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HomeMy WebLinkAbout27- City Administrator UTY OF SAN BERNAr'IINO - REQUEST FO COUNCIL ACTION om: Fred' Wilson Subject: Adoption of FY 1995/96 Budget Assistant City Administrator !pt: its: July 20 , 1995 nopsis of Previous Council action: 6/29/95 -- Council adopted certain actions relative to the balancing of the FY 1995/96 Budget. 7/19/95 -- Ways and Means Committee recommended approval of certain clarified actions relative to balancing the FY 1995/96 Budget. 7/24/95 -- Matter of adoption of FY 95/96 Budget continued to August 7 , 1995 Council Meeting. commended motion: Adopt resolution. a Signature ntact person: Fred Wilson Phone:_ c322 pporting data attached: yes Ward: iNDING REQUIREMENTS: Amount: Source: (Acct. No.) lAcct. Description) p Finance: .rncil Notes: �I `q5 %✓ 0 'J , )ayi ire > 7 y�%s ? / -17 7 AX )262 Agenda Item No-4����� O 0 STAFF REPORT The FY 1995-96 budget was approved on June 29, 1995. Provided in Attachment I is a recap of the actions which were taken to close the budget gap. According to our estimates, approximately $901, 600 in actions required clarification. The Ways and Means Committee met on July 12 and July 19, 1995 to discuss the issue. At the July 12 meeting, the issues in the attached memorandum were discussed. The Ways and Means Committee requested staff to identify other budget cuts (excluding layoffs) as alternatives to the $901, 600 in actions taken on June 29. A summary of the alternatives were reviewed by the Ways and Means Committee on July 19, 1995. The total amount of these recommended cuts is $1, 001,900. Although staff initially identified $901, 600 in actions which required clarification, the list we were provided included a plan to eliminate one vacant Battalion Chief position from Fire and place the remaining Battalion Chiefs on days. The savings of approximately $100, 000 were not included in the $901,600 figure. Since the Ways and Means Committee did not recommend this cut, this added $100, 000 to the gap. This information was presented to the Mayor and Common Council at the July 24, 1995 Council Meeting. Discussion of the cuts was continued to August 7, 1995 in order to allow the Mayor, Councilman Oberhelman, Councilwoman Miller and staff to further discuss this issue. Some changes were made to the proposed Police and Finance Departments ' cuts. These changes have been included in the list of proposed budget cuts (Attachment II) . The total amount of these cuts is $1,158,900. One of the revenue enhancements which was approved on June 29, 1995 was the debt service reserve restructuring of the police facility COPS for $75, 000. The City Treasurer has expressed an issue with this revenue enhancement in that the City would receive the present value earnings of a long term investment. His preference was to realize the benefits of the investment over the life of the bond issue. Based on the City Treasurer's concern, this revenue figure has been backed out of the proposed budget. This action will change the estimated ending fund balance to $235,400. The blue book cuts for the Public Services Department also included a recommendation to eliminate four Motor Sweeper Operator positions and one Maintenance Worker I position. These positions were recommended for elimination as a result of a productivity study. The level of street sweeping services will not change as a result of eliminating these positions. These positions are funded out of the Street Lighting and Street Sweeping Assessment District. The budget has been adjusted to reflect this change but formal action by the Mayor and Common Council is required to implement this action. The department worked with Civil Service to place the affected individuals in other positions within the department. Approval of the recommended alternatives provided in Attachment II will balance the budget. The attached resolution incorporates the ac ionq identified above. ED WILSON Assistant City Administrator FAW/md ATTACHMENT I C I T Y OF S A N B E R N A R D I N O INTEROFFICE MEMORANDUM CITY ADMINISTRATORS OFFICE TO: Ways and Me Committee FROM: Fred Wilso sistant City Administrator DATE: July 12 , 19 5 SUBJECT: Budget Resolution Passed on 6/29/95 COPIES: Mayor Minor, Common Council, Shauna Clark, Barbara Pachon ------------------------------------------------------------------- The 1995-96 budget was approved on June 29 , 1995. The Ways and Means Committee has agreed to review the specifics of the June 29th Council action in order to provide clarification and further reconciliation of the budget prior to adoption of the official budget resolution on July 24, 1995. According to our estimates, approximately $901, 600 in actions must be addressed. Attached is a copy of the white board that was used to track council approval. On June 29, 1995, the gap was $3,257,200. The following is a recap of actions taken to close the gap: 1. Revenues and free water, totalling $2 ,408 ,752 : a. Increased various revenue projections including sales taxes, business license fees, utility tax and water department (10% fee) by $688,500. b. Increased building and plan check fee projections by $196,252 . C. Approved savings from the Water Department, new water revenues, new EDA revenues, and new revenues recommended in a memo from Fred Wilson which appears in front of the blue book. Total : $1,524,000. 2. Vehicle Replacement Fund Reduced the vehicle replacement fund by $327 ,000. 3 . Approved "non personnel cuts from the blue bookew See attached notes from Councilman Oberhelman showing $733,000 in cuts. Ways and Means Committee 95-96 Budget Reconciliation July 11, 1995 Page 2 The following is a list of specific areas for which adjustments must be considered. REVENUES Sell Gallos $100. 000 The deadline has passed for the submission of bids, and none were received. This is despite the fact that 13 bid packets were distributed to potential buyers, indicating an unusually high level of interest in the property. Given that this property was not sold, the General Fund revenue estimate should be reduced by $100, 000. various revenue increases Staff remains uncomfortable with the $688 , 000 increase in revenue projections. VEHICLE REPLACEMENT FUND The Council approved a reduction of $327, 000 in the amount appropriated to the Vehicle Replacement Fund. There are several problems with this reduction. Of the $654 , 000 budgeted for vehicle replacement, only $216, 000 is actually being paid for by the General Fund. That is the maximum savings, then, that can be seen to the General Fund by a cut to vehicle replacement and is $111, 000 less than anticipated. Staff's primary concern in delaying the replacement of vehicles is the failure to account for the added costs incurred through maintenance of older vehicles. Jim Howell estimates significant added costs for further maintenance. 11$733 .000 IN BLUE BOOR CUTS" The Council action included $733 , 000 savings by approving all the "non-personnel cuts in the blue book" of budget reductions. Since that time, staff has had the opportunity to review the details of this action as set forth in the attached list, and the following problems have been identified: 1. An increase in cemetery fees resulted in $10, 300 in additional revenue; however, this revenue goes into the Cemetery Fund, not the General Fund. This increase, then, does not help close the budget gap. O Ways and Means Committee 95-96 Budget Reconciliation July 11, 1995 Page 3 2 . This list included $30, 200 in cuts to Parks and Recreation that were part of a list of cuts already made prior to the preparation of the preliminary budget document. These cuts were included in the blue book for informational purposes (see page 9) . Since these measures had already been taken, they clearly cannot be counted again. Please note that Parks and Recreation was required to cut $435, 900 just to meet their bottom line. As part of that amount, the elimination of 3 filled positions was recommended in the blue book. 3 . This list of cuts also included a plan to eliminate one vacant Battalion Chief position from Fire, and place the remaining Battalion Chiefs on days. As the elimination of one battalion was not in the blue book, it is not known whether Council members were aware of the inclusion of this action. More specific direction is requested. 4 . The list also included $412, 000 in cuts to the General Government budget, page 133 and 134 , $300, 000 of which were not in the blue book nor specifically discussed at the meeting. Included in these cuts is the elimination of $200, 000 in professional and contractual services. These funds are used to pay Municipal Resource Consultants (MRC) for sales and utility tax audits. Though MRC is paid a percentage of the funds it recovers, this expenditure must still be budgeted. The City will have to cancel its contract with MRC if this item remains unfunded, which will result in lost revenues and added difficulty in our ability to recover the long distance carrier revenue. In addition, this line item pays for our annual contract with DMG for recovery of SB 90 funds. Without this contract, the city may lose in excess of $100, 000. The annual City audit contract with Rogers, Anderson, Malody and Scott in the amount of $40, 000 is also included in this account. This $412, 000 item also included $100, 000 in computer equipment. These funds were partially to be used to pay for the second part of the Finance accounting system upgrade, which began in 1994-95. The first part converted general ledger, accounts payable, purchasing, budget, and bank reconciliation to the new CCS financial system, at a cost of $109, 532 . The second part will upgrade accounts receivable and payroll. Both parts are essential ; until the second phase is completed, the system cannot operate as designed. Ways and Means Committee 95-96 Budget Reconciliation July 11, 1995 Page 4 Some of these funds were also allotted to pay for unexpected computer expenditures. Since the departments do not have any contingency funds included in their bottom line budgets, this amount is used to replace critical equipment in the event of system failures or terminal breakdowns. If these funds are not restored, the City's ability to provide services will likely be impacted in the coming year. 5. Only $112 , 000 in general government account reductions were included in the blue book. As stated, the list showed a $412 , 000 reduction in general government. Below the $412, 000 stated on the list is another $83 , 100 in general government cuts. This $83 , 100 has been counted twice -- once as a separate item on the list, and once within the item above it. This error will need to be corrected. 6. The list appears to have included, then excluded a cut of $118,200 to the Library budget, but as the list itself did not total the $733 , 000 as stated in the motion, it is impossible to determine the status of the allocation for the Library budget. EFFECT OF CITY ATTORNEY BUDGET One number that was overlooked on June 29, 1995, was the effect of the approval of the City Attorney budget. By securing revenue from EDA and Water Department, the net operational costs of the City Attorney's budget were reduced below the bottom line that the City Attorney had proposed. However, the Council had already recognized those revenues to help close the budget gap. Therefore, the approved budget total exceeds the Finance Director's bottom line by $51, 000, thus widening the gap by $51, 000. SUMMARY The questions and concerns listed above and their impact on the General Fund budget gap are summarized as follows: Reduce revenue estimate for sale of Gallos $ 100, 000 Exclude Cemetery fee increase 10, 300 Parks and Recreation cuts already made 30, 200 General Government reduction counted twice 83 , 100 Professional/contractual services 200, 000 Computer Equipment 100, 000 Reinstate vehicle replacement funds 327, 000 Adjustment for Attorney budget 51, 000 Total $901, 600 � p v � c 0 � DJ � Q �lrc�, G/.G7rr�rct� O�ut,� I� 1z _9' . 1 ax, 44c - c� 7� Orn pJCt& n�, � o? eO &)f Clde � aa��C,o C �C.�Cl1L2 /6�� 76- © L Zoe 9 f ! .,:';;,race_ �3- S�,Gfii��.��i���,f%'��2��t�-a✓ ��G�o av CY, af All 0- n . .. C I T Y OF S A N B E R N A R D I N O INTEROFFICE MEMORANDUM CITY ADMINISTRATOR'S OFFICE DATE: July 11, 1995 TO: Mayor and Common Council FROM: Shauna Clark, City Administrator SUBJECT: Councilman Oberhelman' s Comments on Vehicle Replacement List COPIES: Jim Howell, Acting Public Services Director -----------------------------------------------------_------------- I contacted Jim Howell , Acting Public Services Director, and requested that he address the concerns that Councilman Oberhelman expressed at the June 29th meeting of the Mayor and Common Council, regarding the Vehicle Replacement List. Councilman Oberhelman' s stated concerns, and Mr. Howell 's responses follow: COMMENT "In the Police Department, it shows as many cars assigned to certain divisions as there are people. " RESPONSE The Police Department has the largest inventory of vehicles when compared to other Departments. Included in their inventory are "spare vehicles" for use when other vehicles are "out of service" due to repairs and maintenance. This arrangement is typical of police operations; however, Public Services is conducting a department-wide vehicle Utilization Study for Administration's review. COMMENT "There are cars on the Vehicle Replacement List that don't have licenses on them. Well, if they don't have licenses, my guess is that nobody drives them; nobody uses them. " RESPONSE The Vehicle Replacement List does not list license plate numbers. If the comment was based on the Vehicle Inventory List, there are several reasons why license numbers may not be listed: - In some cases, record change over is incomplete from the old system to the new. Some license numbers were never recorded. - Undercover cars license numbers are not listed and plates are changed frequently by P.D. - Asset forfeiture vehicles have been used in some cases to replace City units because funds were not available for Memo to Mayor/common Council July 11, 1995 Page 2 replacement with new vehicles and temporary replacement with Asset vehicles was the only option available. The Asset vehicle must be replaced with a City vehicle. (example: Asset forfeiture Ford Bronco used to replace early 1970 's International Scout. Parts were not available for the Scout) - Some vehicles are on the list that are damaged beyond repair in traffic collisions and the plates have been transferred to other units. COMMENT "In the case of the cemetery, the vehicle replacement lists to replace two lawnmowers at $7 , 500 apiece, you have a third lawnmower that shows on the inventory, but, you only have two cemetery people to do it. Now, what do you need three lawnmowers for, if you 've only got two people to run them?" RESPONSE The revised report supplied to the Council, dated 6-29 , indicates a total of five pieces of equipment and vehicles as follows: UNIT DESCRIPTION 0304 Tamping equipment for compacting graves 0305 Turf Vacuum for picking up leaves, etc. 0306 1972 mower that was deleted and scrapped 0308 Large rotary mower for open mowing areas 0309 LTD staff car 0310* Narrow mower for mowing adjacent to markers * Scheduled for replacement FY 95/96 0311 F350 dump truck 0314 78 Ford backhoe (transferred from Public Services) 1135 Repair code (not a vehicle) 1137 Fuel code (not a vehicle) 1157 Equipment code (fuel for small equipment; weed eaters, trimmers, etc. ) In consideration of the varied tasks required of cemetery staff, the vehicles and equipment listed above are necessary. Note: Only one mower is included on the scheduled for replacement. COMMENT "In Code Enforcement, I believe, according to the vehicle replacement list and inventory, (there are) more cars than we have code enforcement Officers. Memo to Mayor/Council July 11, 1995 Page 3 RESPONSE The Planning Department provides vehicles to sections other than Code Enforcement. Distribution of vehicles is as follows: UNITS DIVISION 5 Code Enforcement 7 Building Inspection 5 Rental Housing Inspection 2 Neighborhood Revitalization Team 1 Rio Vista Project 2 Arden-Guthrie Team 1 Planning staff car 23 Total The vehicle replacement list shows only 17 vehicles. The difference between the actual inventory of 23 and the 17 listed for replacement is because "grant" program vehicles are not included in the replacement program. COMMENT Same general comment as above, Facilities Management has more cars than employees. RESPONSE Facilities provides vehicles for divisions other than building maintenance. Distribution is as follows: UNITS DIVISION 7 Pool Vehicles for use by City employees as needed 7 Custodial Vehicles 7 Building Maintenance 8 Parking Enforcement 29 Total The Vehicle Replacement List agrees with the Vehicle Inventory List and the vehicles available seems appropriate for staff. 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CITY OF SAN BERNARDINO SUMMARY OF REVENUES, EXPENDITURES, AND TRANSFERS FISCAL YEAR 1995 - 1996 ESTIMATED ADDITIONS AVAILABLE DEDUCTIONS ESTIMATED FUND BALANCE ----------------------- FOR BUDGET ------------------------- TOTAL FUND BALANCE FUND / TITLE 7-1-95 REVENUES TRANSFERS IN PURPOSES EXPENDITURES TRANSFER OUT DEDUCTIONS 6-30-96 -------------------- ------------ ----------- ------------ ----------- ------------ ------------ ---------- ------------ 001 GENERAL FUND 1,444,600 4 694:66- 7,089,600 75,864,100 72,099,200 3,454,500 75,553,700 -340;+0+- SPECIAL REVENUE FUNDS: 67,254,900 735,400 105 LIBRARY 0 178,000 2,551,500 2,829,500 2,829,500 0 2,829,500 C 106 CEMETERY (52,000) 221,500 0 169,500 257,000 0 257,000 (87,500 107 CABLE TELEVISION 79,900 42,000 329,100 451,000 440,300 0 440,300 10,70C 108 ASSET FORFEITURE 211,300 26,000 0 237,300 194,400 0 194,400 42,900 109 PARKING 6 BUSINESS IMPROVEMENT 31,000 146,500 0 176,500 32,400 98,300 130,700 45,800 110 PARKING DISTRICT 191,000 184,000 98,300 473,300 305,900 66,600 372,500 100,800 111 TRANSPORTATION 348,800 210,500 0 559,300 309,300 250,000 559,300 C 124 ANIMAL CONTROL 21,700 622,000 284,100 927,600 905,100 0 905,100 22,700 126 SPECIAL GAS TAX 382,700 3,572,000 0 3,954,700 1,682,000 2,180,000 3,862,000 92,700 127 REFUSE 2,878,000 13,645,600 0 16,523,600 14,767,900 1,326,200 16,094,100 429,50[ 128 TRAFFIC SAFETY 0 105,500 0 105,500 0 105,500 105,500 C 129 1/2 CENT SALES A ROAD TAX 123,700 1,165,000 0 1,188,100 735,000 215,000 950,000 338,70C 130 FISCALINI FIELD (72,000) 25,000 0 (47,000) 71,600 0 71,600 (1181600 131 SB 300 FUND 235,900 200,000 0 435,900 345,000 50,000 395,000 40,90( 132 SEVER LINE MAINTENANCE 1,869,800 1,362,400 0 3,232,200 460,000 1,653,700 2,113,700 1,118,50C ---------- ----------- ---------- ----------- ----------- ---------- ----------- ---------- TOTAL SPECIAL REVENUE FUNDS 6,249,800 21,105,000 3,363,000 31,317,600 23,335,400 5,945,300 29,280,700 2,037,100 CAPITAL PROJECT FUNDS: 241 PUBLIC PARK EXTENSION 60,600 O 48,000 108,600 48,000 0 48,000 60,600 242 STREET CONSTRUCTION 100 355,000 15,000 370,700 370,000 0 370,000 700 243 PARK CONSTRUCTION 0 188,500 0 188,500 0 0 0 188,500 244 CEMETERY CONSTRUCTION 12,000 7,000 0 19,000 0 0 0 19,00( 245 SEVER LINE CONSTRUCTION 685,700 215,000 0 960,700 400,000 50,00D 450,D00 510,10( 246 INDIAN BINGO SETTLEMENT 0 2,000 0 2,000 0 0 0 2,000 247 CULTURAL DEVELOPMENT FEE 0 40,000 0 40,000 0 40,000 40,000 0 248 STORM DRAIN CONSTRUCTION 780,400 326,000 0 1,106,400 775,000 230,500 1,005,500 100,900 249 CERTIFICATES OF PARTICIPATION 1,000 0 294,800 296,800 295,800 0 295,800 C 250 TRAFFIC SYSTEMS CONSTRUCTION 5,000 205,000 0 210,000 185,000 25,D00 210,000 0 257 STREET LIGHTISWEEPING DISTRICT 336,000 4,446,700 0 4,782,700 4,446,700 0 4,446,700 336,000 ---------- ----------- ---------- ----------- ----------- ---------- ----------- ---------- TOTAL CAPITAL PROJECT FUNDS 1,881,400 5,845,200 357,800 8,084,400 6,520,500 345,500 6,866,000 1,218,400 INTERNAL SERVICE FUNDS: 529 LIABILITY INSURANCE (283,400) 2,349,400 0 2,066,000 2,321,400 0 2,321,400 (255,401 630 TELEPHONE SUPPORT 5,000 949,200 0 954,200 133,400 204,100 937,500 16,10( 631 UTILITY FUND 0 3,558,700 0 3,558,700 3,558,700 0 3,558,100 C C35 MOTOR, POOL 195,000 3,933,900 0 4,128,900 4,014,200 195,000 4,209,200 (80,30( 675 HEALTH INSURANCE FUND 825,000 0 0 825,000 0 700,000 700,000 125,OOC 578 WORKER'S COMPENSATION INSURANCE (7,154,000) 2,383,600 0 (4,710,400) 2,261,100 0 2,261,100 (7,031,500 679 MANAGEMENT INFORMATION SYSTEMS (19,900) 11987,400 34,000 2,001,500 2,D13,300 0 2,013,300 (11.BOC ---------- ----------- ---------- ----------- ----------- ---------- ----------- ---------- TOTAL INTERNAL SERVICE FUNDS (6,432,300) 15.162,200 34,000 8,763,900 14,902,100 1,099,100 16,001,200 (1,231,300 ---------- ----------- ---------- ----------- ---------- ----------- ---------- TOTAL ALL FUNDS 3,143,500 110,042,300 10,844,400 124,030,200 115,857,200 10,844,400 127,701,500 (3,671,40C CITY OF SAN BERNARDINO FINAL BUDGET CHANGE REPORT FISCAL YEAR 1995-1996 PRELIMINARY BUDGET FINAL BUDGET FY 95-96 ADJUSTMENTS FY 95-96 ----------- ----------- ----------- REVENUE: Property Taxes $6,785,000 $38,000 $6,823,000 Other Taxes 39,920,500 $481 ,000 40,401 ,500 Licenses & Permits 4,592,900 $335,800 4,928,700 Fines and Penalties 578,500 $0 578,500 Use of Money & Property 617,600 $175,000 792,600 Intergovernmental 8,907,800 $541 ,800 9,449,600 Charges for Services 1 ,999,300 $85,200 2,084,500 Miscellaneous 2,241 ,500 $30,000 2,271 ,500 EXPENDITURES: Mayor $634,500 ($181000) $616,500 Common Council 356,500 $0 356,500 City Clerk 1 ,024,800 $0 1 ,024,800 City Treasurer 20,200 $0 20,200 City Attorney 1 ,624,700 $36,500 1 ,661 ,200 General Government 1 ,443,400 ($162,000) 1 ,281 ,400 City Administrator 576,700 ($24,500) 552,200 Civil Service 323,900 ($131000) 310,900 Personnel 390,600 ($15,600) 375,000 Finance 1 ,266,000 ($38,500) 1,227,500 Planning & Building Services 2,780,000 ($80,400) 2,699,600 Fire 14,568,600 ($111000) 14,557,600 Police 32,012,800 ($91 ,700) 31 ,921 ,100 Public Works 2,896,600 ($142,600) 2,754,000 Facilities Management 3,412,400 ($113,000) 3,299,400 Parks, Recreation, & Comm Service 5,462, 100 ($234,300) 5,227,800 Public Services 4,409,400 ($195,900) 4,213,500 Library 2,961 ,400 ($131 ,900) 2,829,500 Cable TV 458,100 ($17,800) 440,300 Animal Control 911,200 ($61100) 905,100 Liability Fund 2,401 ,400 ($801000) 2,321 ,400 Telephone Support 747,400 ($14,000) 733,400 Utility Fund 3,818,700 ($260,000) 3,558,700 Motor Pool Fund 4,016,000 ($11800) 4,014,200 0 BEGINNING DEFICIT -3 ,257,200 REVENUE CHANGES: VARIOUS MISC. 688,500 PLANNING 196, 200 WATER DEPARTMENT 649, 000 REFUSE DEPARTMENT 600, 000 GALLOS 100, 000 EDA 100,000 ----------- TOTAL REVENUE CHANGES 2 , 333,700 EXPENDITURE CUTS - VARIOUS DEPARTMENTS - 1, 158,900 ENDING BALANCE 235,400 CITY OF SAN BERM iDINO - REQUEST F A COUNCIL ACTION From: Fred Wilson Subject: Adoption of FY 1995/96 Budget Assistant City Administrator Dept: Date: July 20 , 1995 Synopsis of Previous Council action: 6/29/95 -- Council adopted certain actions relative to the balancing of the FY 1995/96 Budget. 7/19/95 -- Ways and Means Committee recommended approval of certain clarified actions relative to balancing the FY 1995/96 Budget. Recommended motion: Adopt resolution. a Signature Contact person: Fred Wilson Phone: c1_22 Supporting data attached: yes Ward: FUNDING REQUIREMENTS: Amount: Source: (Acct. No.) (Acct. Description) L Finance: Council Notes: r 1�1�/1S 2/ 27 76-0262 Agenda Item No._ 717.4s — CITY OF SAN BERNA" DINO - REQUEST FC ' COUNCIL ACTION From: BARBARA PACBON, Subject: APPROVAL OF FY 1995/96 FINAL BUDGET DIRECTOR OF FINANCE Dept: FINANCE Date: JULY 21, 1995 Synopsis of Previous Council action: June 12, 1995 - Council Meeting to discuss FY 1995-96 Budget. June 13, 1995 - Council Meeting to discuss FY 1995-96 Budget. June 15, 1995 - Council Meeting to discuss FY 1995-96 Budget. June 26, 1995 - Council Meeting to discuss FY 1995-96 Budget. June 28, 1995 - Council Meeting to discuss FY 1995-96 Budget. June 29, 1995 - Council Meeting to discuss FY 1995-96 Budget. July 12, 1995 - Ways & Means Comnittee Meeting to discuss FY 1995-96 Budget. July 19, 1995 - Ways & Means Coasnittee Meeting to discuss FY 1995-96 Budget. Recommended motion: ADOPT RESOLUTION Signature Contact person: Barbara Pacbon Director of Finance Phone: ext- 5747 Supporting data attached: Ward: FUNDING REQUIREMENTS: Amount: Source: (Acct. No.) (Acct. Description) Finance: Council Notes: ADDITIONAL ITEM 75-0262 Agenda Item No. #21 O O STAFF REPORT The FY 1995-96 budget was approved on June 29, 1995. Provided in Attachment I is a recap of the actions which were taken to close the budget gap. According to our estimates, approximately $901, 600 in actions required clarification. The Ways and Means Committee met on July 12 and July 19, 1995 to discuss the issue. At the July 12 meeting, the issues in the attached memorandum were discussed. The Ways and Means Committee requested staff to identify other budget cuts (excluding layoffs) as alternatives to the $901, 600 in actions taken on June 29. Attachment II is a summary of the alternatives which were reviewed and recommended for approval by the Ways and Means Committee on July 19, 1995. The total amount of these recommended cuts is $1, 001,900. Although staff initially identified $901, 600 in actions which required clarification, the list we were provided included a plan to eliminate one vacant Battalion Chief position from Fire and place the remaining Battalion Chiefs on days. The savings of approximately $100, 000 were not included in the $901, 600 figure. Since the Ways and Means Committee did not recommend this cut, this added $100, 000 to the gap. Approval of the recommended alternatives provided in Attachment II will balance the budget. The attached resolution incorporates the ac i identified above. 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N C) V G N O V N W •H q V C W rt I N 1) -H U )tl O m 0 (0 N b H (a W G G )-i > •.q G < w G 4 4J Z 7) G q N •'1 -.a W Sa p •.I i� X •.a G D ••i d U H G-•i 'O H r 10 N 'O O O 7 G 1 O a 4) $4 O U '-I C7 •'I q 'O H H .•) S4 'y W .H O O O PC .-I O M O H q G) w - waW ° wa xw ° w x > x m w d x wl w w a 0 0 0 0 0 o o Ln N U1 Gl W 0 IT dl C b 3 N O D E al a a a 3 H d O 7, H U o CITY OF SAN BERNARDI40 SUMMARY OF REVENUES, EXPENDITURES, AND TRANSFERS FISCAL YEAR 1995 - 1996 ESTIMATED ADDITIONS AVAILABLE DEDUCTIONS ESTIMATED FUND BALANCE ----------------------- FOR BUDGET ------------------------- TOTAL FUND BALANCE FUND / TITLE 7-1-95 REVENUES TRANSFERS IN PURPOSES EXPENDITURES TRANSFER OUT DEDUCTIONS 6-30-95 -------------------- ------------ ----------- ------------ ----------- ------------ ------------ ---------- ------------- 001 GENERAL FUND 1,391,600 67,229,900 7,089,600 75,711,100 72,045,200 3,454,500 75,499,100 211,400 SPECIAL REVENUE FUNDS: 105 LIBRARY 0 178,000 2,651,500 2,829,500 2,829,500 0 2,829,500 0 106 CEMETERY (52,000) 221,500 0 169,500 257,000 0 257,000 (87,500 107 CABLE TELEVISION 79,900 42,000 329,100 451,000 440,300 0 440,300 10,100 108 ASSET FORFEITURE 211,300 28,000 0 237,300 194,400 0 194,400 42,900 109 PARKING 6 BUSINESS IMPROVEMENT 31,000 145,500 0 176,500 32,400 98,300 130,700 45,800 110 PARKING DISTRICT 191,000 184,000 98,300 473,300 305,900 86,600 372,500 100,800 111 TRANSPORTATION 348,800 210,500 0 559,300 309,300 250,000 559,300 0 124 ANIMAL CONTROL 21,700 622,000 284,100 927,800 905,100 0 905,100 22,700 126 SPECIAL GAS TAX 382,700 3,572,000 0 3,954,100 1,682,000 2,180,000 3,862,000 92,700 127 REFUSE 2,878,000 13,645,600 0 18,523,600 14,767,900 1,326,200 16,094,100 429,500 128 TRAFFIC SAFETY 0 105,500 D 105,500 0 105,500 105,500 0 129 1/2 CENT SALES 6 ROAD TAX 123,700 1,165,000 0 1,288,700 735,000 215,000 950,000 338,700 130 FISCALINI FIELD (72,000) 25,000 0 (47,000) 11,600 0 71,600 (118,600 131 SR 300 FUND 235,900 200,000 0 435,900 345,000 50,000 395,000 40,900 132 SEWER LINE MAINTENANCE 1,869,800 1,362,400 0 3,232,200 460,000 1,653,700 2,113,700 1,118,500 ---------- ----------- ---------- ----------- ----------- ---------- ----------- ---------- TOTAL SPECIAL REVENUE FUNDS 6,249,800 21,705,000 3,363,000 31,317,800 23,335,400 5,945,300 29,280,100 2,037,100 CAPITAL PROJECT FUNDS: 241 PUBLIC PARK EXTENSION 60,600 0 48,000 108,500 48,000 0 48,000 60,600 242 STREET CONSTRUCTION 700 355,000 15,000 370,700 370,000 0 370,000 700 243 PARK CONSTRUCTION 0 188,500 0 188,500 0 0 0 188,500 244 CEMETERY CONSTRUCTION 12,000 7,000 0 19,000 0 0 0 19,000 245 SEWER LINE CONSTRUCTION 685,700 275,000 0 960,700 400,000 50,000 450,000 510,'00 246 INDIAN BINGO SETTLEMENT 0 2,000 0 2,000 0 0 0 2,000 247 CULTURAL DEVELOPMENT FEE 0 40,000 0 40,000 0 40,000 40,000 0 248 STORM DRAIN CONSTRUCTION 780,400 326,000 0 1,106,400 775,000 230,500 1,005,500 100,900 249 CERTIFICATES OF PARTICIPATION 1,000 0 294,800 295,800 295,800 0 295,800 0 250 TRAFFIC SYSTEMS CONSTRUCTION 5,000 205,000 0 210,000 185,000 25,000 210,000 0 257 STREET LIGHT/SWEEPING DISTRICT 336,000 4,446,700 0 4,782,700 4,446,700 0 4,445,700 336,000 ---------- ----------- ---------- ----------- ----------- ---------- ----------- ---------- TOTAL CAPITAL PROJECT FUNDS 1,881,400 5,845,200 357,800 8,084,400 6,520,500 345,500 6,866,000 1,218,400 INTERNAL SERVICE FUNDS: 629 LIABILITY INSURANCE (283,400) 2,349,400 0 2,066,000 2,321,400 0 2,321,400 (255,400' 630 TELEPHONE SUPPORT 5,000 949,200 0 954,200 733,400 204,100 937,500 16,700 631 UTILITY FUND 0 3,558,700 0 3,558,700 3,558,100 0 3,558,700 0 635 MOTOR POOL 195,000 3,933,900 0 4,128,900 4,014,200 195,000 4,209,200 (80,300 675 HEALTH INSURANCE FUND 825,000 0 0 825,000 0 700,000 700,000 125,000 678 WORKER'S COMPENSATION INSURANCE (7,154,000) 2,383,600 0 (4,710,400) 2,261,100 0 2,261,100 (7,031,500 6T9 MANAGEMENT INFORMATION SYSTEMS (19,900) 1,987,400 34,000 2,001,500 2,013,300 0 2,013,300 (11,800 ---------- ----------- ---------- ----------- ----------- ---------- ----------- ---------- TOTAL INTERNAL SERVICE FUNDS (6,432,3001 15,162,200 34,000 8,753,900 14,902,100 1,099,100 16,001,200 (7,237,300. ---------- ----------- ---------- ----------- ----------- ---------- ----------- ---------- TOTAL ALL FUNDS 3,090,500 109,942,300 10,844,400 123,877,200 116,803,200 10,844,400 127,647,600 (3,770,400