This firm is located
in Highland
Acteca Landscape Inc Won one bid representing a single district with a total
dollar value of$3,795.00. District is 953. Pomona based
firm.
Both Golden West and Camacho's currently are doing assessment district landscape maintenance with in
the city and have the capability to complete the work on which they have bid. All contractors are
checked with the local License Board to determine if there is a problem or any outstanding actions
against them. Both local contractors have worked both in the districts they currently won bids on and in
other districts within the City.
Should there be any additional questions, please feel free to contact my office.
Gene 1 `I
I I I g q
It- IR
1
COPY
RESOLUTION NO.
2
RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A
3 CONTRACT TO CAMACHO'S LANDSCAPE, INC. FOR THE MAINTENANCE OF
4 LANDSCAPING IN ASSESSMENT DISTRICT 956, 968, 1016 AND 1023.
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
6
7 SECTION 1. CAMACHO'S LANDSCAPE, INC. is the lowest responsible bidder for:
8 MAINTENANCE OF LANDSCAPING IN ASESSMENT DISTRICTS NO. 956, 968, 1016
9 AND 1023 PER PLAN NUMBERS 6244, 6738-A, 9363-A AND 9703. A contract is awarded
10
accordingly to said bidder in a total amount of $23,102.47 but such award shall be effective
11
12 only upon being fully executed by both parties. All other bids, therefore, are hereby rejected.
13 The Mayor is hereby authorized and directed to execute said contract on behalf of the City; a
14 copy of the contract is on file in the office of the City Clerk and incorporated herein by
15 reference as fully as though set forth at length.
16
SECTION 2. This contract and any amendment or modifications thereto shall not take
17
18 effect or become operative until fully signed and executed by the parties and no party shall be
19 obligated hereunder until the time of such full execution. No oral agreements, amendments,
20 modifications or waivers are intended or authorized and shall not be implied from any act or
21 course of conduct of any party.
22
SECTION 3. This resolution is rescinded if the parties to the contract fail to execute it
23
24 within sixty (60) days of the passage of the resolution.
25
26
27
211
1
RESOLUTION...AWARDING ACONTRACT TO CAMACHO'S LANDSCAPE, INC.
2 FOR LANDSCAPE MAINTENANCE OF A.D. NUMBERS 956, 968, 1016, AND 1023
3 PER PLAN NUMBERS 624, 6738-A, 9363A AND 9703.
4 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a meeting thereof, held on the
5 day of , 1999 by the following vote, to-wit:
6 Council Members: AYES NAYS ABSTAIN ABSENT
7
ESTRADA
8
9 LIEN
10 (VACANT)
11 SCHNETZ
12 ANDERSON _
13
DEVLIN _
14
15 MILLER
16
17
18 Rachel Clark, City Clerk
19
The foregoing resolution is hereby approved this _day of_ , 1999
20
21 Judith Valles, Mayor
22 City of San Bernardino
23
24 Approved as to form
And Legal Content:
25
James F. Penman
26 City Attorney
27 /1
28 BY
CITY OF SAN BERNARDINO
INTEROFFICE MEMORANDUM
CITY CLERK'S OFFICE
RECORDS & INFORMATION MANAGEMENT (RIM) PROGRAM
DATE: January 13, 1999
TO: Leslie Crawford, Civil Engineering Assistant I
FROM: Rachel Clark, City Clerk by Melanie Miller, Senior Secretary
RE: Transmittal for signature—Res 1999-1 Documents
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - --- - -- - - - - - - - - - - - - - - - - - - - - - - - - -
Attached are the following:
Original documents awarding a contract to Camacho's Landscape (AD#956. Ad #968, AD#1016,
and AD#1023).
Please obtain signatures where indicated on all copies.
Please return the executed original to the City Clerk's office as soon as possible,to my attention.
Be advised that the resolution and agreement will be null and void if it is not executed within sixty (60)
days—March 12, 1999.
If you have any questions,please do not hesitate to contact me at ext. 3212. Thank you.
Rachel Clark
City Clerk
By: Melanie Miller
+Oe�'1;
I hereby ackno edge cei ooned doc uments.
-
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