HomeMy WebLinkAbout15- Parks, Recreation & Community Services CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From:Annie F. Ramos, Director Subject: RESOLUTION AUTHORIZING THE
MAYOR OF THE CITY OF SAN
Dept: Parks,Recreation & Community Services Dept. BERNARDINO OR HER DESIGNEE TO
APPLY FOR AND ADMINISTER A
Date: March 8, 2000 GRANT IN THE AMOUNT OF $230,000
FROM USDA FOR THE
OF THE
ORIuINAL FOADMINISTRATION PROGRAM SUMMER
OR
YOUTH.
Synopsis of Previous Council Action:
The Council has authorized the Parks, Recreation and Community Services Department to submit an application to the
United States Department of Agriculture since 1977.
Recommended motion:
Adopt the Resolution
Signature
Contact person: John A. Kramer Phone: 384-5031
Supporting data attached: Staff Report & Application Ward: City Wide
FUNDING REQUIREMENTS: Amount: N/A
Source: (Acct. No.)
(Acct. Description)
Finance:
Council Notes:
W MOOD
03/08100 Agenda Item No. /�
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject
RESOLUTION AUTHORIZING THE MAYOR OF THE CITY OF SAN BERNARDINO
OR HER DESIGNEE TO APPLY FOR AND ADMINISTER A GRANT IN THE
AMOUNT OF $230,000 FROM USDA FOR THE ADMINISTRATION OF THE
SUMMER FOOD SERVICE PROGRAM FOR YOUTH.
Backeround:
This federally funded program for youth under the age of 19 has been successfully operating
since 1977. During the summer of 1999, forty-two feeding sites were established at locations in
and around the City of San Bernardino. Between June 28 and September 3, 1999, a daily
average of 1,570 lunches and 279 snacks were served within 45 days for a total of 70,664
lunches and 12,550 snacks. This program provided nutritional help to youth who would
otherwise have been deprived. Meal preparation and delivery are contracted with the San
Bernardino City Unified School District.
Financial Impact:
This program is fully funded from the USDA Grant and no general funds are required.
Additionally, approximately$7,200 in administrative costs are reimbursed to the city. This grant
application will cover program operations beginning June 26 through September 1, 2000.
Recommendation:
This program provides an essential and much needed service to the residents of the City of San
Bernardino. Approval is recommended.
OOH
I RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
MAYOR OF THE CITY OF SAN BERNARDINO OR HER DESIGNEE TO APPLY
3 FOR AND ADMINISTER A GRANT IN THE AMOUNT OF $230,000 FROM USDA
FOR THE ADMINISTRATION OF THE SUMMER FOOD SERVICE PROGRAM FOR
4 YOUTH.
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
6 CITY OF SAN BERNARDINO AS FOLLOWS:
7
8
9 SECTION 1. The Mayor of the City of San Bernardino or her designee is hereby
10 authorized to apply for and administer a grant in the amount of$230,000 from USDA for the
11 administration of the Summer Food Service Program for youth.
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I RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
MAYOR OF THE CITY OF SAN BERNARDINO OR HER DESIGNEE TO APPLY
2 FOR AND ADMINISTER A GRANT IN THE AMOUNT OF $230,000 FROM USDA
FOR THE ADMINISTRATION OF THE SUMMER FOOD SERVICE PROGRAM FOR
3 YOUTH.
4 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
5 and Common Council of the City of San Bernardino at a meeting thereof, held on the
6
day of , 2000, by the following vote,to wit:
7
Council Members: AYES NAYS ABSTAIN ABSENT
8
9 ESTRADA
10 LIEN
11 McGINNIS
12 SCHNETZ
13 SUAREZ
14 ANDERSON
15
16 MCCAMMACK
17
18 City Clerk
19 The foregoing resolution is hereby approved this day of 2000.
20
21 Judith Valles, Mayor
22 City of San Bernardino
Approved as to
23 Form and legal content:
24 JAMES R NMAN,
25 City Atto }
26 By
27 03/08/00 dlb
28
CALIFORNIA DEPARTMENT OF EDUCATION Agreement Number
NUTRITION SERVICES DIVISION
SUMMER FOOD SERVICE PROGRAM RETURN TO:
Califomia Department of Education
2000 RENEWAL APPLICATION/AGREEMENT Nutrition Services Division
NSD 8041 (2/00) 560 J Street, Suite 270
Sacramento, CA 958142342
LEASE PRINT OR TYPE ALL INFORMATION Attention: Summer Food Service Program Unit
1. NAME OF SPONSOR. NAME OF CONTACT PERSON'.
ADDRESS OF SPONSOR(INCLUDE STREET,CITY,COUNTY,AND ZIP PLUS FOUR): TELEPHONE NUMBER:
( )
NAME OF AUTHORIZED REPRESENTATIVE: FM NUMBER:
( )
2. Method of meal service(check one or more): 5. Dates of operation:
❑ Self-preparation From: To:
❑ Vended
6. Would you like to receive an
3. If vended, provide name(s)of vendor and attach a copy of the Operational costs advance?
Food Service Agreement or Invitation for Bid Packet. ❑ Yes ❑ No
Administrative costs advance?
❑ Yes ❑ No
If self-preparation, provide name(s) and address of central 7. Does the agency receive at least$300,000 in federal
kitchen (attach list if necessary): funds? If yes, indicate your agency's fiscal year.
(Private nonprofit and Indian Tribes only)
❑ Yes ❑ No ❑ N/A Fiscal Year /
Number and type of sites: 8. Do you wish to receive commodity foods?
❑
Rural# Urban# El Yes No
The California Department of Education(CDE)and the Agency whose name and address appear above renew their Agreement to Participate
and to comply with 7 CFR Part 225. This includes all requirements developed pursuant to and imposed by those regulations as outlined in
the original Agreement between CDE and the Agency, which incorporates all amendments, Schedule A, and the Meal Pattern(Schedule B).
The Agency assures CDE it will continue to adhere to all of the requirements and responsibilities as agreed to in the original Agreement and
will follow all Nutrition Services Division policies and guidance. Comply with Title V/of the Civil Rights Act of 1964, Title IX of the Education
Amendments of 1973, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, and USDA's regulations concerning
nondiscrimination(7 CRF Parts 158 and 15b). Comply with applicable Office of Management and Budget Circulars A21,A87,A102,A110,
A 122 and A133. Comply with Uniform Federal Assistance(7 CFR Part 3015)and Debarment and Lobbying requirements(7 CFR Parts 3017
and 3018). CDE will continue to adhere to all of the requirements and responsibilities as agreed to in the original Agreement and as outlined
in 7 CFR Part 225.
1 hereby certify all information contained in this document is true and correct to the best of my knowledge.
SIGNATURE OF AUTHORIZED REPRESENTATIVE: TITLE: DATE:
I
CALIFORNIA DEPARTMENT OF EDUCATION USE ONLY
COMMODITY ELIGIBLE
❑Yes ❑No
APPROVAL BY NUTRITION SERVICES DIVISION
Janice Hunt,Manager
Summer Food Service Program Unit
Nutrition Services Division
APPROVED DATE
TELEPHONE (916)327-6465 MESSAGE LINE (800)333-5675 F" (800)3335775
a
CALIFORNIA DEPARTMENT OF EDUCATION SUMMER FOLD SERVICE PROGRAM UNIT
NUTRITIpI SERVICES DIVISION
RENEWAL NSD 8040 B
AGENCY NAME
MANAGEMENTPLAN
Staffing Pattern: List below all administrative staff who will be involved with management, food
services, training, and monitoring of the SFSP.
PRINT EMPLOYEE NAME AND SPECIFIC DUTIES SFSP TRAINING DATES
POSITION
By signing this Renewal Application/Agreement you are agreeing to do the following:
2. Conduct a preoperational visit at each new site, and sites that had problems during the previous
year to determine the adequacy and suitability for food service? All preoperational visits must be
documented and kept on file for California Department of Education (CDE) to review.
3. Visit all sites at least once during the first week of operation.
4. Review all sites at least once during the first 4 weeks of program operation. If a site operates less
than 4 weeks, conduct at least one review.
5. You will conduct additional monitoring visits to sites as necessary to assure compliance with
program requirements. Documentation must be kept on file for CDE to review.
You agree to accept final administrative and financial responsibilities for operations of the SFSP at
each site.
7. You agree to retain SFSP records for three (3) years after the end of the fiscal year to which they
pertain.
8. If you operate an enrolled site, day camp or residential camp, you agree to collect and maintain the
income eligibility documentation of participants. If you will not be using the fors provided by the
SFSP (Attachment B-1), please submit a copy of your proposed for for approval.
CALIFORNIA DEPARTMENT OF EDUCATION Agency Name:
NUTRITION SERVICES DIVISION
SUMMER FOOD SERVICE PROGRAM UNIT Agreement Number:
RENEWAL NSD 8041-c(2J00)
SUMMER FOOD SERVICE PROGRAM
2000 BUDGET INFORMATION
Federal regulations require sponsors to submit a budget for State agency review and approval.
In the event that costs exceed anticipated revenue,sponsors should have other funding sources to pay the difference.
Sponsors may submit a revised budget for administrative costs as needed.
PROGRAM COSTS
The sponsor is reimbursed for actual cost or meals times the The sponsor is reimbursed for actual cost, meals times the
applicable operating rates,whichever is lesser of the two. applicable administrative rate or the approved budget,
whichever is the lesser of the three.
GENERAL OPERATING COSTS ADMINISTRATIVE COSTS
Food $ Salaries/wages $
Food labor $ Office supplies $
Facilities/utilities $ Facilities/utilities $
Food transportation to sites $ Transportation $
Nonfood supplies $ *Indirect costs rate: $
Other(specify) $ Other(specify) $
TOTAL $ TOTAL $
'Attach indirect cost documentation for costs that are associated with the above administrative budget.
CONTRACTS
Is there a rental agreement,lease,or contract for any of the costs listed above? ❑Yes ❑ No
If yes, list and attach a copy:
INCOME
Will meals be sold to adults who are not SFSP staff? ❑Yes ❑ No
If yes, list price to be charged for each meal:
Breakfast Snack Lunch Dinner
List any anticipated income to the program,by type:
Donations/Grant Income:
Operational Administration Unspecified
RATES
Formula for meal rate projections:
Number of operafln days(OD) X average daily pardcipabon(ADP) X meal rate(MR) =total
OPERATING RATES ADMINISTRATIVE RATES
OD X ADP X MR = TOTAL OD X ADP X MR = TOTAL
Breakfast X X = $ Breakfast X X = $
Snack X X = $ Snack X X = $
Lunch X X = $ Lunch X X = $
Dinner X X = $ Dinner X X = $
TOTAL $ TOTAL $
CALIFORNIA DEPARTMENT OF EDUCATION SUMMER FOOD SERVICE PROGRAM UNIT
NUTRITION SERVICES DIVISION (NSD 8050-C)(Z00)
MEDIA RELEASE CERTIFICATION
Use the following format for your media/public release or send this form to announce your site
location(s):
Check the box(es) that apply and insert the name, address and meal service time(s) of each of
your site(s) in the appropriate section. Attach an additional sheet of paper if necessary.
OPEN SITES:
❑ Agency name: announces the sponsorship
of the SFSP. Free meals will be made available to all attending children under 19 years of
age. The United States Department of Agriculture (USDA) and the California Department of
Education's Nutrition Services Division (NSD) prohibit discrimination in all their programs
and activities on the basis of race, color, national origin, gender, religion, age, or disability.
To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, Room 326-
W, Whitten Building, 14'r and Independence Avenue, SW, Washington, DC 20250-9410 or
call (202) 720-5964 (voice and TDD). The USDA and the NSD are equal opportunity
providers and employers.
Enter site name, address, meal service times and dates below, or attach a list.
OPEN ENROLLED SITES:
❑ Agency name: announces the sponsorship
of the SFSP. Due to a limited number of meals will
(Security,Safety,Capacity or Control)
be made available to attending children under 19 years of age at no cost on a first come,
first serve basis. The United States Department of Agriculture (USDA) and the California
Department of Education's Nutrition Services Division (NSD) prohibit discrimination in all
their programs and activities on the basis of race, color, national origin, gender, religion,
age, or disability.
To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, Room 326-
W, Whitten Building, 14'" and Independence Avenue, SW, Washington, DC 20250-9410 or
call (202) 720-5964 (voice and TDD). The USDA and the NSD are equal opportunity
providers and employers.
Enter site name, address, meal service times and dates below, or attach a list.
CA IFORNIA DEPARTMENT OF EDUCATION SUMMER F000 SERVICE PROGRAM UNIT
NUIRITION SERVICES DIVISION
(1w)
ENROLLED SITES, CAMPS AND AGENCIES WITH SITES OTHER THAN OPEN SITES:
❑ Agency name: announces the sponsorship
of the SFSP. Free meals will be made available to all eligible enrolled children. The United
States Department of Agriculture (USDA) and the California Department of Education's
Nutrition Services Division (NSD) prohibit discrimination in all their programs and activities
on the basis of race, color, national origin, gender, religion, age, or disability.
To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, Room 326-
W, Whitten Building, 14'h and Independence Avenue, SW, Washington, DC 20250-9410 or
call (202) 720-5964 (voice and TDD). The USDA and the NSD are equal opportunity
providers and employers.
Children who are members of households receiving food stamps or benefits from a food
distribution program on an Indian reservation, or are recipients of California Work
Opportunity and Responsibility to Kids Act (CaIWORKs) are automatically eligible to receive
free meal benefits. Children from households with incomes at or below the income eligibility
guidelines attached are also eligible for free meal benefits.
Enter enrolled site name, address, meal service times and dates below, or attach a list.
Income Eligibility Guidelines
Effective Summer 2000
FAMILY SIZE YEAR MONTH WEEK
1 $15,244 $1,271 $294
2 20,461 1,706 394
3 25,678 2,140 494
4 30,895 2,575 595
5 36,112 3,010 695
6 41,329 3,445 795
7 46,546 3,879 896
8 51,763 4,314 996
For each
additional + 5,217 + 435 + 101
family member
add:
CALIFORNIA DEPARTMENT OF EDUCATION SUMMER FOOD SERVICE PROGRAM UNIT
NUTRITION SERVICES DIVISION SCHEDULE D(NSD WO 0)I]6V1
FREE MEAL POLICY STATEMENT
The authorized representative certifies that all children at the sites described on the site information
sheets will be served the same meals at no separate charge regardless of race, color, national origin,
gender, religion, age, or disability.
The free meal policy statement must be signed by all new sponsors and by any returning sponsors
who have substantive changes in their original site document(s) (e.g. from open to enrolled).
SIGNATURE OF AUTHORIZED REPRESENTATIVE: AGENCY NAME. DATE: