Loading...
HomeMy WebLinkAboutBook 13 11/06/72 - 11/15/732124 MINUTES OF THE ADJOURNED JOINT PUBLIC HEARING OF THE REDEVELOPMENT AGEPlCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AND THE CITY OF SAN BERPlARDINO, HELD AT 8:!10 P.M., NOVEMBER 6, 1972, 300 NORTH "D" STREET, CITY COUNCIL CHAMBERS, SAN BERNARDINO, CALIFORNIA It was noted that this meeting is the continuation of the Joint Public Hearing of August 21, 1972_ and October 2, 1972, for the Central City North proposed project area. Mayor Holcomb called the Citv's Public Hearing to order at 8:00 p.m., and the following City Council Members were present: Campos, Katona, Hudson, and Lackner Absent: Hammock, C, regorv and blheeler Mayor Holcomb introduced feorge Webster, Chairman, Redevelopment Agency. Mr. Webster called the Agency's Public Hearing to order, and the following Aqency Members were present: Blakely, Jamison, Blum and Webster Agency Members Absent: Gutierrez, Dudley and McDaniel Also Present: Quinn and Flory It was explained that the proposed project is bounded generally by 4th Street on the South, 8th Street on the North, Arrowhead Avenue on the East and the Freeway on the West. The northwest sector of this area is predominatly re- sidential. There are approximately 464 residents within the area. 8:15 o.m. - Councilman Gregory arrived at the Public Hearing. Mayor Holcomb explained that several information meetings were held by the Agency prior to this Public Hearing. He asked for a call of hands on the number of people here for the first time. Several hands were raised. Mr. Flory, Agency Counsel, disclosed that he owns property within the project area, on the southwest corner of 8th and "O" Street. He has owned this pro- perty for three years. Mrs. Blum disclosed that she and her husband have a lease hold interest on property at 483 West Fifth Street. They have had an interest in this property for 14 years. Mayor Holcomb disclosed that he has a part interest in the vacant lot on Arrowhead Avenue, north of 5th Street. At the time a redevelopment plan is adopted, the tax base is frozen in the area. Tax proceeds are then directed to the Agency instead of divided among many entities. These funds are used for public improvements within the pro- ject area. Mr. Quinn explained that homes must be rehabilitated if they do not meet the standards of the California Health and Safety Code. This code is not as rigid as the city building codes. Loans and/or grants will be provided for people who need to rehabilitate or who desire to add additions to their homes. These loans will also be available to commercial buildings within the area. Everyone will be encouraged to upgrade their property if possible. 2125 Mr. Quinn explained that there is a great need for additional parking within the Central City North Area. He stated that he and the staff of the Agency are in- volved in a parking study of this area. It was explained that it is not the Agency's desire to condemn property. If a structure cannot be brought up to the California Health and Safety Codes, then this action must be taken. Even if the project was not approved, the City can initiate this action without the involvement of the Redevelopment Agency. The Agency does not have any funds to buy any property at this time. After a Redevelopment Plan is approved, the Agency must apply for federal participation before any actual work can be accomplished. Mayor Holcomb stated that at the last Board Meeting it was noted that the Agency is purchasing through the threat of condemnation property within the Central City North Survey area. If the Agency does not have funds, how is this accomplished, and why the condemnation. Mr. Quinn explained that the property is within the Redevelopment Project Survey Area and as such the Agency has the power to acquire said property. A developer desires to purchase this property for uses consistent with the General Plan (a parking area). The owner of the property stated that he would sell, but under no circumstances to anyone other than an AGency with the power of eminent domain. The Agency will purchase this parcel, with the understanding that the repurchaser will totally reimburse the Agency, including both the purchase price and all other costs of any kind. The Plan ahd Report were reviewed. It was explained that the Preliminary Plan was presented to the Agency by the Planning Commission in 1969. The Plan was then presented to the Council, but died for lack of interest. Mr. Reilly, Plann- ing Director, stated that his department has been reviewing this Plan, and again recommends its approval. 8:55 p.m. - Councilman 4lheeler arrived at the meeting. The following questions were asked by those present: Will the tax freeze stop owners from selling their land at competitive prices? Mr. Quinn explained that it will not. The only thing the freeze does is direct tax proceeds directly to the Agency rather than have the amount divided among other entities. Will the property be condemned if it does not meet the California Health and Safety Code? Only if it is impossible or infeasible to bring it up to code. The Central City North project is one of rehabilitation, not condemnation. Condemnation will only be accomplished if absolutely necessary. The PAC Committee was discussed. Mr. Quinn stated that the Project Area Committee (PAC) would work as an advisory committee to the Agency Board. They would recommend what changes they desire for the area. The PAC Committee is formed from occupants within the project area. It is funded by the Redevelopment Agency. The Committee is actually under contract with the Agency. They work up their own By-Laws and r Articles of Incorporation, which are filed with the Secretary of State. 2126 What would happen to tenants who are forced to vacate? In the event a building is condemned, and the project is federally funded, the tenants would be entitled to receive all relocation assistance available from the Agency, including relocation payments, storage, and new quarters. Are the zones going to change if the project is adopted? There is no plan for any change in the zones. Mayor Holcomb asked for any written protests. The protests were filed with the City Clerk. Several residents expressed their opposition verbally, as follows: Why is the project being considered now, if there are no funds available? The Plan and Report must be approved before an application for funds can be sub- mitted to the fovernment. The Plan and Report state that the Agency will have complete control over the project if the Plan and Report are adopted. Members of the council also expressed their concern over this section. Mr. Frank Harris, Chairman of the State College PAC Committee, spoke on the duties and concerns of a PAC Committee. He stated that the PAC takes care of the people within their area. It looks to its needs and wants. Many people were concerned regarding the rehabilitation necessary and the thought that condemnation might be necessary. After considerable discussion, Mayor Holcomh recommended that the Public Hearing be continued to a later date, and suggested that the Redevelopment Agency hold information meetings before this time to enlighten the public on all aspects of the proposed project. Upon motion duly made and seconded by the Council the Public Hearing was continued until 8:00 p.m., Monday, December 11, 7972. The motion was un- animously carried. Motion was made by Jamison and seconded by Blakely to adjourn this Public Hearing until 8:00 p.m., Monday, December 11, 1972. The motion was unanimously carried. 2127 MINUTES OF THE REGULAR MEETING OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, HELD THE 16TH ' ' DAY OF NOVEMBER, 1972, ROOM 320, 300 NORTH "D" STREET, SAN BERNARDINO, CALIFORNIA The Chairman called the meeting to order at 4:00 p.m. The following Agency Members were present: McDaniel, Blakely, Jamison, Blum, Dudley and Webster Absent: Gutierrez Also Present: Mr. Quinn, Executive Director; Mr. Flory, Agency Counsel; and Mrs. Baxter, Secretary MINUTES: The Minutes of the Regular Meeting of November 2, 1972 were submitted for approval. Motion was made by Jamison and seconded by Dudley authorizing the adoption of the minutes as submitted. The motion was carried by the fallowing vote, to wit: Ayes: Jamison, Dudley, Blakely, Blum and Webster Noes: None Abstention: McDaniel Absent: Gutierrez The Minutes of the Joint Public Hearing of November 6, 1972 on the Central City North Project were submitted for approval. Motion was made by Jamison and seconded by Blakely approving the minutes as submitted. The motion was carried by the following vote, to wit: Ayes: Blakely, Jamison, Bium and ldebster Noes: None Abstention: McDaniel and Dudley Absent: Gutierrez ~ ~. EXPENDITURES: The expenditures of the month of September, 1972 were submitted for approval. Motion was made by Blum and seconded by McDaniel approving the Expenditures as submitted. The motion was carried by the following vote, to wit: Ayes: McDaniel, Blum, Blakely, Jamison, Dudley and Webster Noes: None Abstention: None Absent: Gutierrez REPORT OF AGENCY COUNSEL: Mr. Flory reported that he advised American Security Bank that the Agency agrees to all the conditions in their letter of September 26th, with the exception of the reduction in price. They have accepted this and have paid the rent due from July the 1st. Mr. Flory stated that he and Mr. Quinn consulted with Mr. Joe Coombs, special counsel far the purpose of bringing action against the County of San Bernardino and the County Auditor Controller. Mr. Coombs will prepare an agreed "Statement of Facts" and will contact O'Melveny and Myers to render an opinion on the Agency's position. Mr. Flory reported that he has not been successful in contacting Mr. Eugene Jacobs, Civic Light Opera, but will continue to try to reach him next week. .-. 212a TABER-DIFFENBAUf,H DISPUTE A Stipulation to Judgement was presented in regards to the Taber-Diffenbaugh dispute. Mr. Flory recommended the execution of this document in that the Agency has 30 days to file said document. Motion was made by Jamison and seconded by Dudley authorizing the Executive Director and Agency Counsel to execute the Stipulation to Judgement in connection with the Taber-Diffen- baugh Dispute. The motion was carried by the following vote, to wit: Ayes: Jamison, Dudley, McDaniel, Blum, Blakely and Webster Ploes: None Abstention: None Absent: Gutierrez W & R CONTRACTORS - STATE COLLEf,E A-41: Mr. Duinn explained that there is no representative from W R R Contractors present for the meeting. Motion was made by Blum and seconded by Jamison to table this matter until a representative could he present. The motion was carried by the following vote, to wit: Aves: Blum, Jamison, Blakely, Dudley, McDaniel and Webster Noes: None Abstention: fJone Absent: Gutierrez The Members were concerned as to what assurance the Agency has that a contractor will pass the savings of street improvements on to the actual purchaser of the individual homes. Mr. Flory stated that he would look into this matter for the next meeting. HARRIS COMPANY, REIMBURSEMENT FOR DEMOLITION: Mr. Quinn explained that the Harris Companv main store and the Men's Store are divided by a 6' wide wall. In order to protect the main building the demolition of the men's store should be accomplished at this time along with the rehabilitation work on the Men's store. J. D. Diffenbaugh, con- tractor for the Harris Company has stated that he will perform this work on a time and material basis, not to exceed $7,000. It is suggested that the Agencv authorize this work to he done by the Harris Company contractor, and reimburse the Harris Company for the work. The Agency will include this amount in the contract for the demolition of the Harris Company property. After discussion, the following resolution was introduced: RESOLl1TI0N NO. 2632 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO Al1THORIZING DEMOLITION OF MEN'S STORE OF HARRIS COMPANY TO J. D. DIFFENBAl1GH, INC. ON A TIME AND MATERIAL BASIS FOR AN AMOUNT NOT TO EXCEED THE SUM OF $5,000 TO 4~,DOn WHEREAS, during a review of the Harris Company pronerty at the request of Diffenbaugh, Inc. it was determined that a certain amount of demolition on the men's store was required at this time in order for the contractor to complete the rehabilitation work on the Harris Company main store; and WHEREAS, Diffenbaugh, Inc. agreed to perform the services on a time and material basis and estimated cost at between 45,000 and 47,000; and 2129 WHEREAS, due to the fact the demolition must be accomplished immediately and the debris must be removed through the Harris Company main store due to the re- stricted area between the two buildings, it is the recommendation of this Agency that authorization be given Harris Company to cover the demolition expense under their contract with J. D. Diffentiaugh, Inc. for time and material with the under- standing that Harris Comoany bill this Agency for the exact amount at the completion of demolition in order that we may include said amount in the contract for demolition of Harris Company property. The Harris Company would then be reimbursed their expense, either by the contractor or by this Agency with con- currence of contractor. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California that J. D. Diffenbaugh, Inc. proceed with demolition on Harris Company Men's Store for an amount not to exceed between X5,000 to $7,000. Adopted: 11-16-72 Motion was made by Blum and seconded by McDaniel authorizing the adoption of Resolution No. 2632. The motion was carried by the following vote, to wit: Ayes: Blum, McDaniel, Blakely, Jamison, Dudley and Webster Noes: None Abstention: None Absent: Gutierrez REQUEST FOR ADDITIONAL XEROX MACHINE FOR THE AGENCY: Mr. Quinn explained that Bill Leland of the Xerox Corporation has informed the Agency that the use of anew Xerox Machine Model 4000 would actually save sufficient money to pay for the rental of the machine. Our present 3600 would be used for multi-copy work and the 4000 would be used for 1-5 copies. Because of the great valumn of work in copying the Agency does the use of the two machines would be practical and no more costly. Motion was made by McDaniel and seconded by Blum authorizing the additional machine. The motion was carried by the following vote, to wit: Ayes: McDaniel, Blum, Dudley, Jamison, Blakely and Webster Noes: None Abstention: None Absent: Gutierrez Mr. McDaniel expressed his desire to have the Executive Director Took into the various other means of photocopying, to determine if there is a more economical means. Mr. Quinn stated that he would do this. RELOCATION OF FIRE HYDRANTS, A-4T: Mr. Quinn requested authorization to enter into contract with the City Water De- partment far the relocation of five fire hydrants in the State College Project area. The engineer, Arrowhead Engineering, will establish locations and grades at no expense to the Agency or the contractor. The Water Department has estimated between $200 - $300 each for the relocation of these hydrants; however, the actual work will be performed on a time and material basis. After dis- cussion, the following resolution was introduced: 2130 RESOLUTION fJO. 2633 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING THE CHAIRMAN APID SECRETARY TO ENTER INTO CONTRACT WITH THE WATER DEPARTMENT FOR THE RELOCATIOfJ OF FIRE HYDRANTS, STATE COLLEf,E PROJECT AREA, A-41 WHEREAS, the Redevelopment Agency has under date of October 20, 1972 entered into a Contract for Loan and Grant with the United States of American providing far financial aid to the Agency for its College Park Project, A-41, under Title I of the Housing Act of 1449, as amended, and pursuant to that Contract, the Agency is undertaking certain activities necessary for the execution of the State College Pro,iect, A-41; and WHEREAS, there are five existing fire hydrants to be removed and relocated within the State College Project Area, A-41; and WHEREAS, the Redevelopment Agency desires to enter into a Contract with the City of San Bernardino Water Department for said relocation of fire hydrants, on a time and material basis, with a total cost not to exceed 51,500. NOW, THEREFORE, BE IT RESOUIED by the Redevelopment Agency of the City of San Bernardino, California, that the Chairman and Secretary are hereby authorized to execute a contract with the City of San Bernardino !^later Department for the relocation of five fire hydrants within the State College Project Area, on a time and material basis, with a total cost not to exceed 51,500. Adopted: 11-16-72 Motion was made by McDaniel and seconded by Jamison authorizing the adoption of Resolution No. 2633. The motion was carried by the following vote, to wit: Ayes: McDaniel, Jamison, Blum, Blakely, Dudley and Webster Noes: (lone Abstention: None Absent: futierrez IPJSPECTIOfJ SERVICES SITE IPIPROVEMENT WORK, CALIF. A-41: Mr. Ouinn requested authorization to enter into contract with the City of San Bernardino for the inspection of site improvement work within the State College Project area. The amount of the contract will be 4% of the construction contracts. After discussion, the following resolution was introduced: RESOLUTION NO. 2634 RESOLl1TI0fl OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORI7ING THE CHAIRMAN AND SECRETARY TO ENTER INTO CONTRACT WITH THE CITY OF SAN BERNARDIPIO FOR INSPECTION SERVICES OF SITE IMPROVEMENT l-0ORK, STATE COLLEGE PROJECT, A-41 2131 WHEREAS, the Redevelopment Agency has under date of October 20, 1972 entered into a Contract for Loan and Grant with the United States of America providing for a financial aid to the Agency for its College Park Project, A-41, under Title I of the Housing Act of 1949, as amended, and pursuant to that Contract, the Agency is undertaking certain activities necessary for the execution of the State College Project, A-41; and WHEREAS, it is necessary to enter into a contract for inspection services of the site improvement work within the State College Project Area; and WHEREAS, it is the Agency's desire to enter into a contract with the City of San Bernardino for said services. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that the Chairman and Secretary are hereby authorized to enter into a Contract with the City of San Bernardino for inspection services of the site improvement work, A-41. BE IT FURTHER RESOLVED that the Agency shall reimburse the City for actual costs incurred by the City for inspection by City personnel and testing services used by the City. It is expressly understood that total reimbursement, for all services required, shall not exceed the maximum sum of four (4) per cent of the total price of the construction contracts involved. Adopted: 17-76-72 Motion was made by Dudley and seconded by McDaniel authorizing the adoption of Resolution No. 2634. The motion was carried by the following vote, to wit: Ayes: Dudley, McDaniel, Blum, Jamison, Blakely and Webster Noes: None Abstention: None Absent: Gutierrez FIVE LEVEL PARKIPIG STRUCTURE EXPANSION JOINTS - WATERPROOFING: Mr. Krueper, Contract Inspector, was presented to the Members. P1r. Krueper stated that Donovan Construction Company has completed satisfactorily most of the items on the "laundry list", with the exception of the expansion joint covers and the sealing of the top deck. They have refused to accomplish this work unless they receive a Change Order from the Agency. This work was carefully discussed. After discussion, motion was made by Dudley and seconded by Jamison instructing the Agency Counsel to notify Donovan Construction Company of the Agency's intention to have the remainder of work necessary on the 5-level parking structure completed b,y others, if they do not comply. Further instructing that the amount needed to complete this structure, along with any other disputed items, be withheld from the retention now on hand. The motion was carried by the following vote, to wit: Ayes: Dudley, Jamison, Blum, McDaniel, Blakely and Webster Noes: None Abstention: None Absent: Gutierrez VANIR RESEARCH COMPANY - REOIIEST FOR EXTENSION OF TIME: A letter was presented from Vanir Research requesting an extension of escrow un- til December 75, 7972. It is necessary for the plans to be checked through International Conference of Building Officials causing an approximate delay of two months. In addition, the Environmental Impact Act has also caused a delay. Jack Reilly has Environmental Impact Guidelines before the council agenda for Monday. After discussion, the fallowing resolution was introduced: 2132 RESOLUTION N0. 2635 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, EXTENDING CLOSE OF ESCROW ON PORTION REUSE 45 AND 50, VANIR TOWER COMPAf1Y, CALIF. R-79 WHEREAS, the Redevelopment Agency of the City of San Bernardino, California, and Vanir Tower Company, entered into an Agreement for the sale of portion Reuse 45 and 50, R-79 on February 17, 1972; and WHEREAS, certain unforeseen problems have arisen; and WHEREAS, it is to the mutual benefit of both the Redevelopment Agency and Vanir Tower Company to extend date of close of escrow to December 15, 1972. NOId, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that the closing date of escrow shall be extended to December 15, 1972: Adopted: 11-16-72 Motion was made by Jamison and seconded by Dudley authorizing the adoption of Resolution No. 2635. The motion was carried by the following vote, to wit: Ayes: Dudley, Jamison, Blum, Blakely, McDaniel, Jamison and Webster Noes: None Abstention: None Absent: Gutierrez AUTHORIZATION TO PAY EXPENSE FOR SUN TELEGRAM1 PROMOTION: The following resolution was introduced: RESOLUTION N0. 2636 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING THE PAYMENT OF $1,280.45 TO THE SUfI TELEGRAM FOR CENTRAL CITY MALL OPENING PROMOTION WHEREAS, it was the desire of the Agency Members to publish in the Sun Telegram a promotion on the Central City Mall grand opening; and WHEREAS, said publication has been made and the cost of same is $1,280.45. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that the expenditure of $1,280.45 for Central City Mall Opening Promotion is hereby approved. Adopted: 11-16-72 Motion was made by Blum and seconded by Blakely authorizing the adoption of Resolution No. 2636. The motion was carried by the following vote, to wit: Ayes: Blum, Blakely, Dudley, Jamison, McDaniel and Webster Noes: None Abstention: None Absent: Gutierrez 2133 THREE LEVEL PARKING STRUCTURE - LIGHT FIXTURES Mr. Quinn explained that 54 light fixtures have been stolen from the three-level parking structure. Authorization was requested to have these fixtures replaced at a cost of approximately $48 each. Mr. Quinn also stated that the architect should be consulted to determine a method of hanging the light fixtures which would prove more theft-proof. After discussion, the following resolution was introduced: RESOLUTION N0. 2637 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA AUTHORIZING PURCHASE OF LIGHTS FOR THREE LEVEL PARKING STRUCTURE FOR AN AMOUNT NOT TO EXCEED $2,699.01 WHEREAS, on November 9, 1972 an inspection of the three level parking structure was performed by Agency Staff; and WHEREAS, several banks were not operational at time of inspection. Upon closer check of the area, it was noted that the entire lights were removed. Upon com- plete check of parking structure, it was noted that many lights had been removed from said structure; and WHEREAS, since the holiday season is approaching, it is recommended that said lights be replaced as soon as possible. Illumination is poor and certain areas are very dark. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California that the chairman and secretary be hereby authorized to purchase lights for the 3-level parking structure, Unit 14, Central City Project No. 1, R-79 in an amount not to exceed $2,699.01. Adopted: 11-76-72 Motion was made by Jamison and seconded by McDaniel authorizing the adoption of Resolution No. 2637, and instructing the Executive Director to confer with the architect to determine a method of hanging the light fixtures which would prove more theft-proof. The motion was carried by the following vote, to wit: Ayes: Jamison, McDaniel, Blum, Blakely, Dudley and Webster Noes: None Abstention: None Absent: Gutierrez OTHER BUSINESS: Mr. Webster pointed out that the plants within the mall are not being taken care of properly. Roy Barnett is the contractor on this matter. It is his responsibility to maintain the plants for a period of one year from March 1973. Barrie of the plants are dying and are being replaced by plants of lesser value. The Agency has contacted Mr. Barnett several times regarding this matter but nothing seems to change. After discussion the Agency Counsel was instructed to contact Ray Barnett regarding the poor care of the plants within the Central City Mall. ., 2134 EXECUTIVE SESSION: 5:55 p. m. - The Chairman called for an executive session. 6:30 p.m. - The Executive Session was closed and the Chairman reconveniened the meeting. ADJOURNMENT: 6:30 p. m. - Upon motion duly made and seconded the meeting was adjourned. 2135 MINUTES OF THE REGULAR MEETING OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, HELD THE 7TH DAY OF DECEMBER, 1972, 300 NORTH "D" STREET, SAN BERNARDINO, CALIFORNIA The Chairman called the meeting to order at 4:00 p.m. Roll Call showed the following: Agency Members Present: Blakely, Dudley, Gutierrez, McDaniel and Webster Agency Members Absent: Jamison and Blum Also Present: Mr. Quinn, Executive Director; Mr. Flory, Agency Counsel; and Mrs. Baxter, Executive Secretary MINUTES: The Minutes of the Regular Meeting of November 16, 1972 were submitted for approval. Motion was made by Dudley and seconded by Blakely approving the minutes as submitted. The motion was carried by the following vote, to wit: Ayes: Dudley, Blakely, Gutierrez, McDaniel and Webster Noes: None Abstention: None Absent: Jamison and Blum EXPENDITURES: The Expenditures for the month of October 1972 were submitted for approval. Motion was made by McDaniel and seconded by Blakely approving the expenditures as submitted. The motion was carried by the following vote, to wit: Ayes: McDaniel, Blakely, Dudley, Gutierrez and Webster Noes: None Abstention: None Absent: Jamison and Blum REPORT OF AGENCY COUNSEL Mr. Flory reported that he met with Gene Jacobs, CLO, last Friday. Mr. Jacobs sub- mitted an acceptable "Lease" of the California Theater to himself and Mr. Quinn. Pen notations were made on the proposed lease and sent to the Board for their in- formation and review. W & R CONTRACTORS: 4:10 p. m. - Mrs. Blum arrived at the meeting. PQr. Woelke, W & R Contractors, stated that he desires to develop homes within the $21,500 - $23,500 price range within the State College Project on Little Mountain Drive. If the public improvements are added onto the price of these homes, they will sell for approximately $24,000. Mr. Woelke requested agency involvement con- cerning the public improvements. Mr. Quinn stated that from a financial stand- point it would be feasible for the agency to participate in this project. The development would generate greater tax increments for the Agency. Mr. Flory stated that it would be legal for the Agency to participate if they so desire. The members were concerned regarding the guarantee that the savings would be passed on to the purchaser of the homes. Also an Affirmative Action Program was discussed and desired by the Agency regarding the sales of the homes. Mr. Woelke stated that he would agree to both the savings to the purchaser and an Affirmative Action Program. 2136 After careful review and discussion, motion was made by Blum and seconded by McDaniel to table this matter until the next meeting, in order that an agree- ment can be drafted by the Counsel and Executive Director between the Agency and W & R Contractors regarding certain contingencies of the Agency's participation in the site improvements. The motion was carried by the following vote, to wit: Ayes: Blakely, Dudley, Gutierrez, McDaniel, Blum and Webster Noes: None Abstention: None Absent: Jamison AMERICAN SECURITY BANK: Mr. Quinn explained that American Security Bank has proposed to purchase a portion of Reuse Parcels 34 and 35, R-79. Their offer was accepted and the disposition documents signed. They have not entered into escrow as yet. Mr. Quinn explained that at a meeting in June 1972 between American Security Bank, the Agency and the Central City Company, a triangular piece of the property committed to American Security Bank was discussed. This triangular piece of land is severed from the land committed to American Security Bank by the logical placement of the easement for ingress and egress. American Security Bank con- curred in the placement of this easement. Central City Company offered to purchase this triangular portion of land in that it is directly adjacent to land they are proposing to purchase. Mr. Quinn stated that it was hisunderstanding that American Security Bank agreed to this offer, and escrow instructions were drawn including this triangular piece of land in Central City Company's purchase; and deleting this portion from American Security's purchase. Upon receiving the escrow instructions, Central City Company negotiated and ob- tained a developer to purchase a smaller portion of land than originally pro- posed, in order that they could sell the remainder of the land along with the triangular portion obtain from American Security Bank's agreement. In this way two developments could be placed on the land rather than the one originally anticipated. Mr. Ken Skousen, American Security Bank, stated that it was their understanding at the meeting in June that they would consider the request of Central City Company. They did not actually make any committment. Mr. Skousen stated that they will be contracting an architect next week. It will be one of the duties of the architect to determine the exact land desirable for the bank. Mr. Skousen stated that he would not want to give up this triangular piece of land until the architect con- curs in this action, and his Board of Directors authorizes said action. After much review and discussion, motion was made by Blum and seconded by Dudley that American Security Bank provide, in writing, prior to January 4, 1973, a description of all land proposed to be purchased by the bank. Also that a letter be directed to the Board of American Security Bank setting forth the Agency's determination. The motion was carried by the following vote, to wit: Ayes: Blakely, Dudley, McDaniel, Blum, Gutierrez and Webster Noes: None Abstention: None Absent: Jamison ATTRACTION PANELS, R-79 PARKING: Mr. Jim Alderson, Central City Company, was presented to the members. Mr. Alderson stated that the architect plans specify four manual attraction panels, at a cost of $49,839. These attraction panels will require the use of personnel for changing lettering, which will be an added expense. 2137 Central City Company proposed two electronic reader signs in place of the four manual ~,_~ attraction panels, at a cost of $58,325. Mr. Alderson stated that their appearance is much nicer and the maintenance less costly. After careful review, the following resolution was introduced: RESOLUTION N0. 2638 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA AUTHORIZING THE CHAIRMAN AND SECRETARY TO ENTER INTO AGREEMENT WITH FEDERAL SIGN & SIGNAL CORPORATION FOR AN AMOUNT NOT TO EXCEED $58,325.00 WHEREAS, the Agency has under date of March 21, 1967 entered into a Contract for Loan and Capital Grant with the United States of America providing for financial aid to the Agency for its Central City Project No. 1, Calif. R-79 under Title I of the Housing Act of 1949, as amended, and pursuant to that contract, the Agency is undertaking certain activities necessary for the completion of the Central City Project, Calif. R-79; and IdHEREAS, the John S. Griffith Company obtained competitive bids for this Agency for the construction and installation of two (2) double-faced electronic message center signs with two (2) lines of sixteen 5x7 alphanumeric characters and an attractive "Central City Mall" internally illuminated identificatioh and structure with custom pole covers, including a CRT (television screen) entry device for the operator which gives 32 message storage and 16 message display (expandable to 128 messages), all of which are independently controlled. Signs to be 10'-0x29'6" - . mounted on poles 10'-0" above ground; and WHEREAS, a number of bids were received at the time and place specified. The low- est qualified bid was offered by Federal Sign & Signal Corporation in the amount of $58,325.00; and WHEREAS, said contractor agrees to perform maintenance and normal repairs on said signs for a period of 60 months, commencing after the 90 day guarantee period, following installation, is up for the amount of $1,146.08 per month; and WHEREAS, the Redevelopment Agency of the City of San Bernardino has accepted the bid of Federal Sign & Signal Corporation, as it is in the best interest of the Agency to accept the bid of this contractor. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California that the Chairman and Secretary be authorized to enter into a Contract with Federal Sign & Signal Corporation for an amount not to exceed $58,325.00 and an additional amount of $1,146.08 per month for maintenance and repair service. Adopted: 12-7-72 Motion was made by McDaniel and seconded by Gutierrez authorizing the adoption of Resolution No. 2638. The motion was carried by the following vote, to wit: Ayes: McDaniel, Gutierrez, Blakely, Blum, Dudley and Webster Noes: None Abstention: "'~ None Absent: Jamison 2138 RIVERSIDE CONSTRUCTION, REQUEST FOR EXTENSION OF TIME: Mr. Quinn stated that Riverside Construction Company is requesting a five day extension due to the rain during the two week period ending November 24, 1972. The following resolution was introduced: RESOLUTION N0. 2639 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA AUTHORIZING THE CHAIRMAN AND SECRETARY TO ENTER INTO CHANGE ORDER NO. 3 WITH RIVERSIDE CONSTRUCTION COMPANY FORA TIME EXTENSION OF FIVE DAYS WHEREAS, Riverside Construction has requested a time extension of five (5) days due to inclement weather; and WHEREAS, it is the opinion of the Resident Inspector that said request is warranted. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California that the Chairman and Secretary be hereby authorized to enter into Change Order No. 3 for a time extension of 5 days. Adopted: 12-7-72 Motion was made by Gutierrez and seconded by Blakely authorizing the adoption of Resolution No. 2639. The motion was carried by the following vote, to wit: Ayes: Gutierrez, Blakely, Dudley, McDaniel, Blum and Webster Noes: None Abstention: None Absent: Jamison 5:55 p.m. - Mr. McDaniel was excused from the meeting. RIVERSIDE CONSTRUCTION - CHANGE ORDER - BACKFILL: Mr. Quinn explained that Thompson Construction Company was awarded the contract for backfill around the J. C. Penney Company. They have not completed the work. It is requested that a Change Order be entered into with Riverside Construction for the completion of this work for the amount remaining in Thompson Construction's Contract. The following resolution was introduced: RESOLUTION N0. 2640 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, TERMINATING REMAINDER OF CONTRACT BETWEEN THIS AGENCY AND THOMPSON CONSTRUCTION COMPANY AND AUTHORIZING THE FIRM OF RIVERSIDE CONSTRUCTION TO COMPLETE SAID BACK FILL AROUND J. C. PENNEY COMPANY FOR AN AMOUNT NOT TO EXCEED $2,150.00 WHEREAS, it has been determined by the Redevelopment Agency Board of Directors that the termination of existing contract between this Agency and Thompson Construction Company would be in the best interest of this Agency; and 2139 WHEREAS, it has also been determined that the firm of Riverside Construction Company , complete the back fill around the Penney Company fora sum not to exceed $2,150.00; w and WHEREAS, the Secretary and Chairman were authorized to enter into Change Order No. 4 for an amount not to exceed $2,750.00 under Unit 3, Phase 4 for the remainder of said back fill. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California that the Chairman and Secretary be hereby authorized to enter into Change Order No. 4 for a sum not to exceed $2,750.00 for remainder of back fill work around J. C. Penney Company, Unit 3, Phase IV, R-79. Adopted: 72-7-72 Motion was made by Blum and seconded by Dudley authorizing the adoption of Resolution No. 2640. The nation was carried by the following vote, to wit: Ayes: Blum, Dudley, Blakely, Gutierrez and Webster Noes: None Abstention: None Absent: Jamison and McDaniel RESOLUTION TO OPEN BANK ACCOUNT AT BANK OF CALIFORNIA "PROJECT TEMPORARY LOAN RE- PAYMENT FUND": The following resolution was introduced: RESOLUTION N0. 2641 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, ESTABLISHING BANK ACCOUNT WITH THE BANK OF CALIFORNIA TO BE DESIGNATED "COLLEGE PARK PROJECT TEMPORARY LOAN REPAYMENT FUND" WHEREAS, the Redevelopment Agency has under date of October 20, 1972 entered into a Contract for Loan and Grant with the United States of American providing for financial aid to the Agency for its College Park Project A-41, under Title I of the Housing Act of 1949, as amended, and pursuant to that contract the Agency is undertaking certain activities necessary for the execution of said State College Project; and WHEREAS, it is deemed advisable to open a new account for funds for this pro- ject. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernaraino, Cal~forriia, that the Chairman and Secretary are hereby authorized on behalf of the Agency to open a new account with the Bank of California to be designated "College Park Project Temporary Loan Repayment Fund". Adopted: 12-7-72 Motion was made by Blum and seconded by Biakely authorizing the adoption of Resolution No. 2641. The motion was carried by the following vote to wit: Ayes: °"~ Blum, Blakely, Dudley, Gutierrez and Webster Noes: None Abstention: None Absent: Jamison and McDaniel 2140 RESOLUTION TO OPEN BANK ACCOUNT AT BANK OF CALIFORNIA "PROJECT EXPENDITURES ACCOUNT": The following resolution was introduced: RESOLUTION N0. 2642 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, ESTABLISHING BANK ACCOUNT WITH THE BANK OF CALIFORNIA TO BE DESIGNATED "COLLEGE PARK PROJECT EXPENDITURES ACCOUNT" WHEREAS, the Redevelopment Agency has under date of October 20, 1972 entered into a Contract for Loan and Grant with the United States of American providing for financial aid to the Agency for its College Park Project A-41, Under Title I of the Housing Act of 1949, as amended, and pursuant to that contract the Agency is undertaking certain activities necessary for the execution of said State College Project; and WHEREAS, it is deemed advisable to open anew account for this project. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that the Chairman and Secretary are hereby authorized on behalf of the Agency to open a new account with the Bank of California to be designated "College Park Project Expenditures Account". Motion made by Dudley and seconded by Gutierrez authorizing the adoption of Resolutio No. 2642, and unanimously carried. J. D. DIFFENBAUGH CONTRACT TERMINATION: Mr. Quinn explained that all controversies between Diffenbaugh and the Agency have been resolved with the exception of $699 retention withheld because of a difference between the Agency, Central City Company and Diffenbaugh. Diffenbaugh is willing to split the cost of this difference with the Agency, paying the Central City Company $349.50. Mr. Quinn recommended that the Agency pay the other $349.50 because the error could in fact be partially the Agency's re- sponsibility. After discussion, the following resolution was introduced: RESOLUTION N0. 2643 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA AUTHORIZING THE CLOSE OUT OF CONTRACT WITH J. D. DIFFENBAUGH, INC., PAYMENT OF RETENTION IN THE AMOUNT OF $699.00 AND PAYMENT BY PURCHASE ORDER N0. 1471 TO CENTRAL CITY COMPANY IN THE AMOUNT OF $349.50 WHEREAS, J. D. Diffenbaugh has been paid for the Central City Mall construction with the exception of $699.00 which was withheld pending the outcome of the fire sprinkler lines in the location of Building G adjacent to the Central City Mall. An agreement has been reached between Mr. Tom Loveday of J. D. Diffenbaugh and this Agency to settle said matter; and' WHEREAS, said parties have agreed to reimburse the Central City Company in equal amounts not to exceed $349.50 each, for work performed for said company to revise their footings to clear fire sprinkler main from Central City Mall, which en- croaches on their Building "G" pad; and 2141 WHEREAS, Agency Board Members authorized the close out of contract, payment of retention and payment to Central City Company at a regular board meeting held December 7, 1972. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California that the Secretary and Chairman be authorized to close out contract with J. D. Diffenbaugh, payment of retention in the amount of $699.00 and payment to Central City Company in the amount of $349.50 by purchase Order No. 1477. Adopted: 72-7-72 Motion was made by Gutierrez and seconded by Dudley authorizing the adoption of Resolution No. 2643. The motion was carried by the following vote, to wit: Ayes: Gutierrez, Dudley, Blakely, Blum and Webster Noes: None Abstention: None Absent: Jamison and McDaniel CONTRACT INCREASE IN KRUEPER ENGINEERING CONTRACT: Mr. Quinn requested authorization to enter Contract Amendment with Krueger Engineering for increase in upset figure due to services required on the parking structure. The following resolution was introduced: RESOLUTION NO. 2644 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA AUTHORIZING THE CHAIRMAN AND SECRETARY TO EXECUTE CONTRACT AMENDMENT N0. 6 FOR RESIDENT CONSTRUCTIOIJ SUPERVISION/INSPECTION SERVICES, UNIT 15, CENTRAL CITY PROJECT N0. 1, CALIF. R-79 WHEREAS, the Redevelopment Agency of the City of San Bernardino, California entered into Contract with Krueper Engineering & Associates for Resident Construction Supervision/Inspection Services for the construction of 5 level parking structure August 17, 1970 and Amendments PJo. 1 through 5; and WHEREAS, Donovan Construction Company, contractor for 5 level parking structure, did not meet the deadline set for September 30, 1972 which was an early estimate. As of September 15, 7972, no provision has been made for inspection services which were required and have been performed by Krueper Engineering; and WHEREAS, it is necessary to increase Krueper Engineering's Contract by an amount of $9,000.00 setting contract price at $85,475.00. Said increase is necessitated by the over run, again by the Contractor; and WHEREAS, contractor, Donavan Construction Company, will reimburse this Agency for the amount set forth in this Amendment under the same terms of Amendments 4 and 5 plus all additional expenses incurred due to the over run. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California that the Chairman and Secretary be hereby authorized to execute Contract Amendment No. 6 with Krueper Engineering & Associates far Inspection Services for an additional fee not to exceed the sum of $9,000.00, setting contract price at $85,415.00. Adopted: 12-7-72 2142 Motion was made by Dudley and seconded by Gutierrez authorizing the adoption of Resolution No. 2644, increasing Krueger Engineering contract, with the under- standing that the increase would be added to the disputed amount on Donovan's contract. The motion was carried by the following vote to wit: Ayes: Dudley, Gutierrez, Blakely, Blum and Webster Noes: None Abstention: None Absent: Jamison and McDaniel PHOTOS FOR HISTORY: Mr. Quinn requested authorization to enter into a contract with George Gibson for monthly photography service, in an amount not to exceed $50.00 per month. The Agency will then have all the negatives on file, even if they do not desire to purchase the prints. The following resolution was introduced: RESOLUTION N0. 2645 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING THE CHAIRMAN AND SEC- RETARY TO ENTER INTO CONTRACT WITH GEORGE GIBBON FOR PHOTO- GRAPHY SERVICES WHEREAS, it is the desire of the Redevelopment Agency to have available photographs for history regarding the redevelopment projects undertaken; and WHEREAS, it is to the best interest of the Agency to contract the services of George Gibson for said service. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that the Chairman and Secretary are hereby authorized to execute a contract with George Gibson for photography services, for an amount not to exceed $50.00 per month. Adopted: 12-7-72 Motion was made by Dudley and seconded by Gutierrez authorizing the adoption of Resolution No. 2645. The motion was carried by the following vote, to wit: Ayes: Dudley, Gutierrez, Blakely, Blum and Webster Noes: None Abstention: None Absent: Jamison and McDaniel RESOLUTION CONSIDERING PAC BY-LAWS, A-41: The By-Laws for the PAC Committee, State College, were presented. Mr. Flory stated that he has reviewed the By-Laws and they are in order. The following resolution was introduced: RESOLUTION N0. 2646 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, APPROVING THE BY-LAWS OF THE STATE COLLEGE PROJECT AREA COMMITTEE, A-41 2143 WHEREAS, on July 17, 1972, the Department of Housing and Urban Development notified the Redevelopment Agency of the City of San Bernardino that it had approved the Agency's application for a Neighborhood Development Program, A-41; and WHEREAS, the Redevelopment Agency has complied with all applicable directives re- lating to the establishment of a Project Area Committee; and WHEREAS, said Project Area Committee has submitted their proposed By-Laws for the Agency's approval; and WHEREAS, the Agency Counsel has reviewed said By-Laws and has given his opinion that they meet all legal requirements. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that the By-Laws of the Project Area Committee are hereby approved. Adopted: 72-7-72 Motion was made by Dudley and seconded by Gutierrez authorizing the adoption of Resolution No. 2646. The motion was carried by the following vote, to wit: Ayes: Dudley, Gutierrez, Blakely, Blum and Webster Noes: None Abstention: None Absent: Jamison and McDaniel AWARD OF CONTRACT FOR INSTALLATION OF CLOCKS IN CENTRAL CITY MALL: --• Bids were opened for the award of contract for the installation of clocks in the Central City Mall. The low bid was submitted by Quiel Brothers in the amount of $1,860. The fallowing resolution was introduced: RESOLUTION fJO. 2647 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA AUTHORIZING THE CHAIRMAN AND SECRETARY TO ENTER CONTRACT WITH QUIEL BROTHERS FOR INSTALLATION OF TWO EACH FOUR FACE CLOCKS IN THE CENTRAL CITY MALL EAST AND WEST COURTS FOR AN AMOUNT OF $7,860.00, UNIT 2-D, CALIF. R-79 WHEREAS, the Redevelopment Agency invited sealed proposals from three contractors for installation of two each four face clocks to be located within the Central City Mall East and West Courts weighing approximately 1,500 pounds each; and WHEREAS, the proposal of Quiel Brothers in the amount of $1,860.00 was the most desirable bid submitted and deemed in the best interest of this Agency to accept. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California that the Chairman and Secretary be hereby authorized to enter into Agreement with Quiel Brothers, Unit 2-D, Calif. R-79 for installation of clocks for an amount not to exceed $1,860.00. Adopted: 12-7-72 2144 Motion was made by Blakely and. seconded by Gutierrez authorizing the adoption of Resolution No. 2647. The motion was carried by the following vote, to wit: Ayes: Blakely, Gutierrez, Blum, Dudley and Webster Noes: None Abstention: None Absent: Jamison and McDaniel CONTRACT FOR APPRAISAL SERVICES, R-79: Mr. Quinn requested authorization to enter into contract with Ashton and Associates for the appraisal of unsold property, as well as parking areas, within the Central City Project. HUD has requested this appraisal and has suggested the firm of Ashton and Associates. This appraisal has been prompted by the submission of the ERA Report. The following resolution was introduced: RESOLUTION N0. 2648 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING THE CHAIRMAN AND SEC- RETARY TO ENTER INTO CONTRACT WITH ASHTON AND ASSOCIATES FOR APPRAISAL SERVICES WHEREAS, the Agency has, under date of March 21, 1967, entered into a Contract for Loan and Capital Grant with the United States of America providing for financial aid to the Agency for its Central City Project, Calif. R-79 under Title I of the Housing Act of 1949, as amended, and pursuant to that Contract the Agency is undertaking certain activities necessary for the execution of the Central City Project No. 1; and WHEREAS, Economic Research Associates performed an Economic Study on properties unsold, as well as parking areas, within the Central City Project area; and WHEREAS, said study found that the concurred in price of remaining unsold pro- perties could be lowered; and WHEREAS, said study was submitted to the Department of Housing and Urban Development for review and acceptance; and WHEREAS, the Department of Housing and Urban Development has requested an updated appraisal of said properties from the firm of Ashton and Associates. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Ber- nardino, California, that the Chairman and Secretary are hereby authorized to execute a Contract with Ashton and Associates for appraisal services, for an amount not to exceed $7,800.00. Adopted: 12-7-72 Motion was made by Blum and seconded by Gutierrez authorizing the adoption of Resolution No. 2648. The motion was carried by the following vote, to wit: Ayes: Blum, Gutierrez, Blakely, Dudley and Webster Noes: None Abstention: None Absent: Jamison and McDaniel 2145 EAST ARCADE LIGHTING: A letter was presented from Harris and Frank regarding the poor lighting at the "E" Street entrance of the mall. Mr. Quinn stated that others have mentioned This lighting condition also. The Members expressed their concern, and instructed the Executive Director to look into the matter to determine costs of any possible remedial action. PURCHASE OF SITE OFFICE, 1581 KENDALL DRIVE, SAN BERNARDINO: Mr. Quinn requested authorization to adopt a resolution authorizing the purchase of the site office at 1581 Kendall Drive, within the State College Project. The following resolution was introduced: RESOLUTION N0. 2649 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING THE PURCHASE OF PRO- PERTY AT 1581 KENDALL DRIVE, SAN BERNARDINO, CALIFORNIA, FOR THE PURPOSE OF A SITE OFFICE FOR THE STATE COLLEGE PROJECT, A-41 WHEREAS, the Redevelopment Agency has under date of October 20, 1972 entered into a Contract for Loan and Grant with the United States of America providing for financial aid to the Agency for its College Park Project A-41, under Title I of the Housing Act of 1949, as amended, and pursuant to that Contract the Agency - . is undertaking certain activities necessary for the execution of said State College Project; and WHEREAS, it is deemed advisable to purchase a site office within the State College Project Area; and WHEREAS, the Department of Housing and Urban Development, Federal Housing Admin- istration, has offered to sell to the Redevelopment Agency a house located at 1581 Kendall Drive, San Bernardino, California, for the sum of $73,300 plus closing costs. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Ber- nardino, California, that the purchase of property at 1581 Kendall Drive, San Bernardino, California, for the purpose of a site office for the State College Project, A-41, is hereby approved. Adopted: 72-7-72 Motion was made by Blakely and seconded by Dudley authorizing the adoption of Resolution No. 2649. The motion was carried by the following vote, to wit: Ayes: Blakely, Dudley, Blum, Gutierrez and Webster Noes: None Abstention: None Absent: Jamison and McDaniel OTHER BUSINESS: -. Mr. Webster reminded the Members of the Public Hearing to be held December 11, 1972 at 8:00 p. m., Council Chambers. 2146 Mr. Websterreported that Boyce Harper, Deputy Director, is improving well at St. Bernardine's Hospital. ADJOURNMENT: Motion was made by Dudley and seconded by Gutierrez adjourning the meeting at 6:20 p.m. The motion was carried by the following vote, to wit: Ayes: Dudley, Gutierrez, Blakely, Blum and Webster Noes: None Abstention: None Absent: Jamison and McDaniel 2147 MINUTES OF THE JOINT PUBLIC NEARING OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AND THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, DECEMBER 11, 1972 Due to lack of quorum said Public Hearing was postponed to January 22, 1973. 2148 MINUTES OF THE REGULAR MEETING OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, HELD THE 21ST DAY OF DECEMBER, 1972, 300 NORTH "D" STREET, ROOM 320, SAN BERNARDINO, CALIFORNIA The Chairman called the Meeting to order at 4:08 p.m. Roll Call showed the following: Agency Members Present: Blakely, McDaniel, Jamison and Webster Agency Members Absent: Blum, Gutierrez and Dudley Also Present: Mr. Quinn, Executive Director; Mr. Flory, Agency Counsel; and Mrs. Baxter, Executive Secretary MINUTES: The Minutes of the Regular Meeting held December 7, 1972 were submitted for approval. Motion was•made by McDaniel and seconded by Blakely approving the Minutes as submitted. The motion was carried by the following vote, to wit: Ayes: McDaniel, Blakely, Jamison and Webster Noes: None Abstention: None Absent: Blum, Gutierrez and Dudley EXPENDITURES: The Expenditures far the month of November, 1972 were submitted for approval. Motion was made by Jamison and seconded by McDaniel approving the Expenditures as submitted. The motion was carried by the following vote, to wit: Ayes: Jamison, McDaniel, Blakely and Webster Noes: None Abstention: None Absent: Blum, Gutierrez and Dudley REPORT OF AGENCY COUNSEL: A workshop meeting should be set up with Mr. Jacobs, CLO, to discuss the lease. It looks favorable. Mr. Flory stated that he is working with Joe Coombs regarding the County Auditor Controller. O'Melveny and Myers do not want to render an opinion on this matter. Ken Skousen, American Security Bank, has stated that an architect has been selected and they will be ready to render a decision on property to be purchased by January 4th. W & R. CONTRACTORS: The proposed Agreement between the Agency and W & R Contractors was presented for approval. This agreement pointed out certain stipulations the contractor must meet in order for the Agency to participate in the site improvements for their proposed development within the State College Project. The following areas were discussed: 2149 Mr. Woelke, W & R, stated that paragraph l.b. states that "Said single family residences shall be produced and sold at a price not to exceed $23,467 per unit." Paragraph l.c. reads "Developer shall produce and sell said units and realize not more than a l0Y profit per unit." Mr. Woelke requested the right to request an increase in the unit price, should the price of materials or union wages jump drastically. Mr. Flory suggested that paragraph 1. b. be amended to include the following---"The sale price can be adjusted by mutual agreement of the parties." Mr. McDaniel stated that paragraph 2. Affirmative Marketing Guidelines (7) states that the developer shall carry out an Affirmative Program to attract applicants of all races ."including minority publications or other minority outlets which are available in the housing market area." Mr. McDaniel stated that he wanted the contractor to comply with this requirement in all respects. Mr. Woelke stated that he would comply. He stated that W & R Contractors desire to have an Affirmative Action Program and they will do their best to see that all races are notified. Mr. McDaniel requested that the world "nondiscriminatory" in paragraph (2) be replaced by the word "Affirmative". Mr. Woelke agreed to this change. Mr. McDaniel requested that another paragraph be added to paragraph (2) as follows: "Developer agrees to carry out an Affirmative Action Program in connection with his subcontractors and with any personnel hired." Mr. Woelke agreed to this addition. Mr. McDaniel stated that he would like to see that the loan company handling the financing of the homes on an individual basis also comply with the Affirmative Action Program. It was determined that the best method of handling this matter would be for the Agency to meet with the loan company and discuss the matter. Mr. Woelke stated that he would advise the Agency of the loan company chosen. After careful review and discussion, motion was made by Jamison and seconded by McDaniel to table this matter until the next meeting in order that the Agreement can be revised with the changes discussed. The motion was carried by the follow- ing vote, to wit: Ayes: Jamison, McDaniel, Blakely and Webster Noes: None Abstention: None Absent: Blum, Gutierrez and Dudley CHANGE ORDER, RIVERSIDE CONSTRUCTION (3-LEVEL): Mr. Quinn explained that site improvements have begun on the north side of the Central City Mall and in order to avoid traffic entrance and exit through the construction area to the 3-level, it was necessary to provide a temporary exit on the west side of the parking structure so that traffic could exit back into "E" Street. Mr. Quinn stated that the mall merchants indicated that the work would be paid for whether or not the Redevelopment Agency assumed the burden or not. Central City Company has stated that they will pay 1/2 of the cost. Riverside Construction Company accomplished this work for a cost of $900.00. It was requested to enter into Change Order with Riverside Construction Company for this work, and split the cost of the work with the Central City Company. The following resolution was introduced: 2150 RESOLUTION PJO. 2650 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA AUTHORIZING THE CHAIRMAN AND SECRETARY TO ENTER INTO CHANGE ORDER N0. 5 WITH RIVERSIDE CONSTRUCTION COMPANY FOR AN AMOUNT NOT TO EXCEED $450.Oq,~UNIT 3, PHASE IV, R-79 WHEREAS, construction of site improvements has begun on the north side of the Central City Mall and in order to avoid traffic entrance and exit through the construction area to the 3 level parking structure it has become necessary to provide a temporary exit on the west side of the parking structure so that traffic may exit back into "E" Street; and WHEREAS, to accomplish this it is necessary to transport into the area base type material and barricade off said area at a cost of $900.00; and WHEREAS, the Agency and the Central City Company have agreed to split the cost of said $900.00; and WHEREAS, the Agency will pay Riverside Construction Company the sum of $450.00. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California that the Chairman and Secretary be hereby authorized to enter into Change Order No. 5 with Riverside Construction Company for an amount not to exceed $450.00. ' Adopted: 12-21-72 Motion was made by Jamison and seconded by McDaniel authorizing the adoption of Resolution No. 2650. The motion was carried by the following vote, to wit: Ayes: Jamison, McDaniel, Blakely and Webster Noes: None Abstention: None Absent: Blum, Gutierrez and Dudley VANIR TOWER: Mr. Frank Dominguez presented a check for $757,542.30 to the Agency. This is the balance of the money on the purchase of Reuse Parcels 45 and 50, for the development of the United California Bank. Escrow is to close tomorrow, December 22, 7972. CHANGE ORDER, PARKER CONSTRUCTION: Mr. Bill Parker, Parker Construction, was presented to the Members. Mr. Parker stated that during the course of construction on sewer improvements, A-41, they ran into large underground boulders. A jacking operation is necessary to correct the situation. Mr. Parker stated that his company would perform the service on a time and material basis, not to exceed $3,500. Mr. Quinn recommended approval. After discussion, the following resolution was introduced: 2151 RESOLUTION N0. 2651 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING A CHANGE ORDER TO PARKER CONSTRUCTION CONTRACT, A-41 WHEREAS, the Redevelopment Agency of the City of San Bernardino, California, entered into a Contract with Parker Construction Company, November 3, 7972, for Unit fio. 1, Sewer Improvements, State College Project, A~41; and WHEREAS, during the operation of the contract, the contractor encountered large rocks in the line of the casing, which required open cut excavation to remove. Said operation is not within the scope of their original contract. WHEREAS, the Contractor has requested a Change Order to his contract on a time and material basis, not to exceed $3,500, for the jacking operation necessary. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that the Chairman and Secretary are hereby authorized to enter into Change Order No. 1, with Parker Construction Company, on a time and material basis, not to exceed the amount of $3,500. Adopted: 12-27-72 Motion was made by Blakely and seconded by Jamison authorizing the adoption of Resolution No. 2651. The motion was carried by the following vote, to wit: Ayes: Blakely, Jamison, McDaniel, and Webster Noes: None Abstention: None Absent: Blum, Gutierrez and Dudley SANTA FE FEDERAL, REQUEST FOR REIMBURSEMENT: Mr. Webster stated that in that he is affiliated with Santa Fe Federal he will abstain from any discussion or vote in this matter. Mr. Quinn explained that the Board has already authorized the reimbursement of $1,600 to Santa Fe Federal for excavation, backfill and compaction of the north 75 feet of their property. The Board also authorized a credit of $6,187.67 to Santa Fe for the installation of curbs and sidewalks around their building. Santa Fe prefered to have their own contractor perform this service, instead of the Agency's contractor. The Agency's contractor, Fontana Paving, issued a credit of $6,187.67 to the Agency for this work, and the Agency in turn issued this credit to Santa Fe Federal. Santa Fe is now requesting an additional $1,993 for the removal of existing curbs, gutters and repaving, because these items were not spelled out in the credits received from the Agency's Contractor. The Members felt that they needed more time to review this additional request. Motion was made by Jamison and seconded by McDaniel to table the .request for the additional $1,993 until the next regular meeting. The motion was carried by the following vote, to wit: Ayes: Jamison, McDaniel and Blakely Noes: PJone Abstention: Webster Absent: Blum, Gutierrez and Dudley 2152 DRIVEWAY - ERVEN TALLMAN: Mr. Quinn requested authorization to pay for the driveway into Erven Tall man's property. This driveway is actually covered by the Disposition Agreement. The following resolution was introduced: RESOLUTION NO. 2652 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING THE INSTALLATION OF A DRIVEWAY APPROACH, PORTION OF REUSE PARCEL 13b, 15, 16 and 17, CALIF. R-10, ERVEN TALLMAN WHEREAS, the Redevelopment Agency of the City of San Bernardino, California, entered into an Agreement for the sale and development of the above referred to property to Erven Tallman; and WHEREAS, it is agreed in said agreement that the Agency will provide a drive- way approach between public right of way and said property. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that the installation of a driveway approach, portion of Reuse Parcel 136, 15, 16 & 17, is hereby approved. Adopted: 12-21-72 Motion was made by Jamison and seconded by Blakely authorizing the adoption of Resolution No. 2652. The motion was carried by the following vote, to wit: Ayes: Jamison, Blakely, McDaniel and Webster Noes: None Abstention: None Absent: Blum, Gutierrez and Dudley DONOVAN CONSTRUCTION CONTRACT: Mr. Quinn stated that Donovan has advised the Agency that they do not intend to complete the items necessary to finish the 5-level parking structure. It is the Agency Staff's recommendation to release all retentions to Donovan, except that amount that will be needed to complete the parking structure and any amount necessary for the increase in engineering costs. The members felt that this matter should be discussed with the participation of the full board. Motion was made by McDaniel and seconded by Jamison tabling this matter until the next Regular Meeting. The motion was carried by the following vote, to wit: Ayes: McDaniel, Jamison, Blakely, and Webster Noes: None Abstention: None Absent: Blum, Gutierrez and Dudley STANTON NURSERIES, RETENTIONS: A memorandum was presented regarding Stanton Nurseries, contractor for landscaping around the City Hall. Mr. Quinn explained that this memo is for information purposes only. Stanton is requesting the release of retentions withheld. Mr. Quinn stated that the retentions will be released after the damage matter is settled. 2153 OTHER BUSINESS: The landscaping within the Central City Mall was discussed. Mr. Jones, Operations Officer, stated that a meeting was held with Mr. Barnett, contractor for this landscaping. There is some improvement in the plants. Mr. Jamison suggested taking pictures of the plants and comparing them with the plans. Mr. Quinn stated that there should be some cost estimates by the next meeting regarding the improvement of lighting on the "E" Street entrance of the mall. The additional temporary parking now under construction north of the City Hall was discussed. Mr. McDaniel stated that the original drawings of this parking included landscaping. Mr. Quinn stated that very little landscaping is now being put in. Mr. McDaniel gtated that in that the Agency is paying 1/2 of the cost of this temporary parking area landscaping should be included as originally contemplated by the Board. Mr. Quinn stated that he would explore this matter. ADJOURNMENT: Motion was made by Jamison and seconded by McDaniel to adjourn the meeting at 5:30 p. m. The motion was carried by the following vote, to wit: Ayes: Jamison, McDaniel, Blakely and Webster Noes: None Abstention: None Absent: Blum, Gutierrez and Dudley. 2154 MINUTES OF THE REGULAR MEETING OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERPJARDINO, CALIFORNIA, HELD THE 4TH DAY OF JANUARY, 1973, 300 NORTH "D" STREET, SAN BERNARDINO, CALIFORNIA, 4:00 P.M. The Chairman called the meeting to order at 4:11 p. m. Roll Call showed the following: Agency Members Present: Webster, Jamison, Dudley and McDaniel Agency Members Absent: Blum, Gutierrez and Blakely Also Present: Mr. Quinn, Executive Director; Mr. Flory, Agency Counsel; and Mrs. Baxter, Executive Secretary ELECTION OF OFFICERS: The Chairman declared the nominations open for the office of Chairman for the year 1973. Mr. Dudley nominated Mr. Webster for the office of Chairman. Mr. Jamison seconded by nomination. There being no further nominations, the nominations for Chairman were closed. The Chairman opened the nominations for Vice Chairman. Mr. Jamison nominated Mr. Gutierrez for the office of Vice Chairman. Mr. Dudley seconded the nomination. There being no further nominations, the nominations for Vice Chairman were closed. The Chairman opened the nominations for Secretary-Treasurer. Mr. McDaniel nominated Mr. Quinn for the office of Secretary-Treasurer. Mr. Jamison seconded the nomination. There being no further nominations, the nominations for Secretary- Treasurer were closed. Motion was made by Jamison and seconded by Dudley appointing the members as nominated. The motion was carried by the following vote, to wit: Ayes: Jamison, Dudley, Webster and McDaniel Noes: None Abstention: None Absent: Blum; Gutierrez and Blakely MIPJUTES: The Minutes of the Regular Meeting of December 21, 1972 were submitted for approval. Motion was made by McDaniel and seconded by Jamison appoving the minutes as sub- mitted. The motion was carried by the following vote, to wit: Ayes: McDaniel, Jamison, Dudley and Webster Noes: None Abstention: None Absent: Blum, Gutierrez and Blakely REPORT OF AGENCY COUNSEL: Mr. Flory stated that there is no report at this time. SANTA FE FEDERAL, REQUEST FOR REIMBURSEMEPJT: Mr. Webster stated that in that he is affiliated with Santa Fe Federal he will abstain from any discussion or vote in this matter. 2155 Mr. Quinn explained that the Board authorized a credit of 36,787.67 to Santa Fe for the installation of curbs and sidewalks around their building. Santa Fe pre- fered to have their own contractor perform this service, instead of the Agency's contractor. The Agency's contractor, Fontana Paving, issued a credit of $6,187.67 to the Agency for the work, and the Agency in turn issued this credit to Santa Fe. Santa Fe agreed to this amount for their credit. This action was taken in November 1971. The work has now been accomplished, and has cost $1,993 more than the amount credited. Santa Fe is now requesting reimbursement for this additional amount. Mr. Quinn stated that he would not recomonend the reimbursement of the additional $1,993 in that Santa Fe agreed to the credit of $6,187.67 issued the Agency by Fontana Paving. Motion was made by McDaniel and seconded by Jamison to deny the request of Santa Fe Federal for $1,993.00. 4:20 p. m. - Mrs. Blum arrived at .the meeting. The motion was carried by the following vote, to wit: Ayes: McDaniel, Dudley and Jamison Noes: None Abstention: Webster and Blum Absent: Gutierrez and Blakely DONOVAN CONSTRUCTION CONTRACT: Mr. Quinn explained that Donovan Construction has advised the Agency that they do not intend to complete the items necessary to finish the 5-level parking structure. Authorization is requested to release all retentions to Donovan, except that amount covering areas of dispute. Mr. Flory advised that Donovan's is submitting a claim for all retentions with- held and the Agency should be in receipt of this claim within 60 days. After discussion, motion was made by Blum and seconded by McDaniel releasing $231,469.32 of retentions withheld to Donovan Construction Company. The motion was carried by the following vote; to wit: Ayes: Blum, McDaniel, Dudley, Jamison, and Webster Noes: None Abstention: None Absent: Gutierrez and Blakely AMERICAN SECURITY BANK: Mr. Clinton Marr, architect for American Security Bank, was introduced. He pre- sented a proposed plot plan for their new bank. The plan changed the alignment of the westerly line, and included the southeast triangle severed by the easement. Mr. Marr stated that it is proposed that the banks sign will be placed on this triangle portion. The main reason the bank needs this portion of property is to protect the banks view from the intersection. If they did not purchase this parcel, a development could be erected which might obstruct the view of the bank from the intersecitan. Mr. Quinn stated that if the bank purchases this triangle it will leave a very small parcel remaining just south of the triangle. This property south is under option to Central City Company. If Central City Company can purchase the triangle, it will increase the size of this small parcel from 13,000 square feet to 16,000 square feet. The members were concerned regarding the highest and best use of the land. More tax base would be generated if the triangle is sold to the Central City Company. The members asked if CEntra7 City would agree to use the triangle portion for landscaping and parking only, if they were granted the right to pur- chase it. In this way there would be no obstruction of view to the bank. Central City stated that it is impossible to agree to this because they do not have a tenant for the site. 2156 After careful discussion and review, motion was made by McDaniel and seconded by Blum rejecting the offer of American Security Bank and making a counter-offer to sell to American Security Bank the parcel as described at`the meeting, with the change in alignment on the westerly line; however, excluding the south east triangle severed from the major portion of the parcel by the nonexclusive easement; and providing for the extension westerly of the nonexclusive easement located on the southerly property line of the parcel involved. This counter-offer to be accepted or rejected by January 18, 1973. The motion was carried by the. following vote, to wit: Ayes: McDaniel, Blum and Webster .Noes: None Abstention: Dudley and Jamison Absent: Gutierrez and Blakely Mr. Bill Brown, Central City Company, stated that he would like to go on record that Central City Company will offer to purchase the triangle portion discussed above. Mr. McDaniel requested the Agency Counsel to research whether the Agency can place restrictions of use of parcels of land to be sold. Mr. Flory stated that he would look into the matter. LIGHTING "E" STREET ENTRANCE OF MALL: The poor lighting at the "E" Street entrance of the mall was discussed. Mr. Quinn stated that bids were received for improving this condition . It was determined that the lighting at this entrance of the mal l should confo rm with other entrances within the mall. Ed ison has suggested (3) 4' x4' panels on each floor. The low bid for this change in lighting was submitted by Mark Cox. . After discussion, the following resolution was introduced: RESOLUTION N0. 2653 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING THE MODIFICATION OF LIGHTING FIXTURES IN THE "E" STREET ENTRANCE TO CENTRAL CITY MALL, CALIF. R-79 WHEREAS, the Redevelopment Agency desires to increase the lighting within the area near the "E" Street entrance of the mall to conform with other entrances within the mall; and WHEREAS, the Agency desires to change the six (6) 12"x12" lighting fixtures installed to six (6) 4'x4' lighting fixtures, for a cost not to exceed $989.00; and WHEREAS, if satisfactory lighting is not derived from said change, the members furthe desire to change the lens to clear fresnal controlens, fora cost not to exceed $132.00. NOW, THEREFORE, BE IT RESOLVED that the Redevelopment Agency of the City of San Bernardino, California, does hereby authorize Mark Cox Electric to install necessary lighting in "E" Street entrance of the mall, with compensation to con- tractor in an amount not to exceed $1,125.00; and the Chairman and Secretary are hereby authorized to execute said work. Adopted: 1-4-73 2157 Motion was made by Jamison and seconded by Dudley authorizing the adoption of Resolution No. 2653. The motion was carried by the following vote, to wit: Ayes: Jamison, Dudley, Blum, McDaniel and Webster Noes: None Abstention: None Absent: Blakely and Gutierrez EXCHANGE AND SALE OF REUSE PARCEL 696 FOR PORTION OF REUSE 70, .R-10: Reuse Parcel 69b and 70 were pointed out on the map. Mr. Quinn explained that a portion of 69 was sold to Ken Bussey, leaving 69b on a slope and practically use- less. This parcel is still in the Agency's name. Don Smith, et al, has agreed to purchase this parcel and deed the portion of Reuse 70 which lies within the Warm Creek Channel Right of Way to the Redevelopment Agency, for flood control purposes. The following resolution was introduced: RESOLUTION N0. 2654 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, DETERMINING THAT DON R. SMITH, et al, A RE- DEVELOPER IS QUALIFIED TO REDEVELOP REUSER PARCEL 69b, R-10, AND AUTHORIZING THE PUBLICATION OF A REDEVELOPERS STATEMENT FOR PUBLIC DISCLOSURE AND NOTICE OF PUBLIC HEARING WHEREAS, the Redevelopment Agency of the City of San Bernardino, California, desires to dispose of a certain parcel of land within the Meadowbrook Project, Calif. R-10, to a qualified redeveloper; and WHEREAS, the Agency has offered certain parcels of land for sale under the fixed price competition method; and WHEREAS, the Agency has evaluated the proposal received from Dan Smith, et al. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that the proposal of Don Smith et al, is in the best interest of the Meadowbrook Project and the Redevelopment Agency of the City of San Bernardino, and the publication of the Redevelopers Statement of Public Disclosure and Notice of Public Hearing is hereby authorized. Public Hearing to be held at the next Regular Board Meeting, January 18, 1973. Adopted: 1-4-73 Motion was made by Jamison and seconded by McDaniel authorizing the adoption of Resolution No. 2654. The motion was carried by the following vote, to wit: Ayes: Jamison, McDaniel, Blum, Dudley and Webster Noes: None Abstention: None Absent: Blakely and Gutierrez OTHER BUSINESS: The installation of a Stop sign at the exit onto "E" Street from the parking structure was discussed. 2158 ADJOURNMENT: Motion was made by Jamison and seconded by Blum to adjourn the meeting at 6:20 p. m. The motion was carried by the following vote, to wit: Ayes: Jamison, Blum, Dudley, McDaniel and Webster Noes: None Abstention: None Absent: Blakely and Gutierrez 2159 MINUTES OF THE REf,ULAR MEETING OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERfJARDINO, CALIFOPNIA, HELD THE 78TH DAY OF JANUARY, 1973, 300 NORTH "D" STREET, SAN BERNARDINO, CALIFORNIA The Chairman called the meeting to order at 4:04 o. m. Roll Call showed the following: Agency Members Present: Webster, rutierrez, Dudley, Jamison, Blakely, Blum and McDaniel Agency Members Absent: None Also: Mr. Quinn, Executive Director; Mr. Flory, Agency Counsel; and Mrs. Baxter, Executive Secretary MINUTES: The Minutes of the Regular Meeting of January 4, 1973 were presented for approval. Motion was made by Jamison and seconded by McDaniel approving the Minutes as sub- mitted. The motion was carried by the following vote, to wit: Ayes: Jamison, Gutierrez, Dudley, Blakely, Blum and Webster Noes: None Abstention: None Absent: None EXPENDITURES: The Expenditures for the month of December 7972 were submitted for approval. Motion was made by Blum and seconded by McDaniel approving the Expenditures for the month of December 1972 as submitted. The motion was carried by the following vote, to wit: Ayes: Blum, Gutierrez, Dudley, Blakely, McDaniel and blebs ter Noes: None Abstention: None Absent: None PUBLIC HEARING, SALE OF REUSE 69b, R-10: The Public liearing was opened in accordance with law. The oropert,y was pointed out and discussed. There being no objections the public hearing was closed. REPORT OF AGENCY COUNSEL: None at this time. SALE OF PuRTIUN OF b9b, K-10, DON ~MITn. ET. AL: The following resolution was introduced: RESOLUTION N0. 2655 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, APPROVING THE SALE OF A PORTION OF 696, R-10, MEADOWBROOK PROJECT, TO DON SP1ITH, ET. AL. IJHEREAS, the Redevelopment Agency of the City of San Bernardino, California, declared its intention to dispose of portion of Reuse Parcel 69b, Calif. R10, to Don Smith, Et. A1., by Resolution No. 2654, adopted January 4, 1973; and 2760 WHEREAS, public disclosure of the Agency!s intention to sell portion of said parcel to Redeveloper was made in accordance with RHA 7214.1, Chapter 4, Section 4; and WHEREAS, a Public Hearing regarding the proposed sale of said parcel to Don Smith, et. al., was held January 78, 1973 in accordance with RHA 7214, Chanter 4, Section 4. fJOW, THEREFORE, BE IT RESDLVED by the Redevelopment Aqency of the City of San Bernardino, California, that the Chairman and Secretary are hereby authorized and directed on behalf of the Agency to enter into Disposition Agreement for the sale of a portion of Reuse Parcel 69b, Calif. R-10, to Don Smith, et. al., subject to the approval of the Department of Housing and Urban Development. Adopted: 1-18-73 Notion was made by McDaniel and seconded by Jamison anprovina the adoption of Resolution No. 7.655. The motion was carried by the following vote, to wit: byes: McDaniel, Jamison, Dudley, Blakely, Blum, Gutierrez and Webster Noes: Nane Abstention: None Absent: None CHANGE ORDER - RIVERSIDE CONSTRUCTION: Authority was requested to enter into Change Order with Riverside Construction fora time extension of contract of 15 days due to inclement weather. The Members determined that this time extension was warranted. They also discussed authorizing an additional extension, not to exceed 15 additional days, as determined by the Executive Director to be warranted because of the weather conditions. The follow- ing resolution was introduced: RESOLUTION NO. 2656 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA AUTHORIZING THE CHAIRMAN AND SECRETARY TO ENTER INTO CHANGE ORDER NO. 6 WITH RIVERSIDE CONSTRUCTION FOR A TIME EXTENSION OF 15 DAYS, UNIT 3, PHASE IV, CALIF. R-79 WHEREAS, due to inclement weather and J. C. Penney Company's contractors work in the area, Riverside Construction Comnapy has requested a time extension of 15 days; and WHEREAS, the Board of Directors did, at their own discretion allow 15 days, as requested, plus additional 15 days to be used, if needed, at the request of Aqency Staff. NObI, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California that the Chairman and Secretary be hereby authorized to enter into Chagne Order fJo. 6 with Riverside Construction Company fora time extension of 15 days. Contract expires February 4, 1973. Adopted: 1-18-73 2161 Potion was made by Gutierrez and seconded by Dudley authorizing the adoption of Resolution No. 2656, authorizing a 15 day extension to Riverside Construction°s Contract; and further moving that additional days, not to exceed 15, be allowed as the Executive Director feels is warranted due to the weather conditions. The motion was carried by the following vote, to wit: Ayes: Gutierrez, Dudley, Blum, Blakely, McDaniel, Jamison and ldebster Noes: None Abstention: None Absent: None INCREASE IN CONTRACT, RIVEPSIDE CONSTRUCTION: A memorandum was presented reguesting an increase in contract services with River- side Construction. Mr. Jones, Operations Officer, stated that the main increase in service is for the installation of handrails. There were many graded slopes and banks in the area which seemed a hazard to the public. These slopes were dis- cussed. Per. 4Jebster stated that he felt the architect should have realized the danger of these slopes and made provisions for protection in his drawings. The possibility of putting the work out to bid was discussed. Mr. Jones explained that another contractor could not work in the area while Riverside Construction is working in the area. The Agency would have to wait until Riverside is finished with their work. After careful review of all of the items, the following resolution was introduced RESOLUTION N0. 2657 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA AUTHORIZING THE CHAIRMAN AND SECRETARY TO ENTER INTO CHANGE ORDER N0. 7 IdITH RIVERSIDE CONSTRUCTIOP! COMPANY FOR CONTRACT INCREASE IN THE AMOUNT OF $11,110.00, UNIT 3, PHASE IV, CALIF. R-79 WHEREAS, several items are deemed necessary to be changed, as follows: Item 1. Entrance from 4th Street, modification as per Gruen Associates Drawing No. SC-102, dated 1-10-72, including block wall with handrail and steps Lump Sum $3,948.00 Item 2. Bus Turnout at 4th Street, modification as per Gruen Associates Drawing No. SC-102, dated 1-10-72, including approximately 174 l.f. handrail and install sidewalk. Lump Sum 4,375.00 Item 3. Additional drainage pipe from east end of concrete drain into existing storm drain manhole, including breaking into manhole Lump Sum 380.00 Item 4. Relocate light standard west of Penney Co. TBA building. Present location on plans show standard hitting storm drain Lump Sum 200.00 2162 Item 5. Repair b m ken electrical conduit under pavement at south end of Montgomery I^lard building. Lump Sum 680.00 Itehi 6. Remove and replace sidewalk at temporary drive north of Penney C,o. TBA building. Lump Sum 207.00 Item 7. Engineering and staking for above named sites Lump Sum 1 ,320.00 $ 11,110.00 NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California that the Chairman and Secretary be hereby authorized to enter into Change order No. 7 for an amount not to exceed 811,110.00. Contract Price now stands at 3994,778.55. Adopted: 1-18-73 Motion was made by McDaniel and seconded by Blum authorizing the adoption of Resolution No. 2657, with the provision that appropriate amounts attributable to design be added to items currently at issue with the architect. The motion was carried by the following vote, to wit: Ayes: "^cDaniel, Blum, Blakely, Jamison, Dudley, Gutierrez and !^lehster Noes: (lone Abstention: None Absent: None AWARD OF LAPJDSCAPING COPJTRACT, A-41: In that all architects were not able to be present at the meeting, motion was made by Blum and seconded by Jamison to table this item until the next regular meeting. The motion was carried by the following vote, to wit: Ayes: Jamison, Blum, Blakely, Dudley, Gutierrez, McDaniel and Webster Noes: None Abstention: None Absent: (done PRESENTATION OF PAC COMMITTEE Bl1DGET, A-41: The PAC committee budget was submitted for approval. The Members reviewed thoroughly. Motion was made by McDaniel and seconded by Jamison approving the PAC Committee's budget for the month of January 1g73, and instructing the staff to devote the necessary assistance to the committee necessary to refine a one year budget. The motion was carried by the following vote, to wit: Ayes: McDaniel, Jamison, Dudley, Blum, Gutierrez, Blakely and Webster "loess None Abstention: None Absent: (lone TEMPORARY IRRIf,ATION OF PARK SITE, A-41: Mr. Quinn stated that three bids were obtained to install a temporary irrigation system for the transplanted trees in the proposed park site. The lowest bid was submitted by Riverside Construction in the amount of 33,296. The City Park Department is currectly watering the trees through the use of water trucks at a cost to the Agency of 8400. Mr. Reynolds, Project Manager of A-41, recommended continuing the use of the water trucks until a permanent system is installed. 2163 Motion was made by McDaniel and seconded by Dudley determining that the City ~aater trucks should continue to water the trees within the park site until a permenent system is installed, and instructed the Project Manager to see that the trees are watered regularly. OTHER BUSINESS: A letter was presented from Santa Fe Federal Savings and Loan requesting additional parking allocations within the five-level parking structure. Mr. Webster excused himself from the meeting in that he is affiliated with Santa Fe. Mr. Gutierrez assumed the Chair. Mr. Quinn explained that they were originally allocated 54 spaces for their 27,000 square foot building. They have since increased the size of their building to 50,731 square feet. The Agency used the ratio of 2-1/2 parking spaces per 1,000 square feet on the allocation of parking to Vanir Towers. Mr. Dudley stated that it would be only fair to allocate the same ratio of parking to Santa Fe Federal. After discussion, the following resolution was introduced: RESOLUTION N0. 2658 RESOLUTIOP Of TI1E REDEVELOPMENT AC,ENCY OF THE CITY OF .SAN BERNARDINO, CALIFORNIA, AUTHORIZING THE ALLOCATION ~JF 125 PARKINr, SPACES TO SANTA FE FEDERAL SAVINGS & LOAN IJHEREAS, Santa Fe Federal Savings & Loan has requested the allocation of 125 parking spaces within the five-level parking structure:. and WHEREAS, the Agency Board has considered this request; and 4JIiEREAS, the Agency Board has determined that it is the policy of the Agency to make available allocations of parking spaces sufficient to the size of the building to be developed. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that the Agency does hereby allocate 125 parking spaces to Santa Fe Federal Savings R Loan. Adopted: 1-73-73 t4otion was made by Dudley and seconded by Jamison authorizing the adoption of Resolution No. 2658, authorizing the allocation of 125 spaces within the parking structure to Santa Fe Federal, based on the ratio of 2.5 spaces per 1,000 square feet; and further determining the policy that the Agency will make available parking allocations sufficient to the size of building to he developed, in order to encourage new development within Central City. The motion was carried by the following vote, to wit: Ayes: Dudley, Jamison, Gutierrez, Blakely, Blum and fcDaniel Noes: None Abstention: Webster Absent: "lone Mr. Webster returned to the meetino and assumed the Chair. 2164 for. Bill Leonard urged the Members to pass a policy giving the,Executive Director the tool whereby he can assure a developer that adequate parking will be provided. The Agency will determine the parking sufficient for the size of development. Mr. Dudley stated that his motion regarding Santa Fe Federal also included this provision. All members agreed. A claim from Stanton furseries was presented for retentions withheld. Motion was made by Dudley and seconded by Jamison denying the claim of Stanton Nurseries. The motion was carried by the following vote, to wit: Ayes: Dudley, Jamison, Blum, Blakely, McDaniel, Gutierrez and ~.Jebster Noes: None Abstention: None Absent: None ADJOURNMENT Motion was made by Blum and seconded by Jamison adjourning the meeting at 5:30 p.m. The motion was carried by the following vote, to wit: Ayes: Blum, Jamison, Gutierrez, Blakely, Dudley, McDaniel and lJebster Noes: None Abstention:."Done Absent: None 2165 MINUTES OF THE JOINT PUBLIC HEARIPiG OF THE CITY OF SAN BERPiARDINO, CALIFORNIA, AND THE P,EDE~lELOPMENT AGENCY OF THE CITY OF SAN BER^IARDINO, CALIFORNIA, JANUARY 22, 1973 Due to lack of a quorum said Redevelopment Agency Public Hearing was postponed to February 1, 1973. 2166 MINUTES OF THE REC,IILAR MEETINC, OF THE REDEVELOPMENT AGEPJCY OF THE CITY OF SAPJ BERNARDINO, CALIFORNIA, HELD THE 1ST DAY OF FEBRIIARY, 1973, 3OO NORTH "D" STREET, SAN BERNARDINO, CALIFORNIA The Chairman called the meeting to order at 4:03 p. m. Roll Call showed the following: Aqencv Members present: IJehster, Blakely, Rlum, Dudley and Gutierrez Aqencv Members Absent: Jamison and McDaniel Also Present: Mr. Quinn, Executive Director; r^r. Flory, Aqencv Counsel: and Mrs. Baxter, Executive Secretary MINUTES: The Minutes of the Regular Meeting of January 7B, 1973 were submitted for approval. Motion was made by Blum and seconded by BTakely aonroving the minutes as submitted. The motion was carried by the following vote, to wit: Ayes: BTakely, Blum, Dudlev, Gutierrez and IJebster Noes: None Abstention: !lone Absent: Jamison and McDaniel PUBLIC HEARING, CENTRAL CITY NORTH REDEVELOPMENT PLAN: Mr. Webster declared that this is the time and glace so designated for the Public Nearing on the Redevelopment PTan for the Central City PJorth Project. The City has had their Hearing and it has been approved. There being no objections to said proposed oroject, the Public Hearing was closed. REPORT OF AGENCY COUfdSEL: Mr. Flory stated that he has nothing to resort at this time. APPROVAL OF THE REDEIIELDPMENT PLAN, CENTRAL CITY NOP.TH: The following resolution was introduced: RESOLUTION PIO. 2659 RESOLUTIOPI OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, APPROVING THE PROPOSED REDEVELOPMENT PLAN FOR THE CENTRAL CITY ^IORTH PROJECT !dHEREAS, in connection with an application of the Redevelopment Aqencv of the City of San Bernardino, California, for financial assistance under Title I of the Housing Act of T949, as amended, the Agency's adoption of the Redevelopment Plan for the Central City North Project is required by the Federal Government before it will enter into a contract for Loan and Grant with the Local Public Agency; and WHEREAS, the provisions of the California Community Redevelopment Law require the Local Public Aqencv to conduct a public hearing on the proposed redevelopment plan prior to its adoption, and 2167 WHEREAS, Joint Public Hearings were held between the Redevelopment Agency and the City of San Bernardino on August 21, 1972, and continued on the following dates: October 2, 1972; November 6, 1972; December ll, 1972; and January 22, 1973; and WHEREAS, the City of San Bernardino closed their Public Hearing on January 22, 1973, and the Redevelopment Agency continued their Public Hearing until February 1, 1973; and IJHEREAS, the Redevelopment Plan was reviewed and considered at length at said public hearings and meetings. NOW, THEP.EFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that the proposed Redevelopment Plan as revised for the Central City North Project is hereby approved and recommended for adoption by the Mayor and Common Council. Adopted: 2-1-73 Motion was made by Dudley and seconded ny Blum authorizing the adoption of Resolution No. 2659. The motion was carried by the following vote, to wit: Ayes: Dudley, Blum, Gutierrez, Blakely and Webster Noes: None Abstention: None Absent: Jamison and McDaniel AWARD OF LANDSCAPIfJG CONTRAf,T, PARK SITE, A-41: Bids for the landscaping contract of the Dark site within the A-41 project were presented. Bids were received from and in the amounts, as follows: Cowan, Bussey, Brown, Brown R Hofmann Contract fee of 8% of construction price. Hammeyer, Jogan & Lynch 436,964 Jimmie Cartee 418,996 David Hatfield 4 8,000 Keith R. McClure & Assoc. $27,080 Representatives from the firms were presented and explained their proposals. All firms agreed that it was difficult to arrive at a fixed contract price for the jab. The members were concerned regarding the great variation of the bids. Mr. Quinn explained that the Agency does not have to award the contract to the low bidder, but to the firm which they feel will do the best job. After careful revie~.v, motion was made by Dudley and seconded by Blum rejecting all bids submitted, and submitting the proposals to the staff for study and for deter- mination of a better way of inviting bids with more clearly defined specifications. The motion was carred by the following vote, to wit: Ayes: Dudley, Blum, Gutierrez, Blakely and Webster Noes: None Abstention: None Ahsent: Jamison and McDaniel OTHER BUSINESS: 5:00 p. m. - Mr. McDaniel arrived at the meeting. 2168 Offer to Purchase Mr. Quinn stated that the Agencv has received an Offer to Purchase the hotel site from P1r. Rav Jones for the development of a Sheraton Hotel. The site and render- ingmere presented, Mr. Jones has presented the Agencv with a deposit check in the amount of $7,500. Exhibit "B" to the Offer includes certain provisions of the sale. These pro- visions were discussed in detail and agreed to by the Members. The Members determined that a time schedule with dates specified should be determined before the public hearing, in order that these dates can be included in the disposition documents. After further discussion, the following resolution was introduced: RESOLUTIOf! NO. 2660 RESOLUTIO"J OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, DETERMIMIMf, THAT E. R. JONES ENTERPRISES, OR NOMINEE, IS Ol1ALIFIED TO REDEVF_LOP A PORTION OF REl1SE PARCELS 46 & 47, CALIF. R-7Q, AND AUTHOR- IZING THE PUBLICATION OF A REDEVELOPERS STATEMENT FOR PUBLIC DISCLOSURE AND NOTICE OF PII6LIC HEARI"!f, WHF.RFAS, the Redevelopment Agencv of the City of San Bernardino, California, desires to dispose of certain parcels of land within the Central City Project, Calif. R-79 to a qualified redeveloper; and WHEREAS, the Agency has received an offer the purchase a portion of Reuse Parcels 46 & 47, Calif. R-79 (Hotel Site) from E. R.. Jones Enterprises, or nominee; and WHEP,EAS, the Agency has evaluated the proposal received. NO!d, THEREFORE, BE IT RESOLVED 5y the Redevelopment Agency of the City of San Bernardino, California, that the proposal of E. R. Jones Enterprises, or Nominee, is in the best interest of the Central City Project and the Redevelopment Agency, and the publication of the Redevelopers Statement of Public Disclosure and Notice of Public Hearing is hereby authorized. Public Hearing to be held at the next regular board meeting, scheduled for February 15, 1973. Adopted: 2-1-73 P^,otion was made by Blum and seconded by Dudlev authorizing the adoption of Resolution No. 2660. The motion was carried by the following vote, to wit: Ayes: Blum, Dudlev, Blakely, nutierrez, McDaniel and Webster Noes: None Abstention: fJone Absent: Jamison ADJOURNMENT: Motion was made by Dudley and seconded by Gutierrez to adjourn the meeting at 5:10 p. m. The motion was carried by the following vote, to wit: Aves: Dudley, Gutierrez, Blakely, Blum, McDaniel and Webster Noes: None bstention: None Ahsent: Jamison ~~~~ Executive 2169 f1IfJUTE5~OF TI1E REGULAR fflEETING OF THE REDEVELOPf1ENT AGENCY OF THE CITY OF SAM BERNARDINO, CALIFORNIA, HELD THE 15TH DAY OF FEBRUARY, 1973, 300 NOP,TH "D" STREET, SAN BERNARDINO, CALIFORNIA The Chairman called the meeting to order at 4:05 p. m. Roll Call showed the following: Agency Members Present: Blakely, McDaniel, Gutierrez, Webster and Jamison Agency Members P,bsent: Dudley and Blum Also Present: Mr. Quinn, Executive Director; P4r. Flory, Agency Counsel; and Mrs. Baxter, Executive Secretary P1IP1'JTES: The Minutes of the Regular Meeting of February 1, 1973 were presented for approval. Motion was made by Blakely and seconded by Gutierrez approving the minutes as submitted. The motion was carried by the following vote, to wit: Ayes: Blakely, Futierrez, and Webster Noes: None Abstention: Jamison and PcDaniel Absent: Dudley and Blum 4:10 p. m. - Mrs. Blum arrived at the meeting EXPENDITURES: The expenditures for the month of January 7973 were submitted for approval. Motion was made by Jamison and seconded by Gutierrez approving the Expenditures as sub- mitted. The motion was carried b,y the following vote, to wit: Ayes: Jamison, Gutierrez, McDaniel, Blakely, Blum and Webster Noes: None Abstention: None Absent: Dudley PUBLIC HEARING - E. R. JONES EPTERPRISES, REUSE 46 & 47, R-79: The Chairman reported that this is the time and place for the Public Hearing of the sale of Reuse Parcels 46 and 47 (Hotel Site), R-79 to E. R. Jones Enterprises for the development of a Sheraton Hotel. There being no objections to said sale, the Public Hearing was closed. REPORT OF AGENCY COUPJSEL: Mr. Flory stated that he has nothing to report at this time. SALE OF PORTIOPJ OF 46 & 47, E. R. JOPJES ENTERPRISES, R-79: Mr. Quinn stated that at the last meeting the members desired a time schedule of events to take place regarding this sale. Mr. Quinn presented schedule for review. It was explained that this schedule would be attached to the disposition documents. This schedule was carefully reviewed. The following resolution was introduced: RESOLUTIOfJ N0. 2667 RESOLUTIOPJ OF THE REDEVELOPfiEPJT AGENCY OF THF. CITY OF SAP! BERNARDINO, CALIFORPJL4, APPROVING THE SALE OF A PORTION OF REUSE PARCELS 46 v 47, CALIF. R-79, TO E. R. JONES ENTEP,- PRISES OR NOMINEE z17o WHEREAS, the Redevelopment Agency of the City of San Bernardino, California, declared its intention to dispose of portions of Reuse Parcels 46 & 47, Calif. R-79, to E. R. Jones Enterorises or PJominee, by Resolution No. 2660, adopted February 1, 1973; and WHEREAS, public disclosure of the Agency's intention to sell portions of said parcels to Redeveloper was made in accordance with RHA 7214.1, Chapter 4, Section 4; and WHEREAS, a Public Hearing regarding the oroposed sale of said parcels was held February 15, 1973, in accordance with RI1A 7214, Chapter 4, Section 4. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that the Chairman and Secretary are hereby authorized to enter into a Disposition Agreement and related documents with E. R. Jones Enterprises or nominee, for the sale of a portion of Reuse Parcels 46 & 47 (Hotel Site) Calif. P,-79, subject to the approval of the Department of Housing and L'rban Development Adopted: 2-15-73 Plotion was made by fcDaniel and seconded by C,utierrez authorizing the adoption of Resolution PJo. 2661. The motion was carried by the following vote, to wit: Ayes: McDaniel, Gutierrez, Blum, Blakely, Jamison and Webster Noes: None Abstention: None Absent: Dudlev PAC, REVOLVING FUND - BUDGET: The proposed budget for the period February 15, 7973 through March 30, 1973 for the PAC Committee, A-41 was presented. Mr. Quinn explained that reimbursement is only made upon receipted items. The budget does not include any legal costs for Mr. Flory's services. Mr. Quinn further stated that the Committee would like their revolving fund to be increased,3400. As they pay expenses out of this fund the Agency upon receiving receipts reimburses this fund. After careful review and study, motion was made by Jamison and seconded by McDaniel approving the PAC Committee's proposed Budget for the period February 15, 7973 through March 30, 1973, and further approving the increase of the Revolving fund to $400. The motion was carried by the following vote, to wit: Ayes: McDaniel, Jamison, Gutierrez, Blakely, Blum and Idebster Noes: None Abstention: None Absent: Dudley PURCHASE OF BICYCLE RACKS FOR F1ALL: The following resolution was introduced: RESOLUTION tJO. 2662 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAPJ BERNARDINO, CALIFORNIA TO PURCHASE THP.EE BICYCLE RACKS FOR IPISTALLATION AT THE CENTRAL CITY MALL FOR A PRICE NOT TO EXCEED THE SUM OF $144.90 2171 WHEREAS, at a meeting on MaTI Maintenance, January 31, 1973, it was suggested that three bicycle racks be installed at the mall. It was felt that the installation of said racks would reduce the unsafe acts created when bicycles are locked to pillars, doors and railings; and WHEREAS, the Parks and Recreation Department of the City of San Bernardino sub- mitted a price of $144.90 for said services; and WHEREAS, said amount to be presented to the Agency for payment under our existing Contract with the City of San Bernardino dated April 26, 1971. '1041, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino be authorized to purchase 3 bicycle racks at a cost not to exceed the sum of 4144.90. Adopted: 2-15-73 Motion was made by McDaniel and seconded by Jamison authorizing the adoption of Resolution No. 2662. The motion was carried by the fallowing vote, to wit: Ayes; PcDaniel, Jamison, Blakely, Blum, Gutierrez and lJebster Noes: None Abstention: None Absent: Dudley REMEDIAL WORK - PARKING STRUCTURE: Mr. Quinn explained that the Plans and Specifications are almost complete for the expansion joint covers and the sealing of the cracks in the roof of the parking structure. This work will be going out to bid shortly. The Members previously expressed their concern regarding a method of installing the light fixtures vaithin the parking structure which would prove more theft proof. It is proposed to also include this item in the specifications for the remedial work to be accomplished. Mr. Krueper stated that the simplest method of correction would be to install a metal bar between the T beams and connect the light to the bar. This method was discussed. Mr. Krueper estimated that it would cost approximately $40,000 to reinstall the light fixtures with this method. 54 light fixtures have been stolen approximately 6 months ago. In the past two months only about 6 have been stolen. The members expressed their concern regarding the high cost of the reinstallation. It was suggested that the City might be able to perform the service for considerably less than $40,000. After careful review and consideration, motion was made by McDaniel and seconded by Blum authorizing the replacement of light fixtures stolen within the parking structure by the new method set forth, at the least possible cost to the Agency, at the discretion of the Executive Director. The motion was carried by the following vote, to wit: Ayes: McDaniel, Blum, Blakely, Jamison, Gutierrez and Webster Noes: Plone Abstention: None Absent: Dudley AMERIC M1 SECURITY BANK: P1r. Quinn stated that the Agency at the Regular Meeting of January 4, 1973 rejected the offer of American Security Bank and made a counter-offer to sell to American Security Bank the parcel as described at said meething, with the change in alighment on the westerly line; however, excluding the southeast triangle severed from the major portion of the parcel by the nonexclusive easement; and providing 2172 for the extension westerly of the nonexclusive easement located on the southerly property line of the parcel involved. This counter offer was to either be rejected or accepted by today's board meeting. Mr. Ken Skousen was introduced. Mr. Skousen stated that American Security Bank desires that the Central City Company, purposed purchaser of the triangular portion, enter into a deed restriction on this property. Central City Company stated that they would not execute such a document. After much discussion over the matter and careful review, motion was made by McDaniel and seconded by Blum as follows: a) Determining the policy that no development of the parcel in question be approved which would be incompatable with the bank and/or the project. b) That no improvement or structure be approved for the triangular portion of the property which would obstruct the site line created within the buildable envelopeon the plans. c) That American Security Bank would have the opportunity to comment upon the proposed development of Central Citv company prior to the Agency's action on the development. d) That American Security Bank either reject or accept the Agency's conditions of sale by the next Board Meeting. e) That the escrow instructions be amended ~~rith Central City Company to include this triangular portion of property. The motion was carried by the following vote, to wit: Ayes: McDaniel, Blum, Blakely, Gutierrez, Jamison and Webster Noes: None Abstention: None Absent: Dudley It was explained to Central City Company that no set back requirements greater than those specified within the City Codes would be required. INCREASE IPJ KRUEPFR CONTRACT - SITE IMPROVED"E"JT: Mr. Quinn requested authorization to increase the upset figure of Krueger Engineering's contract because of time extensions granted to the contractor of Unit 3, Phase IV. It was noted that Mr. Kruener's letter of proposal for the inspection services states that the overall basic time period for construction is approximately 9 months, and his services should not exceed the maximum unless chances or extensions were necessary. The members determined the extensions past the 9 month period and found that $4,000 was a warranted extension to the contract at this time. The following resolution was introduced: RESOLUTIOf! N0. 2663J RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA AUTHORIZINf, THE CHAIRMAPJ AfJD SECRETARY TO EPITER INTO COPTRACT AMF~dDMENT N0. ONE IdITH KRUEPFR EfIf,INEERIIJG & ASSOCIATES, l1NIT 3, PHASE IV, CE^!TP.AL CITY PROJECT N0. 1, CALIF. R-79 2173 b1HEREAS, the Contractor was given notice to proceed April 17, 1972 with a com- pletion dzte of January 15, 1973. This contract vrork was to be perform^d-in three stages. Pha®e 1 and 2 from April 17, 1972 to July 15, 7972 and Phase 3 from November 15, 1972 to January 15, 1973; however, contractor has been awarded time extensions extending completion date until February 4, 1973; and 41HEREAS, certain over-runs in work deadlines by Contractor have added materially to Krueper's cost burden through added inspections and job supervision; and 4JHEREAS, the Agency Board of Directors have awarded an increase in the amount of $4,000.00 to the contract price. Contract price now set for $20,800.00. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California that the Chairman and Secretary be hereby authorized to execute Contract Amendment No. 1 with Krueper Engineering & Associates for Inspection Services for an additional fee not to exceed the sum of $4,000.00 setting contract price at $20,800.00. Adopted: 2-15-73 Motion was made by Jamison and seconded by Blum authorizing the adoption of Resolution Plo. 2663. The motion was carried by the following vote, to wit: Ayes: Jamison, Blum, Blakely ,.Gutierrez, Jamison and Webster Noes: None Abstention: None Absent: Dudley ADVERTISEMENT - PRECINCT REPORTER "BLACK HISTORY WEEK": Motion was made by Jamison and seconded by Blakely authorizing the expenditure of $210 fora 1/2 page spread in the Precinct Reporter in honor of "Black History Week". The motion was tarred by the following vote, to wit: Ayes: Jamison, Blakely, Blum, Gutierrez, f1cDaniel and Webster Noes: "lone Abstention: None Absent: Dudley INSTALLATION VINYL PROTECTION, ESCALATOR - CENTRAL CITY MALL: Mr. Quinn stated that the Agency has received a request from the City and the Central City Company for the installation of vinyl protection at the escalators. The Agency has received a bid from Saunders-McMillin Corporation fora cost of $1,065 for the installation of vinyl at all areas which can be touched, and a cost of $7,420 for installation of vinyl at all areas which can be touched including all exterior walls. The following resolution was introduced: RESOLUTION NO. 2664 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAPi BERNARDINO, CALIFORNIA AUTHORIZING THE PURCHASE AND IDISTALLA- TION OF VINYL AT ALL AREAS COVERING WALLS AT ESCALATORS, CENTRAL CITY M,4LL FORA COST NOT TO EXCEED THE SUM OF $1,420 FROM SAUNDERS-McMILLIN CORPORATION WHEREAS, it is the desire of the Redevelopment Agency to purchase and install vinyl wall covering at escalators, Central City Mall. Vinyl wall covering to closely match hall; and 2174 WHEREAS, Saunders-McP1illin Corporation of Riverside submitted a low bid in the amount of $1,420.00; and WHERE,4S, said amount to be presented to the Agency for payment under our existing Contract with the City of San Bernardino dated April 26, 1971. NOId, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California be authorized to purchase and install vinyl ~.vall covering at escalators fora sum not to exceed $1,420.00. Adopted: 2-15-73 Motion was made by Blakely and seconded by futierrez authorizing the adoption of Resolution No. 2664. The motion was carried by the following vote, to wit: Ayes: Blakely, Gutierrez, Blum, McDaniel and Webster Noes: None Abstention: None Absent: Dudley NAHRO DUES: Motion was made by Jamison and seconded by Gutierrez authorizing the payment of $1,000 for NAHRO Dues for the ,year 1973. The motion was carried by the following vote, to wit: Ayes: ~lamison, Gutierrez, Blakely, Blum, McDaniel and Webster Noes: None Abstention: (done Absent: Dudley EXTENSIOPJ OF TIME - PARKER CONSTRUCTION: A request was presented for a 15 day extension of time to Parker Construction Company, A-41. Motion was made by Jamison and seconded by Gutierrez to table this matter until the staff could personally examine the situation. The motion was carried by the following vote, to wit: Ayes: Jamison, Gutierrez, Blakely, Blum, McDaniel and Webster Noes: None Abstention: None Absent: Dudley ADJOURNMENT: Motion was made by Jamison and seconded by Blum to adjourn the meeting at 6:30 p. m. The motion was carried by the following vote, to wit: Ayes: Jamison, Blum, Blakely, Gutierrez, McDaniel and Webster Moes: None Abstention: None Absent: Dudley 2175 MI"!U TES OF THE PEGULAR ~^EETINC, OF THE R.E!`EVELQPME^IT AGF.PICY OF THE CITY OF S4hl BERN.ARDIPlO, CALIFOR"IIP, HELD THF. 1ST DAY OF h^ARrll, 1973, 3O0 NORTH "~" STREET, ROOM 320, SA"! BERNARDTPIO, CALIFOP.f1IA. The Chairman called the meetinn to order at 4:00 p. m. Coll Call showed the following: Agency Members Present: Jamison, Blum, Dudlev and !debster Aaencv Members Absent: McDaniel, Blakely and Perea Also Present: Mr. Quinn, Executive Director:. Mr. Flory, Agency Counsel; and Mrs. Baxter, Executive Secretary ELECTION OF OFFICERS: h?r. bJehster reported that Mr. Gutierrez, former Vice Chairman, term has expired and Mr. Paul Perea has peen appointed by the P+a,yor and Council to the Agency Board. It is now the time and place necessary for election of Vice Chairman to fill the vacancy of Mr. Gutierrez. h^r. Jamison nominated Mr. "^arvin Dudley for the office of Vice Chairman. hirs. Blum seconded the nomination. There being no further nominations, the nominations Caere closed. h^r. •lamisnn moved that Mr. b"arvin Dudlev be elected to the office of Vice Chairman to fill the remaining 1973 term. Mrs. Blum seconded the nomination. The motion was carried by the follo!ving.:vote, to wit: Ayes: Jamison, Blum and blebster does: Plone Abstention: Dudley Absent: P1c0aniel, Blakely and Perea P.PPR.OVAL OF THE "1INIJTES OF THE REGULAP. P^EETI'Vf, OF FEBRUARY 15, 1973: Pie Minutes of the Regular Meeting of February 15, 1973 were submitted for approval. Motion was made by Jamison and seconded by Blum approving the minutes as submitted. The motion was carried by the following vote, to ~,ait: Ayes: Jamison, Rlum, Dudley and blebs ter "toes: hlone .Abstention: (lone Absent: McDaniel, Blakely and Perea RERORT OF AC,EFICY COUNSEL: Mr. Flory reported that several law suits have been filed recently. They are as follows: Washington Ornemental - Against nonovan, the Agency and the City Lee Poofing - Against Donovan, the Agency and the Citv Garner, Tee, Tracadas and Tmy - P.gainst the Agency regarding staking Fontana Paving - Against the Agency regarding manholes Imperial Glass - Against Burke Construction, the Agency and the ^ity Southern California Gas - Against the Agency (covered by our insurance) z17~ EXTENSIO"J OF TIME - PARKEP C,ONSTRUCTIO"I, .A-41: A 14 day extension was requested pn contract !with Parker Construction due to the rains. The followinn resolution Baas introduced: RESOLl1TION NO. ?6ti5 RESOLUTION OF THE RFDEVELOP^^FNT AC,.ENCY OF THE CITY OF SAPd BERNARDI^10, CALIFORNIn, AIITHORIZIFJG A 19 DAY EXTENSIO"] TO CONTRACT PATH PARKER Cq^ISTRUCTION, A-41 i~1HEREAS, the Redevelopment Aaencv of the City of San Bernardino, California, has entered into a Contract rwith Parker Construction, for Sewer Improvements, State College Pro,iect, A-41, dated ~Jovemher 3, 1877; and b!HERF.AS, due to inclement weather, Parker Construction Company, has requested an extension of time' and bIHERE.AS, the Anencv members have reviewed the matter and have found it ~riarranted to grant an additional lg davs tp the contract completion date. NObI, THEREFORE, BE IT P.ESOL~rED by the Redevelopment Aqencv of the Citv of San Bernardino, California, that a 19 day extension to contract with Parker fon- struction is herehv granted, scheduling contract completion date March 4, 1973. Adopted: 3-1-73 Motion was made by Jamison and seconded by Dudlev authorizing the adoption of Resolution "Jp. 7fifi5. The motion was carried by the following vote, to wit: Aves: Jamison, Dudlev, Blum and !^lebster Noes: "June Abstention: None Absent: Blakely, ~^cOaniel and Perea CENTRAL CITY COMPANY - BANPIERS FOR MALL: 4 a n p,m. - Mr. McDaniel arrived at ahe meeting, and stated that he concurred in the election of Mr. Dudlev to the office of Vice Chairman. 4:15 p.m. - Mr. Perea arrived at the meetinn and~yastgelcnmed by the members. Mr. Nelson Jones of the Central City Companv was presented to the Members. Mr. Jones stated that it is Central City C,ompanv's desire to have ornimental banners placed within the central court of the mall. He stated that there is something lacking within the central court and that thev believe the banners will remedy the situation. Renderings of the banners proposed were shoam. Mr. Jones stated that it will cost approximately 41,SOO for this to he done. He requested the Agency's participation in the cost. After careful review, motion was made by Jamison and seconded by Dudlev appmvinq in content the banners o mposed by the Central City C,omnanv, but re,iecting anv financial participation by the Aqencv. The motion was carried by the following vote, to wit: Aves: Jamison, Dudley, Blum, Mcnaniel, Perea and I^lebster !toes: "lone Abstention: ^Jone Absent: Blakely 21n 9FFEP. TO PURCHASE, WESTERN SECTOR: ,4n offer to purchase Reuse Parcel 29, R-7?, was presented to the members. The offer was received from Mr. Walter Hunt. Mr. Hunt proposes to develop a health spa within the western sector. Mr. Hunt was introduced to the members. The parcel ~.aas pointed out on the map. Mr. Hunt stated that he would request a 12!1 day escrow, with construction to start 30 days thereafter. After discussion the following resolution was introduced: RESOLUTION N0. 2666 RESOLUTION OF THE REDEVF.LOPP1EMT AGENCY OF THE CITY OF SAf•! BERNARDINO, DETERMINT"!G THAT WALTER HUNT, A P,EDEVELOPER IS QUALIFIED TO REDEVELOP REUSE PARCEL E9, R-79, AND AUTHORIZ- ING THE PIIBLICA.TION OF .A REDEVELOPERS STATEMENT FOR PUBLIC DISCLOSURE AND ^IOTICE OF PUBLIC HEARING IdHEREAS, the Redevelopment Aqencv of the Citv of San Bernardino, California, desires to dispose of a certain parcel of land within the Central City Project, Calif. R-79, to qualified redevelopers; and WHEREAS, the P,gency has offered certain parcels of land for sale under the fixed price competition method; and WHEP.F_AS, the Aqencv has evaluated the proposal received from 4~lalter Hunt. NOW, THEREFORE, BE TT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that the proposal of Walter Hunt, is in the best interest of the Central City Project and the Redevelopment Agency of the City of San Bernardino, and the publication of the Redevelopers Statement of Public Disclosure and Notice of Public Hearing is hereby authorized. Public hearinn to be held March 15, 1973. Adopted: 3-1-73 Motion ~.~as made by 11c0anie7 and seconded by Jamison authorizing the adoption of Resolution No. 2666. The motion was carried by the follo!vinq vote, to !-vit: Ayes: McDaniel, Jamison, Blum, Dudlev, Perea, and Wehster "loos: Pione Abstention: "Done Absent: Blakely ESTABLISHPIE"IT OF FSCROIJ ACCOUNT, PROJECT A-41 The following resolution was introduced: RESOLUTIO"J N0. 2667 RESOLUTIOp; OF THE REDEVELOPM1IE^;T AGENCY OF THE CITY OF SAM BERNARDI^!0, CALIFOR"JIA, ESTABLISHING BARK ACCOl1fIT CdITH THE BANK OF CALIFORfJIA TO BE DESIGNATED "COLLEGE PARK ESCROW ACCOUIJT" 2178 IdHEP.EAS, tL,~ Redevelopment Aaencv of the City of San Bernardino has under the date gf October 2g, 1972 entered into a Contract for Loan and grant with the United States of America providing for financial aid to the Aaencv for its College Park Pro,iect, A-4T, under Title I of the Housing Act of 1949, as amended, and pursuant to that contract the Aaencv is undertaking certain activities necessary for the execution of said State College Project; and WHEREAS, it is deemed advisahle to open a new account for escrow purposes for this project. "lrr^1, THEREFORE, BE IT RESOLVED by the Redevelopment Agencv of the Citv of San Bernardino, California, that the Chairman and Secretary are hereby authorized on behalf of the Aaencv to nnen a new account with the Bank of California to he designated "C,oTlege Park Escrow P.ccount". Adopted: 3-1-73 Motion was made by Jamison and seconded by McDaniel authorizing the adoption of Pesolution Mo. 2F67, The motion .vas carried by the following vote, to wit: Ayes: Blum, Jamison, ^+c0aniel, Dudley, Perea, and 4lebster ^loes: clone Abstention: None Ahsent: Blakely RESOLl1TION OF C~MMEPIDATInN - HESInHIO F, r.IITIERREZ: The following resolution was introduced: RESOLl1TION NO. 2668 RESOLUTION gF ThE REDEVELOP~~ENT Fl,ENCY OF THE CITY OF SAC! BER^IAAnI'Ig, CALIFORNIA, HONnRINr HESInUIn E. GUTIERR.E7 !^1HEREAS, Mr. Hesiquio E. Gutierrez Baas appointed to the Redevelopment Aaencv of the Pity of San Bernardino, falifornia, on Septemher 8, 1969; and bMEREAS, Mr. Hesiquio F, rutierrez, by unanimous vote of his fellow board members, was elected to the position of Vice-fhairman of the Redevelopment Agencv of the City of San Bernardino on January 21, 1971, which position he held until February 26, 1973; and WHEREAS, during his term as Vice Chairman and P^ember of the Pedevelopment Agencv of the Citv of San Bernardino, immense and dramatic changes, influencing the revitalization and growth of the Citv of San Bernardino occurred: and WHEREAS, ~^r. Hesiquio E. Gutierrez, has given so freely of his time and efforts, often at great expense and disregard of personal circumstances to ensure the success of the City's and the Redevelopment 4gencv's nrogramsc and ~.dHERFAS, during his period of membership he was instrumental and influential in furthering the completion of the model Central City Project; and WHEREAS, during his nPriod of membership he nave freely of his dignity, integrity, understanding and ability to solve redevelopment prohlems; and WHEREAS, the members and staff of the Redevelopment Agencv sincerely desire to express their appreciation and gratitude to Mr. Hesigulo E. Gutierrez for his 2179 tireless efforts and devotion to duty as a Member and Vice Chairman of said Agent. P1044, THEREFORE, BE IT RESOLVED that the Redevelopment Agency of the City of San Bernardino, California, does herebp commend and honor Mr. Hesiquio E. Gutierrez for his outstanding participation, leadership, and public service as a Member and Vice Chairman of said Agency. Adopted: 3-1-73 Motion ,vas made by Jamison and seconded by Blum authorizing the adoption of Resolution No. 2668. The motion was carried by the following vote, to wit: Ayes: Jamison, Blum, Dudley, Perea, McDaniel and !debster Noes: None Abstention: None Absent: Blakely ADDITIONAL ELECTRICAL RECEPTACLES, WAP,DS AP1D FIARRIS COURTS: P1r. Quinn explained that additional electrical receptacles are needed in the Harris and Idards courts to meet the fire department regulations. These receptacles will allow Wards, Harris and the Central City Company to set up the displays for pro- motion of the mall and its activities. The City submitted a price of $1,418 for these additional receptacles. The members felt that additional bids should be received. After discussion, motion was made by Jamison and seconded by Dudley tabling this matter in order that other bids can be received, and to find out if the Harris Company, Wards, and/or the Central City Company, wi1T participate in the cost of same. FIRST AMENDMENT TO LEASE - 5-LEVEL PARKING STRUCTURE: Mr. Quinn explained that this amendment to the parking structure lease was requested !ty Ralph Prince, City Attorney, This amendment will formally allocate additional parking spaces to Vanir Towers. Mr. Flory stated that he has reuiewed and approved the amendment. After discussion, the following resolution was introduced; RESOLITION N0. 2669 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAP! BERPIARDINO, CALIFORPIIA, AUTHORIZIPIG THE CHAIRMAN AND SECRETARY TO EXECUTE THE FIRST AMENDMENT TO THE PARKINC, STRUCTURE LEASE BETWEEN THE REDEVELOP- MEPIT AGENCY, THE CITY OF SAN BERNARDINO, AND VAPJIR TOWERS WHEREAS, the Redevelopment Aqency of the City of San Bernardino, California, has entered into a Lease Agreement between the Aqency and the City of San Bernardino dated September 4, 1972; and WHEREAS, said Lease provides for maintenance and upkeep of the five level parking structure; and IJHEREAS, the Aqency desires to allocate spaces within said five level parking structure to the Vanir To'.aer Company; and WHEREAS, the Agency and the City have mutually agreed to amend said Lease to provide for the allocation of said parking spaces to Vanir Tower Company. 2180 NOId, THEREFORE, BE IT RESOLVED by the Redevelopment .4gency of the Citv of San Bernardino, falifornia, that the above referred to Lease is hereby amended as follows: "P:gency and City agree that the narking assignments and allocations made under this section for the multi -s torv building to be constructed by Vanir Tower Comoapv, a partnership, is hereby established at 325 vehicle parking spaces during the term of this Tease with appropriate ingress and egress rights thereto.~~ Adopted: 3-1-73 Motion was made by Blum and seconded by Jamison authorizing the adoption of Resolution No, 2669, The motion was carried by the following vote, to wit: Ayes: Blum, Jamison, Dudley, Perea, McDaniel and Ulehster Noes: "lone Abstention: None Absent: Blakely AMERICAN SECURITY BANK: Mr. Quinn stated that at the last meeting the Agency moved that American Security Bank would either reject or accept the Agency's counter offer to purchase and the conditions of sale, by the Board meeting of ^^arch 1, 1973. Mr. Skousen was introduced. Mr. Skousen stated that he arrived atlthe Agency offices with fu1T intentions to accent the Agency's offer and had a letter stating this decision. Hr stated that he was advised that the parcels around their pro- posed site will probably be reduced by HUD concurrence, and that he must advise his board of this possible reduction. This might be a determining factor regarding which parcel they really desire tp purchase. Mr. Quinn stated that Mr. Skousen has known for some time that the request for price reduction was pending, Once before he requested in letter that if the price of their land was reduced, that American Security be allowed to nurchase the property at the reduced price. This request was rejected by the Agency Board. After careful review and discussion, motion was made by McDaniel and seconded by Dudlev granting an additional hap weeks to American Security Bank to determine whether they desire to accept the ,4gency's counter-offer to nurchase. The motion was carried by the following vote, to wit: Ayes: McDaniel, Dudley, Blum and Perea Noes: ^lone Abstention: Jamison and 47ebster Absent: Blakely WORKSHOP MEETING: Mr. Bill Leonard was introduced. Mr. Leonard strongly urged the members to set up a workshop meeting strictly regarding financial matters. He requested that as Chairman of the Cen±raT City .Advisory Committee he he invited to attend the works hog. The members instructed the Executive Director to set up said meeting. IPISTALLATIOPI OF ELECTRIC POWER - !^!ESTERN SECTOR: Mr. Quinn stated that we are obligated under our disposition agreements to supply electrical Hower to the property line of a development. Southern California Edison Comoapv has stated that this service can he performed for 46,500. After dis- cussion, the following resolution was introduced: 21st RESOLUTION ^!O. 2670 RESOLUTION OF THE REDE!!ELOPMENT AGENCY OF TfIE CITY OF SAN BERNARDINO, CALIFORPJIA AUTHORIZING THE PAYMENT OF INSTALLATION OF ELECTRIC, POWER IN THE ~~IESTERN SECTOR TO JOHN S, f,RIFFITH COMPAPJY FOR AfJ AMOl1NT NOT TO EX- CEED $6,500.00 IdHEREAS, this Agency has received a request to supply electric po~aer to the John S. Griffith Company and Auto Cluh property along Second Street. .According to Southern California Edison Company power has been stubbed out at Second and "G" Streets; and WHEREAS, this Agency has aoreed to make utilities available at the south property line to the developer; and bIHERE.AS, this Agency has been in contact with Mr. Roger Maraist of Southern California Edison Company regarding said paver. Mr. Maraist infprmed the Agency that he had been in contact with the John S Griffith Company regarding their requirements and has requested said company to submit their requirement in +ariting to the Edison Company. He will, in turn, reply and quote costs involved in writing with a breakout of the amount which would involve the Agency+e part of the cost. Since the Agency has not requested nor are we the users of said service, Edison Company will request payment from John S. Griffith Company. The Agency would reimburse the Griffith Company for said installation; and WHEREAS, the items the Agency will be responsible for are 714 feet of trenching and backfill, 714 feet of electric conduit, 1,425 square feet of paving and 2 pull boxes; and WHEREAS, Mr. D1araist of Edison indicated that the estimated cost to this Agency might be Tess than the quoted price of $6,500; and WHEREAS, services will consist of installation of said electric power with two runs from main trunk to the property line. Said installation should avoid any delays in Griffith Company breaking ground to begin construction. NOId, TIIEREFOP,E, BE IT RESOL+/ED by the Redevelopment Agency of the City of San Bernardino, California be authorized payment of installation of electric power in the western sector to John S. Griffitfi Company for an amount not to exceed $5,500.00. Adopted: 3-1-73 MA ti on was made by Jamison and seconded by Blum authorizing the adoption of Resolution flo. 2670. The motion was carried by the following vote, to wit: Ayes: Blum, Jamison, Dudley, Perea, McDaniel, and Webster Noes: !Done Abstention: None Absent: Blakely EXTENSION OF TIME - RIVERSIDE CONSTRUCTION: 2132 Mr. Quinn stated that the Members previously granted Riverside Construction 15 davs extension of time with an additional 15 davs as determined warranted by the Executive Director, due to inclement weather. Mr. nuinn stated that all 30 davs have been granted, and Riverside Construction is now requesting an additional In-1/2_ davs. The staff concurs in this request. After discussion, the following resolution ~.das introduced: RESOLUTION N0. 2671 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDIfIO, CALIFORNIA AUTHORIZI^IG THE CHAIRMA"J A^JD SECRETARY TO ENTER I"ITO CHANGE ORDER "d0. A WITH RIIIFRSInE CONSTRUCTION COMPA^IY FORA TIr~E FXTE~ISION OF 1.5-1/2 DAYS, UNIT 3, PHASE IV, CALIF. R-79 41HFREAS, due to inclement weather, Riverside Construction Company has requested a time extension: and WHEREAS, due to the terms of Pesolution No. 2656 authorizing 15 additional davs time extension at the Agency's discretion, the Board of Directors has in turn awarded an additional 10-1/2 davs time extension. NO!J, THEREFORE, BF IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California that the Chairman and Secretary be hereby authorized to enter into Change Order No. 8 with Riverside Construction Companp for a time extension of 25-T/2 davs. Contract expires ~+arch 2, 1973. Adopted: 3-1-73 Motion was made by Jamison and Seconded by Dudley authorizinq the adoption of Resolution No. 2671. The motion was carried by the following vote, to wit: Ayes: Jamison, Dudley, McDaniel, Perea, Blum and IJebster Ploes: None Abstention: gone Absent: Blakely OTHER BUSINESS: The Members instructed the Executive Director submit a report on the method of billing used by Krueger Engineering. ADJOURNMEflT: Motion was made by Jamison and seconded by Dudlev adjourning the meeting at 5:30 p.m. The motion was carried by the following vote, to wit: Ayes: Jamison, Dudlev, Blum, Perea, McDaniel and Webster "does: Plone Abstention: "lone Absent: Blakely 2183 MINUTES OF THE REC,ULAR MEETING OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAM BERNARDIN~, CALIFORNIA, HELD THE 15TH DAY OF MAP,f,H, 1973, 3O0 NORTH "D" STREET ROOPi 32D, SAPI BERNARDINO, CP.LIFOR,NIP. The Chairman called the meeting to order at 4:30 p.m Roll Call Showed the following: Agencv Members Present: McDaniel, Perea, Dudley and Webster Agency P~emhers Absent: Blakely, Blum and Jamison P,lso Present: P1r. Muinn, Executive Director; Mr. Flory, Agency founsel; and Mrs Baxter, Executive Secretary MINUTES: The Minutes of the Regular Meeting of March 7, 1973 were presented for approval. Motion was made by McDaniel and seconded by Dudley approving the minutes as sub- mitted. The motion !gas carried by the following vote, to ~~~it: Ayes: McDaniel Dudley, Perea and Webster "Joel: Plone Abstention: None Absent: Blakely, Blum and Jamison EXPE"IDITURES: The Expenditures for the month of February, 1973 !vere submitted for approval. Motion was made by Dudley and seconded by McDaniel approvinn the Expenditures as submitted. The motion was carried by the follo~.~ring vote, to ~.ait: Ayes: Perea, McDaniel, Dudley and f~lebster Noes: None Abstention: None Absent: Blakely, Blum and Jamison PUBLIC HEARING, -SALE OF PDRTION OF REUSE 26, R-7g, TO WALTER HUNT: Mr. Webster reported that this is the time and place for the Public Hearing of the proposed sale of a portion of Reuse Parcel 26, R-79, to hlalter Hunt for the development of a Health Spa. It !gas reported that the documents were available for inspection. There being no ob,iections to said sale, the Public Hearing ~~~as closed. SALE OF PORTION OF REUSE PARCEL 2.6, R-79, TO WALTER Hilf!T: ~^r. Duinn reported that all necessary investigations have been made regarding the proposed development. Mr. Quinn further stated that this sale would square off the remaining parcel. He stated that he is workinn on a very good possi- bility for disposition of the remaining parcel. After discussion, the follo~vinq resolution was introduced: RES~LPITION N0. 2672 RESOLl1TION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDIrJD, CALIFORNIA, APPROVING THE SALE OF A PORTION OF. RENSE, PARCEL 26, CErJTRAL CITY NO. 1 , CALIF. R-79 WHEREAS, The Redevelopment Agencv of the City of San Bernardino, California, declared its intention to dispose of portion of reuse Parcel 26, Central Citv Project No. 1, Calif. R-79 to 4Jalt Hunt, by Resolution No. 2672, adopted March 15, 1973; and 2184 WHEREAS, public disclosure of the Agency's intention to sell portion of said parcel to Redeveloper was made in accordance with RHA 7214, Chap 4, Sec 4; and IJHEREAS, a Public Hearing regarding the proposed sale of said parcel to IJalt Hunt was held March 15, 1973, in accordance with RHA 72T4, Chap 4, Sec. 4 ~lOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that the Chairman and Secretary are hereby authorized and directed on behalf of the Agency to enter into Disposition Agreement for the sale of a portion of Reuse Parcel 26, R-79, to IJalt Hunt subject to the approval of the Department of No using and Urban Development. Adopted: 3-15-73 Motion was made by McDaniel and seconded by Perea authorizing the adoption of Resoltuion No. 2672. The motion was carried by the following vote, to wit: Ayes: Perea, McDaniel, Dudley and Webster Noes: Plone Abstention: None Absent: Blum, Jamison, and Blakely AMERICAN SECURITY BANK- ACCEPTANCE OR REJECTION: A letter of acceptance of the Agency's offer and terms of sale fora portion of Reuse Parcels 33, 34 and 35, R-79, from American Security Bank, was pre- sented to the members: Mr. Quinn stated that he and the bank would have to get together to work out the exact dates to be included in the disposition documents. After discussion, the following resolution was introduced: RESOLUTION N0. 7.673 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORPJIA, APPROVING SALE OF PORTION OF REUSE PAR- CELS 33,34 & 35, R-79, TO A~~ERIC,AN SECURITY BANK WHEREAS, on April 27, 1972 American Security Bank submitted an Offer to Purchase on the above referred to property; and IJHEREAS, a conflict arose as to the legal description of the property to he conveyed; and WHEREAS, the conflict has been resolved; and !^JHEREAS, the Apencv Board proposed the sale of the above reuse parcels to American Security Bank; and IJHEREAS, American Security Bank, has accepted the Board's offer. NOIJ, THEREFORE, BE IT RESOLVED, by The Redevelopment Aaencv of the City of San Bernardino, California, that the sale of portion Reuse Parcels 33, 34 - 35 R-79 is hereby approved. Adopted: 3-15-73 2185 Motion was made by Dudley and seconded by Perea authorizing the adoption of Resolution No. 2673. The motion was carried by the following vote, to Wit: ,, ,, Ayes: Dudley, Perea, P1cDaniel and Idebster "loess None Abstention: None Absent: Jamison, Blum and Blakely APPROVAL OF A-41 AMENDATORY, FIRST ACTION YEAR: Mr. nuinn requested authority to submit an amendatory application on the State College Project. This amendatory will he for the purpose of transferring money into grant funds. After review, the following resolution was introduced: RESOLUTION N0. 2674 RESOLUTION OF THE REDEVELOPMENT Af,E"!CY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING THE FILING OF A NEIGH- BORHOOD DEVELOPMENT PROGRAM AMENDATORY TO FIRST ACTIO^! YEAR WHEREAS, it is necessary and in the public interest that the Redevelopment Agencv of the City of San Bernardino avail itself of the financial assistance provided by Title I of the Housing A.ct of 1949, as amended, to commence a fleighborhood Develop- ment Program in the Urban Renewal Area described on Annex No. 1, hereinafter referred to as the "Program"; and IdHEREAS, it is recognized that the Federal contract for such financial assistance pursuant to said Title I will impose certain obligations and responsibilities upon the Local Public Agencv and-will require among other things (1) the pro- vision of local grants-in-aid; (2) a feasible method for the relocation of -~~. individf~als and families displaced from the urban renewal area comprising the Program; and (3) other local obligations and responsibilities in connection with the undertaking and carrying out of the Pm gram; and WHEREAS, Title VI of the Civil Rights Act of 1964 prohibits discrimination on the basis of race, color or national origin under any program or activity receiving Federal financial assistance, and Executive Order 11063 prohibits discrimination on basis of race, color, creed or national mrigin in sale, lease or other disposition of residential property (including land intended for resi- dential use) or in the use or occupancy thereof; and WHEREAS, in those areas where clearance is proposed, the objectives of the Program cannot be achieved through more extensive rehabilitation of the urban renewal area comprising the program; and WHEREAS, an application on behalf of the Redevelopment Agency of the City of San Bernardino, for a loan under Section 102(a) of said Title I in the amount of 4765,000 and for a program capital grant and a Federal Grant for the making of a rehabilitation grant, was approved July 17, 1972: and WHEREAS, the approved budget established 315,000 for rehabilitation grants. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agencv of the City of San Ber- nardino that said approved grant be amended to provide 840,000 additional, of the $765,000, for rehabilitation grants and that an amendatory reflecting said change is hereby approved, and that the Executive Director is hereby authorized and directed 2186 to execute and to file such application with the Department of Housing and Urban Development, to provide such additional information and to furnish such documents as may he required in behalf of said Department, and to act as the authorized correspondent of the Redevelopment Agency. Adopted: 3-15-73 ~+otion Baas made by Perea and seconded by McDaniel authorizing the adoption of Resolution No. 2674. The motion was carried by the follo!yinq vote, to wit: Ayes: Perea, McDaniel, Dudley and Idebster Noes: None Abstention: None Absent: Blum, Blakely and Jamison RELOCATION WORKSHOP, APRIL 9 & 10, SAN DIEGO: Mr. Quinn requested authorization for two staff members to attend the relocation workshop to he held in San Diego on April 9 R lO, 1g73. We are still under contract with the City for relocation services. The following resolution was introduced: RESOLUTION PJO. 2675 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SA^! BER- NARDIPIO, CALIFORNIA, AUTHORIZING TWO STAFF MEMBERS AND A"JY INTERESTED BOARD MEMBER To TRAVEL TO SAN DIEGO, APRIL 9 R 10, 1973 TO ATTE"ID A RELOCATION b10RKSHOP WHEREAS, Resolution No. 2043 of the Redevelopment Agencv of the City of San Ber- nardino, California, requires that each trip made by an .Agencv Member or Staff Member outside of the City of San Bernardino, California, be specifically authorized by a resolution of the Agencv Members; and WHEREAS, it is found essential for two staff members and any interested board member to travel to San Diego, April 9 R 10, 1973 to attend a Relocation Iorkshop. PIObJ, THEREFORE, BF IT RESOLVED by the Redevelopment Agencv of the Citv of San Ber- nardino, California, that two staff members and anv interested Board Members are hereby authorized to travel to San Diego, April 9 F lO, 1973, to attend a Relocation Workshop. Adopted: 3-15-73 Motion was made by McDaniel and seconded by Perea authorizing the adoption of Reso- lution No. 2675. The motion was carried by the follo~ainp vote, to wit: Ayes: Perea, Dudley, McDaniel and !~lebster floes: None Abstention: None Absent: Blum, Blakely and Jamison OTHER BUSINESS: The PAC Committee's budget for the period ending June, 1973 Was presented for approval. Motion was made by McDaniel and seconded by Dudley approving the budget as submitted. The motion was carried by the following vote, to wit: Ayes: McDaniel, Dudley, Perea, and !Jebster Noes: None Abstention: "lone Absent: Blum, Blakely and Jamison 2187 A proposed lease agreement with the Civic Light Opera Association for the California Theater was presented for review. Mr. ldehster stated that the Mayor has a copy and is also reviewing it. He stated that the lease would he discussed at a Tater meetinn. Mr. Quinn briefly reported on the funding of the redevelopment projects. ADJOURNMENT: Motion was made by Dudley and seconded by Perea to ad,iourn the meeting at 5:00 p. m. The motion was carried by the following vote, to wit: Ayes: Dudley, Perea, McDaniel and Webster Noes: None Abstention: None Absent: Blum, Blakely and Jamison 2788 MINUTES OF THE REGULAR P1EETING OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, HELD THE 5TH DAY OF APRIL, 1973, 300 NORTH "D" STREET, SAN BERNARDINO, CALIFORNIA The Chairman called the meeting to order at 4:00 p.m Roll Call showed the following: Agency Members Present: Jamison, Blakely, Dudley and Webster Agency Members Absent: Blum, McDaniel and Perea Also Present: Mr. Quinn, Executive Director; for. Flory, Agency Counsel; and Mrs. 6axter, Executive Secretary MINUTES: The Minutes of the Regular Meeting of March 15, 1973 were submitted for approval. Motion was made by Dudley and seconded by Jamison approving the minutes as submitted. The motion was carried by the following vote, to wit: Ayes: Dudley, Jamison, Blakely and Webster Noes: None Abstention: None Absent: Blum, McDaniel and Perea EXPENDITURES: The Expenditures for the month of February, 1973 were submitted for approval. Motion was made by Jamison and seconded by Blakely approving the Expenditures as submitted. The motion was carried by the following vote, to wit: Ayes: Jamison, Blakely, Dudley and Webster Noes: None Abstention: None Absent: Blum, McDaniel and Perea The Expenditures for the month of March, 1973 were submitted for approval. Motion was made by Blakely and seconded by Dudley approving the Expenditures as submitted. The motion was carried by the following vote, to wit: Ayes: Blakely, Dudley, Jamison and Webster Noes: None Abstention: None Absent: Blum, McDaniel and Perea REPORT OF AGENCY COUNSEL Mr. Flory stated that the Agency has received the claim from Donovan Construction Company for approximately $50,000 plus retentions. The Agency is holding approxi- mately $430,000 in retentions. 4:06 p.m. - Mrs. Blum arrived at the meeting OFFER TO PURCHASE - NORTHEAST CORNER 2ND AND "E" STREETS, CALIF. R-79: Mr. Quinn stated that the Agency is in receipt of two offers on the Northeast corner of 2nd and "E" Streets. One is from Malter-Lloyds Funding Company, represented by Mr. John Creatura. They propose to develop a six story office structure. Mr. Quinn stated that their offer is contingent upon the refund of their option deposit if they cannot find a major tenant within six months. The proposed development will have approximately 110,000 sq. ft. The total investment will be approximately $6,000,000. The other offer is from Thrifty Realty Company. They propose to develop a Thrifty Drug Store, plus a sporting goods store, and a cafeteria. They are ready to 2189 v immediately move ahead with their project. There are no contingencies involved. Their _,~ building will be approximately 40,000 sq. ft. Their building will cover the entire parcel. They will have no on-site parking. Their customers will utilize the parking of the surrounding areas, including the parking structure, but they have no require- ment fora specified amount of parking spaces. 4:20 p.m. - Mr. McDaniel arrived at the meeting. The Members asked Mr. Creatura and Mr. Grossman, Thrifty Drug, if their firms would consider co-venturing. Both stated that they would not. T,he two developers were considered. The Members asked Mr. Creatura if he could find out by the next Board Meeting if his client would drop the contingency of the refund of deposit if the transaction would not be completed. He stated that he would ask his client. After discussion, motion was made by Jamison and seconded by Blum tabling this matter until tl~e next Regular Meeting. The motion was carried by the following vote, to wit: Ayes: Jamison, Blakely, Dudley, Blum, P~1c0aniel and Webster Noes: None Abstention: tJone Nbsent: Perea OFFER TO PURCHASE, PORTION OF REUSE PARCEL 25, R-79: An Offer to Purchase a portion of Reuse Biewers. Dr. Biewers proposes to build P4r. Quinn pointed out the parcel on the square off the remaining portion of the escrow with 30 days thereafter to start The one story structure will have 3,300 ing be presented by the next meeting. introduced: Parcel 25, R-79, was presented from W. F. a dental building within the Best end area. map and stated that this sale would actually -~ parcel. Dr. Biewers would like a 10 day construction. A plot plan was presented. sq. ft. The Members requested that a render- after discussion, the following resolution was RESOLUTION N0. 2676 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, DETERMINING THAT W. F. BIEWERS AND YOLANDA BIEWERS, A REDEVELOPER, ARE QUALIFIED TO REDEVELOP PORTION OF REUSE PARCEL 25, CENTRAL CITY PROJECT N0. 1, CALIF. R-79, AS A DENTAL CLINIC, AND AUTHORIZING THE PUBLICATION OF THE REDEVELOPERS STATEMEtJT FOR PUBLIC DISCLOSURE AND NOTICE OF PUBLIC HEARING WHEREAS, the Redevelopment Agency of the City of San Bernardino, California, desires to dispose of certain parcels of land within the Central City Project to qualified redevelopers; and WHEREAS, the Agency has offered certain parcels of land for sale under the Fixed Price Competitive Method; and WHEREAS, the Agency has evaluated the proposal received from ~. F. Biewers and Yolanda Biewers. NOW, TfJEREFORE, BE IT RESOLVED that the Redevelopment Agency has determined that the proposal of I~!. F. Biewer and Yolanda Biewers is in the best interest of the Central City Project and the Redevelopment Agency of the City of San Bernardino hereby authorizes publication of the Redeveloper's Statement for Public Disclosure and Notice for Public Hearing 2190 Motion was made by Jamison and seconded by Dudley approving the adoption of Resolution No. 2676. The motion was carried by the following vote, to wit: Ayes: Jamison, Dudley, Blakely, Blum, McDaniel and Webster Noes; None Abstention: None Absent: Perea CERTIFICATE OF COMPLIANCE, UPHAM TRUST DEVELOPMENT COMPANY The following resolution was introduced: RESOLUTION N0. 2677 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING ISSUANCE OF REDEVELOPER'S CERTIFICATE OF COMPLIANCE TO THE UPHAM DEVELOPMENT COMPANY, REUSE PARCELS 21b, 12b AND A PORTION OF 13, CALIF. R-79 WHEREAS, the Upham Development Company, hereinafter called the Redeveloper, has entered into an Agreement and Grant Deed with the Redevelopment Agency of the City of San Bernardino; and WHEREAS, said Agreement dated December 16, 1970, was recorded on December 24, 1970, in Book 7579 on page 913> and said Grant Deed dated December 24, 1970, was recorded on December 24, 1970, in Book 7580 on page 132, both in the Official Records of the County Recorder of the County of San Bernardino, State of California; and WHEREAS, in Section 3 of said Agreement and in Section 4 of said Grant Deed Redeveloper covenanted and agreed to construct certain improvements on the here- inafter described real property, within the time and in the manner set forth in said Agreement; and WHEREAS, the Agency agreed in Section 4 of said Agreement and in Section 5 of said Deed to furnish the Redeveloper with an instrument certifying completion of said improvements in accordance with the provisions of said Grant Deed upon Redevelopers completion thereof; and WHEREAS, said real property is described as Reuse Parcels Plo. 21b, 12b, and a portion of 13, Calif. R-79 NOW> THEREFORE, BE IT RESOLVED in accordance with Section 4 of said Agreement and Section 5 of said Grant Deed, that the Agency does hereby conclusively certify and give notice that the Redeveloper has fully satisfied, terminated and completed for itself, its successors and assigns, all covenants and agree- ments with respect to the obligation of Redeveloper for the construction of improvements and dates for the beginning and completion thereof, provided for in said Agreement and Grant Deed. IT IS FURTHER RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that the Chairman and Secretary are hereby authorized and directed on behalf of the Agency to execute and have recorded with the County Recorder of the County of San Bernardino a "Certificate of Compliance". f9otion was made by Jamison and seconded by McDaniel authorizing the adoption of Resolution IJo. 2677. The motion was carried by the following vote, to wit: Ayes: Jamison, McDaniel, Blakely, Blum-, Dudley and Webster Noes: None Abstention: None Absent: Perea 2191 CE"TIFICATE OF COMPLIANCE - LOVES RESTAURANT: Mr. Quinn requested a Certificate of Compliance for Loves Restaurant, subject to their removal of construction dirt on Agency owner property. The following reso- lution was introduced: RESOLUTION N0. 2678 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BER- NARDINO, CALIFORNIA, AUTHORIZING ISSUANCE OF REDEVELOPER'S CERTIFICATE OF COMPLIANCE TO THE SECURITY PACIFIC NATIONAL BANK, AS TRUSTEE FOR BOURNS INC., PROFIT SHARING TRUST, REUSE PARCEL 29, CAL1F. R-79 WHEREAS, the Security Pacific National Bank, as trustee for Bourns Inc. Profit Sharing Trust, entered into an Agreement and Grant Deed with the Redevelopment Agency of the City of San Bernardino; and WHEREAS, said Agreement, dated October 25, 1972, was recorded on December 5, 7972, in Book 8074 on page 1148, and said Grant Deed dated December 4, 1972, was recorded on December 5, 1972, in Book 8074 on page 1140, both in the Official Records of the County Recorder of the County of San Bernardino, State of California; and WHEREAS, in Section 4 of said Agreement and in Section 4 of said Grant Deed Redeveloper covenanted and agreed to construct certain improvements on the hereinafter described real property, within the time and in the manner set forth in sid Agreement; and WHEREAS, the Agency agreed in Section 307 of said Agreement and in Section 5 of said Deed to furnish the Redeveloper with an instrument certifying completion of said improvements in accordance with the provisions of said Grant Deed upon Redevelopers completion thereof; and WHEREAS, said real property is described as Reuse Parcel No. 29, Calif. R-79. NOW, THEREFORE, BE IT RESOLVED in accordance with Section 307 of said Agreement and Section 5 of said Grant Deed, that the Agency does hereby conclusively certify and give notice that the Redeveloper has fully satisfied, terminated and completed for itself, its successors and assigns, all covenants and agreements with respect to the obligation of Redeveloper for the construction of improvements and dates for the beginning and completion thereof, provided for in said Agreement and Grant Deed upon the hereinabove described real property. IT IS FURTHER RESOLVED by the Redevelopment Agency of the City of San Bernardino California, that the Chairman and Secretary are hereby authorized and director on behalf of the Agency to execute and have recorded with the County Recorder of the County of San Bernardino a "Certificate of Compliance". Motion was made by Dudley and seconded by Blum authorizing the adoption of Resolution No. 2678 subject to the removal of construction dirt on Agency owned property. The motion was carried by the fallowing vote, to wit: Ayes: Dudley, Blum, McDaniel, Jamison, Blakely and Webster Noes: None Abstention: None Absent: Perea 2192 ELECTRICAL RECEPTACLES, CENTRAL CITY fMLL: Bids were submitted to the members for the installation of additional electrical receptacles in the Central City Mall, east and west courts. Mr. Quinn stated that the Harris Company, Montgomery Wards and Central City Company were con- tacted requesting that they pay a portion of the cost involved. No participation was indicated. Motion was made by Jamison and seconded by Dudley rejecting the request for the installation of additional electrical receptacles in the Central City east and west courts. The motion was carried by the following vote, to wit: Ayes: Jamison, Dudley, McDaniel, Blum, Blakely and Webster Noes: None Abstention: None Absent: Perea BIDS FOR MALL DIRECTORIES: Bids were presented for mall directories within the Central City Mall. It was explained that this portion of the work was held out of QRS's contract. The Members felt that Jim Alderson, Central City Company, should be present to review the bids and sketches of the proposed directories. Motion was made by Jamison and seconded by McDaniel tabling this item until the next meeting. The motion was carried by the following vote, to wit: Ayes: Jamison, McDaniel, Blum, Blakely, Dudley and Webster Noes: None Abstention: None Absent: Perea NAHRO ANNUAL MEETING - LOS ANGELES, APRIL 19, 1973: The following resolution was introduced: RESOLUTION N0. 2679 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BER- NARDINO, CALIFORNIA, AUTHORIZING ONE OR MORE STAFF MEMBERS TO ATTEND TfiE NAHRO ANNUAL MEETING TO BE HELD APRIL 79, 1973 IN LOS ANGELES WHEREAS, Resolution No. 2043 of the Redevelopment Agency of the City of San Bernardino, California, requires that each trip made by an Agency Member or Staff Member outside of the City of San Bernardino, California, be specifically authorized by a resolution of the Agency P1embers; and WHEREAS, it is found essential for one or more staff members to attend a NAHRO Annual Meeting to be held April 19, 1973 in Los Angeles. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that one or more staff member is hereby authorized to attend the NAHRO Annual Meeting in Los Angeles, to be held April 19, 1973, and their travel expenses are hereby approved in accordance with Resolution No. 2043, as amended. Motion was made by PcDaniel and seconded by Blakely authorizing the adoption of Resolution No. 2679. The motion was carried by the following vote, to wit: Ayes: McDaniel, Blakely, Blum, Jamison, Dudley and Webster Noes: (lone Abstention: None Absent: Perea 2193 AMENDMENT TO ASHTON APPRAISAL CONTRACT: Mr. Quinn requested authority to amend the Ashton Appraisal Contract to include an additional appraisal in order to get a price concurrence for the close out amendatory for the Central City Project to include the City Hall and Cultural Center Exhibit Hall Area, and parking area around City Hall. The following resolution was introduced: RESOLUTION N0. 2680 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BER- NARDINO, CALIFORNIA, AUTHORIZING THE CHAIRMAN AND SECRETARY TO EXECUTE CONTRACT AMENDMENT TO ASHTON APPRAISAL CONTRACT, CALIF. R-79 WHEREAS, the Redevelopment Agency of the City of San Bernardino, California, entered into a contract with David Ashton, January 2, 1973, for the appraisal of certain lands within the Central City Project; and WHEREAS, the Redevelopment Agency desires to have additional services performed by Mr. Ashton; and WHEREAS, the Agency agrees to reimburse Mr. Ashton in the amount of $1,000 for the said additional services NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Ber- - ~. nardino, California, that the Chairman and Secretary are hereby authorized to enter into a Contract Amendment with that certain contract with David Ashton dated January 2, 1973. Motion was made by Dudley and seconded by Jamison authorizing the adoption of Resolution No. 2680. The motion was carried by the following vote, to wit: Ayes: Dudley, Jamison, Blum, Blakely, McDaniel and Webster Noes: None Abstention: fJone Absent: Perea RESOLUTION AUTHORIZING AMENDATORY, A-41: Mr. Quinn stated that HUD has authorized an additional $40,000 for Grants within the State College Project. Authorization was requested to submit amendatory in this amount. The following resolution was introduced: RESOLUTION N0. 2681 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BER- NARDINO, CALIFORNIA, AUTHORIZING THE FILING OF A NEIGHBORHOOD DEVELOPMENT PROGRAM AMENDATORY TO FIRST ACTION YEAR WHEREAS, it is necessary and in the public interest that the Redevelopment Agency of the City of San Bernardino avail itself of the financial assistance provided by Title I of the Hcusing Act of 1949, as amended, to commence a fJeighborhood Devel- opment Program in the Urban Renewal Area described on Annex No. 1, heeeinafter referred to as the "Program"; and 2194 WHEREAS, it is recognized that the Federal contract for such financial assistance pursuant to said Title I will impose certain obligations and responsibilities upon the Local Public Agency and will require among other things (1) the pro- vision of local grants-in-aid; (2) a feasible method for the relocation of individuals and families displaced from the urban renewal area comprising the Program; and (3) other local obligations and responsibilities in connection with the undertaking and carrying out of the Program; and WHEREAS, Title VI of the Civil Rights Act of 1964 prohibits discrimination on the basis of race, color or national origin under any program or activity receiving Federal financial assistance, and Executive Order 17063 prohibits discrimination on basis of race, color, creed or national origin in sale, lease or other disposition of residential property (including land intended for residential use) or in the use or occupancy thereof; and WHEREAS, in those areas where clearance is proposed, the objectives of the Program cannot be achieved through more extensive rehabilitation of the urban renewal area comprising the program; and WHEREAS, an application on behalf of the Redevelopment Agency of the City of San Bernardino for a loan under Section 102 (a) of said Title I in the amount of $765,000 and fora program capital grant and a Federal grant for the making of a rehabilitation grant, was approved July 17, 1972; and WHEREAS, the approved budget established $15,000 for rehabilitation grants. fiOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino that said approved grant be amended to provide $40,000 additional, for rehabilitation grants and that an amendatory reflecting said change is hereby approved, and that the Executive Director is hereby authorized and directed to execute and to file such application with the Department of Nousing and Urban Development, to provide such additional information and to furnish such documents as may be required in behalf of said Department, and to act as the authorized correspondent of the Redevelopment Agency.' Plotion was made by McDaniel and seconded by Blakely authorizing the adoption of Resolution No. 2687. The motion was carried by the following vote, to wit: Ayes: McDaniel, Blakely, Blum, Dudley, Jamison and Webster Noes: None Abstention: None Absent: Perea DOWNTOWN ADVISORY COPIMITTEE: Mr. Quinn stated that the Agency has been contemplating designating a committee to serve in an advisory capacity to the Redevelopment Agency on disposition matters for property surrounding the Central City Mall. The Central City Committee has been contacted because of all their previous work and their influencial powers regarding future developments. The members determined that a better title for the committee would be "Property Disposition Advisory Committee". The members also felt that a workshop meeting should be held with the people contemplated to discuss the capacity in which they would serve, and to set forth the terms and conditions of their appointment. All members felt that the Agency should have the right to appoint any additional members desired 2195 and/or to change any appointments made. After discussion, motion was made by McDaniel and seconded by Dudley to continue this matter at a later date. The motion was carried by the following vote, to wit: Ayes: Jamison, Dudley, Blum, f4c0aniel, Blakely and Webster floes: None Abstention: None Absent: Perea FIIJAfJCIAL CONSULTAPJT A letter was presented from Dean Witter & Co. regarding possible service as financial consultant to the Agency in respect to pre-refunding outstanding Agency Bonds. Mr. Quinn stated that this letter is presented purely for informational purposes. ASSUf1PTION BY CITY - MAINTENANCE, MALL AND PARKING AREA: Mr. Quinn advised the Members that the City, by motion passed on April 2, 1973, assumed responsibility for the mall and the parking area. Adcording to the terms and conditions of the REA no formal action by the Agency is needed. The City was obligated under the terms of the REA to assume responsibility when the mall was 60% occupied. The Agency still has several items to clear-up for the City. KRUEPER EPJGINEERING, UNIT 3, PHASE IV, FINAL PAYMENT: The Agency has received a bill from Krueper Engineering in the amount of $1,798 as final billing on Unit 3, Phase IV. This is $662 less than the originally re- quested upset figure in January 1973. Mr. Quinn requested an increase in the upset figure in the amount of $1,798 to cover this final payment. The following resolution was introduced: RESOLUTION) N0. 2632 RESOLUTION 3F THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING TIJE CHAIRMAN AND SEC- RETARY TO ENTER IPJTO CONTRACT AMENDMENT N0. TWO WITH KRUEPER ENGIPJEERItJG & ASSOCIATES, UNIT 3, PHASE IV, CENTRAL CITY PROJECT N0. 1, CALIF. R-79 WHEREAS, a request for an upset figure in the amount of $6,460 was submitted to the Agency Board for consideration on January 18, 1973; and WHEREAS, the Board approved an amount of $4,000.00 with the understanding that Mr. Krueper would recompute and resubmit at a later date; and WHEREAS, Agency staff was informed to negotiate with Mr. Krueper regarding a set figure; and WHEREAS, the Agency received a final billing from Krueper Engineering in the amount of $1,798.00 fJOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Eernardino, California, that the Chairman and Secretary are hereby authorized to execute Contract Amendment No. 2 with Krueper Engineering & Associates for inspection services for an amount not to exceed $1,798, setting contract price at $22,598.00. 2196 Motion was made by Jamison and seconded by McDaniel authorizing the adoption of Resolution No. 2682. The motion was carried by the following vote, to wit: Ayes: Jamison, McDaniel, Blum, Blakely, Dudley and Webster Noes: None Abstention: None Absent: Perea NAHRO CONFERENCE, MAY 27-22, 1973, SACRAMENTO: The following resolution was introduced: RESOLUTION N0. 2683 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING TWO STAFF MEMBERS AND ANY INTERESTED BOARD MEMBER TO ATTEND THE NAHRO CONFEREICE IN SACRAMENTO, MAY 27-22, 1973 tJHEREAS, Resolution No. 2043 of the Redevelopment Agency of the City of San Bernardino, California, requires that each trip made by an Agency Member or Staff Member outside of the City of San Bernardino, California, be specifically authorized by a resolution of the Agency Members; and WHEREAS, it is found essential for not more than two staff members and any interested Board Members to attend the NAHRO Conference to be held May 21-22, 1973, in Sacramento. NOW> THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that not more than two staff members and any interested Board Members are hereby authorized to attend the NAHRO Conference to be held in Sacramento, May 21-22, 1973, and their travel expenses are hereby approved in accordance with Resolution No. 2043, as amended. Motion was made by Jamison and seconded by Blum authorizing the adoption of Resolution No. 2683. The motion was carried by the following vote, to wit: Ayes: McDaniel, Blum, Jamison, Dudley, Blakely and Webster Noes: None Abstention: None Absent: Perea INTERNATIONAL EDUCATIONAL SEMINAR, PHOENIX, ARIZONA, P1AY 13-18, 1973: Mr. Quinn stated that the Agency has received virbal HUD approval of the attendance at this conference. The following resolution was introduced: RESOLUTION NO. 2684 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING TWO STAFF MEMBERS AND ANY INTERESTED BOARD MEMBERS TO TRAVEL TO PHOENIX, ARIZONA, MAY 13-18, 1973, TO ATTEND AN INTERNATIONAL EDUCATIONAL SEh1I NAR WHEREAS, Resolution No. 2043 of the Redevelopment Agency of the City of San Ber- nardino, California, requires that each trip made by an Agency Member or Staff Member outside of the City of San Bernardino, California, be specifically authorized by a resolution of the Agency Members; and 2197 WHEREAS, it is found essential for not more than two staff members and any interested Board Member to attend .the International Educational Seminar, to be held in Phoenix, Arizona, May 13-18, 1973. fJ0'W, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that the travel of not more than two staff members and any interested Board Member to Phoenix, Arizona, f4ay 13-18, 1973 to attend an International Educational Seminar, is hereby approved; and their travel -expences are hereby approved in accordance with Resolution No. 2043, as amended Motion was made by Dudley and seconded by McDaniel authorizing the adoption of Resolution No. 2684. The motion was carried by the following vote, to wit: Ayes: Dudley, McDaniel, Blum, Blakely, Jamison and Webster Noes: None Abstention: None Absent: Perea ADJOURNMENT: f4otion was made by Dudley and seconded by Jamison to adjourn the meeting at 5:50 p.m. The motion was carried by the following vote, to wit: Ayes: Dudley, Jamison, Blum, Blakely, McDaniel and Webster PJoes: None Abstention: None Absents Perea 2198 MINl1TES OF THE REGULAR r^EFTI"!n nF THE REDEVELOPMENT AGENCY OF THE CITY OF SA"1 BERNARDINQ, CALIFORNIA HELD THE 19TH DAY OF APRIL, 7973, 3O0 NORTH "D" ST. RQOM 32Q, SArJ BERNARDINQ, CALIFORNIA, 4:00 P.M. The chairman called the meeting to order at 4:90 p.m. Roll Call showed the following: Agencv Members Present: Perea, Blum, Dudlev and Idebster Agencv Members Absent: McDaniel, Jamison and Blakely MINUTES: The Minutes of the Regular Meeting of April 5, 1973 ~.vere presented for anprovel. Motion was made by Blum and seconded by Dudley approving the minutes as suhmitted. The motion was carried by the following vote, to wit: Aves: Blum, Dudley, Perea and Webster Ploes: None ,Abstention: "lone Absent: McDaniel, Jamison and Blakely PUBLIC HEARING, SALT CF PORTIO^1 OF REl1SE PARCEL 25, R-79 (W. F. BIEWERS): Mr. hlebster reported that this is the time and place for the Public Hearing nn the proposed sale of a portion of Reuse Parcel 25, P-79 to Id. F. Biewers, for the development of a dental building. There being no objection to said sale, the Public Hearing was closed. REPORT OF AGEPICY COU"JSEL: r~r. Flory stated that he has nothing to report at this time. SALE OF REHSE PARCEL PJO. 25, R-79 to W. F. BIFWERS: The following resolution was introduced: RESOLiiTIODI ^IQ. 7.585 PESOLUTIO"! OF THE REDEVELOPMENT Ar,E^JCY OF THE CITY OF SAN BERNARDINQ, CALIFORNIA, APPROVING THE SALE OF A PORTION OF REUSE PARCEL 25, CEfJTRAL CITY N0. 1, CALIF. R-79 hfHEREAS, the Redevelopment Agencv of the City of San Bernardino, California, declared its intention to dispose of portions of Reuse Parcel 25, Central City Project flo. 1, Calif. P.-79 to 4J. F. Biewers and Yolanda Biewers, by Resolution No. 2676, adopted 4-5-73; and WHEP,EAS, public disclosure of the Agency's intention to sell portion of said parcel to Redeveloper was made in accordance with RH.A 7274.7, Chap. 4 Sec. 4; and WHEREAS, a Public Hearing regarding the proposed sale of said parcel to U1. F. Biewers and Yolanda Biewers was herd April 19, 7973 in accordance with RNA 7214, Chap. 4, sec 4. 2199 NO41, THEREFORE, BE IT RESOUIED by the Redevelopment Agency of the City of San Bernardino, California, that the Chairman and Secretary are hereby authorized and directed on behalf of the Agency to enter into Disposition Agreement for the sale of a portion of Reuse Parcel 25, R-79, to bl. F. Biewers and Yolanda Biewers, suh,iect to the approval of the Department of Housing and llrhan Development. Adopted: 4-19-73 Motion was made by Dudley and seconded by Blum approving the adoption of Resolution No. 2685. The motion was carried by the follo~aing vote, to wit: Ayes: Dudley, Blum, Perea and Webster Noes: "lone Abstention: t^lone Absent: McDaniel, Jamison, and Blakely Mr. Quinn stated that they request a 10 day escrow with construction to start 30 days thereafter. 4:10 p. m. - tlr. Blakely arrived at the meeting nFFFR TO PURCHASE - NORTHEAST f,ORNER 2"JD AND "E" STREETS, CALIF. R-7g: Mr. Quinn explained that at the last meeting two off chase the northeast corner of 2nd and "E" Streets. Funding Company, represented by Mr. John Creatura. development of a sfx-story office structure, but was of their option deposit if they cannot find a major The other offer was from Thrifty Realty Company for Thrifty Drua Store, plus a snorting goods store and ready to start immediately. ers were presented to pur- One .vas from Malter-Lloyds This proposal was for the contingent upon the refund tenant within six months. the development of a a cafeteria. They would be The Members tabled this matter until Mr. Creatura could contact his client and determine ~dhether or not they would be willing to drop the contingency of the deposit refund. Mr. Creatura was presented to the Board. Mr. Creatura stated that his client is prepared to expend 425,000 in prenarational material in order to secure a major tenant and he feels that this expenditure alone is enough to express hid confidence in the project. His client does not want to drop the contingency of the deposit refund if they cannot comply. Mr. frossman of Thrifty Realty was presented to the Members. Mr, C,rossman stated that Thrifty is now proposing to develop a two store building instead of the originally contempated one-store building. He stated that they would like to oven escrow immediately. After careful consideration, the following reso~ution t,tas introduced: RESOLUTION N0. 2686 RESOLUTION OF THE REDEVELOPME'!T Af,ENCY OF THE CITY OF SAN BERNARDINO, CALIFORPIIA, DETERPII:"JINf, THAT THRIFTY REALTY COMPANY, A REDEVELOPER IS QUALIFIED TO REDEVELOP PORTIOP! OF REUSE PARCELS 47 & 48, NEC OF 2ND & "E" STREETS, CENTRAL CITY PROJECT NO. 1, CALIF. R-79, FOR COMMERCIAL USE, A.'iD AUTHORI7.ING T!1E PUBLICATION OF THE REDEVELOPER'S STATEME^IT FOR Pl16LIC DIS- CLOSl1RF AND fJOTICE OF PUBLIC HEARINr; 2ano WHEREAS, the Redevelopment Agency of the City of San Bernardino, California desires to dispose of certain parcels of land within the Central Citv Project to qualified redevelopers; and bfHEREFlS, the Agency has offered certain parcels of land for sale under the Fixed Price Competition Method; and Id HEREAS, the Agencv has evaluated the proposal received from Thrifty Realty Company. ^!O!d, THEREFORE, BE IT RESOLVED, that the Redevelopment Agencv has determined that the oroposaT of Thrifty P.eaTty Company is in the best interest of the Central City Project and the Redevelopment Agency of the City of San Bernardino hereby authorizes publication of the RedeveToper's Statement for Public Dis- closure and Notice for Public Hearing. Adopted: 4-1g-73 Motion was made by Blakely and seconded by Dudley rejecting the Offer of Malter- Lloyds Funding Comnanv and authorizing the adoption of Resolution No. 2686. The motion was carried by the following vote, to wit: Ayes: Dudley, Blakely, Blum, Perea and blebs ter "Joes: ^lone Abstention: fJone Absent: McDaniel and Jamison Mr. I-0ebster stated that the Finder in this transaction between the Agencv and Thrifty Re al to Company is Mr. Seymour Levine MALL DIRECTORIES: Mr. Jim Alderson was presented to the Plembers. Mr. Alderson explained the Mall Directory signs to the Members. The bids were presented. Mr. Quinn explained that this expenditures would be an Item II expense. The Members were concerned as to whether or not this item would be an eligible expenditure for the Agency to bear. The Members determined that it minht be considered an expense that should be borne by the merchants. Mr. Alderson stated that he would consider it a public assistance sign. After discussion, mcition was matle by Blum and seconded by Perea to table this matter until a legal determination could be made as to whether or not the mall directories are an eligible item of expense. The motion was carried by the following vote, to wit: Flves: Blum, Blakely, Perea, Dudley, and Webster Noes: None Abstention: None Absent: McDaniel and Jamison DOWNTOWN PP.OPERTY DISPOSITION ADVISORY COMMITTEE: The Chairman tabled the matter until a workshop meeting could be held. OFFER TO PURCHASE, REUSE PARCEL 39, CALIF. R-lO, SHA^IE REALTY COMPANY: P1r. Quinn stated that an Offer to Purchase the last parcel of land remaining in Meadowbrook (Reuse Parcel 3q) has been presented by Shane Realty Company They have proposed to purchase this parcel of land for 425,000 instead of the asking price of 430,000. 22m Mr. Quinn explained that the location of this parcel has seemed to cause a dis- advantage in selling. It is located in tfie proximity of Hanford Foundry. Mr. Shane stated that they hope to keep the rental prices at a Tevel where they can successfully rent their development. He also stated that they will perform any re compaction necessary at their own cost. He further stated that no broker commission is involved in the sale. Mr. nuinn stated that the property has been off the tax rolls for approximately 10 years. The members asked if the parcel could be sold for less than the concurred in price. Mr. Quinn stated that the Agency can sell the parcel for whatever price it feels warranted. After discussion, the following resolution was introduced: RESOLUTION N0. 2687 P,ESOU)TION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAS! BERNARDINO, CALIFORPIIA, DETERMINI"Jf, THAT SHAnIE REALTY COMPANY, A REDEVELOPER, IS DUALIFIED TO RFOEVFLOP P.EUSE PARCEL 3g, CALIF R-10, AND AUTHOP,IZINC, THE Pl18LICATION OF THE REDEVELOPERS STATEMENT FOR Pl16LIC DISCLOSl1RE AND NOTICE nF PUBLIC, HEARING WHEREAS, the Redevelopment Agency of the City of San Bernardino, California, desires to dispose of certain parcels of land within the Meadowbrook Pro,iect to qualified redevelopers; and WHEREAS, the Aqency has offered Reuse Parcel 39, Calif. P-ln for sale; and IdHERE.4S, Shane Realty Company has offered to purchase said Reuse Parcel 39, R-10, for the sum of 825,000; and WHEREAS, the Aqency has evaluated the proposal from Shane Realty Company NO!d, THEREFORE, 8E IT RESOLVED that the Redevelopment Aqency has determined that the proposal of Shane Realty Company is in the best interest of the Meadowbrook Project and the Redevelopment Aqency of the City of San Bernardino does hereby authorize the publication of the Redeveloper's Statement for Public Disclosure and Notice of Public Hearing. Said Hearing to be held Mav 3, 1973. Adopted: 4-19-73 Motion was made by Blakely and seconded by Dudley authoriainq the adoption of Resolution PJo. 2687. The motion was carried by the follo!vinq vote, to wit: {lves Blakely, Blum, Dudley, Perea and Webster Noes: Plone Abstention: Plone Absent: Jamison and McDaniel AWARD OF STREET IMPROVEMENT COPITRACT, A-41: Mr. Quinn stated that bids were opened for the a!vard of contract for Street Improvements within the State College, A-41, project. The low bid was received from KDH Corporation in the amount of $312,500. Mr. Flory stated that he reviewed the bid and has found that KDH Corporation did not comply with the bid documents. The statement of Bidders Qualifications was not filled out, and he would have to rule the bid disqualified. The next lowest bid !vas received from Riverside Construction in the amount of 4323,000. P1 r. Quinn stated that the Bid Documents state that the Aqency reserves the right to re,iect any and all bids if it feels warranted. After discussion, the follo~.ving resolution !vas introduced: zzoz RESOLUTIO^! N0. 2665 RESOLUTION OF THE REDEVELOPMENT AGEfJCY OF THE CITY OF SAN BERNARDINO, CALIFORfJIA, AUTHORIZINf, THE CHAIRMAN AfJD SEC- RETARY TO EXECUTE CONTRACT WITH RIVERSIDE CONSTRUCTION COMPANY FOR STREET IMPROVEMENTS, STATE COLLEGE PROJECT CALIF. A-41 WHEP.EAS, the Agency has under date of October 20, 1977_ entered into a Contract for Loan and Capital (rant with the United States pf America providing for financial aid to the Agency for its follege Park Pro,iect, A-41, under Title I of the F!ousinp Act of 1949, as amended, and pursuant to that Contract, the Agency is undertaking certain activities necessary for the execution of the State College Pro.lect, A-41; and WHEREAS, the Agencv invited competitive sealed bids for street improvements +^iithin the State Colleoe Project; and WHEREAS, an invitation for bid therefore was duly published in the San Bernardino Sun Telegram, a newspaper of general circulation for two +deeks and an Affidavit sho++~ina such publications are on file in this Agencv; and iJHEREAS, a number of bids were received at the time and place specified and said bids were opened and read aloud in public. The lowest qualified bid was offered by Riverside Construction in the amount of X323,000; and !^IHFREAS, the Redevelopment Agencv of the City of San Bernardino has accepted the bid of Riverside Construction C,omnapy as it is in the best interest of the Agencv to accept said hid. fJOW, THERE FOP.E, RE IT RESOLVED by the Redevelopment Pgency of the City of San Bernardino, California, that subject to the apprnval of the Contractor by the Department of Housing and Urban Development, the hid of Riverside Construction in the amount of 4323,DD0 is hereby accepted, and the Chairman and Secretary are hereby authorized to execute the Contract for Street Improvements, Calif. A-41 on behalf of the Agency. Adopted 4-19-73 Motion was made by Dudley and seconded by Perea authorizing the adoption of Resolution "Jo. 2665. The motion was carried by the fpllowin~ vote to wit: Ayes: Dudley, Perea, Blakely, Blum and Webster "toes: NOne Abstention: None Ahsent:Jamison s, McDaniel f1otion was made by Dudley and seconded by Perea re,iecting all bids other than Riverside Construction for Street Improvements, Calif. A-41. The motion was carried by the following vote, to wit: Ayes: Dudley, Perea, Blakely, Blum and Nebster "Joes: None P,bstention: (lone P,bsent: McDaniel and Jamison VANIR DEVELOPMENT COMPANY: Mr. Frank Dominguez, !lanir Development Company, stated that they will he ready to record their loan documents on idednesday, April 25, 1873. 2203 BIIRKE CONSTP,UCTION, RETENTIONS Mr. Quinn requested authorization to release retentions withheld to Burke Construction Company. The City is withholdinn °'25,000 in retentions under Burkes Contract. The City and the Agency sharnd the expense of this contract. The Agency has requested the release of this $25,000 but has not received any answer. The Agency is also withholding retentions. Mr. Quinn requested that the Agencv nay the retentions withheld to Burke and continue to seek reimburse- ment from the City. After discussion, the following resolution was introduced:! RESOLUTION N0. 2689 RESOLUTION OF THE P.EDEVELOPP1FNT AGEfJCY OF THE CITY OF SAN BERPIARDIfJO, CALIFOP."JIA, AUTHORIZING THE RELEASE OF RFTF.NTIONS TO BIJRKE CONSTRUCTIO^1 COMPANY WHEREAS, the Redevelopment Agency of the City of San Bernardino, falifornia, entered into a contract for Site Improvement work for the public areas in the Central City Project, Calif. R-79, with Burke Construction Company; and ~AHEREAS, the City of San Bernardino concurrently entered into a construction con- tract for a new City Hall with said Contractor; and IdHEREAS, City and Agency have executed "Dotes of Cessation of Labor; and WHEREAS, City has negotiated with the Contractor an assessment of damages which includes payment of liquidated damages due to a contract overrun computed on a penalty assessment which !could cover the contract penalties attributahle to both City and Agency work; and IdHEREAS, Agency has entered into negotiations !vith City to recover any portion of the liquidated damages retained by the City property owed to the Agency; and h1HEP,EAS, Agencv has retentions from its contract with Burke in the amount of '+,,20,855.28, which amount is not in dispute between Aaencv and Burke. NO!d, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that the Agency release all retentions presently held to the Contract with Burke Construction Company; and pursue negotiations for whatever amount is due Agencv from amount of liquidated damages due to time overrun in contract assessed Burke, by the Citv. BE IT FURTHER RESOD/ED that the Executive Director is herehy directed to negotiate said action with the Citv of San Bernardino. P1otinn was made by Dudley and seconded by Blakely authorizing the adoption of Pesolution "Jo. 2689. The motion was carried by the following vote to wit: Ayes: Dudley, Blakely, Blum, Perea and !Aebster Noes: "lone Ahstention;None Ahsent: Jamison and McDaniel AWARD CO"!TRACT, REMEDIAL WORK PARKIfJG STRUCTURE: Mr. Quinn stated that, the Agencv has only received one hid for this work. (line 2204 contractors took out bid documents. The one bid received has not been opened. All members agreed that the bid should he rejected and the work readvertised. The Chairman directed the Secretary to have this accomplished. OTHER Bl1SINESS A request from the City was presented for further signs within the 5-level narking structure setting forth directions regarding the Exhibit Hal). This item was tahled to investigate as to whether or not it is the Agencv responsibility to incur this exnense. The Investments were presented and accented for review. ADJOURNMENT: Motion was made by Perea and seconded by Blum to adjourn the meeting at 5:15 o.m. The motion was carried by the following vote, to ~~~it: Ayes: Perea, Blum, Blakely, Dudley and ~dehster Noes: None Abstention: None Absent: Jamison and McDaniel 2205 MINUTES OF TFIE REGULAR MEETING OF THE REDEVELOPMENT AGEPJCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, - HELD THE 3RD DAY OF h1AY 1973, 300 NORTH "D" STREET, ROOM 320, SAN BERNARDINO, CALIFORNIA The Chairman called the meeting to order at 4:00 p.m. Roll Call showed the following: Agency Members Present: Jamison, Blakely, Webster, Dudley and Blum Agency P~embers Absent: McDaniel and Perea Also Present: Mr. Flory, Agency Counsel,=Mr. Quinn, Executive Director and h1rs. Baxter, Executive Secretary MINUTES The h1inutes of the Regular Meeting of April 19, 1973 were submitted for approval. Motion was made by Dudley and seconded by Blum approving the Minutes as submitted. The motion was carried by the following vote, to wit: Ayes: Jamison, Blakely, Webster, Dudley and Blum Noes: None Abstention: None Absent: McDaniel and Perea PUBLIC HEARING, NORTHEAST CORNER 2fJD AtJD "E", CALIF. R-79 (THRIFTY REALTY CO. ): P1r. Webster reported that this is the time and place so designated for the Public Hearing on the sale of the Northeast corner of 2nd and "E" Streets to Thrifty Realty Company. The documents are available for inspection. There being no objections -, the Public Hearing was closed. PUBLIC HEARING, REUSE PARCEL 39, CALIF. R-10 (SHANE REALTY COMPANY): Mr. 4lebster reported that this is the time and place so designated for the Public Hearing for the sale of Reuse Parcel 39, Calif. R-10 to Shane Realty Company. This is the last parcel remaining unsold in the 14eadowbrook Project. Mr. Webster reported that the documents are available for inspection. There being no objections, the Public Hearing was closed. REPORT OF AGENCY COUNSEL: Mr. Flory stated that he has no report at this time. SALE OF NORTHEAST CORNER 2nd AND "E" STREETS, CALIF. R-79 TO THRIFTY REALTY COMPANY: The following resolution was introduced: RESOLUTION N0. 2690 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BER NARDINO, CALIFORNIA, APPROVING ThIE SALE OF A PORTION OF REl1SE PARCELS 47 & 48, NEC OF 2ND AND "E" STREETS, CENTRAL CITY PROJECT, CALIF. R-79 TO THRIFTY REALTY COMPANY WHEREAS, the Redevelopment Agency of the City of San Bernardino, California, declared its intention to dispose of portion of Reuse Parcels 47 & 48, Calif. R-79 to Thrifty Realty Company by Resolution No. 2686, adopted April 19, 1973; and 2206 WJiEREAS, public disclosure of the Agency's intention to sell portions of said parcels to Redeveloper was made in accordance with RHA 7214.1, Chapter 4, Section 4; and WHEREAS, a Public Hearing regarding the proposed sale of said parcels was held May 3, 1973, in accordance with RHA 7214, Chapter 4, Section 4. NOLJ, THEREFORE, BE IT RESOLVED by the Redevelonment Agency of the City of San Eernardino, California, that the Chairman and Secretary ere hereby authorized and directed on behalf of the Agency to enter into Disposition Agreement for the Sale of a portion of Reuse Parcels 47 & 48, NEC of 2nd and "E" Streets, Calif. R-79, to Thrifty Realty Company, subject to the approval of the Department of Housing and Urban Development. BE IT FURTHER RESOLVED that the Members do hereby approve the 5% finders fee to Seymour Le4ine, and upon the close of escrow said Finders Fee shall be paid. Adopted: 5-3-73 f"otion was made by Blum and seconded by Blakely authorizing the adoption of Reso- lution No. 2690. The motion was carried by the following vote, to wit: Ayes: Blum, Blakely, Dudley, Jamison and Webster Noes: None Abstention: None Absent: tlcDaniel and Perea SALE OF REUSE PARCEL 39, CP.LIF. R-10, TO SHANE REALTY The following resolution was introduced: RESOLUTION N0. 2691 RESOLUTION OF THE P.EDEVELOPfIENT FlGENCY OF TP?E CITY OF SAP! EER- NARDINO, CALIFORNIA APPROVING THE SALE OF REUSE PARCEL 39, CALIF. R-10, TO SHANE REALTY COMPANY WHEREAS, the Pedevelopment Agency of the City of San Bettnardino, California, declared its intention to dispose of Reuse Parcel 39, Calif. R-10, to Shane Realty Company by Resolution Plo. 2687, adopted April 19, 1973; and WPIEREAS, public disclosure of the Aoency's intention to sell said parcel to Redeveloper was made in accordance with RHA 7214.7, Chapter 4, Section 4; and WHEREAS, a Public Hearing regarding the proposed sale of said Reuse Parcel 39 was held Ilay 3, 1973, in accordance with RHA 7214.1, Chapter 4, Section 4 NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Flgency of the City of San Ber- nardino, Cal if~rnia, that the Chairman and Secretary are hereby authorized and directed on behalf of the Agency to enter into Disposition Agreement for the sale of Reuse Parcel 39, Calif. R-10, to Shane Realty Company, subject to the approval of the Department of Housing and Urban Development Adopted: 5-3-73 2707 Piotion was made by Jamison and seconded by Dudley approving the adoption of Resolution No. 2691. The motion was carried by the following vote, to wit: Ayes: Jamison, Dudley, Blum, Blakely and Webster Noes: None Abstention: (lone Flbsent: McDaniel, and Perea 4:7(1 o.m. - Messrs. McDaniel, Perea and Quinn arrived at the meeting MALL DIRECTORIES: (,1r. Quinn explained that the Agency's original concept for construction of the mall dating back to 1968 included a provision for directories in the mall, and that at the time the contract was bid for the graphics program in the mall, the directories were included as an item of work. QRS received the contract for graphics. An amount has been subtracted from QRS's bid far these directories. They proposed $6,000 for the directories. We now are able to get the directories for $3,875, actually saving the Agency funds. Central City Company will have the work done, and the Agency will reimburse them. After discussion, the following resolution was introduced: RESOLUTION N0. 2692 RESOLUTION OF THE P,EDEVELOPMENT AGENCY OF THE CITY OF SAN 6ERNARDINO, CALIFORFJIA, AUTHORIZItG REIMBURSEMENT TO JOHN S. GRIFFITH FOR f4ALL DIRECTORIES AND AUTHORIZING A CHANGE ORDER TO QRS'S CONTRACT WHEREAS, the Redevelopment Agency of the City of San Bernardino, California, entered into a Contract with QRS Corporation for graphics within the Central City Project Area; and WHEP,EAS, said contract included an amount of 56,000 for two directories within the Central City (tall; and WHEREAS, credits in the amount of $6,000 have been awarded the Agency for deleting directories; and WHEREAS, John S. Griffith Company do not feel that the directories as outlined by QRS are appropriate for use within the Central City Mall; and WHEREAS, Artco Studios has submitted a bid of $3,875 for ten directories for the Mall, and their design of said directories is acceptable to all concerned; and WHEREAS, service will consist of design, manufacturing and installing 10 Artco Magnetic Piall Directories, 6-single faced and 2 double faced, to include floor plans of two levels, color coding of areas, tenant category listings, entrance arrows and "you are here" spots. Eaeh directory to be 28" x 44" in size. Deluxe antique brass frames and pedestal mylar protective covers on each. Said service to be performed by Artco Studios for the John S. Griffith Company; and WHEREAS, the Redevelopment Agency would reimburse the John S. Griffith Company for the manufacturing and installation of said directories; and WHEREAS, a certain amount of extra work must be accomplished by QRS due to sign damage in the amount of $1,761.95; and 2206 WHEREAS, the Agency is to be reimbursed by the insurance company for extra work performed by QRS. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that a change order is hereby authorized with ORS for the exclusion of the two directories and the increase of $1,761.95 for repair of sign damage. Said change totaling a decrease in contract amount of $4,238.05 thereby reducing the contract price to $70,073.95. BE IT FURTHER RESOLVED that the Chairman and Secretary are hereby authorized to reimburse John S. Griffith Company for an amount not to exceed $3,875 for mall directories, upon completion. Adopted: 5-3-73 Motion was made by Jamison and seconded by Blum authorizing the adoption of Resolution Ilo. 2692. The motion v+as carried by the following vote, to wit; Ayes: Jamison, Blum, Blakely, Dudley, Perea, McDaniel and Webster Ploes: None Abstention: None Absent: None CLO LEASE': Mr. Quinn stated that the Civic Light Opera is ready to sign the latest submission of their lease. The Agency has already approved the language in this leas^. The following resolution was introduced: RESOLUTION PJO. 2693 RESOLUTION OF THE REDEVELOPf4ENT AGENCY Of THE CITY OF SAN BERNARDINO, CALIFORNIA, Al1THORIIING THE CHAIRMAN AND SEC- RETARY TO EXECUTE LEASE AGREEPIENT WITH THE CIVIC LIGHT OPERA ASSOCIATION FOP. THE CALIFORNIA THEATRE 47HEREAS, the Redevelopment Agency of the City of San Bernardino, California, has acquired certain real property in the City of San Bernardino, known as the California Theatre, pursuant to Resolution No. 10663 of the Mayor and Common Council of the City of San Bernardino; and Wf1EREAS, the Agency acquired said property for use as a municipal auditorium and for related public uses, including appropriate civic, cultural and educational activities; and WHEREAS, the San Bernardino Civic Light Opera Association has not only owned but operated all facilities located on said real property in the past and is deemed to have the necessary management capabilities to continue such operation and use consistent with requirements of the Redevelopment Agency; and WHEREAS, on March 2, 1973, by Resolution No. 2501, the Redevelopment Agency approved the execution of a Management Services Contract between the Redevelopment Agency and the Civic Light Opera Association; and WHEREAS, to date said contract has not been executed on behalf of the Civic Light Opera Association; and 22n9 WHEREAS, said Civic Light Opera Association has submitted a proposed Lease Agreement between the Agency and themselves for the lease of the California Theatre rather than the approved Management Services Contract; and WHEREAS, the Agency P4embers and Legal Counsel have reviewed said Lease and find it acceptable. NOW, AHEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Eernardino, California, that the Chairman and Secretary are hereby authorized to execute said Lease Agreement between the Agency and the Civic Light Opera Association for the California Theatre property. Adopted: 5-3-73 Motion was made by McDaniel and seconded by Dudley approving the adoption of Resolution No. 2693. The motion was carried by the following vote, to wit: Ayes: McDaniel, Dudley, Jamison, Blum, Blakely, Perea and Webster Noes: None Abstention: None Absent: None UCB, EXTENSION OF TIME: A letter was presented from United California Bank requesting an extension of time to close escrow. The members determined that the default date could be extended to June 1, 1973. The following resolution was introduced: RESOLUTION N0. 2694 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA EXTENDING THE DEFAULT REVERSION DATE OF YANIR TOWER COMPANY TO JUNE 1, 1973, ON A PORTION OF REUSE PARCEL 45 & 50, CALIF. R-79 WHEREAS, the Redevelopment Agency of the City of San Bernardino, and Vanir Tower Company entered into an Agreement for the sale and development of a portion of Reuse Parcels 45 & 50, Calif. R-79; and WHEREAS, certain delays have occurred and extensions of time requesEed; and WHEREAS, the Redevelopment Agency has granted several extensions of time both to close of escrow and on the construction period; and WHEREAS, on March 29, 1973 Vanir Tower Company has been in default fora period of approximately 60 days, and a letter of default was issued on that date; and 4lHEREAS, at the Loard sleeting of May 5, 1973 a further extension of default time was reviewed by the Board, and extension was granted to June 1, 1973. NOW', THEREFORE, BE IT RESOLVED that an extension of default time is hereby granted to Vanir Tower Company to June 1, 1973. Adopted: 5-5-73 zzl c P~totion was made by Jamison and seconded by Blakely authorizing the adoption of Resolution No. 2694. The motion was carried by the following vote, to wit: Ayes: Jamison, Blakely, Perea, Dudley, f?cDaniel, Blum and Webster Foes: Prone Abstention: PJone Absent: (lone PROPERTY DISPOSITION ADVISORY COP~iP1ITTEE: The P"embers discussed the formation of an advisory committee to the Agency F.oard. All members agreed that the Board at any time would have the power to change the members of the committee or to add new committee members. The list as presented in Per. Harold Harris' letter of April 3, 1973 was reviewed. All members felt that the gentlemen named in Mr. Harris' letter would serve on a technical advisory committee to the best of their ability and to the advantage of the Agency. h1r. Quinn suggested fir. Fred Thornes as an additional member because of his financial background, and P1r. Blakely suggested blr. Talmage Hughes as an additional member. All members agreed. After discussion, the following resolution was introduced: P.ESOLUTIOPJ PIO. 2695 RESOLUTION OF THE REDEVELOPh"•ENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING TJ?E FORMULATION OF A CEPlTRAL CITY TECHPJICAL AUVISOP,Y COMP-1ITTEE WHEREAS, the Redevelopment Fgency of the City of San Bernardino, California, desires to formulate a committee to serve in a technical advisory capacity in matters relating to the Central City Project; and 4lPJEREAS, the formulation of such a committee is consistent with both State and Federal regulations; and WPIEREAS, a suggested list of members has been prepared in order to formulate said committee. Said list carefully reviewed. WOW, THEREFOP.E, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that the formulation of a Central City Technical Advisor~~ Committee is hereby approved, with members as follows: Harold C. Plarris, Jr. 4!illiam E. Leonard Verne Potter, Jr. Plarvin 4;. Reimer P.obert Pi. Young Everett H. Swing Robert Curci Fred Thornes James Sivelle Talmage Hughes Judd Payne BE IT FURTFIER RESOLVED that said Committee is to act in a technical advisory capa- city only at the pleasure of the Agency Board. The Board at any time has the power to change the members of the committee, or to delete or add new members. Adopted: 5-3-73 Motion was made by MaDaniel and seconded by Blum authorizing the adoption of Reso- lution No. 2695. The motion was carried by the following vote to wit: Ayes: Blum, McDaniel, Perea, Dudley, Jamison, Blakely and Webster Noes: PJone Abstention: None Absent: None zzll FURTHER SIGNS - FIVE-LEVEL PARKING STRUCTURE: The Chairman tabled this item until a later date. PU1NR0 BY-LAW Ah1ENDh'[NTS: Motion was made by Dudley and seconded by Jamison accepting the amendments to the Dy-Laws of the NAhIRO Constitutoon. The motion was carried by the following vote, to wit: Ayes: Dudley, Jamison, Perea, alum, 6lakely, h^c Daniel and lletster foes: f:'one Abstention: None Absent: None ADJOURNMENT: h'.otion was made by 6lakely and seconded by Jamison to adjourn the meeting at 4:45 p.m. The motion was carried by the following vote, to wit: t~~,~es: Dlakely, Jamison, [lum, fic0aniel, Perea, Dudley and Webster floes: (lone Abstention: tJone Absent: None 2212 MINUTES OF THE REGULAR MEETING OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, HELD THE 24TH DAY OF MAY, 7973, 300 NORTH "D" STREET ROOM 320, SAN BERNARDINO, CALIFORNIA 'The Chairman called the meeting to order at 4:T5 p.m. Roll Cail showed the following: Agency Members Present: Blakely, McDaniel, Blum and Webster Agency Members Absent: Dudley, Perea and Jamison Also Present: Mr. Quinn, Executive Director; Mr. Flory, Agency Counsel; and Mrs. Baxter, Executive Secretary MINUTES: The Minutes of the Regular Meeting of May 3, 1973 were submitted for approval. Motion was made by McDaniel and seconded by Blum approving the Minutes as sub- mitted. The motion was carried by the following vote, to wit: Ayes: McDaniel, Blum, Blakely and Webster Noes: None Abstention: None Absent: Dudley, Perea and Jamison EXPENDITURES: The Expenditures for the month of Apr#1, 1973, were submitted for approval. Motion was made by Blakely and seconded by McDaniel approving the Expenditures as submitted. The motion was carried by the following vote, to wit: Ayes: McDaniel, Blakely,Blum, and Webster Noes: None Abstention: None Absent: Dudley, Perea and Jamison REPORT OF AGENCY COUNSEL: Mr. Flory reported that the law suit has been prepared between the Agency and the County Auditor. The proposed Agreement of Fact has been submitted to Attorney Strong. The case could be heard next month. A meeting has been scheduled between the Agency Staff and Donovan for negotiating purposes. FISCAL AGENCY AGREEMENT - BANK OF AMERICA: A letter was presented from Bank of America, the Agency's fiscal agent. The letter enclosed a revised fee schedule that will amend the Fiscal Agency Agreement. Mr. Quinn stated that the revisida increases.each check issued by $.17. The following resolution was introduced: RESODUTION N0. 2696 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING THE EXECUTION OF AMENDMENT TO FISCAL AGENCY AGREEMENT 2223 WHEREAS, the Redevelopment Agency of the City of San Bernardino, California, entered into a Fiscal Agreement with the Bank of America dated the 8th day of February, 1971; and WHEREAS, said Bank of America has requested a revised fee schedule, amending said Fiscal Agency Agreement; and WHEREAS, said revised fee schedule increases the cost per check issued by $.17; and WHEREAS, the Members of the Redevelopment Agency deem this increase warranted. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Ber- nardino, California, that the Chairman and Secretary are hereby authorized to execute an Amendment to Fiscal Agency Agreement with the Bank of America, amending Agreement, by increasing the cost per check issued by $.17. Adopted: 5-24-73 Motion was made by Blum and seconded by McDaniel authorizing the adoption of Reso- lution No. 2696. The motion was carried by the following vote, to wit: Ayes: Blum, McDaniel, Blakely and Webster Noes: None Abstention: None Absent: Dudley, Perea and Jamison SPECIAL DISTRICTS DEVELOPMENT SEMINAR, JUNE 2, 1973, HOLIDAY INN, SAN BERNRDINO: The following resolution was introduced: RESOLUTION N0. 2697 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BER- NARDINO, CALIFORNIA, AUTHORIZING THE STAFF, AGENCY BOARD MEMBERS, AND AGENCY ATTORNEY TO ATTEND THE SPECIAL DISTRICTS DEVELOPMENT SEMINAR, TO BE HELD 'JUNE 2, 1973, AT THE HOLIDAY INN, SAN BERNARDINO WHEREAS, it is found essential for any interested Staff Members, Board Members, and Agency Counsel to attend the Special Districts Development Seminar to be held June 2, 1973, at the Holiday Inn, in San Bernardino. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that any interested Board Members, Staff Members and Agency Counsel are hereby authorized to attend the Special Districts Development Seminar at the Holiday Inn, San Bernardino, June 2, 1973, and their registration fees shall be hereby approved in accordance with Resolution No. 2043, as amended. Adopted: 5-24-73 Motion was made by Blum and seconded by Blakely authorizing the adoption of Resolution No. 2697. The motion was carried by the following vote, to wit: Ayes: Blum, Blakely, McDaniel and Webster Noes: None Abstention: None Absent: Perea, Dudley and Jamison REAL ESTATE BROCHURE: Authorization was requested for the preparation of a real estate brochure to enhance the sale of property remaining in Central City and to promote the San Bernardino 221a downtown area. The members recommended an amount not to exceed $S00 for the preparation and layout of plans for such a brochure. The following resolution was introduced: RESOLUTION N0. 2698 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING THE EXPENDITURE OF NOT TO EXCEED $500 FOR THE PREPARATION AND LAYOUT OF PLANS FOR A REAL ESTATE BROCHURE WHEREAS, it is the desire of the Agency Members to expend funds for the prepara- tion and layout of a real estate brochure to enhance the sale of property re- maining in the Central City Project and to promote the San Bernardino downtown area. NOW, THEREFORE, BE IT RESOLVED that the expenditure of not Wore than $500 is hereby approved for said layout and preparation of plans fora real estate brochure Motion was made by McDaniel and seconded by Blum authorizing the adoption of Resolution No. 2898. The motion was carried by the following vote, to wit: Ayes: Blum, B1akAly, McDaniel and Webster Noes: None Abstention: None Absent: Dudley, Perea and Jamison R-79 AMENDATORY: A letter was presented from HUD, addressed to Mayor Holcomb, setting forth alternative methods in which to proceed with the early close out of the Central City Project. The letter requested that both the Agency and City concur in the method chosen. The Members discussed the methods in depth and agreed to recommend Option "B" to the City for approval. Said option is as follows: "B. The City and Agency will seek a financial solution to have funds available by closeout date. Upon the City's and Agency's assurance that it will seek and provide a financial solution, HUD would accept and approve an amendatory application, providing for the release of funds to cover administrative costs only, fora period not exceed June 30, 1974, escrowing the remaining funds to be released only ppon satisfactory evidence of financial commitment for all closeout costs". The following resolution was introduced: RESOLUTION N0. 2699 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, RECOMMENDING TO THE CITY THE AGENCY'S ENDORSEMENT OF ACCEPTANCE OF ALTERNATIVE "B" IN HUD'S LETTER OF 5-23-73, AND AUTHORIZING THE FILING OF AN AMENDATORY APPLICATION WHEREAS, the Central City Project, Calif. R-79, is rapidly approaching com- pletion; and 2215 WHEREAS, it is the desire of the Redevelopment Agency to expedite the close-out of this project thereby preserving Special Revenue Sharing funds for the City of San Bernardino; and WHEREAS, the Department of Housing and Urban Development has proposed by letter dated May 23, 1973, various alternative courses of action to provide for such an early close-out; and WHEREAS, the Redevelopment Agency has reviewed in depth the various courses of action open to it and the City of San Bernardino; and WHEREAS, pursuant to said review, the Redevelopment Agency believes that the alternative offer as "Alternative B" on page 2 of said letter of May 23, 1973, would provide the greatest flexability to both the Agency and the City. NOW, THEREFORE, BE IT RESOLVED that the Redevelopment Agency of the City of San Bernardino, California, recommend to the Mayor and Council of the City of San Bernardino that they endorse the acceptance of "Alternative B" of the Department of Housing and Urban Development, and thereby resolve to seek a financial solution to have funds available by close out date; and BE I7 FURTHER RESOLVED that the Agency hereby authorizes the submission of an Application for an Amendatory Loan and Grant Contract on the terms and conditions set forth in said letter of May 23, 1973 (copy attached hereto), addressed to the Honorable Wm.R. Holcomb, Mayor of the City of San Bernardino Motion was made by Blakely and seconded by Blum authorizing the adoption of Reso- lution No. 2699. The motion was carried by the following vote, to wit: Ayes: Blakely, Blum, McDaniel and Webster Noes: None Abstention: None Absent: Perea, Dudley and Jamison Motion was made by McDaniel and seconded by Blakely that the Redevelopment Agency will resolve to seek a financial solution to have funds available by close out date as set forth in HUD's letter of May 23, 7973 addressed to Mayor W.R. Holcomb. The motion was carried by the following vote, to wit: Ayes: McDaniel, Blakely, Blum; and Webster Noes: None Abstention: None Absent: Perea, Dudley and Jamison TECHNICAL ADVISORY COMMITTEE - RESOLUTION: The following resolution was presented from the Technical Advisory Committee: RESOLUTION On May 9, 1973 the Central City Technical Advisory Committee took the following action: The Committee recommends to the Redevelopment Agency Board that the remainder of the bond proceeds fund be formally set aside in reserve in order to meet current and anticipated future obligation. This action is recommended fer the following reasons: (1) The Agency is obligated to pay $945,000 per year on bond interest plus build up a reserve to pay off the $13.5 million principal. 2216 (2) The pre-funded interest account orginally set aside to pay bond interest payments until the Agency's stream of income was established has been exhausted. (3) Latest best estimates predict at least $1,000,000 will be needed to just make interest payments with the bond proceeds fund being the only resource available. (4) Latest best estimates predict that this short fall period will last at least to 1975. (5) In addition to the above described obligation, the Agency owes the Federal Government $600,000 on July 1, 1974. (6) No other funds are now available or will be available to meet this obligation. (7) Conclusion: At this point in time the entire bond proceeds fund should be committed to meeting current and future obligations and not diminished until other income sources become sufficient. The Members discussed the resolution. Motion was made by McDaniel and seconded by Blum reaffirming the Agencys policy that the entire bond proceed funds be committed to meet current and future obligations and not diminish until other income sources become sufficient. The motion was carried by the following vote, to wit: Ayes: McDaniel, Blum,Blakely and Webster Noes: None Abstention: None Absent: Perea, Dudley and Jamison A-41 CLOSE OUT: Mr. Quinn stated that at a future meeting the Agency might be faced with a decision regarding a substantial increase of engineering costs to Arrowhead Engineering for work performed within the A-41 project area. This increase if authorized could be paid for out of project money, if no more grants are authorized. Mr. Quinn requested authorization to defer authorizing any more grants until this matter of engineering costs is resolved. The proposed increase to Arrowhead Engineering was briefly discussed. Mr. Quinn stated that he would have further information regarding this request at a later -,date. After discussion, motion was made by Blum and seconded by Blakely to defer authorizing any more grants until matters are resolved regarding engineering costs. The motion was carried by the following vote, to wit: Ayes: Blum, Blakely, McDaniel and Webster Noes: None Abstention: None Absent: Perea, Dudley and Jamison OTHER BUSINESS: Mr. Quinn suggested presenting Mr.Gutierrez with his resolution of commendation after the next regular meeting at the El Crescendo. All members agreed. EXECUTIVE SESSION: 5:15 p.m. - The Chairman called for an Executive Session. zzn ADJOURNMENT: Upon motion duly made and seconded the meeting was adjourned at 5:45 p.m. DEPA P.TM ENT OF HORSING AND URBAN oEV ELO?MENT ~~~~*o t ~c~~;_ t i,. ;F ~` AREA OFFICE sAnF .9~o, CaIl:on!a +~= SLO sll~ SriIP- SJ..L=VA RO, LOS AM1G ELcS, CALIFORNIA 90057 ~I _ _ .'11(Iii~ r' ;lay 23, ]-973 RSG~JNAL IX .. _., ores°_ oFFic= ~w PsF, v a_.=~ ro: 9.2P~]-G i~onorable GI. R, Ho:Lcomb i~~"yor o£ San Bernardino City `'_all ,~,_., ,ernardiao, Calif. 92401 n,,,,,r Dl y or }ioicomb: Subject: Project No, Calif. R-79 - Centra.l City Redevelopment Project ==s you are eware, the Los Angeles Area Office of AUD has been discussing c7ith the Redevelopment Agency of San Bernardino cer- -~~.,;-n *matters concerning the status o£ the Central City project and future funding considerations for early project c7.oseout ur_:ler provisions o£ Section 213. You have been present in _=evera'_ meetings dt,-ring v/hicn these discussions took place. s our desire to outline for you the major items ichich rewire Tt i r_=_~aoiution in order to achieve thcse goals which are in the best ~ntzrest of both the San Bernardino community and the Federal Gwerrmani~, The following threw items are those matters req~_iiring ,; c>solntion: - Old City Ha11 h ' site which was purchased from the City by e S 1.. rite Redevelopment Agency at a value in excess of that e•hich identified i-ILT) previously con curred in. This item has been that unless i s ;-tr=r> i ng udit as an exceptrori, mean ~, ou -n a. prev , value could not be. recognized as i ol;,~„-r~dd., +;r~ di_fe n rer,ce The amount in question is i;:~l~ Ite:^ elio I etip°nditure. _ jla'_,255. 00. -' ci L: n ~_t trr11 Si - _rcolved the ~r=.~ of _ .. Tb ner; Cr CS :da •!rd Sireat be+;•.~en "r' :.sect f ^ t e, t,tc;:-tad ree+ - .~ortion o ocsly ~s m~ed 2av „~~~ S, ,et) e - _ ,n h_^_ pru~c..t araa, o i d ' ' ._ . vy at d he (;c ~ b y a c rea - L v rty that ih~ s w.~s a pt.b . } - Cit tY tic,;,ecer, this pro:-Ed to be erroneous as y r~ o~..¢,ed ~r/ . ;c; the City itle -co this 1a~~d, c~,• .d -' c -r, a - ~ - , ~ BOO !,c , -- =e° t, no~,~. e a-~_.ed , n" I . _," n-, C J'l -. 'L1 ' 1 t , } . c L ~ ` 11 . 1 - FLlu- O_ t~l ~ - .u L-71 ~ . 1 ~- 1 a to the C2 `y . T; ~ -. noun 1 .17- be t - - 1 ~ z~..~ ... --- ~ to7.~Lr ~ _. ~ J or HL'D conc tr,nce, b;_,ed upon _.. __.. _. _ ~~.ie, tent ~p;_ais~.ls. -2- 'fhz 1:,nd upon which all public p-xrl:irg facilities are cor_- structed vans never sold to the City; that is, the Agency did not receive payment for the land. The IiUD concurred-in re-use value is $2.00 per square foot. HIID cannot concur it -the lover value of $1.50 per squarz foot requested by thz agency. The value of the land at $2.00 per square foot is approximately $3 million; at $.150 per square foo~, the value ~i.s approximately $2.25 million. The Agency advises that closing of the project by June 30, 1974 x~ras possible at $i.50 ner square foot, but at -valuation of $2.00 per square foot, all funds ~.vould not b2 available. In light of the above describzd matters, the Los Angeles Area O:;_t;cz prpposzs several options for the C;_ty and Agency i.o c onsidzr; namely: A. The City and Agency assure HUD that onor before protect closeout, all funds would be available on demand ~o cover the cost of all project liabilities. HUD mould accept an ap?lica- tion and approve sufficient. funds to cover a7.1 costs to close the project up to a maxim~.zm federal grant o£ $4.5 si.llioa; or H. The City and Agency wi11 sezk a financial solution to hate funds available by closeout da=e. Upor. the City's and P.c;ency's assurance that it or:i11 seek and provide a financial solution, HL~ xcould accept and approve an amendatory applre_- tion, ~p roviding for the release of wads to cover administra- tive cos~a on.1y, for a period not exceeding Jure ~O, 19',4, zscrexx~ing the remaining fun~us to be releaszd only upon sa~ti s`actory evidence of f::aneial commitment fo: all closeout costs; _ or _~. _~':- .- th ~.t me C;- -. i~ crop t~^_ ~ :i2 zac.d o`~'ha ,E __, lat.~_on of the above rite rs'S L~'~ :in ~~ _in=,r.~.~a1 set, ._ - ~ A,).'n y _.._a a _1L_::q zo :LLD to ac - ~ eve a 5- -.~ t_ ~ ~ ~ or,• _~ NiID could not accept. o_ fund thr timz. i`..__ ~,-; ~ tior -, cfi<1 nt under t1. _zr,xs o•. the _ _ ru •, _ .. - ~ n,, ' ~ o..-~ S ~~ ~ ~~" , _~ lino =mid tt, ~ dew 1op- _ '~i of _ 5e „ _:1]_.1o IU ~.;.r _u11y ~' .o _io[ _ll Rz n_'_ _ i ~ __ , ~~ _ C ,v_ _`~ ,n 530 c' ba ___ __ _3_ ' ^o~cn to HU-D at the earliest possible opportunity, but not later .June 11, 1973. If ei~th-r op'=ion A or B is seL c ed, -~nc- -, _ sio.. ~„,ade =.hould also re•~~.~ t _. -..he fiLnq or as ~.me _r~ ..ory application. no later than JLine 11, 1973. ';essrs. Herbert Roberts and Charles 197~en ofdiscuss~ths contents ~;_eet ieith you on Glednesday, 'Say > o` this letter. Please Peel free to contact this office ir,l,.ediately ii you have questions or need further clarification. Sincere ly> / / _~ ~ :>.-..- -~ C John ~. Bonlcosl:i Director Operations Division 221s MINUTES OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN RERNARDINO, CALIFORNIA, HELD THE 7TH DAY OF JUNE, 1973, 300 NORTH "D" STREET, SAN BERNARDINO CALIFORNIA The members of the Redevelopment Agency of the City of San Bernardino, California, met in regular meeting at 300 North "D" Street, Room 320, in the City of San Bernardino, California, at the place, hour, and date duly established for the hold- ing of such meeting. The Chairman called the meeting to order and on roll call the following answered present: Marvin D. Dudley; D. R. Jamison; Mrs. Hugo Blum and E. G. Webster; and the following were absent: Wesley C. McDaniel; Paul Perea and Benton Blakely. The Chairman declared a quorum present. MINUTES: The Minutes of the Regular Meeting of May 24, 1973 were submitted for approval. Motion was made by Blum and seconded by Dudley approving the minutes as submitted. The motion was carried by the following vote, to wit: Ayes: Blum,-Dudley, Jamison and Webster Noes: None Abstention: None Absent: McDaniel, Perea and Blakely. EXPENDITURES: The Expenditures for the month of May, 1973 were submitted for approval. Motion was made by Jamison and seconded by Dudley approving the Expenditures as submitted. The motion was carried by the following vote, to wiL; Ayes: Jamison, Dudley, Blum and Webster Noes: None Abstention: None Absent: McDaniel, Perea and Blakely REPORT OF AGENCY COUNSEL: Mr. Flory reported that meetings are being scheduled for negotiation purposes between the Agency and Donovan. AMENDATORY, A-47: The following resolution was introduced by the Secretary and fully considered: RESOLUTION N0. 2700 RESOLUTION APPROVING AND PROVIDING FOR THE EXECUTION OF A PROPOSED CONTRACT FORA TEMPORARY LOAN, DEFINITIVE LOAN AND A CAPITAL GRANT TO AID IN FINANCING NEIGHBORHOOD DEVELOP- MENT PROGRAM N0. A-41 WHEREAS, under Title I of the Housing Act of 1949, as amended, the United States of America (herein called the "Government") has tendered to the Redevelopment Agency of the City of San Bernardino, California, (herein called the "Local Public Agency ) a proposed Contract under which the Government agrees to make a Temporary Loan, a Definitive Loan, and a Capital Grant to the Local Public Agency to aid in financing a Neighborhood'~Development Program, designated Program No. A-41, in the Urban Renewal Area described herein; and 2219 WHEREAS, the Local Public Agency has given due consideration to said proposed Contract consisting of a Neighborhood Development Program Funding Agreement and a Neighborhood Development Program Master Agreement; and WHEREAS, the Local Public Agency is duly authorized, under and pursuant to the Constitution and laws of the State of California to undertake and carry out said Program and to execute such proposed Contract; and BE IT RESOLVED BY THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AS FOLLOWS: Section 1. The proposed Contract, as described above, consisting of the Funding grll Bement and the Master Agreement under and subject to the provisions, terms, and conditions of which the Government will make a Temporary Loan, a Definitive Loan, and a Capital Grant under Title I of the Housing Act of 1949, as amended, to the Local Public Agency to aid in financing a Neighborhood Development Program, designated Program No. A-41, situated in the City of San Bernardino, is hereby in all respects approved. Section 2. The Chairman is hereby authorized and directed to execute said pro- posed Contract in two counterparts on behalf of the Local Public Agency, and the Secretary is hereby authorized and directed to impress and attest the official seal of the Local Public Agency on each such oounterpart and to forward such counterparts to the Department of Housing and Urban Development, together with such other documents relative to the approval and execution thereof as may be required by the Government. Section 3. The Secretary is hereby authorized to file with the Government requisitions together with necessary supporting documents, in accordance with the Neighborhood Development Contract, requesting payments to be made on account of the Project Temporary Loan, Project Definitive Loan and Project Capital Grant provid- ed for in the Neighborhood Development Contract, and to pehform all other acts required to be performed in order to obtain such payments. Section 4. The Local Public Agency agrees to abide by all of the provisions, terms, and conditions of said Contract. Section 5. This Resolution shall take effect immediately. Mrs. Blum moved that the foregoing resolution be adopted as introduced, which motion was seconded by Mr. Jamison, and upon roll call the "Ayes" and "Nays" were as follows: AYES N14YS Mrs. Hugo Blum None Marvin Dudley D. R. Jamison E. G. Webster The Chairman thereupon declared said motion carried and said resolution adopted. RESOLUTION - B. J. HARPER, JR: A letter of resignation was presented from Mr. B. J.Harper, Jr., Deputy Director. Mr. Quinn stated that due to Mr.Harper's efforts and considerations he feels that 2220 a resolution of commendation is warranted. All members agreed. The following resolution was introduced: RESOLUTION N0. 2701 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO CALIFORNIA, COMMENDING B. J. HARPER, JR. WHEREAS, Mr. Boyce J. Harper, Jr., was a loyal and honorable employee of the Redevelopment Agency of the City of San Bernardino from September 1, 7964 to December 31, 1966, and from January 1, 1967 to March 31, 1973; and WHEREAS, Mr. Boyce J. Harper, Jr., successively held the positions of Relo- cation Supervisor from September 1, 1964 to June 30, 1965; Director of Relocation and Property Management from July 1, 1964 to June 14, 1967; Deputy Director of Operations from June 15, 1967 to September 14, 1967; and Deputy_ Director from September 15, 1967 to the date of his resignation; and WHEREAS, the Board of Directors and the staff members of the Redevelopment Agency desire to express their appreciation and gratitude to Mr. Boyce J. Harper, Jr., for his tireless efforts and devotion to duty as a member of the staff throughout the planning, preparation and execution of the Meadow- brook, Central City and College Park project. NOW, THEREFORE, BE IT RESOLVED that the Redevelopment Agency of the City of San Bernardino, California, does hereby again commend and honor Boyce J. Harper, Jr., for his outstanding ability, leadership, public spirit, devotion to duty, and distinguished service as a member of the staff of said Agency. BE IT FURTHER RESOLVED that a suitable memorial of this resolution be prepared and presented to Mr. Boyce J. Harper, Jr., on behalf of the Agency, its members, and staff. Adopted: 6-7-73 Motion was made by Dudley and seconded by Jamison authorizing the adoption of Reso- lution No. 2701. The motion was carried by the following vote, to wit: Ayes: Dudley, Jamison, Blum and Webster Noes: None Abstention: None Absent: McDaniel, Perea and Blakely. Mr. Quinn suggested that Mr. Harper be appointed to the Technical Advisory Committee. Mr. Leonard of the TAC Committee stated that they would be happy to have Mr. Harper 2221 as a member. Mr. Quinn stated that Mr. Harper is willing to serve on the committee. Motion was made by Dudley and seconded by Blum appointing Mr. B. J. Harper, Jr., to the Technical Advisory Committee. The motion was carried by the following vote, to wit: Ayes: Dudley, Blum, Jamison and Webster Noes: None Abstention: None Absent: McDaniel, Perea and Blakely AUTHORIZATION FOR RALPH SHADWELL TO SIGN FOR SAFETY DEPOSIT BOX: Mr. Quinn stated that Mr. Harper and himself were appointed by the Members to sign on behalf of the Agency for the safety deposit box. In that Mr. Harper has left the Agency, he recommends that Ralph Shadwell be authorized to sign. The following resolution was introduced: RESOLUTION N0. 2702 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING MR. RALPH E. SHADWELL, JR., TO SIGN ON BEHALF OF THE REDEVELOPMENT AGENCY FOR SAFETY DEPOSIT BOX WHEREAS, the Redevelopment Agency of the City of San Bernardino has the use of Safety Deposit Box No. 1836 at the Bank of California, San Bernardino, California; and WHEREAS, Mr. Boyce J. Harper, Jr., has been authorized by Resolution No. 2576, to sign on behalf of the Redevelopment Agency for said Safety Deposit Box; and WHEREAS, Mr. Boyce J. Harper, Jr., has left the employment of the Redevelopment Agency of the City of SanBernardino. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Ber- nardino, California, that the signature of Mr. Boyce J. Harper, Jr., is no longer authorized to sign on behalf of the Redevelopment Agency far the Safety Deposit Box No. 1836. BE IT FURTHER RESOLVED that Ralph E.Shadwell, Jr., is hereby authorized to sign on behalf of the Redevelopment Agency for Safety Deposit Box 1836, Bank of California, San Bernardino, California. Motion was made by Jamison and seconded by Blum approving the adoption of Resolution No. 2702. The motion was carried by the following vote, to wit: Ayes: Jamison, Blum, Dudley and Webster Noes: None Abstention: Npne Absent: McDaniel, Perea and Blakely AWARD OF SITE IMPROVEh1ENT CONTRACT, R-79: Mr. Quinn stated that bids were opened today for Unit No. 3, Phase 4-A., R-79. The work includes the demolition of the Harris Co. Mens Store and the remedial work on the parking structure. The low bid was received from Riverside Construction in the amount of $232,000. Mr. Quinn stated that Riverside Construction's perfor- mance has been excellent in the past. The following resolution was introduced: RESOLUTION N0. 2703 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO CALIFORNIA, AUTHORIZING THE CHAIRMAN AND SECRETARY TO ENTER INTO CON- TRACT WITH RIVERSIDE CONSTRUCTION FOR UNIT N0. 3, PHASE 4-A, CALIF. R-79 2222 WHEREAS, the Agency has under date of March 21, 1967 entered into a Contract for Loan and Capital Grant with the United States of America providing for financial aid to the Agency for its Central City Project No. 1, Calif. R-79 under Title I of the Housing Act of 1949, as amended, and pursuant to that Contract, the Agency is undertaking certain activities necessary for the execution of the Central City Project, Calif. R-79; and WHEREAS, the Agency invited competitive sealed bids for site preparation work Unit No. 3, Phase IV A, Calif. R-79; and WHEREAS, an invitation for bid therefore, was duly published in the San Bernardino Sun Telegram, a newspaper of general circulation for two weeks and an affidavit showing such publication is on file in this Agency; and WHEREAS, a number of bids were received at the time and place specified and said bids were opened and read aloud in public. The lowest qualified bid was offered by Riverside Construction in the amount of $232,000; and WHEREAS, the Redevelopment Agency of the City of San Bernardino has accepted the bid of Riverside Construction Company as it is in the best interest of the Agency and the City. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Ber- nardino, California, that subject to the approval of the Contractor by the Depart- ment of Housing and Urban Development, the bid of Riverside Construction Company in the amount of $232,000 is hereby accepted; and the Chairman and Secretary are hereby authorized to execute the Contract for Site Preparation, Unit 3, Phase IV-A, Central City Project, Calif. R-79. Motion was made by Jamison and seconded by Dudley authorizing the adoption of Reso- lution No. 2703. The motion was carried by the following vote, to wit: Ayes: Jamison, Dudley, Blum and Webster Noes: None Abstention: None Absent: McDaniel, Perea and Blakely POLICY ON MILITARY LEAVE FOR ACTIVE DUTY: Mr. Quinn stated that the Agency does not have a set policy on leave for military active duty. Clarence Upton of the staff has been called to duty in July. The City authorized two weeks of active military service, with pay, if the person has been employed by the City for one year or more. After discussion, motion was made by Dudley and seconded by Blum adopting the City's policy on active military duty. The motion was carried by the following vote, to wit: Ayes: Dudley, Blum, Jamison and Webster Noes: None Abstention: None Absent: McDaniel, Perea and Blakely REAL ESTATE BROCHURES: A proposed real estate brochure was presented from Bill Hedleston Graphic Design. Mr. Hedleston explained the brochure and it was discussed by the members. Mr. Quinn stated that the brochure will be presented to the TAC Committee and then brought back to the Agency for final determination. OTHER BUSINESS: Vanir - construction should get started soon. Ray Jones Enterprises (Hotel) - The necessary information has been sent to them for processing the Environmental Impact Report and Conditional Development Report. 2223 They have not awarded a contract for construction yet. 4:45 - Mr. McDaniel arrived at the meeting. EXECUTIVE SESSION: 4:50 - Mr. Webster called for an Executive Session ADJOURNMENT: 4:55 p.m. - The meeting ras duly adjourned. 2224 MINUTES OF THE REGULAR MEETING OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA HELD THE 21ST DAY OF JUNE, 1973, 300 NORTH "D" STREET, SAN BERNARDINO, CALIFORNIA The Chairman called the meeting to order at 4:00 p.m. Roll Call showed the following: Agency Members Present: Webster, Jamison, Blum and Perea Agency Members Absent: Dudley, Blakely and McDaniel Also Present: Mr. Quinn, Executive Director; Mr. Flory, Agency Counsel; and Mrs. Baxter, Executive Secretary h1INUTES: The Minutes of the Regular Meeting of June 7,1973 were submitted for approval. Motion was made by Jamison and seconded by Blum approving the Minutes as submitted. The motion was carried by the following vote, to wit: Ayes: Jamison, Blum, Perea and Webster Noes: None Abstention: None Absent: Dudley, Blakely and McDaniel 4:05 p.m. - Mr. McDaniel arrived at the meeting. REPORT OF AGENCY COUNSEL: Mr. Flory stated that the law suit against the County Auditor/Controller should be filed tomorrow, Jure 22, 1973, and hopefully be heard on July 13th. OFFER TO PURCHASE, FAIRVIEW FORD: An Offer to Purchase portions of Reuse Parcels 25, 30, 31 and 35 was presented from Fairview Ford. The parcel was pointed out on the map. Fairview understands that the Division of Highways will be taking some of the property for the new freeway alignment, an amount which is not yet determined. The price of the land is approx- imately $350,000. This amount cannot be firm until the exact legal description is drawn. A deposit check in the amount of $17,000 was presented. A sketch of the improvements was shown. Mr. Ran Pearce, Partner-Fairview Ford, stated that it wilt take approximately 4-6 months from now to start construction. Mr. Webster reported that there is no finders fee involved in this transaction. Mr. Frank Dominguez, Vanir Research, stated that he feels Vanir Research is entitled to a finders fee on this matter. He stated that in 1972 he showed available sites to Mr. Landfield, a partner in this transaction. He stated that Mr. Landfield indicated that he would be willing to go through Vanir when they were ready for development. Recently, upon hearing of the pending Fairview offer, he contacted Fairview regarding the use of Vanir as their realtor in the matter. He stated that Mr. Quinn instructed Mr. Pearce not to do business with Frank Dominguez. He stated that because of Mr. Quinn's reaction to the finders fee, he felt that the Fairview people had changed their attitude towards him and his firm. Mr. Pearce stated that in 1972 Fairview Ford was looking for a location which was already developed. They were not interested in building at that time. Mr. 2225 Dominguez did show Mr. Canfield vacant property at that time, of which the property in the west end could have been among. He stated that Wilber Veale, of the Pirates Den, introduced them to Mr. Quinn to discuss the possible development of the west end property, three weeks prior to his ever meeting with Mr. Dominguez. He stated that after Mr.Dominguez called regarding the use of his firm on this transaction, he called Mr. Quinn. Mr. Quinn told him that it was not necessary to have a realtor involved at this point. Mr. Eleck Bowler, Pirates Den, was presented to the Members. Mr. Bowler stated that Mr. Pearce and his partner, Wilbur Veale, were in the Pirates Den discuss- ing locations in San Bernardino to develop their agency. He suggested the property in the west end of the Central City Project, and arranged for them to meet Pete Quinn. After discussion, motion was made by McDaniel Webster and Mr. Flory as a committee to review back their recommendation by the next meeting. following vote, to wit: Ayes: McDaniel, Blum, None Abstention: None Absent: Blakely and and seconded by Blum appointing Mr. the matter thoroughly and bring The motion was carried by the Perea, Jamison and Webster Noes: Dudley The following resolution was introduced: RESOLUTION N0. 2704 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BER- NARDINO, CALIFORNIA, DETERMINING THAT FAIRVIEW FORD IS QUALIFIED TO REDEVELOP PORTIONS OF REUSE PARCELS 25, 30, 31 and 35, R-79 AND AUTHORIZING THE PUBLICATION OF A REDEVELOPERS STATEMENT FOR PUBLIC DISCLOSURE AND NOTICE OF PUBLIC HEARING WfJEREAS, the Redevelopment Agency of the City of San Bernardino, California, desires to dispose of certain parcels of land within the Central City Project, Calif. R-79 to a qualified redeveloper; and WHEREAS, the Agency has received an Offer to Purchase portions of Reuse Parcels 25, 30, 31 and 35, Calif. R-79 from Fairview Ford; and WHEREAS, the Agency has evaluated the proposal received. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Ber- nardino, California, that the proposal of Fairview Ford is in the best interest of the Central City Project and the Redevelopment Agency, and the publication of the Redevelopers Statement of Public Disclosure and Notice of Public Hearing is hereby authorized. Public Hearing to be held at the next regular meeting, scheduled for July 5, 1973. Motion was made by Jamison and seconded by Perea authorizing the adoption of Resolution No. 2704. The motion was carried by the following vote, to wit: Ayes: Jamison, Perea, Blum, McDaniel and Webster Noes: None Abstention: fJone Absent: Blakely and Dudley J. D. DIFFENBAUGIi, UCB BUILDING, CONSTRUCTION SCHEDULE: h1r. Jay Diffenbaugh was introduced to the Members. Mr. Diffenbaugh is the contractor building the UCB Building for Vanir Research. Mr. Diffenbaugh gave a quick briefing on their proposed construction schedule. 2226 UNDERGROUND OBSTRUCTIONS, VANIR TOWER It was explained that during the excavation of the Vanir Tower Site, the contractor encountered an electrical vault which will have to be removed. The vault should have been removed during the demolition phase of the project. It appears that the vault was in an alley and probably didn't fall within any demolition contract. Diffenbaugh has requested to be reimbursed on a time and material basis for the removal of this obstruction. 4:45 p.m. - Mr. McDaniel was excused from the meeting. Mr. Quinn stated that the removal of this vault will be just over $7,000. Bids are not required for items under $2,500. The following resolution was introduced: RESOLUTION N0. 2705 RESOLUTION) OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BE RNARDINO, CALIFORNIA, AUTHORIZING ThiE EXPENDITURE OF FUNDS FOR THE REMOVAL OF AN ELECTRICAL VAULT WITHIN THE VANIR TOWER SITE, ON A TIME AND MATERIAL BASIS WHEREAS, during the course of construction of the Vanir Tower Site, (Portion of Reuse Parcel 45 and 50, R-79) the contractor encountered an electrical vault which will have to be removed; and WHEREAS, said vault should have been removed during the demolition phase of the project; and WHEREAS, it is the obligation of the Agency to deliver buildable land to a developer; and IJHEREAS, the Agency Members have reviewed the matter thoroughly and have determined it to be the Agency's responsibility for removal of said vault. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that an expenditure of funds is hereby authorized, not to exceed the sum of $2,500, for the removal of the underground vault on Reuse Parcels 45 and 50, R-79. Motion was made by Jamison and seconded by Blum authorizing the adoption of Reso- lution No. 2705. The motion was carried by the following vote, to wit: Ayes: Jamison, Blum, Perea and Webster Noes: None Abstention: None Absent: Blakely, Dudley and McDaniel CITY REQUEST FOR PARKING LOT MODIFICATION - ENGINEERIPJG: A letter was presented from the City and the Central City Company regarding the poor lay out of the ingress and egress to the mall's south parking lot on 2nd Street at "F" Street. The City requested that the Agency authorize them to proceed with modifications with the cost to be borne by the Agency. All members agreed that the ingress and egress needed modification, but did not feel that the Agency should be responsible for this modification. After discussion, motion was made by Jamison and seconded by Perea rejecting the City's request for Agency participation 2227 in the cost involved for any modification to the parking lot. The motion was carried by the following vote, to wit: Ayes: Jamison, Perea, Blum and Webster Noes: i'Jone Abstention: None Absent: Blakely, Dudley and McDaniel INCREASE IN UPSET FIGURE - ARROWHEAD ENGINEERING, REAL ESTATE CONTRACT, R-79: Authorization was requested to increase the upset figure of Arrowhead Engineering's Real Estate Contract by $5,000. This would insure the completion of legal descrip- tions and other necessary engineering work yet to be accomplished in the Central City Project. The following resolution was introduced: RESOLUTION N0. 2706 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AMENDING CONTRACT WITH ARROWHEAD ENGINEERING FOR REAL ESTATE SERVICES, BY INCREASING THE UPSET FIGURE $5,000 WHEREAS, the Redevelopment Agency of the City of San Bernardino, California, entered into a Contract with Arrowhead Engineering for professional services for Calif. R-79 on April 24, 1969; and WHEREAS, the upset figure of said Contract was changed from $20,000 to $30,000 by Resolution No. 2319, dated November 19, 1970; and WHEREAS, it is now necessary to increase the upset figure of said contract by an additional $5,000 io insure the completion of legal descriptions and other necessary engineering work yet to be accomplished in the Central City Project. NOW, THEREFORE, BE IT RESOLVED that paragraph 4. METIJOD OF PAYMENT is hereby amended, increasing the maximum sum of said Contract with Arrowhead Engineering from $30,000 for all services rendered, to $35,000. Plotion was made by Jamison and seconded by Perea authorizing the adoption of Reso- lution fVo. 2076. Tfie motion was carried by the following vote, to wit: Ayes: Jamison, Perea, Blum and Webster Noes: None Abstention: iJOne Absent: Blakely, Dudley and McDaniel 5:00 p.m. - Mr. McDaniel returned to the meeting. ARROWHEAD EN6TNEERING,SITE(IMPROVEMENT CONTRACT, A-41: Mr. Art Sullivan, Arrowhead Engineering, was presented to the Board. Billings were presented from Arrowhead for an amount of $15,853.94 over and above the contract amount. Mr. Sullivan stated that this extra amount is for extra work performed. The Members reviewed the minutes of the meeting awarding the contract to Arrowhead Engineering for this work. At that time because of the extreme difference in bid prices, the members were concerned regarding the low bid. Mr. Sullivan assured the members that he could perform the work as outlined in the Bid Documents for the sum of $11,000. Mr. Sullivan stated that the extra amount is for extra work only. He explained the additional work to the Members. The members were concerned because no change orders were issued on this additional work. They werenot aware that any extra work was even needed. The members felt that any major changes in the scope of the work should be brought before the Board. Mr. Sullivan stated that he did not perform any additional services without the knowledge of the staff. 2228 After careful review and discussion, motion was made by Blum and seconded by Perea instructing the staff to review the matter further, and offer a recommenda- tion by the next Board Meeting. The motion was carried by the following vote, to wit: Ayes: Blum, Perea, McDAniel, Jamison and Webster Noes: None Abstention: fJOne Absent: Dudley and Blakely CHANGE ORDER, RIVERSIDE CONSTRUCTION, A-41: Mr. Quinn requested authorization to increase Riverside Construction's Contract for Street Improvements, A-41, due to items revised since the original bid. These additional items were discussed. The following resolution was introduced: RESOLUTION N0. 2707 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING THE CHAIRMAN AND SEC- RETARY TO EXECUTE CHANGE ORDER N0.1, RIVERSIDE CONSTRUCTION STREET IMPROVEMENTS, UNIT N0. 2, A-41 WHEREAS, the Redevelopment Agency of the City of San Bernardino, California, entered into Contract with Riverside Construction Company, for Street Improvements, Unit No. 2, Neighborhood Development Project A-41, on April 20, 1973; and WHEREAS, necessary revisions were made to the Contract Documents and Scope of Services amounting to an increase in contract price of $13,714.50; and WHEREAS, the members reviewed said revisions and found them to be warranted. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that the Chairman and Secretary are hereby-authorized and directed to execute Change Order No. 1 with Riverside Construction Company, Street Improvements, Unit No. 2, A-41, for an increase in their contract amount not to exceed $13,114.50. BE IT FURTHER RESOLVED that the total contract price, including said Change Order Jo. 1, is now set at $336,174.50. Motion was made by McDaniel and seconded by Perea authorizing the adoption of Reso- lution No. 2707 The motion was carried by the following vote, to wit: Ayes: McDaniel, Perea, Jamison, Blum and Webster Noes: None Abstention: None Absent: Dudley and Blakely ADJOURNMENT: Motion was made by Jamison and seconded by Blum adjourning the meeting at 6:00 p.m. The motion was carried by the following vote, to wit: Ayes: Jamison, Blum, Perea, McDaniel and Webster Noes: None Abstention: None Absent: Dudley and Blakely 2229 MINUTES OF THE REGULAR PIEETING OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, HELD THE 5TH DAY OF JULY, 7973, 300 NORTH "/" STREET, SAN BERNARDINO, CALIFORNIA The Chairman called the meeting to order at 4:25 p.m. Roll Call showed the following: Agency Members Present: Blakely, Perea, Jamison and Webster Agency Members Absent: Blum and Dudley Also Present: Mr. Quinn, Executive Director; Mr. Flory, Agency Counsel; and Mrs. 6axter, Executive Secretary MINUTES The Minutes of the Regular Meeting of June 21, 1973 were submitted for approval. Motion was made by Jamison and seconded by Blakely approving the Minutes as submitted. The motion was carried by the following vote, to wit: Ayes: Jamison, Blakely, Perea, and Webster Noes: None Abstention: None Absent: Blum and Dudley REPORT OF AGENCY COUNSEL: Mr. Flory stated that he has nothing to report at this time. PUBLIC HEARIt1G, FAIRVIEW FORD, PURCHASE WEST END: Mr. Webster reported that this is the time and place set for Public Hearing on the sale of portions of Reuse Parcels 25, 30, 37 and 35 to Fairview Ford. Mr. Dominguez, Vanir Research, stated that at the last meeting the members appointed P1r. Webster and Mr. Flory as a committee to review the matter of his firm being eligible for a finders fee in this transaction. Mr. Flory reported that he thought the investiga- tion was premature because the offer had not formally been accepted by the Agency. He stated that upon formal acceptance, they would investigate the matter and make a recommendation to the board. Mr. Dominguez stated that he has received a committment from TraveLodge Motel and Carrows Hickory Chip Restaurant to locate their facilities within portions of the same parcels Fairview desires to purchase. He stated that they have not submitted a firm offer but that he believes that this can be done by the next meeting. This would increase the taxing value far more than Fairview Ford. A letter was presented from TraveLodge expressing their interest in this area. After discussion, motion was made by Jamison and seconded by Blakely to continue the Public Hearing until the next Regular Meeting, so that the Agency can also review an offer from Vanir Research for the development of a TraveLodge Motel within portions of the same parcels Fairview desires to purchase. The motion was carried by the following vote, to wit: Ayes: Jamison, Blakely, Perea and Webster Noes: None Abstention: None Absent: Blum and Dudley NAHRO P.EGIONAL DUES: Authorization was requested for the payment of NAHRO Regional dues in the amount of X100. Motion was made by Jamison and seconded by Blakely authorizing the payment of IVAHRO Regional dues. The motion was carried by the following vote,to wit: Ayes: Jamison, Blakely, Perea and Webster Noes: None Abstention: None Absent: Blum and Dudley 2230 TESTING CONTRACT, UNIT 3, PHASE IV-A: Mr. Quinn stated that bids have been received for testing services for Unit 3, Phase IV-A. This is the work under Riverside Constructions Contract, which con- sists of demolition of the Harris Company's mens store and furniture store, and remedial work on the parking structures. Six engineering firms were requested to submit proposals. Only two proposals were received. One from Pacific Material Laboratory and one from CHJ Material Lab. Pacific Materials did not comply with our request by submitting a breakdown of the costs for each test required. They only forwarded a copy of their Schedule of Fees. CHJ Materials did submit a breakdown. P1r. Quinn recommended that CHJ be awarded the contract for Testing Services. They have performed many times before for the Agency and their work was most satisfactory. After discussion, the following resolution was introduced: RESOLUTION N0. 2708 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING THE CHAIRMAN AND SEC- RETARY TO EXECUTE A CONTRACT WITH CHJ MATERIALS LABORATORY, INC., FOR TESTING SERVICES, UNIT 3, PHASE IV-A WHEREAS, the Redevelopment Agency ,. has under date of 3-21-67, entered into Contract for Loan and Capital Grant with the United States of America providing for financial aid to the Agency for its Central City Project, Calif. R-79, under Title I of the Housing Act of 1949, as amended, and pursuant to that Contract the Agency is under- taking certain activities necessary for the execution of the Central City Project, Calif. R-79; and WHEREAS, pursuant to said Contract the Redevelopment Agency entered into a contract with Riverside Construction Co. for site improvement work, demolition of the Harris Co. mens and furniture stores, and remedial work on the parking structures; and WHEREAS, testing services will be necessary for said work to be performed by Riverside Construction Company; and WHEREAS, proposals were received for said testing services; and WHEREAS, it appears to said Redevelopment Agency that the proposal of CHJ Material Laboratory, Inc., would be to the best advantage of the Agency and the City of San Bernardino. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Ber- nardino, California, that the Chairman and Secretary are hereby authorized to execute contract with CHJ Materials Laboratory, Inc., for testing services, Unit No. 3, Phase IV-A, Calif. R-79, for an amount not to exceed $2,700. Motion was made by Jamison and seconded by Perea authorizing the adoption of Resolution No. 2708. The motion was carried by the following vote, to wit: Ayes: Jamison, Perea, Blakely and Webster Noes: None Abstention: fJone Absent: Blum and Dudley RESIGfdATION WESLEY C. McDANIEL: A letter of resignation was presented from Wesley C. McDaniel. The members accepted the resignation with regret. The following resolution was introduced: 2231 RESOLUTION N0. 2709 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, HONORING WESLEY C. MC DANIEL WHEREAS, Mr. Wesley C. McDaniel was appointed to the Bnard of Directors of the City of San Bernardino, California, on November 16, 1971; and WHEREAS, Mr. Wesley C. McDaniel served with distinction as a member of the Board of Directors of said Agency until his resignation on June 30, 1973; and WHEREAS, the Members and staff of the Redevelopment Agency sincerely desire to express their appreciation and gratitude to Mr. Wesley C. McDaniel for his tireless efforts and devotion to duty as a Member of said Agency. N041, THEREFORE, BE IT RESOLVED, that the Redevelopment Agency of the City of San Bernardino, California, does hereby commend and honor Mr. Wesley C. McDaniel for his leadership, public service to the%community, and distinguished service as a Member of said Agency. BE IT FURTHER RESOLVED that a suitable memorial of this resolution be prepared and presented to Mr. Wesley C. McDaniel on behalf of the Agency, its Members and staff. Motion was made by Blakely and seconded by Jamison authorizing the adoption of Reso- lution No. 2709. The motion was carried by the following vote, to wit: Ayes: Blakely, Jamison, Perea and Webster Noes: None Abstention: (done Absent: Blum and Dudley SALARY REVIEW: Mr. Quinn stated that the City has not adopted their salary review as yet. A memo was presented from Mr. McDaniel setting forth his recommendations for salary comparability witl;-~ the City. A comparability study was presented , listing the Agency's recommendation, the City's proposed schedule and Mr. McDaniels recommendations. Mr. Quinn stated that Mr. McDaniels recommendations were made in an attempt to attain City comparability, pending the day when the Agency merges into the general structure of the City. All members felt that the other members should also be present for this review. Motion was made by Blakely and seconded by Jamison tabling this matter until Monday> for the Adjourned Regular Meeting. The motion was carried by the following vote, to wit: Ayes: Jamison, Blakely, Perea and Webster Noes: None Abstention: None P,bsent: Blum and Dudley Mr. Quinn stated that he would see if Mr. McDaniel could attend the meeting on Monday. OTHER BUSINESS: Mr. Warner Hodgdon was presented to the Members. P1r. Hodgdon urged the members to refinance their bond isr~ue. He stated that the Agency does not necessarily have to wait until the law suit against the County Auditor/Controller is settled to refund their bonds. He offered his services in this refunding without fee. The members assured Mr. Hodgdon that they have carefully been reviewing this matter and will keep him in mind for future transactions. Mr. Hodgdon indicated that he would not receive any "trading profits" through the transaction. 2232 ADJOURIVMENT Motion was made by Jamison and seconded by Perea adjourning the meeting at 5:10 p.m. until f4onday, July 9, 1973 at 2:00 p.m. The motion was carried by the following vote, to wit: Ayes: Jamison, Perea, Blakely and Webster Noes: None Abstention: none Absent: Blum and Dudley. __~ r. rv. 4u iiui, Secretary , 2233 MINUTES OF THE ADJOURNED REf,ULAR MEETING OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNAR- DINO, CALIFORNIA, HELD THE 9TH DAY OF JULY, 1973, 300 NORTH "D" STREET, SAN BERNARDINO, CALIFORNIA The Chairman called the meeting to order at 2:05 p.m Roll Call showed the following: Agency Members Present: Blum, Dudley, Perea and Webster Agency Members Absent: Blakely Also Present: Mr. Quinn, Executive Director; Mr. Flory, Agency Counsel; and Mrs. Baxter, Executive Secretary SALARY REVIEW The salary comparability study was presented to the Members. Mr. McDaniel arrived and explained his schedule to the Members. He stated that his basic concern was to see that all Agency personnel were classified similar to that of City personnel both in title as well as salary. It was explained that the City had not formally adopted their new salary schedule. The figures used for comparability are those informally accepted by the City. Each classification was reviewed. After review, motion was made by Blum and seconded by Dudley tabling the matter of salary increases until the City formally adopts their policy. The motion was carried by the following vote, to wit: Ayes: Blum, Dudley, Perea and Webster Noes: None Abstention: None Absent: Blakely EXECUTIVE SESSION: 2:45 p.m. - The Chairman called for an Executive Session ADJOURNMENT: Upon motion duly made and seconded the meeting was adjourned at 4:10 p.m 2234 hIINUTES OF THE REGULAR MEETING OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, HELD THE 19TH DAY OF JULY, 1973, 300 PJORTH "D" STREET, SAN BERNARDINO, CALIFORNIA The meeting was called to order at 4:07 p.m. Roll Call showed the following: Agency Members Present: Webster, Dudley, Blum and Perea Agency Members Absent: Jamison and Blakely Also Present: Mr. Quinn, Executive Director and Mr. Flory, Agency Counsel MINUTES: The Minutes of the Regular Meeting of July 5, 1973 were presented for approval. Motion was made by Perea and seconded by Dudley approving the Minutes as sub- mitted. The motion was carried by the following vote, to wit: Ayes: Perea, Dudley, Blum and Webster Noes: Pone Abstention: None Absent: Jamison and Blakely The Minutes of the Adjourned Regular fleeting of July 5, 7973, held July 9, 1973 were submitted for approval. Moticn was made by Dudley and seconded by Blum approving the minutes as submitted. The motion was carried by the following vote, to wit: Ayes: Dudley, Blum, Perea and Webster IJoes: (done Abstention: None Absent: Jamison and Blakely EXPENDITURES: The Expenditures for the month of June, 1973, were submitted for approval. Plotion was made by Perea and seconded by Dudley approving the Expenditures as submitted. The motion was carried by the following vote, to wit: Ayes: Perea, Dudley, Blum and Webster Noes: None Abstention: None Absent: Jamison and Blakely REPORT OF AGENCY COUNSEL: Mr. Flory reported that the hearing regarding the base reduction is scheduled for Monday, July 23, 1973. 4:15 p.m. - for. Blakely arrived at the meeting. PUBLIC HEARING - FAIRVIEW FORD, PORTIONS OF REUSE PARCELS 25, 30, 31 and 35: The Chairman reported that this is the time and place set for the Public Hearing of the disposition of Reuse Parcels 25, 30, 31 and 35 to Fairview Ford for the development of a car dealership. Mr. Quinn stated that at 2:45 p. m. today an offer was received from Uanir Research for the identical parcels proposed by Fairview Ford. Copies of the offer were supplied the members. The proposed development is fora Carrow's Hickory Chip Restaurant, a TraveLodge Hotel, and a commercial retail sales office on parcels 30, 31 and 35, and a Mexican restaurant on parcels 25 and 26. Mr. Dominguez explained that although his offer was submitted on two different forms, he intends the development as one package. 2235 Mr. Quinn explained that disposed of and in priva Agency will be obligated to $400,000 to repay HUD the best and highest use element involved the Agency has an obligation to have all property to hands by June 30, 1974. If this is not done, the to pay out of local funds approximately $350,000 for the land. The Agency must decide which offer is for of the land, and at the same time consider the time The offer from Vanir does not stipulate any time anticipated for close of escrow. Mr. Dominguez, Vanir Research, stated that they will comply with what- ever terms the agency desires. A newspaper clipping was reviewed concerning a similar development in Colton developed by Vanir Research. The clipping stated that the development has taken over 2; years of waiting. Mr. Dominguez stated that the delays were legitimate and that his firm has done their best to get the project moving. He stated that investigations have been made through the Agency into his development record to try to discredit his firm. Mr. Quinn explained that it is a HUD requirement and his obligation to check into all prospective developers and that this is done on all proposals. The parcels were pointed out on the map. Mr. Dominguez stated that he does not have a firm committment for the Mexican Restaurant site but that he will build a restaurant and cocktail lounge himself on the site. He stated that he does have committments from the other three proposed developments for parcels 30, 31 and 35. He stated that totally 187 employees will be hired for this develop- ment. The total investment will be $3,000,000 to $3,500,000. Mr. Dominguez stated that he would be willing to forfeit the deposit if his development fell through. Fairview Ford will employ approximately 85 people and have a total investment of approximately $1,000,000, together with a taxable inveetory of $300,000. They propose to close escrow as soon as possible and start construction within 30 days. They stated that they also are willing to forfeit their deposit if the development does not go through. The Members reviewed both proposals and felt that more study was necessary. Due to the time element, Mr. Dominguez was asked if he could have letters from his proposed tenants stating their committment, by next Wednesday, July 25, 1973. 9.1 ;r a letter of financial cor.~mittment was desired. Mr. Dominguez stated that he would have the letters desired. The public hearing was closed. OFFER TO PURCHASE - WEST END, FAIRVIEbI FORD: Motion was made by Dudley and seconded by Perea tabling this matter until next Wednesday, July 25, 1973. The motion was carried by the following vote, to wit: Ayes: Dudley, Perea, Blakely, Blum and Webster Noes: None Abstention: None Absent: Jamison OFFER TO PURCHASE, REUSE P~;'CELS 27 fi 28, R-79, ANTHO iY '?!?"'~i20: h1r. Anthony -;omero was presented to the Members. tor. Romero stated that he proposes to develop a Mexican Dinner House on parcels 27 and 28. The parcels were pointed out on the map. It was noted that the restaurant would be directly across the street from the proposed development of Vanir Tower fora mexican restaurant. 2236 The development will be approximately 11,000 sq. ft., seat 230 people within the eating area and 120 in the cocktail area. They will employ approximately 70 people and their investment will be approximately fi400,000. He stated that financing has not been finalized but that he does not anticipate any problem. After discussion, the following resolution was introduced: RESOLUTION N0. 2710 RESOLUTION OF THE REDEVELOP61ENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, DETERMINING THAT ANTHONY ROMERO IS QUALIFIED TO REDEVELOP PORTIONS OF REUSE PARCELS 27 AND 28, R-79, AND AUTHORIZING THE PUBLICATION OF A REDEVELOPERS STATEMENT FOR PUBLIC DISCLOSURE AND NOTICE OF PUBLIC HEARING WHEREAS, the Redevelopment Agency of the City of San Bernardino, California, desires to dispose of certain parcels of land within the Central City Project, Calif. R-79, to a qualified redeveloper; and WHEREAS, the Agency has received an Offer to Purchase portions of Reese Parcels 27 and 28, Calif. R-79, from Anthony Romero; and WHEREAS, the Agency has evaluated the proposal received. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that the proposal of Anthony Romero is in the best interest of the Central City Project and the Redevelopment Agency, and the publication of the Redevelopers Statement of Public Disclosure and Notice of Public Hearing is hereby authorized. Public Hearing to be held at the next regular meeting, scheduled for August 2, 1973. Motion was made by Blum and seconded by Dudley approving the adoption of Resolution No. 2710. The motion was carried by the fallowing vote, to wit: Ayes: Blum, Dudley, Blakely, Perea and Webster Noes: None Abstention: None Absent: Jamison POLICY STATEMENT: Mr. Quinn stated that the City would like the Agency to adopt a formal policy statement assuring them that the City's rights and exposures will be recognized in any settlement the Agency arrives at in any dispute between the Agency and any of its contractors. Motion was made by Dudley and seconded by Blum directing the Executive Director to prepare such a policy for review at the next regular meeting. The motion was carried by the following vote, to wit: Ayes: Dudley, alum, Perea, Blakely and Webster Noes: None Abstention: None Absent: Jamison MODIFICATION OF TRAFFIC SIGNALS AT INTERSECTION OF KENDALL DRIVE AND LT.MOUNTAIN: Mr. Quinn requested authorization to execute an agreement with the Division of Highways for modification of the traffic signals at the intersection of Kendall Drive and Little Mountain Drive within the State College Project Area. TP:e agreement was explained. The total cost to the Agency for this involvement is :;700. After discussion, the following resolution was introduced: 2237 RESOLUTION NO. 2711 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BER- NARDINO, CALIFORNIA, AUTHORIZING THE CHAIRMAN AND SECRETARY TO EXECUTE AGREEMENT WITH THE STATE OF CALIFORNI9, DIVISIDH OF HIGHWAYS WHEREAS, the State of California, Division of Highways, has proposed a traffic signalization system for the area at the intersection of Kendall Drive and Little Mountain Drive, faith file %tate`,olle^e PrnJect area; and WHEREAS, because of Agency involvement within this area a modification to said signalization was required; and WHEREAS, the Division of Highways has requested execution of an Agreement for said modification, at a total cost to the Agency of $700. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that the Chairman and Secretary are hereby authorized to execute Agreement with the Division of Highways for Traffic signalization Modification at the intersection of Kendall Drive and Little Mountain Drive, fora total cost of $700. P1otion was made by Perea and seconded by Blakely approving the adoption of Reso- lution No. 2711. The motion was carried by the following vote, to wit: Ayes: Perea, Blakely, Blum, Dudley and Webster Noes: None Abstention: None Absent: Jamison APPRAISAL SERVICES, R-79 DISPOSITION: Mr. Quinn explained that in order to resolve differences between the Agency and HUD real estate, regarding the price of land for resale purposes within our Central City Project, HUD has requested an additional appraisal. These parcels involve the super block, together with the area surrounding the mall, the City Hall site, and the Exhibit liall site, and the Cultural Center site. HUD has suggested the use of either Albert Keisker or David Schumacher. Bids were received from both of these firms. Keisker proposed to perform the service for $2,200 to $2,300, within approximately 30-45 days. Schumacher proposed to perform the work for approximately $5,000 within approximately 60 days. Mr. Quinn stated that he interviewed both appraisers and that he could work with either one. After dis- cussion, the following resolution was introduced: RESOLUTION I10. 2712 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BER- NRRDINO, CALIFORNIA, AUTHORIZING THE CHAIRMAN AND SECRETARY TO ENTER INTO CONTRACT WITH ALBERT D. KEISKER FOR APPRAISAL SERVICES WHEREAS, there has been some controversy regarding the prices of land for resale purposes within the Central City Project insofar as HUD concurrences on disposi- tion prices are involved; and WHEREAS, it has been determined by the Department of Housing and Urban Development that in order to resolve these differences, that an additional appraisal be obtained, to be accomplished by an appraiser of their choice; and 2238 WHEREAS, said parcels in question are (7) the property immediately north of the City Hall, (2) the City Hall location, (3) the Exhibit Halt location, (4) the five level parking structure, and (5) the parking area surrounding the Central City Mall; and WHEREAS, HUD has chosen the firms of either Albert Keisker or David Schumacher; and WHEREAS, the Agency has reviewed and interviewed said appraisers; and WHEREAS, the proposal of Albert Keisker has been determined to be in the best interest of the Redevelopment Agency. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that the Chairman and Secretary are hereby authorized to execute a contract with Albert Keisker in an amount not to exceed $2,300 for appraisal services. Motion was made by Blakely and seconded by Blum authorizing the adoption of Reso- lution No. 2712. The motion was carried by the following vote, to wit: Ayes: Blakely, Blum, Pertea, Dudley and Webster Noes: None Abstention: Plone Absent: Jamison SALE OF 1581 KENDALL DRIVE: Mr. Quinn advised the Members that 1581 Kendall Drive (Site Office) has been placed in escrow. The selling price is $18,600 with the Agency paying all costs. The net to the Agency will be approximately $16,000. SALARY REVIE41: A resolution was presented to the Members fixing compensation of officers and employees of the Redevelopment Agency. Mr. Quinn ex~laine~d that the City has adopted their new compensation schedule for general employees. The following resolution was introduced: RESOLUTION N0. 2773 RESOLUTION OF THE REDEVELOPMEtJT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, FIXING COMPENSATION OF OFFICERS AND EMPLOYEES THEREOF WHEREAS, the Redevelopment Agency of the City of San Bernardino, California, is engaged in executing redevelopment projects known as Central City Project, Calif. R-79, and State College Project, Calif. A-41; and WHEREAS, said Agency has, by Resolution No. 2095, 2260, 2465, 2492 and 256', adopted and amended basic compensation schedules for its officers and employees; and WHEREAS, Resolution No. 2095 requires that, when the City of San Bernardino revises its Basic Compensation Plan for officer; and/or employees, or grants salary in- creases to officers and/or employees, the Redevelopment Agency will, within 30 days following the City's actions, re-examine the Basic Compensation Schedule of the Agency; and 2239 WHEREAS, the City of San Bernardino, did by Mayor and Council action, grant cost of living and salary adjustment increases to general employees on July 18, 1973, and management and confidential employees increases of at least one range, and additional increases are subject to further review and change to be determined by August 6, 197:. ~~7~.:, TIIEREFO!;E, the Redevelopment Agency of the City of San Bernardino, does hereby resolve, determine, and order as follows: SECTION 1. The City of San Bernardino job titles, where appropriate, and the City of San Bernardino salary schedule are adopted for use by the Redevelopment Agency. SECTIOIJ 2. That except as otherwise specifically provided, and subject to other provisions of this resolution, each employee of the Redevelopment Agency of the City of San Bernardino, shall be entitled to receive for his or her services in his or her position the applicable rate of compensation shown on the following basic five-step salary schedule prescribed for the class in which his or her position is allocated, to wit: BASIC FIVE STEP SALARY SCHEDULE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERIJARDINO AFTER AFTER AFTER AFTER 1 Yr 1 YR 1 YR BEGIPJNING 6 MOS SERVICE SERVICE SERVICE RANGE RATE SERVICE IN B IN C IN D Intermediate Typist Clerk 26 Secretary 3L 679 712 744 778 815 Executive Secretary 33.5 728 761 797 834 870 Accountant 36 815 851 889 933 978 Equal Opportupity Officer 38 889 933 978 1,023 1,066 Relocation Officer 40 978 1,023 1,066 1,115 1,168 Sr. Admin. Assistant 40 978 1,023 1,066 1,175 1,168 Senior Accountant 40 978 1,023 1,066 1,115 1,168 Real Estate Manager 43 1,115 1,168 1,222 7,276 1,338 Administrative Officer 45 1,222 1,276 1,338 1,399 1,463 Operations Officer 46 1,276 1,338 1,399 1,463 1,531 (NOTE: The above position allocations coincide with dollar allocations stated in the Annual Administrative Budget submitted to the Department of Housing and Urban Develop- ment May 31, 1973). SECTION 3. Merit step increases shall be effective in the pay period in which in-grade step requirements are completed. SECTION 4. Personnel promoted from within the Agency, ie., Intermediate Clerk Typist to Secretary, shall serve in the new position for a period of one year before becomming eligible fora merit step salary increase. SECTIOPJ 5. The salary of the Exective• Director is $2,217 per month. SECTION 6. The Redevelopment Agency of the City of San Bernardino shall continue to follow the Basic Compensation Plan provided employees of the City of San Bernardino, 2240 and will re-examine its Basic Compensation Schedule within 30 days following the City's actions. SECTION 7: All previous resolutions relative to compensation matters ie, numbers 2095, 2260, 2465, 2492 and 256~'are hereby rescinded. SECTION 8: The salary ranges of the Executive Director and the Administrative Officer shall be modified subject to the adoption of the Management & Confidential Employee Compensation Plan Resolution by the City of San Bernardino City Council, to reflect comparable salary ranges. SECTIOfJ 9: This resolution and basic compensation plan will become effective far the pay period in which adopted. The basic compensation fncreases, subject to City comparability, of the Executive Director and Administrative Officer, are retroactive to the pay period in which this resolution is adopted. t4otion was made by Dudley and seconded by Blakely authorizing the adoption of Resolution No. 2713, subject to City Council review of the Management and Confiden- tial Employee Compensation Plan, and the Economic Stabilization Act. The motion was carried by the following vote, to wit: Ayes: Dudley, Blakely, Perea, Blum and Webster Noes: None Abstention: None Absent: Jamison OTHER BUSINESS None ADJOURNMENT: Motion was made by Blakely and seconded by Dudley adjourning the meeting until 4:00 p. m., Wednesday, July 25, 1973. The motion was carried by the follo~~iinn~ vie, ;:o wit: Ayes: Slakely, Dudley, Blum, Perea and Webster Noes: None Abstention: None Absent: Jamison 2241 MINUTES OF THE ADJOURNED REGULAR MEETIf;r, OF 711E REDEVELOPf'ENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, HELD THE 25TH DAY OF JULY, 1973, 300 NORTH "D" STREET, SAN BERNARDINO, CALIFORNIA The Chairman called the meeting to order at 4:05 p. m. Roll Call showed the following: Agency Il,~mhers Present: Perea, Webster, Cudley and Blakely Agency ;;er^bers Absent: Jamison and Blum Also Present: Mr. Quinn, Executive Director; for. Flory, Agency Counsel; and Mrs. Baxter, Executive Secretary REPORT OF AGENCY COUt1SEL: Mr. Flory reported that the hearing on the action against the County Auditor/Controller was held on t4onday, July 23rd. They are meeting with the various taxing entities involved on August 3rd to try to reach a decision without much further court action. The judge has agreed to withhold her ruleing until August 24th, in order to give all parties this opportunity to settle. 4:10 p. m. - Mrs. Blum arrived at the meeting. OFFERS TO PURCHASE - WEST END, R-79: Mr. 4febster explained that this meeting was scheduled for the continuation of discussion and review of two separate offers to purchase identical parcels of land within the west end of the Central City Project. The parcels are 25, 30, 31 and 35. The offers are from Fairview Ford and Vanir Research. A letter was presented from Fairview Ford stating that they now desire only to purchase parcels 30, 31 and 35. They had originally desired parcel 25 (1 acre parcel) for their new car display. They now feel that it would better their position of improvements/land if they would include the new car display on the larger parcel. for. Pierce stated that their building would now be two and possibly three stories tall. Mr. Dominguez, Vanir Research, presented a chart comparing Fairview's offer and Vanir's offer as it relates to bond indebtedness. He stated that aver a 20 year period, Fairview would generate $600,000 in tax incremental income and Vanir would generate $1,920,000. This money is to help retire the bonds. Mr. Pierce, Fairview,stated that because of their desire to purchase only the larger parcel, their value, including secured, unsecured and land would total approximately $1,600,000. Vanir's total investment will be approximately $3,000,000. P1r. Quinn stated that in order to meet our bond schedule the Agency must have a development on the land with an investment of at least $750,000. Both offers would more than meet the minimum requirement. It was explained that the City derives benefits from the sales tax on the developments. Fairview generates $7,000 per month in sales tax, or $84,000 per year to the City. Mr. Dominguez stated that in interviewing his proposed tenants, Vanir would generate approximately $2,004,600 per year in taxable sales. 2242 Mr. Quinn explained that the Agency has received an intent to purchase the acre parcel deleted from Fairviews offer. This developer proposes to construct an office building on the parcel, fora total investment of $335,000. Mr. Dominguez stated that he would be willing to also delete this parcel from his offer. Mr. Dudley stated that in reviewing the information submitted by Vanir, he cannot see that financing is definite. Mr. Dominguez stated that he cannot receive definite financing until he can submit his plans. Mr. Dudle/ stated that the AcJency has an obligation to have all prooerty dis- posed of and in private hands by June 30, 1974. If this is not done, the Agency must repay HUD from local funds approximately $350,000. In light of this, the Agency must be certain that the development is firm. He stated that the letters from the proposed tenants on the Vanir Research proposal do not appear to be firm committments. Mr. Dominguez stated that he wilt build the development within the time allocated, and that he does not see any real problem in financing or tenancy. A letter was presented to t!~~ oard fmm United California Bank approving the financing on Fairview Ford's offer. They also submitted a letter from the Ford Motor Company approving the location of the development. Per. Warner Hodgdon was presented to the Members. He stated that he does not represent either party. Mr. Hodgdon compared the two offers. He stated that Vanir would create more tax revenue within the west end. He stated that Fairview cau)1.d relocate elsewhere within the City, and the City would not lose the sales tax revenue. He pointed out Vanirs past performance record, and stated that he did not believe they would have any problem obtaining financing, in that they had financed the $4,000,000 United California Bank building (Vanir Tower). The members thanked him for his concern. After further discussion and careful review, the following resolution was intro- duced: RESOLUTION N0. 2714 RESOLUTION OF THE REDEVELOPMENT AGEPJCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, APPROVING THE SALE OF REUSE PARCELS 30, 31 AND 35, CALIF. R-79, TO FAIRVIEW FORD WfiEREAS, the Redevelopment Agency of the City of San Bernardino, California, declared its intention to dispose of portions of Reuse Parcels 30, 31, 35 and 25, Central City Project No. 1, Calif. R-79, to Fairview Ford by Resolution No. 2704, adopted June 21, 1973; and WHEREAS, public disclosure of the Agency's intention to sell portion of said parcels to Redeveloper was made in accordance with RHA 7214.1, Chapter 4, Section 4; and WHEREAS, a Public Hearing regarding the proposed sale of said parcels to Fairview Ford was held July 19, 1973, in accordance with RHA 7214, Chapter 4, Section 4; and WHEREAS, it has been stipulated by both the Agency and Fairview Ford that Reuse Parcel 25 be deleted from said purchase. 2243 NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that the Chairman and Secretary are hereby authorized and directed on behalf of the Agency to enter into Disposition Agreement for the sale of a portion of Reuse Parcels 30, 31 and 35 to Fairview Ford, subject to the approval of the Department of Housing and Urban Development Motion ~-aas made by Dudley and seconded by 61um authorizing the adoption of Reso- lution No. 2714, approving the sale of Reuse Parcels 30, 31 and 35 to Fairview Ford based on the fact that Fairview Ford's offer is to the best interest of the Agency and the City because of its certainty. The motion was carried by the fol- lowing vote, to wit: Ayes: Dudley, Blum, Blakely and Webster Noes: Perea Abstention: None Absent: Jamison Mr. Perea stated that he voted against the offer because he felt that Vanir could perform and that the increased tax revenue on the Vanir offer would be better for the City. AUJOURPIMENT: Motion was made by Blakely and seconded by Blum adjourning the meeting at 5:15 o.m. The motion was carried by the following vote, to wit: Ayes: Blakely, Blum, Perea, Dudley and 4lebster Noes: None Abstention: None Absent: Jamison 2244 MINUTES OF THE REGULAR MEETING OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, HELD THE 2ND DAY OF AUGUST, 1973, 300 NORTH "D" STREET, SAN BERNARDINO, CALIFORNIA Due to lack of quorum, the meeting was postponed until August 9, 1973, at 4:00 p. m. 2245 MINUTES OF THE POSTPONED REGULAR MEETING OF THE REDEVELOP- MENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, HELD AUGUST 9, 1973, 300 NORTH "D" STREET, ROOM 320, SAN BERNARDINO, CALIFORNIA The Chairman called the meeting to order at 4:00 p.m. Roll Call showed the following: Agency Members Present: Webster, Dudley, Perea and Hodgdon Agency Members Absent: Jamison, Blum and Blakely Also Present: Mr. Quinn, Executive Oirecter] !'.r. Flory, Agency Cnwisel; and Mrs. Baxter, Executive Secretary The Chairman welcomed Mr. Hodgdon, newly appointed Board Member, to the Agency Board. MINUTES: The Minutes of the Regular Meeting of July 19, 1973 were submitted for approval. Motion was made by Dudley and seconded by Perea approving the Minutes as submitted. The motion was carried by the following vote, to wit: Ayes: Dudley, Perea, Webster and Hodgdon Noes: None Abstention: None Absent; Jamison, Blum and Blakely The ~iin;:*,es of the Adjourned Regular !ier_*,ing held July 25, 1973 were submitted for approval. Motion was made by Perea and seconded by Dudley pproving the Minutes as submitted. The motion was carried by the following vote, to wit: Ayes: Dudley, Perea, Webster and Hodgdon Noes: None Abstention: None Absent: Jamison, Blum, and Blakely Mr. Hodgdon stated that he was not present at the two last meetings, but voted "yes" in order for the motions to receive quorum approval. REPORT OF AGENCY COUPJSEL Mr. Flory stated that a meting has been held between all parties involved in the suit against the County Auditor/Controller on the base reduction. The parties must now go back to their individual boards for recommendation. The City has authorized changing from petitionee in this action and joined the Agency as petitioner. The hearing will be continued late in September. h1r. Flory stated that he and Mr. Webster are conducting interviews with parties concerned in the claim far a Finders Fee from Vanir Research. After the con- clusion of these interviews, their findings wilt be brought back to the Board. 4:05 p. m. - Mrs. Blum arrived at the meeting. 4:10 p. m. - Mr. 6lakely arrived at the meeting. PUBLIC HEARING, SALE OF REUSE PARCELS 27 & 28, ANTHOtJY ROh1ER0: t1r. Webster reported that this is the time and place scheduled fora Public Hearing on the sale of Reuse Parcels 27 and 28 to Anthony Romero for the develop- ment of a Mexican Restaurant. The parcels were pointed out on the mao. This land will be sold for $7,75 sq. ft. The exact square footage has not been determined as yet due to the freeway alignment planned by the Division of Highways. 2246 Mr. Romero stated that his offer is subject to obtaining financing, but that he can see no problem involved. His investment will be approximately $400,000. It was agreed that if the Offer is accepted, escrow will close 60 days from August 30, 1973, and construction shall start 60 days thereafter. There being no further questions, the Public Hearing was closed. Mr. Hodgdon stated that in the offer concerning Vanir Research, the Agency was very concerned that t~tr. Dominguez had not secured definite financing. Mr. Dudley explained that this was because there was competition on the parcel desired by Vanir, whereas there is none on this parcel, The Agency was also very concerned because of the time element involved. OFFER TO PURCHASE, ANTHONY ROMERO: The following resolution was introduced RESOLUTION N0. 2715 RESOLUTION OF THE REDEVELOPMEtJT AGENCY OF THE CITY' OF SAN BERNARDINO, CALIFORNIA, APPROVING THE SALE OF A PORTION OF REUSE PARCELS 27 AND 28, CENTRAL CITY N0. 1, CALIF. R-79 WHEREAS, the Redevelopment Agency of the City of San Bernardino, California, declared its intention to dispose of portions of Reuse Parcels 27 and 28, Central City Project IVo. 1, Calif. R-79 to Anthony Romero, by Resolution No. 2770, adopted July 19, 1973; and WHEREAS, public disclosure of the Agency's intention to sell portion of said parcel to Redeveloper ~;:~a, made in accordance with RHA 7214.1, fhapter 4, Section 4; and WHEREAS, a Public Bearing regarding the proposed sale of said parcel to Anthony Romero was held August 9, 1973 in accordance with RHA 7214, Chapter 4, Section 4. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that the Chairman and Secretary are hereby authorized and directed on behalf of the Agency to enter into Disposition Agreement for the sale of a portion of Reuse Parcels 27 and 28, R-79, to Anthony Romero, subject to thy: anaroval of thc~ Department of Housing and Urban Development. Motion was made by Blum and seconded by Dudley approving the adoption of Reso- lution tlo. 2715; The motion was carried by the following vote, to wit: Ayes: Blum, Dudley, Webster, Perea, Hodgdon and Blakely Noes: None Abstention:. None Absent: Jamison ADJUSTMENT VAULTS, EDISON COMPANY: Mr. Quinn explained that in April the Members authorized the Edison Company to modify manholes and relocate vaults within the Central City Project, for an amount not to exceed $5,000. Phase III was not covered under this limitation. When Phase III construction began, vaults needed to be relocated within this 2247 area also. The additional cast for this is $436.28, fqr. Quinn recommended payment. After discussion, the following resolution was introduced: RESOLUTION N0. 2716 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BER- NARDINO, CALIFORNIA, APPROVING THE PAYMENT OF AN ADDITIONAL $436.28 TO SOUTHERN CALIFORNIA EDISON COMPANY FOR VAULT ADJUST- MENT WHEREAS, the Redevelopment Agency of the City of San Bernardino, California, by Resolution No. 2530, adopted April 27, 1972, authorized the Southern California Edison Company to modify manholes and relocate vaults within the Central City Project, fora cost not to exceed $5,000.00; and WHEREAS, this sum only included Phase I and II of the project; and WHEREAS, upon construction of Phase III, additional work had to be accomplished, causing an overrun in the work in the amount of $436.28; and WHEREAS, the Agency Members have reviewed the billing and find the payment of the extra amount warranted. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Ber- nardino, California, that the payment of an additional $436.28 to Southern Cali- fornia Edison for vault adjustment, is hereby approved. Plotion was made by Perea and seconded by Blakely authorizing the adoption of Reso- lution No. 2716. The motion was carried by the following vote, to wit: Ayes: Perea, Blakely, Dudley, Hodgdon, Blum and lJebster Noes: None Abstention: None Absent: Jamison PAIGE ELECTRIC, REQUEST PAYPIENT FOR DAMAGE LIGHT POLE: Mr. Quinn explained that an aluminum light pole was blown down in January. The damaged pole was located southwest of fontgomery Wards TBA store. The cause is attributable to the banners attached to the pole by Montgomery Wards during their grand opening. The City was very concerned about the damaged pole, due to the possible damage and law suits that might arise in case of accidents. Due to the City's concern, the Agency staff authorized Paige to replace the pole, during con- struction of the parking lot. Paige has submitted a bill in the amount of $1,243.43 for this service. The Agency is working with Wards and their insurance carrier to obtain the funds for this item. Mr. Quinn requested authorization to pay Paige for the replacement and seek reimbursement from Wards. After discussion, the following resolution was introduced: RESOLUTION N0. 2717 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING THE PAYMENT OF $1,243.43 TO PAIGE ELECTRIC COMPANY 2248 WIiEREAS, an aluminum light pole, located southwest of Montgomery Ward's TBA store, was blown down and damaged during high winds in January, 1973; and WHEREAS, it has been determined that the cause is attributable to the banners attached to the pole by Montgomery Wards during their grand opening; and WHEREAS, the Agency staff authorized Paige Electric to replace said pole, because of the threat of possible damage and law suits which could arise in case of accidents; and WHEREAS, Paige Electric has submitted a bill in the amount of $1,243.43 to cover this Work; and WHEREAS, the Agency members have determined that Paige Electric shoul:i `e laid `or their expense, and the Agency should seek reimbursement from Montgomery Wards. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that the pa~~ment of $1,243.43 is hereby authorized to Paige Electric Company for replacement of light pole. BE IT FURTHER RESOLVED that the Executive Director should make every effort possible to obtain reimbursement from Montgomery Wards or their insurance carrier. Motion was made by Hodgdon and seconded ;~y Perea authorizing the adoption of Resolution No. 2717. The motion was carried by the following vote, to wit: Ayes: Hodgdon, Perea, Blum, Dudley, Blakely and Webster Noes: None Abstention: None Absent: Jamison for. Quinn was instructed to make every effort to obtain reimbursement from Montgomery Wards or their insurance carrier. EAST WALL, HARRIS COMPANY, TRUCK COURT, UNIT 3, PHASE IV-A: A memorandum was presented from the Operations Department. The memo explained that Riverside Construction, in bidding for Unit 3, Phase IV-A, did not bid on the east wall of the Harris Company truck court. They did not realize that this wall was to be included. The plans were shown to the members. Chuck Harman, Riverside Construction, pointed out why they did not consider this wall part of the job. All members agreed that there was some confusion in the plans. h1r. Griffin, Assistant Operations Officer, stated that all contractors who obtained plans for the job were called regarding this item. They stated that they understood the wall was to be included. Prior to opening of the bids, certain items were discussed with all contractors present. There were no questions at this time regarding this wall. It was explained that the Harris Company will reimburse the Agency for all walls around the truck court constructed above paving. They will reimburse the Agency totally for the east wall. It was determined that this wall is entirely on Harris Company property. At the time of bid opening, Riverside Construction's bid in the amount of y232,000 was $70,000 lower than the next lowest bid. They are now requesting $11,577.54 for the inclusion of this wall, which would increase their contract to $243,577.54. 2249 After careful review and consideration, the following resolution was introduced: RESOLUTION N0. 2718 RESOLUTIOt OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BER- NARDINO, CALIFORNIA, AUTHORIZING THE CHAIRMAIJ AND SECRETARY TO EXECUTE CHANGE ORDER N0. 1 WITH RIVERSIDE CONSTRUCTION, UNIT 3, PHASE IV-A WHEREAS, the Redevelopment Agency by Resolution No. 2703, adopted 6-7-73, entered into contract with Riverside Construction for Unit No. 3, Phase IV-A, Calif. R-79; and WHEREAS, Riverside Construction Company, in bidding for said job did not bid on the east wall of the Harris Company truck court; and WfiEREAS, Riverside Construction proposes to include this wall in their contract for an amount of $11,577.54, increasing their contract from $232,000 to $243,577.54; and WHEREAS, the Agency members have reviewed the matter thoroughly and have determined that there was confusion in the plans and the deletion of this item from their bid price could be understood; and WHEREAS, said east wall of the Harris Company truck court is to be constructed and totally reimbursed by the Harris Company. N041, THEREFORE, BE IT RESOLVED by the Redevelopment Agenc, o' the City of San Ber- nardino, California, that the Chairman and Secretary are hereby authorized to execute Change Order No. 1 with Riverside Construction, Unit Ido. 3, Phase IV-A, in the amount of $11,577.54, contingent upon receiving a written agreement from the Harris Company that they will reimburse the Agency in this amount for the services Motion was made by Hodgdon and seconded by Dudley authorizing the adoption of Reso- lution No. 2718, approving a Change Order in the amount of $11,577.54 to Riverside Construction Company for the inclusion cf the east wall for the Harris Company truck court, contingent upon receiving a written agreement from the Harris Company that they will reimburse for this service. The motion was carried by the following vote, to wit: Ayes: Hodgdon, Perea, Dudley, Blum, Blakely and Webster floes: None Abstention: None Absent: Jamison TAC RECOh1h1ENDATION - (AEROSPACE): Mr. Bill Leonard, TAC Committee, was presented. Mr. Leonard stated that the County is now in escrow for the purchase of the aerospace building. A public hearing is scheduled for f1onday, August 20, 1973. Mr. Leonard stated that the TAC Committee strongly feels that the removal of the county offices from the downtown area would affect the area, and therefore urge the Redevelopment Agency to take a position against this acquisition. He explained that the daytime population would decrease, which would lessen the shoppers in the area. The hotel also needs the downtown population. There would be a large supply of vacant office area. This would affect the office buildings which are yet to be constructed within the area. The County was mt looking for 2250 additional or new office space, but they could buy the Aerospace building at such a bargain they decided to purchase it. Aerospace is actually far more space than the County needs. Mass transportation would also lessen, and a large building would be removed from the tax rolls. Mr. Leonard urged the Agency to adopt a resolution seeking the City Council to join with them in apposition to the purchase of the Aerospace building for County occupancy. Mr. Hodgdon brought up the Joint Powers Agreement Concept, between the Agency, the City and the County. This agreement joins the three agencies together in support of the master plan for the area. fie stated that he would need further time to study the matter and suggested that the TAC Committee have a special meeting and adopt a formal resolution setting forth all the facts involved, The members agreed. 5:25 p.m. - for. Blakely was excused from the meeting. 5:30 p. m. - Mrs. Blum was excused from the meeting. POLICY STATEMEfJT, CITY OF SAN BERNARDINO: The following resolution was introduced: RESOLUTION N0. 2719 RESOLUTION OF THE REDEVELOPMENT AGEfJCY OF THE CITY OF SAN BER- NARDINO, CALIFORNIA, PROtJOUNCING A FORMAL POLICY STATEMEfJT WHEREAS, the Redevelopment Agency of the City of San Bernardino, California, is engaged in redevelopment projects known as Central City Project, Calif. R-79 and College Park Project, Calif.A-41; and WHEREAS, the Redevelopment Agency of the City of San Bernardino, California, enters into contracts for improvements, both public and private, within the project areas; and WHEREAS, said projects and contracts have or will be terminated. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that the Agency adopts a formal policy statement assuring the City of San Bernardino that the City's rights, exposures and interests will be recognized in any settlement arrived at in any dispute between the Agency and any of its contractors. BE IT FURTIiER RESOLVED, that the Agency will work in cooperation with the City Task Force to insure that the City's interests are protected in activities of both current and future projects. P4otion was made by Dudley and seconded by Perea authorizing the adoption of Reso- lution No. 2719. The motion was carried by the following vote, to wit: Ayes: Dudley, Perea, Hodgdon and Webster Noes: None Abstention: None Absent: Blum, Blakely and Jamison 2251 NAHRO CONFERENCE: Mr. Quinn requested authorization for members to attend the NAHRO Conference to be held in Atlantic City, September 30 thru October 3, 1973. The budget has approved two staff and up to four Board Members to attend. The following reso- lution was introduced: RESOLUTIONi .'i0. 2720 RESOLUTIJiI OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING TWO STAFF MEMBERS AND FOUR BOARD MEMBERS TO ATTEND THE NAHRO CONFERENCE IN ATLANTIC CITY, N. J., SEPTEfJBER 30, 1973, THROUGFI OCTOBER 3, 1973 WHEREAS, Resolution No. 2043 of the Redevelopment Agency of the City of San Ber- nardino, California, requires that each trip made by an Agency Member or Staff Member outside of the City of San Bernardino, California, be specifically authorized by a resolution of the Agency t;embers; and ;!IEREAS, it is found essential for two staff members and not more than four Board f4embers to travel to Atlantic City, New Jersey, on September 30, 1973 through October 3, 1973, to attend a tJAHRO Conference. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Ber- nardino, California, that two Staff Members and not more than four Board Members are hereby authorized to travel to Atlantic City, New Jersey, September 30, 1973 thru October 3, 1973, to attend a NAHRO Conference, and their travel expenses are hereby ~-» approved in accordance with Resolution No. 2043, as armnded. Motion was made by Dudley and seconded by Perea authorizing the adoption of Reso- lution fJo. 2720. The motion was carried by the following vote, to wit: Ayes: Dudley, Perea and Webster tJoes: None Abstention: Hodgdon Absent: Blum, Blakely and Jamison. t1r. Hodgdon stated that he abstained from voting because he does not have enough information regarding the costs involved. PURCHASE Of BUREAU OF NATIONAL AFFAIRS REFERENCE BOOKS: tor. Quinn requested authorization to purchase the Bureau of National Affairs Reference Books, at a cost of $248 per year. The books were displayed far Members information. After discussion, the following resolution was introduced: RESOLUTION N0. 2721 RESOLUTIOW OF T11E REDEVELOPMENT AGENCY OF THE CITY OF SAN 6ER- NARDINO, CALIFORNIA, AUTHORIZING THE EXPENDITURE OF $248 FOR BUREAU OF NATIONAL AFFAIRS REFERENCE BOOKS WHEREAS, the Agency t1embers desire the purchase of the Bureau of fational Affairs Reference Books in the amount of $248 per ,year for Agency office use. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San 6ernardino, California, that the expenditure of $248 is hereby approved for the purchase of Bureau of National Affairs Reference Books. 2252 Motion was made by Perea and .seconded by Dudley authorizing the adoption of Reso- lution No. 2721. The motion was carried by the following vote, to wit: Ayes: Perea, Dudley, Hodgdon and Webster Noes: None Abstention: None Absent: Blum, Blakely and Jamison REAL ESTATE BROCHURE: A sample of the Real Estate Brochure was presented for approval. All members felt that the sample supplied was too vague and needed explanation. It was also discussed that there is very little property remaining to be sold. Motion was made by Perea and seconded by Hodgdon to table the matter. The motion was carried by the following vote, to wit: Ayes: Hodgdon, Perea, Dudley and Webster Noes: None Abstention: None Absent: Blum, Blakely and Jamison UNIT 12, PHASE III (CIVIC CENTER TREE REPLACEMENT): Mr. Quinn explained that three trees have died within the Civic Center area. The contractor, Stanton Nurseries, has stated that he will not replace these trees with equal value plants. The Agency is still withholding retention from this contract. Authorization was requested to replace the trees and withhold reten- tion to cover the replacement. ;1fter discussion, the following resolution was introduced: RESOLUTION N0. 2722 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAP! BERNARDINO, CALIFORfJIA, AUTHORIZING THE EXPENDITURE OF FUNDS FOR REPLACEMENT OF TREES WITHIN THE CIVIC CENTER AREA, AND THE WITHHOLDING OF RETENTION FROti STAfJTOW NURSERIES COflTRACT TO COVER SAID EXPENSE WHEREAS, the Redevelopment Agency of the City of San Bernardino, California, is under contract with Stanton furseries for landscaping within the Civic Center Area of tho Central City Prnjact~, an~i i'HEREAS, three trees have died within this area, and the contractor has stated that he will not replace said trees with plants of equal value; and 1JHEREAS, it has been determined by the Agency Members that said plants should be replaced, at an estimated cost of $270, and the Agency should withhold reten- tion from Stanton's contract in an amount to cover said cost. fJOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that the replacement of plants within the Civic Center Area is hereby approved, and tht said cost involved shall be withheld from retentions due Stanton turseries. Motion was made by Hodgdon and seconded by Perea authorizing the adoption of Resolution No. 2722. The motion was carried by the following vote, to wit: Ayes: Hodgdon, Perea, Dudley and Webster Noes: None Abstention: None Absent: Blum, Blakely and Jamison 2253 AEROSPACE: h1r. Hodgdon stated that upon the request of Mr. Leonard, he would move that the Executive Director be instructed to contact the appropriate City officials to determine their opinion regarding the purchase by the County of the Aerospace building for county offices, keeping in mind the existing Joint Powers Agreement Concept. further requesting the City's recommendation and/or representation at the next Regular Meeting to be held August 16, 1973. The motion was seconded by Perea, and carried by the following vote, to wit: Ayes: Hodgdon, Perea, Dudley and Webster Noes: None Abstention: None Absent: Blum, Blakely and Jamison ADJDURNMENT: Motion was made by Dudley and seconded by Perea to adjourn the meeting at 5:55 p.m. Tha motion was carried by the following vote, to wit: Ayes: Dudley, Perea, Hodgdon and Webster Noes: None Abstention: None Absent: Blum, Blakely and Jamison p 2254 MINUTES OF THE REGULAR MEETING OF THE REDEVELOPMENT AGEWCV OF TIIE CITY OF SAN f3ERNARDINO, CALIFORNIA, HELD THE 16TH DAY OF AUGUST, 1973, 300 NORTH "D" STREET, SAf; DEP,flARDIfJO, CALIFORNIA Due to lack of quorum, the meeting was postponed until August 23, 1973, at 4:00 p,m. ~- l r /~ _ ~~ _ ~ ~ lG L- P. W. Quin Secretar ~, 2255 MINUTES OF THE POSTPONED REGULAR MEETING OF THE REDEVELOP- MENT AGENCY OF THE CITY OF SAN BERNARDINO, HELD THE 23RD DAY OF AUGUST, 1973, 300 NORTH "D" STREET, SAN BERNARDINO, CALIFORNIA The Chairman called the meeting to order at 4:00 p.m. Roll Call showed the following: Agency Members Present: Blum, Dudley, Perea and Webster Agency Members Absent: Blakely, Jamison and Hodgdon Also Present: Mr. Flory, Agency Counsel; Mr. Quinn, Executive Director; and Mrs. Baxter, Executive Secretary MINUTES: The minutes of the Meeting of August 9, 1973 were submitted for approval. Motion was made by Blum and seconded by Dudley approving the minutes as submitted. The motion was carried by the following vote, to wit: Ayes: Blum, Dudley, Perea and Webster Noes: None Abstention: None Absent: Blakely,. Jamison and Hodgdon REPORT OF AGENCY COUNSEL: None at this time, REAL ESTATE BROCHURE: A sample of the Real Estate Brochure was presented. Mr. Hedleston explained the sample. The Members stated that they desired the brochure to include Central City North as well as Central City. Mr. Quinn stated that he directed Mr. Hedleston to only include Central City so that the brochure would be an eligible item and completely payable by HUD. Mr. Webster explained that the brochure was requested by the TAC Committee. He suggested that the Agency look to TAC fora recommendation. 4:10 p. m. - Mr. Hodgdon arrived. Motion was made by Btum and seconded by Perea tabling this matter until recommendation from the TAC Committee is received. The motion was carried by the following vote, to wit: Ayes: Blum, Perea, Dudley, Hodgdon and Webster Noes: None Abstention: None Absent: Blakely and Jamison ELEVATOR FOR THE MALL: Mr. Quinn explained that the Agency has received a request from the Central City Company, the City and others for the installation of an elevator in the mall. A great deal of concern has been noted for the handicapped. Mr. Quinn stated that he has explored this idea with fiUD. They have authorized the installation of the elevator and wilt pay totally for the expense. The Agency has had discussions with the City regarding the maintenance and repairs involved. The City does not want to assume the responsibility. Central City Company has agreed to assume this responsibility of maintenance. After dis- 2256 cussion, motion was made by Blum and seconded by Dudley authorizing the installation of an elevator within the Central City Mall, with maintenance to be assumed by the Central City Company. The motion was carried by the following vote, to wit: Ayes: Blum, Dudley, Hodgdon, Perea and Webster Noes: None Abstention: None Absent: Blakely and Jamison EXTENSION OF TIME - AMERICAN SECURITY BANK: A letter was presented from American Security Bank requesting an extension of 90 days to start construction. Mr. Robert White, President, was introduced: Mr. White stated that they are having a delay in getting their plans completed. The members carefully reviewed the matter. The following resolution was introduced: RESOLUTION NO. 2723 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BER- NARDINO, CALIFORNIA, AUTHORIZING A 90 DAY EXTENSION TO AMERICAN SECURITY BANK TO START CONSTRUCTION WHEREAS, the Redevelopment Agency of the City of San Bernardino, California, entered into agreements with American Security Bank for the sale and development of a portion of Reuse Parcels 34 and 35, Calif. R-79; and WHEREAS, said Agreements call for construction to start on or before August 1, 1973; add WHEREAS, American Security Bank has requested a 90 day extension to start construction in order that plans can be completed; and WHEREAS, the Agency Members have reviewed the request and have determined that said request is warranted. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that a 90 day extension is hereby granted to American Security Bank for start of construction on a portion of Reuse Parcels 34 and 35, Calif. R-79. Motion was made by Hodgdon and seconded by Perea authorizing the adoption of Resolution No. 2723. The motion was carried by the following vote, to wit; Ayes: Hodgdon, Perea, Blum, Dudley and Webster Noes: None Abstention: None Absent: Jamison and Blakely EDA PROPOSAL: Mr. Quinn explained that the City, through the County's Economic Development Commission, previously prepared a submission for improveeents:within the Camp Ono area. Funds for this were cut. A representative from EDA has recently met with the City and explained that an additional $200,000 has now been made available for programs of this nature. The City has requested that Mr. Quinn represent them in Seattle August 30, 1973 to present their request for funds. After Discussion, the following resolution was introduced: 2257 RESOLUTION N0. 2724 RESULUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING THE TRAVEL OF P. W. QUINN, JR. TO SEATTLE, AUGUST 29-30, 1973 WHEREAS, Resolution No. 2043 of the Redevelopment Agency of the City of San Bernardino, California, requires that each trip made by an Agency Member or Staff Member outside of tke City of San Bernardino, be specifically authorized by a resolution of the Agency Members; and WHEREAS, it is found essential for P. W. Quinn, Jr., to travel to Seattle, August 29-30, 1973 to present a proposal from the City of San Bernardino, through the County Economic Development Commission for improvements within the Camp Ono area. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that the travel of P. W. Quinn, Jr., to Seattle, August 29-30, 1973 is hereby approved and his travel expenses are hereby authorized in accordance with Resolution No. 2043, as amended. Motion was made by Hodgdon and seconded by Perea authorizing the adoption of Resolution No. 2724, further instructing the Agency to seek reimbursement for said expense of travel from the City of San Bernardino. The motion was carried by the following vote, to wit; ayes: Hodgdon, Perea, Dudley, Blum and Webster Noes: None Abstention: None Absent: Blakely and Jamison TALLMAN - REUSE PARCELS 13b, 15, 76 & 17: On a portion of Reuse Parcels 13b, 15, 16 & 77 a section of railroad tracks have not been removed. It is the Agency's responsibility to deliver buildable land to a developer. A proposal was received from AAA Paving Company in the amount of $250 for the removal and back paving of these tracks. The following resolution was introduced: RESOLUTION N0. 2725 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING THE EXPENDITURE OF NOT TO EXCEED $250.00 FOR REMOVAL OF TRACKS AND BACK PAVING WITHIN AREA OF REUSE PARCELS 13b, 15, 16 & 17 (TALLMAN) WtIEREAS, the Redevelopment Agency of the City of San Bernardino entered into agreements with Ervan Tallman for the sale of portions of Reuse Parcels 73b, 15, 16 & 17, Calif. R-10; and WHEREAS, on a portion of said parcels, a section of railroad tracks have not been removed; and WHEREAS, it is the responsibility of the Agency to deliver buildable property to a developer; and WHEREAS, a bid has been received from A.A.A. Asphalt Paving Company in the amount of $250.00 for the removal and back paving of this area. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of 2258 San Bernardino, California, that the expenditure of $250,00 is hereby approved for the removal of tracks and back paving within the area of Reuse Parcels 13b, 15, 16 and l7. Motion was made by Blum and seconded by Hodgdon authorizing the adoption of Resolution No. 2725. The motion was carried by the following vote, to wit: Ayes: Blum, Hodgdon, Perea, Dudley and Webster Noes: None Abstention: None Absent: Blakely and Jamison OTHER BUSINESS: Mr. Quinn stated that when the disposition documents were received back from Thrifty Reality, it was noted that some of the dates were changed, extending the time of completion far longer that their original proposal. He stated that Thrifty was called and the dates were moved back. Thrifty is now scheduled to close December 15, 1973, with construction to start soon thereafter. It was determined that a special meeting was not needed to discuss the base reduction matter with the special counsel, Joe Coomes. The members felt that Mr. Flory could relay all information to the Board on this matter. ADJOURMENT: Motion was made by Blum and seconded by Dudley adjourning the meeting at 4:45 p.m. The motion was carried by the following vote, to wit: Ayest Blum, Dudley, Hodgdon, Perea and Webster Noes: None Abstention: None Absent: Blakely and Jamison ~, P- W. Qui n Jr Secretary _ 2259 MINUTES OF THE REGULAR MEETING OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, HELD THE SIXTH DAY OF SEPTEMBER, 300 NORTH "D" STREET, SAN BERNARDINO, CALIFORNIA The Chairman called the meeting to order at 4:02 p.m. Roll Call showed the following: Present: Webster, Hodgdon, Stephenson, Guhin. Absent: Blum, Perea, Blakely. Also Present: Mr. Flory, Agency Counsel; Mr. Quinn, Director; Mrs. Duran, Secretary WELCOME NEW MEMBERS: Mr. Webster welcomed new members, Alan E. Guhin and Wayne E. Stephenson. MINUTES: The minutes of the meeting of August 23, 1973 were submitted for approval. Motion was made by Hodgdon, seconded by Guhin to approve the minutes as submitted. The motion was carried by the following vote, to wit: Ayes: Webster, Hodgdon, Stephenson and Guhin. Noes: None. Abstention: None. Absent: Blum, Perea, and Blakely. EXPENDITURES FOR THE MONTH OF AUGUST: Expenditures for the month of August, 1973 were submitted for approval. Motion made by Guhin, seconded by Hodgdon, that the expenditures by approved as submitted. The motion was carried by the following vote, to wit: Ayes: Webster, Hodgdon, Stephenson, and Guhin. Noes: None. Abstention: None. Absent: Blum, Perea, and Blakely. REPORT BY AGENCY COUNSEL: Redevelopment Agency vs. County of San Bernardino (Tax Base Reduction R-79) Case is set for hearing September 27, 1973 before Judge Morris. In the meantime attorneys have been attempting to negotiate a settlement with the County and its various departments, and the City Attorney who is representing the City of San Bernardino. These negotiations are tentative as the County Counsel needs a formal document to present to the Board of Supervisors before a formal agreement can be reached. Mr. Flory suggested that the Agency Board meet at an adjourned meeting prior to the next regular meeting to brief new members and bring all members up-to-date in order to arrive at an agreeable settlement. At this time further discussion is sPt aside. 4:05 p.m. - Mrs. Blum arrives. 2260 Donovan Construction Claim vs. Gruen Associates and Krueper Engineering Gruen and Krueper Engineering will be reviewing Donovan's claim this week or next. Mr. Flory has talked with Donovan's attorney and indicated that the Agency Board would like to discuss and review this claim with Donovan Construction. 4:15 p.m. - Mr. Perea arrived. THRIFTY REALTY (proposed site, 2nd and "E" Streets): Mr. Grossman, representing Thrifty Realty was present to request extending their escrow closing date to December 15, 1973. Mr. Grossman requested that ail necessary documents be executed and placed in escrow by the Agency as soon as possible in order that Thrifty be assured of a firm commitment and that their money is well spent. Mr. Grossman advised the Board that the preliminary drawings were received this week from Maxwell Starkman and Associates, architects, which firm was represented, and indicated that this building will be a steel structure building comparable to what has presently been built in the Super Block. There have already been a number of studies conducted and the plans show a 76,000 sq. ft., three-story building, with a partial one story, two floors of office space extending to the rear, and a bridge tying into the parking structure. There will be 36,000 sq. ft. of actual office space (Mr. Grossman believes that it will rent for approximately 45-55¢ per sq. ft., depending on class of the building). The building will provide a drug store, which will be on the corner, and sundry stores, as well as offices. The total Thrifty investment will be $1 million 200 thousand. Hopefully, all plans and specifications will be available by mid December, assuming the Agency's approval. Beginning date would be mid January of February, or as soon as possible following compliance with all governmental agencies. The Board was also informed that Thrifty has been in negotiations with Sequoia Pacific, a subsidiary of Southern Pacific Railroad, in joint venture, to provide their expertise with regard to the development of the office space. It was added that the extension of time would allow for these discussions to proceed. Mr. Hodgdon made a motion to table this matter and submit it to the Technical Advisory Conmittee for their recommendation. Motion died for lacx of a second. Mrs. Blum then stated that it was her recollection this matter had already been presented to TAC and that any further delays were unnecessary. After further discussion Mr. Hodgdon again made a motion that this matter be referred to TAC for recommendation as to an extension of time, as well as the feasibility of the negotiations with Sequoia Pacific. Motion died for lack of second. 2261 Mr. Grossman then removed Sequoia Pacific from all negotiations and assured that Thrifty would itself provide the 76-80,000 sq. ft. structure in order to prevent any further delays by the Agency. Mr. Hodgdon again made a motion that this matter be reviewed by TAC at their meeting September 11, 1973. Mr. Perea seconded the motion. The motion carried by the following vote, to wit: Ayes: Webster, Hodgdon, Stephenson, Guhin, and Perea. Noes: Blum. Abstention: None Absent: Blakely. FRANK DOMINGUEZ' APPLICATION FOR FINDER'S FEE (Fairview Ford): Agency Counsel Flory requested that the Board meet in Executive Session for discussion on the gruunds of possible litigation, at which time tnis matter was set to a later time on the agenda. RESI::NATION OF MARVIN D. DUDLEY: A letter of resignation from Mr. Marvin D. Dudley was presented. The members accepted the resignation with regret. The following resolution was introduced: RESOLUTION NO. 2726 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, HONORING MARVIN D. DUDLEY. W~FiEREAS. Mr, Marvin D. Dudley was appointed to the Redevelopment Agency of the City of San Bernardino, California on June 7, 1971; and WHEREAS, Mr. Marvin D. Dudley, by unanimous vote of his fellow board members was elected to the position of Vice-Chairman of the Redevelopment Agency 6f the City of San Bernardino on March 1, 1973; and WHEREAS, Mr. Marvin D. Dudley served with distinction as a member and Vice Chairman of the Board of Directors of said Agency until his resignation on September 6, 1973; and WHEREAS, the Members and Staff of the Redevelopment Agency desire to express their appreciation and gratitude to Mr. Marvin D. Dudley for his devotion to duty, dignity, integrity, understanding and ability. NOW, THEREFORE, BE IT RESOLVED that the Redevelopment Agency of the City of San Bernardino, California, does hereby commend and honor Mr. Marvin D. Dudley for his outstanding participation, leadership, and distinguished public service as a Member and Vice Chairman of said Agency. BE IT FURTHER RESOLVED that a suitable memorial for this resolution be prepared and presented to Mr. Marvin D. Dudley on behalf of the Agency, its Members and Staff. 2262 Motion was made by Mr. Hodgdon and seconded by Mrs. Blum authorizing the adoption of Resolution No. 2726. The motion was carried by the followign vote. to wit: ayes: Webster, Hodgdon, Stephenson, Guhin, Perea, and Blum. Noes: None. Abstention: None. Absent: Blakely. RESIGNATION OF D. R. JAMISON: A letter of resignation from Mr. D. R. Jamison was presented. The members accepted the resignation with regret. The following resolution was introduced: RESOLUTION N0. 2727 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA HONORING D. R. JAMISON WHEREAS, Mr. D. R. Jamison was appointed to the Board of Directors of the City of San Bernardino, California on June 7, 1971; and WHEREAS, Mr. D. R. Jamison served with distinction as a member of the Board of Directors bf said Agency until his resignation on September 4, 1973; and WHEREAS, the Members and Staff of the Redevelopment Agency desire to express their appreciation and gratitude to Mr. D. R. Jamison for his tireless efforts and devotion to duty as a member of said Agency. NOW, THEREFORE, BE IT RESOLVED, that the Redevelopment Agency of the City of San Bernardino does hereby commend and honor Mr. D. R. Jamison for his leadership, public service to the community, and distinguished service as a member of said Agency. BE IT FURTHER RESOLVED that a suitable memorial of this resolution be prepared and presented to Mr. D. R. Jamison on behalf of the Agency, its Members and Staff. Motion was made by Mr. Hodgdon and seconded by Mrs. Blum :authorizing the adoption of .Resolution No. 2727. The motion was carried by the following vote, to wit: Ayes: Webster, Hodgdon, Stephenson, Guhin, Perea, and Blum. Noes: None. Abstention: None. Absent: Blakely. ANTHONY ROMERO (Portion Reuse 27 and 28, R-79): Due to bank vacation and holiday schedules, there has been a delay in completing financial arrangements. Therefore, Mr. Romero requested an extension of time to the next regular Board meeting, September 20, 7.973, at which time he can present a firm financial commitment. (See memo dated September 5, 1973) Motion was made by Mr. Stephenson allowing ilr. Romero two weeks to present 2263 his financial arrangements to the Board. The motion was seconded by Mr. Hodgdon and carried by the following vote, to wit: Ayes: Webster, Hodgdon, Stephenson, Guhin, Perea, and Blum. Noes: None. Abstentions: None. Absent: Blakely. EQUAL OPPORTUNITY WORKSHOP, COMPTON, CALIFORNIA, OCTOBER., 24, 1973: The Southern California Chapter of the National Association of Housing and Redevelopment Officials is sponsoring an "Equal Opportunity Workshop" in order to provide input from Agencies with developed programs and from represent- atives of enforcement agencies. Methods of reporting, monitoring, and record- keeping will be presented. Mr. Quinn explained that this workshop would provide Mr. Clarence Upton, of the Agency staff, valuable training. He extedded an invitation to the Board, should they want to attend. After discussion the following resolution was introduced: RESOLUTION N0..2728 RESOLUTION OF THE REDEYELOPtdENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING TRAVEL EXPENSES FOR CLARENCE UPTON AND ONE BOARD MEMBER TO COMPTON, CALIFORNIA, OCTOBER 24, 1973. WHEREAS, Resolution No. 2043 of the Redevelopment Agency of the City of San Bernardino, California, requires that each trip made by an Agency Member or Staff Menber outside of the City of San Bernardino, California, be specifically authorized by a resolution of the Agency Members; and WHEREAS, it is found essential for one staff member and not more than one Board Member, to travel to Compton, California on October 24, 1973, to attend an Equal Opportunity Workshop: NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that one staff member, and not more than one Board Member, attend an Equal Opportunity Workshop, and travel expenses-are hereby approved in accordance with Resolution No. 2043, as amended. Motion was made by Mrs. Blum authorizing the adoption of Resolution No. 2728, seconded by Mr. Stephenson and carried by the following vote, to wit: Ayes: Webster, Hodgdon, Stephenson, Guhin, Perea, and Blum. Noes: None. Abstentions: None. Absent: Blakely. EDISON COMPANY CLAIM N0. 73-01750: A claim was presented from Southern California Edison Company for damage caused when Donovan Construction Company poured pillars to the three-level parking structure at Court and "E" Streets. Upon consultation with Agency Counsel Flory, Mr. Stephenson made a motion that this claim be denied and referred to the Agency insurance carrier through Mr. Flory. The motion was seconded by Mr. Guhin and carried by the following vote, to wit: Ayes: Webster, Hodgdon, Stephenson, Guhin, Perea, and Blum. Noes: None. Abstention: None. Absent: Blakely. 2264 RIVERSIDE CONSTRUCTION, UNIT NO. 3 PHASE IV-A, CHANGE ORDER N0. 2: Due to several unforeseen delays as well as increased costs caused by a change in specifications for the wall around the Harris Company, Riverside Construction requested a change order increasing their contract $1,755 and extending their completion date from October 20, 1973, to October 29, 1973. After discussion, Mr. Quinn recommended that this request be granted on the condition that the Harris Company reimburse the Agency in the amount of $1,755. The following resolution was introduced: RESOLUTION NO. 2729 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING THE CHAIRMAN AND SECRETARY TO EXECUTE CHANGE ORDER NO. 2, UNIT N0. 3 PHASE IV-A, RIVERSIDE CONSTRUCTION COMPANY, AND EXTENDING THE CONTRACT COMPLETION DATE TO OCTOBER 29, 1973 WHEREAS, the Redevelopment Agency by Resolution No. 2703, adopted June 7, 1973, entered into contract with Riverside Construction Company for Unit No. 3, Phase IV-A, Calif. R-79; and WHEREAS, Riverside Construction Company in bidding for said job did not bid on the east wall of the Harris Company truck court; and WHEREAS, due to several unforeseen delays, as well as increased costs, caused by a change in specifications for the wall around the Harris Company; and WHEREAS, these changes in specifications have increased contract costs in the amount of $1,755, bringing the total contract to $245,332.54; and WHEREAS, the Agency members have reviewed the matter thoroughly and have determined that there was confusion in the plans and the deletion of this item from their bid price, and changes in specifications can be understood; and WHEREAS, said east wall of the Harris Company truck court is to be constructed and totally reimbursed by the Harris Company: NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that•the Chairman and Secretary are hereby authorized to execute Change Order No. 2 with Riverside Construction Company, Unit No. 3 Phase IV-A, increasing contract costs in the amount of $1,755 contingent upon receiving a written agreement from the Harris Company that they will reimburse the Agency in this amount for the services and extending the contract completion date from October 20, 1973 to October 29, 1973. Motion was made by Mr. Hodgdon and seconded by Mr. Guhin authorizing the adoption of Resolution No. 2729 on the condition that Harris Company reimburse the Agency in the amount of $1,755. The motion was carried by the following vote, to wit: Ayes: Webster, Hodgdon, Stephenson, Guhin, Perea, and Blum. Noes: None. Abstention: None Absent: Blakely 2265 ELECTION OF VICE CHAIRMAN: Mr. Hodgdon introduced and discussed the vacancy created by the resignation of Marvin D. Dudley of the Vice Chairman's seat. Motion was made by Mr. Hodgdon, seconded by Mr. Perea that Alan E. Guhin, because of his participation in the Civic Center Authority, as w@11 as his knowledge and long service to the community as a member of the City Council and various other community organizations, be elected Vice Chariman of the Redevelopment Agency Board. The motion was carried by the following vote, to wit: Ayes: Webster, Hodgdon, Stephenson, and Perea. Noes: None Abstention: Blum and Guhin. Absent: Blakely. OTHER BUSINESS: Central City Advisory Board Report Mr. Quinn informed the Board that he and Mr. Webster were invited by the City Administration as resource material to the Central City Advisory Board meetings. They have asked that the Agency, inasmuch as it has adopted the Central City North proposal, participate with the advisory Board in order to resolve parking problems which may arise in future planning. College Park Expansion Mr. Quinn reported that the Agency has been approached by San Bernardino Valley Municipal Water District, the State College Administration, and the City Administration to join in their efforts to develop recreational facilities in Devil's Canyon area. However, these plans would require the expansion of boundaries of what is now known as the College Park Project Area. Mr. Hodgdon pointed out that the origia~al College Park Project Area plans showed several small lakes, and with the present availability of water to Southern California, this planning will make it possible to carry out the development of the Project area in its original concept. Authorization to Sign Checks Chairman Webster called for two volunteers to sign bank authorization signature cards based on the availability of a BoarB member to the Agency at almost any given time. Alan E. Guhin was designated as an alternate signer and Wayne E. Stephenson was designated alternate co-signer. Tax Increment A report dated September 6, 1973, by Ralph E. Shadwell, Agency Administrative Officer, was presented to the members, and set for further study and discussion at the next Board meeting. ... 2266 Mr. Hodgdon suggests that the Board meet one hour earlier than the regularly scheduled time on the next meeting date to discuss this item. Nahro Conference Atlantic Citv New Jersey, September 29 - October 3, 1973 Mr. Quinn stated that four Board members may attend this Conference and that the Agency will pay transportation costs and up to $40 per day for subsistence, taxis and tips. Also the Agency does provide advance travel expenditures. Messrs. Blakely and Perea have expressed their desire to attend. Right ?urn Lanes - 2nd and "E" Streets (southbound) The City is considering placing right turn lanes on 2nd and "E" Streets, south- bound, to alleviate traffic congestion. This will require the elimination of 18 parking spaces or the narrowing of our landscape contours and removal of at least two power vaults. Although the City has not yet prepared plans or cost estimates, they will probably come before this Board, as they would like the Agency to pick up the costs. 5:25 p. m. - Board moves into Executive Session to discuss agenda item No. 2, Frank Dominguez finders Fee. 5;28 p.m. - Board reconvenes. Motion is made by Mrs. Blum that action on Frank Dominguez' request for a Finder's Fee regarding the relocation of Fairview Ford be tabled until the next regular meeting. Mr. Guhin seconded the motion and it was carried by the following vote, to wit: Ayes: Mebster,Hodgdon, Stephenson, tiuhin, Perea Blum. Noes: None. Abstentions: None. Absent: Blakely. ADJOURNMENT: There being no further business, motion is made by Mrs. Blum, seconded by Mr. Guhin, that the meeting be adjourned to 3'.00 p.m., Thursday, September 20, 1973. The motion was carried by the following vote, to wit: Ayes: Hodgdon, Webster, Stephenson, Guhin, Perea, and Blum. Noes: None. Abstentions: None. Absent: Blakely. -~ c 1~: Yl. Quinn, Secretary ~~ 2267 MINUTES OF THE REGULAR MEETING OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNA"-..DING, CALIFORNIA, HELD THE 20TH DAY OF SEPTEMBER, 1973, 300 NORTH "D" STREET, SAN BERNARDINO, CALIFORNIA, 3:00 p.m. The Redevelopment Agency of the City of San Bernardino, California, met in a Regular Meeting at 300 North "D" Street, Room 320, in the City of San Bernardino, California, at the place, hour, and date duly established far said meeting. The Vice Chairman called the meeting to order and on roll call the following answered present: Alan Guhin Wayne Stephenson Mrs. Hugo Blum Benton Blakely John Berry Warner Hodgdon and the following were absent: Paul Perea The Vice Chairman declared a quorum present. Mr. Guhin stated that a letter has just been received from Mayor Holcomb. The letter was read aloud, as follows: September 20, 1973 Board of Directors Redevelopment Agency 300 North "D" Street San Bernardino, CA 92418 Gentlemen: At your last meeting you elected a new Vice Chairman. Today you will be selecting a new Chairman. During this period of reorganization it seems desirable to outline to you briefly some of my present thoughts on the immediate problems ahead. The most pressing problem facing the City of San Bernardino is additional payroll to support our City's economy. This affects every section of our City. To this end, I earnestly solicit the Agency's cooperation in the following: 7. Retaining and expending existing payrolls in our City; and 2. Attracting new payrolls. Of major and immediate concern are the problems associated with the future of the Hanford Foundry. I feel that your Agency could be a viable tool in relocating Hanford in a more suitable location which would help to insure retention of "" this major payroll, one that we have had for well over half a century and one vital to our community's welfare. 2268 I would further ask the Agency to assist my office in contacting any and all non-pollutant indurstris that we might locate in San Bernardino. To accomplish these ends it will be necessary that I have an expression from the Board as to willingness to actively and positively assist in these assignments. If the Board is so inclined, I would appreciate their immediate authorization of a feasibility study for the relocation of Hanford Foundry and authorization to send Agency representatives to contact companies who might be induced to join their future with ours. Another serious problem facing our City is the deterioration surrounding Central City. I would urge the Agency to take any and all necessary steps to insure the development of a program that would reverse the deterioration that is now occurring. To that end I would urge that the Central City North parking problem be given top priority. I am currently engaged in studying other problems affecting our City's economic health. I will communicate my thoughts to you from time to time in order that both cooperation and coordination between the City and the Agency be brought to a high degree of efficiency. The job to be done is so great it will demand all the skills and abilities and energy we can bring to the task at hand. I am open to any suggestions you may have, either as an Agency Board, or as individuals. Just call on me anytime. Sincerely, s/W. R. Holcomb W.~'Bob" Holcomb, Mayor WRH:rk The members agreed that the letter would be discussed later in the agenda. ELECTION OF OFFICER - CHAIRMAN: The Vice Chairman declared the nominations open for the office of Chairman for the remainder of the 1973 term. Mr. Webster's term has expired as a Member and Chairman of the Board. He has been replaced as a Board Member by Mr. John S. Berry. Mr. Stephenson nominated Warner Hodgdon for the office of Chairman. Mr. Berry seconded the nomination. Mrs. Blum stated that she was not opposed to the nomination in that Mr. Hodgdon is creative and believes that he will help the Central City North situation. There being no further nominations, the nomina- tions for the office of Chairman, 1973, were closed. Mr. Hodgdon was elected by the following vote, to wit: {ryes: Guhin, Berry Stephenson, Blum and Blakely Noes: None Abstention: Hodgdon Absent: Perea Mr. Hodgdon assumed the Chair. Mr. Hodgdon thanked the Members for the appointment and stated that with this responsibility is a further responsibility of discharging and working as a team with one goal, and that is to go forward. 2269 MINUTES: The Minutes of the Regular Meeting of September, 173 were presented for approval. Mrs. Blum stated that on Page 3, (Thrifty Realty). she voted "No" ,r.,, to the motion and did not abstain as noted. Mr. Quinn stated that this will be changed. Motion was made by Guhin and seconded by Blakely approving the Minutes as corrected. The motion was carried by the following vote, to wit: Ayes: Guhin, Blakely, Blum, Stephenson, Hodgdon and Berry Noes: None Abstention: None Absent: Perea 3:12 p.m. - Mr. Perea arrived at the meeting. REPORT OF AGENCY COUNSEL: Mr. Flory stated that his report would be made under Items 1 & 2 on the Agenda REPORT FROM JOE COOMES - BASE REDUCTION, R-79: (3:15 p.m.) The Chairman called for an Executive Session regarding this matter. The meeting was adjourned for this purpose. 3:55 p.m. - The Executive Session was closed and the meeting reconvened. THRIFTY REALTY: Mr. Hodgdon stated that the Thrifty offer was presented to the TAC Committee. They recommended that the Agency accept the proposed offer. The offer is for a Thrifty Discount Drug, a Big Five Sporting Goods store and a coffee shop in the ground floor, with two additional levels of office buildings. The total development will be between 76,000 - 80,000 sq. ft. The proposal has been submitted to the hotel developer and he does not object to the plans. Mr. Grossman was presented to the Members. He explained his rendering. His total investment will be approximately $2,500.00. The following letter was presented setting forth. certain terms of the sale: September 17, 1973 The Redevelopment Agency of the City of San Bernardino, California City Hall 300 North "D" Street P. 0. Drawer 392 San Bernardino, California RE: Building Site "E" Portion of Reuse Parcels 47 and 48, Calif. R-79 San Bernardino, California Gentlemen: Thrifty Realty Company (hereinafter referred to as "Thrifty") will be entering into a Contract for Sale of Land for Private Redevelopment (hereinafter referred to as "Contract") with Redevelopment Agency of the City of San Bernardino, California (hereinafter referred to as "Agency") pursuant to that Agency's approval on May 3, 1973 of Thrifty's offer to purchase the property known as the northeast corner of 2nd Street and "E" Street, in the City of San Bernardino, County of San Bernardino, State of California and more particularly described in said Contract: and z2~o WHEREAS, Thrifty and the Agency desire further to clarify the development of the property in the manner and to the extent hereinafter set forth; THEREFORE, it is hereby understood and agreed as follows: Loading: Except for justifia9le necessity or extraordinary circumstances, the loading and/or unloading of goods, wares, merchandise, etc. for the Thrifty Drug & Discount Store and the Coffee Shop shall be conducted during the nightime hours. It has been determined that the Big 5 Sporting Goods operates its delivery service only during the daylight hours Monday through Friday. However, arrangements satisfactory to this agency will be worked out. May we assure you of our cooperation in this regard. 2. Trash: A71 trash rooms and/or trash bins servicing the retail and office operations shall be located inside the building areas; provided, however, should Thrifty determine that additional trash rooms and/or trash bins are necessary for the proper disposal of trash, then such additional trash rooms and/or trash bins shall be located on the property adjacent to and to the east of the building and such addition shall be enclosed and screened so as to be in keeping with the overall redevelopment plan. 3. One Parcel Thrifty hereby agrees that so long as it is the owner of the property, that said property shall be held as one parcel. 4. Parkin It is our understanding that sufficient car spaces to meet San Bernardino Municipal Code are being provided for our project on the parking structure immediately adjacent to and East of the property and shall be for the free, uninterrupted and non-exclusive use by all persons who now own, hold or hereafter hold the property, or any leasehold estate or any other interest therein, or building space thereon; and the respective heirs, successors, assigns, grantees, mortgagees„ tenants, or subtenants thereof; and the officers, directors, concessionaires, agents, employees, customers, visitors, and other licensees and invitees of any of them for the parking of passenger vehicles and pedestrian and vehicular traffic. Such use of the parking structure shall be subject to reasonable rules and regulations established by the Agency and/or City of San Bernardino in particular with respect to the parking of vehicles of employees of the businesses on the property. "Estimated investment" and "Estimated Construction Schedule" attached hereto as Attachment "A" and Attachment "B" respectively are hereby by this reference made a part hereof. It is intended that this letter be attached as an addendum and executed con- currently with the Contract. 2271 YFry truly yours, THRIFTY REALTY COMPANY Ernest D. Grossman Assistant Secretary AGREED AND CONSENTED T0: Redevelopment Agency of the City of San Bernardino, Calif. BY Mr. Hodgdon stated that the parking has been checked out with the City for code requirements. Paragraph 4 of the letter should be revised to read 730 parking spaces instead of sufficient parking. 130 is the requirement per code. Mr. Grossman agreed. After discussion, the following resolution was introduced: RESOLUTION N0. 2730 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, APPROVING THE THRIFTY TRANSACTION AS REVISED, PURSUANT TO LETTER OF SEPTEMBER 17, 1973 WHEREAS, the Redevelopment Agency of the City of San Bernardino, California on May 3, 1973, by Resolution No. 2690 approved the sale of Building Site "E" to Thrifty Realty Co; and WHEREAS, Thrifty's project was expanded in size and scope at the suggestion of the Agency; and WHEREAS, by letter dated September 17, 1973 certain stipulations were agreed to by Thrifty and Agency. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that the Thrifty Realty Development is hereby approved in accordance with their proposal and amended by letter dated September 77, 1973. Motion was made by Blakely and seconded by Blum authorizing the adoption of Resolution No. 2730, authorizing the approval of the Thrifty Transaction and ~ execution of their letter of September 17, 7973, with the revision regarding parking in Paragraph 4. The motion was carried by the following vote, to wit: Ayes: Blakely, Blum, Perea, Stephenson, Berry, Guhin and Hodgdon Noes: None Abstention: None Absent: None 2272 DOMINGUEZ - FINDERS FEE: A letter was pr rented from Frank Dominguez, Vanir Research, waiving all claims for a f~ders fee in the Fairview Ford transaction. The Members accepted the letter and thanked Mr. Dominguez, stating that they were looking forward to the completion of the Vanir Tower building and any future transactions with he and his firm. ANTHONY ROMERO - REPORT ON FINANCING: Mr. Hodgdon stated that the Romero offer was received July 9, 1973. The Public Hearing was heard and the offer accepted on August 9, 1973. The offer was subject to his obtaining financing. Mr. Romero on September 6, 1973 requested an extension of two weeks in order that he could firm up financing arrangements. The Board extended his time until todays' meeting. Mr. Romero again requested an .extension for a financial commitment. It was determined that the Agency does not have any other offers on the parcel. Mr. Hodgdon stated that because of the Agency's acceptance of the offer, he does not believe that other interested developers would even consider inquiring into the purchase of this parcel. After review, he recommended that the extension be granted with the stipulation that no further extensions would be granted beyond the next meeting, October 4, 1973. The following resolution was introduced: RESOLUTION N0. 2731 RESOLUTION OF THE REDEVELOPf4ENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, GRANTING AN EXTENSION OF TIME TO ANTHONY ROMERO, CALIF. R-79 WHEREAS, the Redevelopment Agency of the City of San Bernardino, California, by Resolution No. 2715, adopted August 9, 1973, approved the sale of a portion of Reuse Parcels 27 & 28 to Anthony Romero for the development of a Mexican Restaurant; and WHEREAS, Mr. Romero was granted a two week extension in order to secure financing before entering into escrow; and WHEREAS, Mr. Romero has requested an additional extension to secure said rinancing; and kHEREAS, the Agency Members have reviewed the matter and have determined that one final extension is warranted. NOW, THEREFORE, BE IT RESOLVED that Anthony Romero is hereby granted an extension until October 4, 1973 to form financial commitments on the sale of a portion of Reuse Parcels 27 & 28, with the stipulation that no further extensions of time shall be granted. 2273 Motion was made by Blakely and seconded by Blum authorizing the adoption of Resolution No. 2731. The motion was carried by the following vote, to wit: Ayes: Blakely, Blum Berry, Perea, Stephenson, Guhin and Hodgdon Noes: None Abstention: None Absent: None FIFTH AMENDATORY - R-79: The following resolution was introduced by the Chairman, Warner Hodgdon, and fully considered: RESOLUTION N0. 2732 RESOLUTION APPROVING AND PROVIDING FOR THE EXECUTION OF A FIFTH AMENDATORY CONTRACT AMENDING LOAN AND GRANT CONTRACT N0. CALIF. R-79 (LG) BY AND BETWEEN THE REDEVELOPMENT AGENCY OF THE CITY OF SAR BERNARDINO, CALIFORNIA, AND THE UNITED STATES OF AMERICA BE IT RESOLVED BY the Redevelopment Agency of the City of San Bernardino, California, AS FOLLOWS: SECTION 1. The pending proposed Fifth Amendatory Contract (herein called the "Amendatory Contract"), to amend that certain Loan and Grant Contract No. Calif. R-79 (LG), dated September 24, 1973, by and between the Redevelopment Agency of the City of San Bernardino, California, (herein called the "Local Public Agency") and the United States of America (Herein called the Government"), is hereby in all respects approved. SECTION 2. The Chairman is hereby authorized and directed to execute the Amendatory Contract in two counterparts on behalf of the Local Public Agency, and the Secretary is hereby authorized and directed to impress and attest the official seal of the Local Public Agency on each such counterpart and to forward such counterparts to the Department of Housing and Urban Development, for execution on behalf of the Government, together with such other documents relative to the approval and execution of such counterparts as may be required by the Government. SECTION 3. This Resolution shall take effect immediately. Paul Perea moved that the foregoing resolution be adopted as introduced and read, which motion was seconded by John Berry, and upon roll call the "Ayes" and "Nays" were as follows: AYES NAYS Alan Guhin None Paul Perea John Berry Wayne Stephenson Mrs. Hugo Blum Warner Hodgdon Benton Blakely 2274 The Chairman thereupon declared said motion carried and said resolution adopted. RIGHT TURN LANE, 2ND AND "E": Mr. Hodgdon explained that the City has requested that a right turn lane be installed on the west side of "E" Street so that south bound traffic may make a right turn into Second Street. This problem was created because of the traffic flow into the mall area. Riverside Construction was contacted because they are doing work in the area. They propose to accomplish this work for an increase in contract price of $15,239.80 and 21 extra days. After discussion, the following resolution was introduced: RESOLUTION N0. 2733 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING THE CHAIRMAN AND SECRETARY TO EXECUTE CHANGE ORDER N0. 3, RIVERSIDE CONSTRUCTION COMPANY, UNIT N0. 3, PHASE IV-A, CALIF. R-79 WHEREAS, the Redevelopment Agency by Resolution No. 2703, adopted June 7, 1973, entered into contract with Riverside Construction Company for Unit No. 3, Phase IV-A, Calif. R-79; and WHEREAS, the City of San Bernardino has requested that a right turn lane be installed on the west side of "E" Street so that south bound traffic may make a right turn into Second Street; and WHEREAS, the Agency Members have determined that said work is necessary and that Riverside Construction Company is the logical contractor, in that they are doing work within the area; and WHEREAS, Riverside Construction Company have proposed to accomplish the service for an increase in contract price in the amount of $15,239.80 and an increase of 21 days to contract completion date. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that the Chairman and Secretary are hereby authorized to execute Change Order No. 3 to Riverside Construction's contract, Unit No. 3, Phase IV-A, CALIF. R-79 BE IT FURTHER RESOLVED that said Change Order shall not exceed the sum of $15,239.80, increasing the contract total price to $260,572.34, with an increase of 21 days to contract completion date. Completion date is noW 11-19-73. Motion was made by Perea and seconded by Blum authorizing the adoption of Resolution No. 2733. The motion was carried by the following vote, to wit: Ayes: Perea, Blum, Stephenson, Blakely, Berry, Guhin and Hodgdon Noes: None Abstention: None Absent: None 2275 JOHN BOLSON, REUSE 22b, R-10: Mr. Hodgdon explained that in 1970 John Bolson proposed to purchase Reuse Parcel 22b, Calif. R-10. This parcel is approximately 7500 sq, ft. It was the old Southern Pacific right of way. John Bolson was the logical purchaser at this time in that he owned the land adjoining the property. The property was to close escrow and be used for additional parking. Because of many title problems it is only now able to close escrow. Mr. Bolson has requested that because of the real estate mortgage market, he would like to amend the escrow instructions to provide for a cash down payment of 10% and interest only payments of 8% per annum payable semiannually, all due and payable three years from close of escrow. The original escrow instructions called for complete payment upon close of escrow. The members felt that the Agency should not handle a mortgage type of package. Mr. Hodgdon recommended that the matter be tabled so that he could investigate the situation. He felt that the land could be offered to the other adjoining property owners. After discussion, motion was made by Blum and seconded by Blakely tabling this matter for investigation. The motion was carried by the following vote, to wit: Ayes: Blum, Blakely, Perea, Stephenson, Guhin, Berry and Hodgdon Noes: None Abstention: None Absent: None CHECK SIGNER: Mr. Quinn stated that Mr. Webster was a check signer for Agency checks. We now need a new signer to replace Mr. Webster, Motion was made by Blakely and seconded by Perea appointing Mrs. Blum as_Agency check signer. The motion was carried by the following vote, to wit: Ayes: Perea, Stephenson, Guhin, Berry, Blum, Blakely and Hodgdon Noes: None Abstention: None Absent: None EXPIRATION OF TERM - E. G. WEBSTER: Due to Mr. Webster's expiration of term, the following resolution was introduced: RESOLUTION N0. 2734 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, HONORING E. GEORGE WEBSTER WHEREAS, Mr. E. George Webster was appointed to the Redevelopment Agency of the City of San Bernardino, California, on August 8, 1966; and WHEREAS, Mr. E. George Webster, by unanimous vote of his fellow board members was elected to the position of Chairman of the Redevelopment Agency of the City of San Bernardino on January 21, 1971; and WHEREAS, Mr. E. George Webster gave so freely his time and effort to influence and assure the revitalization and growth of the City of San Bernardino and the success of the redevelopment projects; and WHEREAS, Mr. E. George Webster brought to the board his dignity, integrity, understanding and ability; and WHEREAS, the Members and Staff of the Redevelopment Agency desire to express their appreciation and gratitude to Mr. E. George Webster for his unswerving devotion to duty. 2276 NOW, THEREFORE, BE IT RESOLVED that the Redevelopment Agency of the City of San Bernardino, California, does hereby commend and honor Mr. E. George Bebster for his outstanding leadership, distinguished public service and successful tenure as a Member and Chairman of said Agency. BE IT FURTHER RESOLVED that a suitable memorial for this resolution be prepared and presented to Mr. E. George Webster on behalf of the Agency, its Members and Staff. Motion was made by Berry and seconded by Blakely authorizing the adoption of Resolution No. 2734. The motion was carried by the following vote, to wit: Ayes: Berry, Blakely, Blum, Perea, Stephenson, Guhin and Hodgdon Noes: None Abstention: None Absent: None AMERICAN INSTITUTE OF REAL ESTATE APPRAISERS, SEMINAR (10-4+73) STUDIO CITY: The following resolutions was introduced: RESOLUTION NO 2735 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING ONE STAFF MEMBER AND ANY INTERESTED BOARD MEMBER TO TRAVEL TO STUDIO CITY, CALIF., 10-4-73, TO ATTEND AN AMERICAN INSTITUTE OF REAL ESTATE APPRAISERS SEMINAR WHEREAS, Resolution No. 2043 of the Redevelopment Agency of the City of San Bernardino, California, requires that each trip made by an Agency Member or Staff Member outside of the City of San Bernardino be specifically authorized by a resolution of the Agency Members; and WHEREAS, it is found essential for one staff member and any interested Board Members to travel to Studio City, California, October 4, 1973, to attend an American Institute of Real Estate Appraisers seminar. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that one staff member and any interested Board Members are hereby authorized to travel to Studio City, California, October 4, 1973 to attend an American Institute of Real Estate Seminar, and their travel expenses are hereby authorized in accordance with Resolution No. 2043, as amended. Motion was made by Stephenson and seconded by Blakely authorizing the adoption of Resolution No. 2735. The motion was carried by the following vote, to wit: Ayes: Stephenson, Blakely, Blum, Perea, Guhin, Berry and Hodgdon Noes: None Abstention: None Absent: None 2277 ., INSTALLATION OF ELECTRIC CONDUIT, UNIT N0. 3 PHASE IV-A: Mr. Jones, Operations Officer, explained that the conduit which was to have been stubbed out to within the boundaries of the Unit No. 3 contract cannot be located. It is believed that it was broken by a grader while construction was under progress with a previous contractor. Riverside Construction has been contacted regarding the inclusion of this work. They stated that they will perform the service on a time and material basis, not to exceed $2,300 and an increase of 7 days extension. The following resolution was introduced: RESOLUTION N0. 2736 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING THE CHAIRMAN AND SECRETARY TO EXECUTE CHANGE ORDER N0. 4, RIVERSIDE CONSTRUCTION CO., UNIT 3, PHASE IV-A WHEREAS, the Redevelopment Agency by Resolution No. 2703, adopted June 7, 1973, entered into a contract with Riverside Construction Company for Unit No. 3, Phase IV-A, Calif. R-79; and WHEREAS, it is found necessary to re-install conduit which is believed to have been broken wfiile construction was under progress at an earlier date; and ""' WHEREAS, the Agency Members have determined that said work is necessary and that Riverside Construction Company is the logical contractor, in that they are doing work within the area; and WHEREAS, Riverside Construction has agreed to perform this service for an increase in the amount of $2,300 on a time and material basis, and an increase of 7 days extension to contract completion date. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that the Chairman and Secretary are hereby authorized to execute Change Order No. 4 with Riverside Construction Co., Unit No. 3, Phase IV-A, Calif. R-79. BE IT FURTHER RESOLVED that said Change Order No. 4 shall not exceed the sum of $2,300, paid on a time and material basis, and an increase of 7 days to contract completion date is also granted. The next contract total price is now established at $262,872.34. Completion date is hereby revised to 11-26-73• Motion was made by Blakely and seconded by Perea authorizing the adoption of Resolution No. 2736. The motion was carried by the following vote, to wit: Ayes: Blakely, Perea, Berry, Stephenson, Blum, Guhin and Hodgdon Noes: None Abstention: None Absent: None 2278 OTHER BUSINESS: The Mayor's letter presented earlier on the Agenda was discussed thoroughly. Motion was made by Perea and seconded by Guhin authorizing the Executive Director and Chairman to visit interested industries in the interest of generating new industry within the City. The motion was carried by the following vote, to wit: Ayes: Perea, Guhin, Stephenson, Blakely, Blum, Berry and Hodgdon Noes: None Abstention: None Absent: None ADJOURNMENT: Motion was made by Stephenson and seconded by Perea to adjourn the meeting at 4:58 p.m. The motion was carried by the following vote, to wit: Ayes: Stephenson, Perea, Guhin, Berry, Blakely, Blum and Hodgdon Noes: None Abstention: None Absent: None P. W. Qu7nn, Jr: ;~ Secretary /// ~ ~ 2279 MINUTES OF THE REGULAR MEETING OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, HELD THE 4TH DAY OF OCTOBER, 1973, 300 NORTH "D" STREET, SAN BERNARDINO, CALIFORNIA The Chairman called the meeting to order at 4:00 p.m. Roll Call showed the following: Agency Members Present: Perea, Blum, Berry, Stephenson and Hodgdon Agency Members Absent: Blakely and Guhin Also Present: Mr. Quinn, Executive Director; Mr. Flory, Agency Counsel; and Mrs. Baxter, Executive Secretary MINUTES: The Minutes of the Regular Meeting of September 20, 1973 were submitted for approval. Motion was made by Blum and seconded by Perea approving the minutes as submitted. The motion was carried by the following vote, to wit: Ayes: Blum, Perea, Berry, Stephenson and Hodgdon Noes: None Abstention: None Absent: Blakely and Guhin REPORT OF AGENCY COUNSEL: Mr. Flory reported that he met with the Agency's special council on September 27th and some of the problems were resolved regarding the Agency's case against the County Auditor/Controller on the base reduction. The 8ourt has granted the City's petition to join the Agency as Petitionee in the action. The case has been continued until November 15, 1973 in order to give everybody time to complete the depositions. UNIT 3, PHASE IV-A, LANDSCAPING RIGHT TURN LANE, 2ND AND "E" STREETS: Mr. Hodgdon explained that the Agency Board at the last meeting authorized the construction of a right turn lane at 2nd and "E" Streets. Riverside Construction Company has offered a credit for the plants which were originally to be placed in the planters at this turning lane. Motion was made by Berry and seconded by Perea accepting a credit in the amount of $202 for elimination of plants within the area of 2nd and "E" Streets. The motion was carried by the following vote, to wit: Ayes: Berry, Perea, Blum, Stephenson and Hodgdon Noes: None Abstention: None Absent: Blakely and Guhin ANTHONY ROMERO - FINANCIAL REPORT: Mr. Hodgdon stated that at the last meeting the Members authorized an extension of tame to 10-4=73, to Mr. Romero, in order to secure financing, with the understanding that there would be no further extensions. A letter was presented from American Security Bank stating that they will zzso fund Mr.Romero's project if approved by the Small Business Administration. Mr. Romero stated that it could take from 10 days to 3 weeks for SBA approval. The Members reviewed the matter carefully. They did not consider the letter from American Security Bank as a firm commitment for financing in that SBA approval has not been given. Mr. Hodgdon recommended that the Agreement be cancelled and the deposit returned to Mr. Romero for the property. In this way the property can be placed back on the market. He also recommended that the staff work with Mr. Romero toward securing financing. If he does secure the financing, before the Agency has entered into arly agreement for the sale of the property, the Agency can consider Mr. Romeros offer again. After discussion, the following resolution was introduced: RESOLUTION NO. 2737 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING THE CANCELLATION OF DISPOSITION AGREEMENT WITH ANTHONY ROMERO FOR PURCHASE OF PORTIONS OF PARCELS 27 & 28, R-79, AND AUTHORIZING THE RETURN OF MR. ROMERO'S DEPOSIT WHEREAS, the Redevelopment Agency of the_City of San Bernardino, California, by Resolution No. 2715, adopted 8-9-73, authorized the sale of a portion of Reuse Parcels 27 & 28, R-79, to Anthony Romero, for the development of a Mexican Restaurant; and WHEREAS, said sale was subject to Mr. Romero obtaining necessary financing; and WHEREAS, Mr. Romero has been unable to secure financing within the time period allowed by the Disposition Agreements, plus extensions granted by the Agency Board; and WHEREAS, the Agency Members have determined that said Agreement should be cancelled and the option deposit returned to Mr. Romero. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that the Agreement between the Agency and Anthony Romero for Portions of Reuse Parcels 27 & 28, R-79, is hereby cancelled. BE IT FURTHER RESOLVED that the Option Deposit in the amount of $5,000 is hereby authorized to be refundAd to Mr. Romero. 2281 Motion was made by Blum and seconded by Berry authorizing the adoption of Resolution No. 2737. The motion was carried by the following vote to wit: I{yes: Blum, Berry, Stephenson, Perea and Hodgdon Noes: None Abstention: None Absent: Blakely & Guhin The staff was instructed to work with Mr. Romero toward financing for his development. 4:15 p.m. - Mr. Guhin arrived at the meeting. ARROWHEAD ENGINEERING: Mr. Quinn explainedathat Arrowhead Engineering's contract was originally for $11,000 for the engineering services within the State College Project. During the course of the contract and due to certain changes in the scope of the work, necessitated by the City and State Division of Highways, extra work was performed by them. In June they submitted a claim for extra work in the amount of $15,853.94. At the time of the original award of Contract, the Board was concerned about the ability of the firm to accomplish this work for the $11,000. The next lowest bid was in the amount of $22,950. Arrowhead Engineering assured the Board that they could perform in accordance with the Contract Documents. Since this project is a federally assisted one, and any increase to the contract would be subject to the approval of HUD, the Agency and Arrowhead Engineering met with HUD representatives on this matter. A letter was presented from HUD stating that they would approve costs in the amount of $10,603.49 for this extra work. This leases a balance of $5,250.45. It was the staffs recommendation to pay the $10,603.49. Mr. Hodgdon asked Mr. Sullivan if he would be satisfied wtth this recommendation. Mr. Sullivan stated that he believes that his firm should receive 'the full compensation because the billings were for only extra work. After much discussion, Mr. Hodgdon suggested that the amount of $10,603.49 be approved at this time, and the balance fo $5,250.45 should be carefully studied and a recommendation made at the next meeting. After discussion, the following resolution was introduced: RESOLUTION N0. 2738 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING THE PAYMENT OF EXTRA COSTS TO ARROWHEAD ENGINEERING, NOT TO EXCEED $10,603.49, FOR EXTRA WORK UNDER THEIR ENGINEERING CONTRACT, STATE COLLEGE PROJECT WHEREAS, the Redevelopment Agency of the City of San Bernardino, California entered into a contract with Arrowhead Engineering for engineering services 2282 within the State College Project, dated the 22nd day of August, 1973; and WHEREAS, said contract was in an amount not to exceed $11,000, for all services as outlined in the Contract Documents; and WHEREAS, during the course of the contract and due to certain changes in the scope of the work, necessitated by the City and State Division of Highways, extra work was performed by Arrowhead Engineering; and WHEREAS, a claim has been received from Arrowhead Engineering in the amount of $15,853.94 covering said extra work; and WHEREAS, the Department of Housing and Urban Development has reviewed the claim and has authorized the payment of $10,603.49, leaving a balance of $5,250.45 for said extra work; and WHEREAS, the Agency Members have determined that the payment of $10,603.49 is warranted. NOW, THEREFORE, BE IT RESOLVED that the payment of $10,603.49 to Arrowhead Engineering, for extra work under their contract, State College Project, is hereby approved. BE IT FURTHER RESOLVED that the balance of $5,E60.45 shall be further reviewed and considered at a later date. Motion was wade by Perea and seconded by Guhin approving the adoption of Resolution No. 2738. The motion was carried by the following vote, to wit: byes: Perea, Guhin, Stephenson, Blum, Berry and Hodgdon Noes: None Abstention: None Absent: Blakely Motion was made by Berry and seconded by Perea. instructing the Chairman to meet with Arrowhead Engineering and the Executive Director for careful review of the balance of $5,250.45, claimed by Arrowhead Engineering. The motion was carried by the following vote, to wit: Ayes: Berry, Perea, Blum, Stephenson, Guhin, and Hodgdon Noes: None Abstention: None Absent: Blakely OTHER BUSINESS: Mrs. Blum stated that she has heard that Bullocks is thinking about coming into the area. Mr. Hodgdon stated that he has met with representatives of Bullocks, Gruen Associates and the Central City Company regarding the inclusion of another major department store within our Central City Mall. A Bullocks store has been authorized for the San Bernardino/ Riverside area. Mr. Hodgdon requested authorization to enter into a contract with Gruen Associates to explore plans of thgs nature. After discussion, the following resolution was introduced: 2283 RESOLUTION N0. 2739 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING THE CHAIRMAN AND SECRETARY TO ENTER INTO CONTRACT WITH GRUEN ASSOCIATES FOR STUDY AND PLANS, FOR THE INCLUSION OF A FOURTH MAJOR DEPARTMENT STORE WITHIN THE CENTRAL CITY MALL, R-79 WHEREAS, it is the desire of the Agency Members to obtain the services of Gruen Associates for the preparation and study of plans for the inclusion of a fourth major department store within the Central City Mall; and WHEREAS, it has been determined that said services shall not exceed the sum of $2,500. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that the Chairman and Secretary are hereby authorized to enter into a Contract with Gruen Associates for study and plans for the inclusion of a fourth major department store within the Central City Mall, R-79, for an amount not to exceed $2,500. Motion was made by Blum and seconded by Stephenson authorizing the adoption of Resolution No. 2739, authorizing a contract with Gruen Associates, not to exceed the sum of $2,500. The motion was carried by the following vote, to wit: Ayes: Blum, Stephenson, Guhin, Berry, Perea, and Hodgdon Noes: None Abstention: None Absent: Blakely Refunding Bonds Mr. Hodgdon requested authorization for himself, the Executive Director and Agency Counsel to initiate the necessary steps to prepare for the refunding of the Agency's bonds. This will include negotiations with a bond counsel and fiscal agent. He explained that it is very improtant to have this refunding done by the end of this year because of the decreased interest rate and to prevent default. The Agency must make payments on their $13.5 million dollar bond. Once the negotiations have been worked out, it will be brought back to the Board for study and authorization. After discussion, motion was made by Perea and seconded by Blum authorizing the Chairman, Executive Director and Agency Counsel to initiate the necessary steps to prepare for the refunding of the Agency bonds. The motion was carried by the following vote, to wit: Ayes: Perea, Blum, Berry, Guhin, Stephenson and Hodgdon Noes: None Abstention: None Absent: Blakely Travel Mr. Hodgdon requested the adoption of a travel resolution in connection with preparation of refunding the bonds. The following resolution was introduced: 2284 RESOLUTION NO. 2740 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING TRAVEL EXPENSES OF THE CHAIRMAN, EXECUTIVE DIRECTOR AND AGENCY COUNSEL, IN CONNECTION WITH REFUNDING BONDS WHEREAS, the Agency Members have determined the necessity of refunding the Agency's bonds before the end of the year 1973; and WHEREAS, the Members have instructed the Chairman, Executive Director and Agency Counsel to initiate the necessary steps to prepare for said refunding; and WHEREAS, it has been determined that travel expenses should be authorized in connection with negotiations on said refunding. NOW, THEREFORE, BE IT RESOLVED that the travel expenses of the Chairman, Executive Director and Agency Counsel are hereby authorized, in accordance with Resolution No. 2043, as amended, for the purpose of initiating the necessary steps to prepare for refunding of the Agency bonds. Motion was made by Berry and seconded by Guhin authorizing the adoption of Resolution No. 2740. The motion was carried by the following vote, to wit: Ayes: Berry, Guhin, Stephenson, Blum, Perea and Hodgdon Noes: None Abstention: None Absent: Blakely Central City North Mr. Hodgdon requested authorization to have title reports and engineering maps prepared on certain areas of land within the Central City North Project. This area would be between "E" and "D" Streets, Court and 4th Streets, 4th and 6th Streets, Arrowhead Avenue to the Freeway, 6th to 8th Streets, together with that portion located between "D" Street and "F" Street. All Members agreed that this was a necessary expense in order to get the Central City North Project underway. The following resolution was introduced: RESOLUTION N0. 2741 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING THE EXPENDITURE OF FUNDS FOR THE PREPARATION OF TITLE REPORTS AND ENGINEERING MAPS ON CERTAIN AREAS OF LAND WITHIN THE CENTRAL CITY NORTH PROJECT WHEREAS, the City of San Bernardino, through Ordinance No. 3366, approved the Central City North Project Area; and WHEREAS, it has been determined that title reports and engineering maps are necessary to initiate action within this project area. 2285 NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that the expenditure of funds for the preparation of title reports and engineering maps on certain areas of land within the Central City North Project area are hereby approved. BE IT FURTHER RESOLVED that said areas involved are between "E" and "D" Streets, Court and 4th Streets, 4th Streets, 4th and 6th Streets, Arrowhead Avenue to the Freeway, 6th to 8th Streets, together with that portion located between "D" Street and "F" _ Streets. Motion was made by Blum and seconded by Guhin authorizing the adoption of Resolution No. 2747. The motion was carried by the following vote to wit: Ayes: Blum, Guhin, Berry, Perea, Stephenson and Hodgdon Noes: None Abstention: None Absent: Blakely John Bolson Mr. Frank Dominguez, representing Mr. John Bolson, was presented to the Members. P4r. Dominguez stated that Mr. Bolson is prepared to go ahead with the close of escrow on Reuse Parcel 22b, R-10, but that he would need a 30 day extension of time. At that time he will close the escrow with cash. Motion was made by Guhin and seconded by Berry authorizing a 30 day extension of time to John Bolson for close of escrow on Reuse Parcel 22b, R-10. The motion was carried by the following vote, to wit: Ayes: Guhin, Berry, Blum, Stephenson, Perea and Hodgdon Noes: None Abstention: None Absent: Blakely ADJOURNMENT: Motion was made by Blum and seconded by Perea adjourning the meeting at 4:50 p.m. The motion was carried by the following vote, to wit: Ayes: Blum, Perea, Berry, Stephenson, Guhin and Hodgdon Noes: None Abstention: None Absent: Blakely 2286 MINUTES OF MEETING HELD OCTOBER 12, 1973 THE CASTAWAY, SAN BERNARDINO, CALIFORNIA A meeting was held on October 12, 1973 at the Castaways, San Bernardino, California. Agency Members Present: Guhin, Stephenson, Blakely, Berry, Perea and Hodgdon Agency Members Absent: Blum Also Present: Mr. Flory and Mr. Quinn A briefing of the progress of the Central City Project was given by the Chairman. Resolutions of Commendation were presented to Mr. Webster, Mr. Jamison, for. McDaniel, Mr. Dudley and Mr. Harper. The Meeting was adjourned. 2287 MINUTES OF THE REGULAR MEETING OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, HELD THE 18TH DAY OF OCTOBER, 1973, 300 NORTH "D" STREET, SAN BERNARDINO, CALIFORNIA The members of the Redevelopment Agency of the City of San Bernardino, California, met in Regular Meeting at 300 North "D" Street, Room 320, in the City of San Bernardino, California, at the place, hour, and date duly established for the holding of such meeting. The Chairman called the meeting to order and on roll:. call the following answered present: Hodgdon, Stephenson, Berry and Blakely and the following were absent: Blum, Guhin and Perea The Chairman declared a quorum present. MINUTES: The Minutes of the Regular t4eeting of October 4, 1973 were presented for approval. Motion was made by Berry and seconded by Blakely approving the minutes as submitted. The motion was carried by the following vote, to wit: Ayes: Berry, Blakely, Stephenson and Hodgdon Noes: None Abstention: None Absent: Blum, Guhin and Perea EXPENDITURES: The Expenditures for the month of September, 1973 were presented for approval. Motion was made by Blakely and seconded by Berry approving the Expenditures as submitted. The motion was carried by the following vote, to wit: Ayes: Blakely, Berry, Stephenson and Hodgdon Noes: None Abstention: None Absent: Blum, Guhin and Perea 4:02 p.m. - Mr. Guhin arrived at the meeting. REPORT OF AGENCY COUNSEL: Mr. Flory stated that he has nothing to report at this time. APPROVAL OF THE SIXTH AMENDATORY CONTRACT, CALIF. R-79: The following resolution was introduced by the Chairman and fully considered: RESOLUTION N0. 2742 RESOLUTION APPROVING AND PROVIDING FOR THE EXECUTION OF A SIXTH AMENDATORY CONTRACT AMENDING LOAN AND GRANT CONTRACT N0. CALIF. R-79 (LG), BY AND BETWEEN THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AND THE UNITED STATES OF AMERICA 2289 BE IT RESOLVED BY the Redevelopment Agency of the City of San Bernardino, California, AS FOLLOWS: SECTION 1. The pending proposed Sixth Amendatory Contract (herein called the "Amendatory Contract"), to amend that certain Loan and Grant Contract No. Calif. R-79 (LG), dated March 21, 1967, by and between the Redevelopment Agency of the City of San 6ernardino, California (herein called the "Local Public Agency") and the United States of America (herein called the "Government"), is hereby in all respects approved. SECTION 2. The Chairman is hereby authorized and directed to execute the Amendatory Contract in two counterparts on behalf of the Local Public Agency, and the Secretary is hereby authorized and directed to impress and attest the official seal of the Local Public Agency on each such counterpart and to forward such counterparts to the Housing and Home Finance Agency, for execution on behalf of the Government, together with such other documents relative to the approval and execution of such counterparts as may be required by the Goverrcnent. SECTION 3. This Resolution shall take effect immediately. hlr. Guhin moved that the foregoing resolution be adopted as introduced and considered, which motion was seconded by Blakely, and upon roll call the "Ayes" and "Nays" were as follows: AYES NAYES Guhin Stephenson None Blakely Hodgdon Berry The Chairman thereupon declared said motion carried and said resolution adopted. INCREASE IN MILEAGE ALLOWANCE: Mr. Quinn explained that the Agency allows $.10 per mile for agency travel. The City has authorized an increase in mileage allowance. Authorization was requested to increase the Agency's mileage allowance to coincide with the City's new policy. After discussion, the following resolution was introduced: RESOLUTION N0. 2743 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO. CALIFORNIA, PkOVIDING FOR THE USE OF PRIVATE AUTOMQBILES IN CONOl1CT OF AGENCY BUSINESS AND ESTABLISHING MILEAGE ALLOWANCE THEREFORE 2290 WHEREAS, it is in the best interest of the Redevelopment Agency of the City of San Bernardino, California, that certain authorized individuals be permitted to use their private automobiles in the conduct of their work as Agency employees; and WHEREAS, it is appropriate that employees who are so authorized to use private vehicles be reimbursed for their expenses in connection with such use; and WHEREAS, it is necessary to establish standard rates and provisions with respect to such use; NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, as follows: SECTION 1. The following mileage allowance for the use of private automobiles on City business shall be as follows: a. Thirteen ($.13) cents per mile for the first five hundred (500) miles traveled per month; b. Twelve ($.12) cents per mile for all mil ea a traveled between five hundred (500) and one thousand (1,000 miles per month; and c. Ten ($.10) cents per mile for all mileage traveled in excess of one thousand (1,000) miles per month. SECTION 2. Requests for mileage reimbursement shall be made on forms provided by and in accordance with procedures established therefore. Alt requests shall be signed by the person requesting reimbursement and counter- signed by his appointing authority, attesting to the accuracy and validity of the request. SECTION 3. Mileage reimbursement shall be made only for mileage actually traveled in the conduct of Agency business. Mileage traveled by an gnployee between his residence and his principle base of operations shall be specifically excluded. Motion was made by Stephenson and seconded by Berry authorizing the adoption of Resolution No. 2743. The motion was carried by the following vote, to wit: Ayes: Stephenson, Berry, Blakely, Guhin and Hodgdon Noes: None Abstention: None Absent: Perea and Blum ARROWHEAD ENGINEERING, STATE COLLEGE - CLAIM FOR ADDITIONAL WORK: At the last meeting a claim was reviewed from Arrowhead Engineering in the amount of $75,853.94, for extra work accomplished within the State College Area. The Board authorized the payment of $10,603.49, with the balance of $5,250.45 to be further reviewed. The staff has reviewed the claim and has recommended that $2,952.35 be paid. Mr. Hodgdon stated that this was discussed with Mr. Sullivan, of Arrowhead Engineering, and he has agreed 2291 to the settlement. After discussion the fallowing resolution was introduced: RESOLUTION N0. 2744 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING THE PAYP1ENT OF EXTRA COSTS TO ARROWHEAD ENGINEERING, NOT TO EXCEED $2,952.35, FOR EXTRA WORK UNDER THEIR ENGINEERING CONTRACT, STATE COLLEGE PROJECT WHEREAS, the Redevelopment Agency of the City of San Bernardino, California entered into a contract with Arrowhead Engineering for engineering services within the State College Project, dated the 22nd day of August, 1973; and WHEREAS, said contract was in an amount not to exceed $11,000, for all services as outlaned in the Contract Documents; and WHEREAS, during the course of the contract and due to certain changes in the scope of the work, necessitated by the City and State Division of Highways, extra work was performed by Arrowhead Engineering; and ~IHQREAyd a €raiWOrw~s an e~ved from Arrowhead Eng in the amount of $15,853.94 cover- WgER~1S, ~~ie ~gency Mem~ers, by Resolution No. 2738 authorized the payment of $10,603.49 to Arrowhead Engineering, which amount has been approved by the Department of Housing and Urban Development; and WHEREAS, the outstanding balance of $5,250.45 has been carefully reviewed by the staff, and a recommendation to pay $2,952.35 has been given; and WHEREAS, Arrowhead Engineering has agreed to the settlement of $2,952.35. NOW, THEREFORE, BE IT RESOLVED that the payment of $2,952.35 to Arrowhead Engineering for extra work under their contract, State College Project, is hereby approved. BE IT FURTHER RESOLVED that said payment of $2,952.35 is to be paid from Agency Local Funds. Motion was made by Stephenson and seconded by Berry authorizing the adoption of Resolution No. 2744. The motion was carried by the following vote, to wit: Ayes: Stephenson, Berry, Blakely, Guhin and Hodgdon Noes: None Abstention: None Absent: Perea and Blum 4:05 p.m. - Mr. Perea arrived at the meeting. AGREEMENT FOR LEGAL SERVICES - O'MELVENY AND MYERS: At the last meeting the members instructed the Executive Director and Chairman to initiate necessary steps to prepare for the refunding of the Agency's bonds. A contract was presented from O'Melveny and Myers for execution. This contract is for bond counsel services. The following resolution was introduced: 2292 RESOLUTION N0. 2745 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING THE CHAIRMAN AND SECRETARY TO ENTER INTO A CONTRACT WITH O'h1ELVENY AND MYERS FOR LEGAL SERVICES WHEREAS, the Agency members desire to engage the services of O'i4elveny and Myers for Special Legal Services in connection with the financing of redevelopment projects, including general advice, examination of documents and legal research; and WHEREAS, said legal services shall include the issuance of bonds, notes and other evidences of indebtedness. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that the Chairman and Secretary are hereby authorized to enter into a contract with O'Melveny and Myers for Special Legal Services. Motion was made by Berry and seconded by Guhin authorizing the adoption of Resolution No. 2745. The motion was carried by the following vote, to wit: Ayes: Berry, Guhin, Stephenson, Blakely, Perea and Hodgdon Noes: None Abstention: None Absent: Blum URBAN LAPJD INSTITUTE - PUBLICATIONS: Copies of the Urban Land Institute, Project Reference Files on Central City Mall and the Civic Cultural Center were presented. Mr. Hodgdon explained that the Agency can obtain extra copies of these prints. 1,000 copies of each of the two references will cost the Agency $1,050. These are excellent handouts for prospective developers. The following resolution was introduced: RESOLUTION N0. 2746 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING THE EXPENDITURE OF $1,050 FOR PURCHASE OF REPRINTS OF THE URBAN LAND INSTITUTE, PROJECT REFERENCE FILES WHEREAS, it is the desire of the Agency Members to purchase 1,000 copies each of the Urban Land Institute, Project Reference Files on the Central City Mall and on the Civic Cultural Center; and WHEREAS, the 2,000 copies will cost $1,050.00 NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California that the expenditure of $1,050 for the purchase of reprints of the Urban Land Institute, Project Reference Files, is hereby approved. 2293 Motion was made by Stephenson and seconded by Blakely authorizing the adoption of Resolution No. 2746. The motion was carried by the following vote, to wit: Ayes: Stephenson, Blakely, Berry, Perea, Guhin and Hodgdon Noes: None Abstentihn: None Absent: Blum LIMITED CERTIFICATE OF COMPLIANCE, ERVAN TALLMAN: Mr. Hodgdon requested authorization to issue a limited Certificate of Compliance to Ervan Tallman for the development of Reuse Parcels 13b, 15, 16 and a portion of 17, Calif. R-10. Mr. Tallman has complied with his agreement to construct a temporary parking lot on these parcels. He has installed automatic gates on the lot. The following resolution was introduced: RESOLUTION N0. 2747 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING THE ISSUANCE OF A LIMITED CERTIFICATE OF COMPLIANCE TO ERVAN TALLMAN, REUSE PARCELS 13b, 15, 16 and A PORTION OF 17, CALIF. R-10 WHEREAS, Ervan Tallman, et.al., has entered into an Agreement and Grant Deed with the Agency; and WHEREAS, said Agreement, dated 1-24-72, was recorded 10-25-72, in book 8047, Page 333; and said Grant Deed, dated 9-15-72, was recorded 10-25-72, in Book 8047, Page 326, both in the official records of the County Recorder of the County of San Bernardino, State of California; and WHEREAS, in Section 2 of the Agreement the following restriction was placed on the land: The interim development of the property described in Exhibit "A" attached hereto shall be as a parking lot and shall continue as such until such time as parcels B and E in the Central City Project are developed and a Certificate of Compliance is issued. Said certificate shall not be unreasonably withheld. Parcels B and E are more particularly described in Exhibit "B" attached hereto. At such time as parcels B and E are developed, the parcel described in Exhibit "6" shall be developed to its highest and best use in accordance with the official Redevelopment Plan for Meadowbrook Project No. 1, Calif. R-10. WHEREAS, construction of a parking lot has been constructed upon the hereinafter described property in accordance with the restrictions contained in Section 2 of said Agreement; and WHEREAS, the Agency agreed in Section 30~ of said Agreement and in Section 5 of said Grant Deed to furnish the redeveloper with a limited Certificate of Com- pliance; and WHEREAS, the Agency has considered the report and recommendation of the staff and has determined that the Redeveloper has complied with the construction of the parking lot improvements on the following described property: Reuse Parcels 13b, 15, 16 and a portion of 17, Calif. R-10 2294 NOW, THEREFORE, BE IT RESOLVED that the Redevelopment Agency, in accordance with Section 307 of said Agreement and Section 5 of the Grant Deed does hereby certify and give notice that the Redeveloper has satisfied the parking lot condition as set forth in said Agreement. BE IT FURTHER RESOLVED that the Redeveloper shall be furnished with a duly executed, recorded, Limited Certificate of Compliance. Motion was made by Perea and seconded by Blakely authorizing the adoption of Resolution No. 2747. The motion was carried by the following, vote to wit: Ayes: Perea, Blakely, Berry, Stephenson, Guhin and Hodgdon Noes: None Abstention: None Absent: Blum Mr. Hodgdon explained that the original contract called for these parcels to be temporarily developed as a parking lot. The contract further stated that after the parcels in R-79 surrounding Mr. Tallman's parcels were developed, he would be required to build upon the land. This provision was in the agreement so that Mr. Tallmans parcel would not create any competi- tion in the sale of R-79 property. At this time the Agency cannot see any reason to have this provision still remaining on the Tallman development. Mr. Hodgdon requested authorization to meet with Mr. Tallman to discuss the development of this parcel Motion was made by Berry and seconded by Perea instructing the Director and Chairman to meet with Mr. Tallman to discuss development of Reuse Parcels 12b, 15, 16 and a portion of 17, Calif. R-10. A report to be presented at the next meeting. The motion was carried by the following vote, to wit: Ayes: Perea, Blakely, Berry, Stephenson, Guhin and Hodgdon Noes: None Abstention: None Absent:Blum 4:10 p.m. - Mrs. Blum arrived at.the meeting. INCREASE IN UPSET FIGURE - ARROWHEAD ENGINEERING: Mr. Hodgdon stated that at the last meeting the Members authorized the engineering maps to be prepared on lands within the Central City North area. He requested authorization to enter into Contract Amendment No. 7 with Arrowhead Engineering increasing their upset figure by $50,000, thereby increasing their total contract to $85,000. This will insure the completion of legal descriptions and other necessary engineering work. Mr. Hodgdon also stated that the contract amendment will increase their hourly rates for professional services. These rates have increased over the past year, and are still lOq lower than the normal fixed fees. After discussion, the following resolution was introduced: RESOLUTION N0. 2748 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AMENDING CONTRACT WITH ARROWHEAD ENGINEERING FOR REAL ESTATE SERVICES BY INCREASING UPSET FIGURE BY $50,000 AND ADJUSTING THE NEW PREVAILING RATE 2295 WHEREAS, the Redevelopment Agency of the City of San Bernardino, California entered into a contract with Arrowhead Engineering for professional services, R-79, on April 24, 1969; and WHEREAS, the upset figure in said contract was $20,000, and has subsequently been amended to $35,000; and WHEREAS, it is necessary to increase contract by an additional $50,000 to insure the completion of legal descriptions and other necessary engineering work to be accomplished; and WHEREAS, said compensation for professional services has increased over the past year and said contract should be amended to include the following compensation for professional services: Electronic Measuring Equip. 8.10 per hour Two Man Survey Party 43.20 per hour Three Man Survey Party 54.00 per hour Four Man Survey Party 64.80 per hour Supervision & Conference 21.60 per hour Drafting 15.30 per hour Computation 18.00 per hour Other Office Work 18.00 per hour Legal Typing 7.20 per hour NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that Paragraph 4 of said contract is hereby amended, increasing the maximum sum of said contract with Arrowhead Engineer- ing to $85,000, and the above prevailiny rates are hereby adopted. Motion was made by Berry and seconded by Guhin authorizing the adoption of Resolution No. 2748. The motion was carried by the following vote, to wit: Ayes: Berry, Guhin, Stephenson, Blum, Blakely, Perea and Hodgdon Noes: None Abstention: None Absent: None ENGINEERING CONTRACT - ARROWHEAD ENGINEERING, R-10 Mr. Hodgdon requested authorization to enter into a contract with Arrowhead Engineering for the design work necessary to eliminate the drainage problem created by the railroad tracks located within the parking areas of the Bank of California, Campbell and Miller and Chicago Title, These tracks are to be ranoved and certain engineering work is necessary. After discussion, the following resolution was introduced: RESOLUTION N0. 2749 RESOLUTION OF THE REDEVELOPhIENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING THE CHAIRMAN AND SECRETARY TO ENTER INTO CONTRACT WITH ARROWHEAD ENGINEERING, CALIF. R-10 WHEREAS, it is the desire of the Redevelopment Agency of the City of San Bernardino, California, to engage the services of a contractor for engineer- ing services for the elimination of the railroad tracks located within the parking areas of the Bank of California, Campbell and Miller and Chicago Title; and 2296 WHEREAS, said property is located within the Meadowbrook Project Area, Calif. R-10; and WFIEREAS, Arrowhead Engineering has submitted a proposal to perform the necessary surveys and prepare the required engineering drawings and spec- ifications for the regrading and repaving of said property, for the .lump sum price of $3,500; and WHEREAS, the Agency Members have determined that said proposal is to the advantage of the Agency. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that the Chairman and Secretary are hereby authorized to execute a contract with Arrowhead Engineering, Calif. R-10 not to exceed the sum of,$3,500. Motion was made by Blum and seconded by Guhin authorizing the adoption of Resolution No. 2749. The motion was carried by the following vote, to wit: Ayes: Blum, Guhin, Berry, Stephenson, Perea, Blakely and Hodgdon Noes: None Abstention: None Absent: None INCREASE IN SERVICES - RIVERSIDE CONSTRUCTION, UNIT 3, PHASE IV-A: Mr. Nodgdon stated that it is necessary to connect the existing catch basin with the new catch basin on 2nd Street. Riverside Construction has proposed to perform this service along with the installation of a straight curb along 2nd and "E" Streets for the sum of $1,595.10. Authorization was requested to enter into a contract amendment with Riverside to perform this service : Mr. Hodgdon stated that the figure of $1,595.10 seemed a little high to he and the staff and that they would work with River- side to have this figure reduced. After discussion, the following resolution was introduced: RESOLUTION N0. 2750 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING THE CHAIRMAN ANG SECRETARY TO EXECUTE. CHANGE ORDER NO. 5 WITH.RiVER- SIDE CONSTRUCTION, UNIT 3, PHASE IV-A, CALIF. R-79 WHEREAS, the Redevelopment Agency by Resolution No. 2703, adopted June 7, 1973, entered into a contract with Riverside Construction Company for Unit 3, Phase IV-A, Calif. R-79; and WHEREAS, it is found necessary to connect the existing catch basin with the storm drain in 2nd Street; and WHEREAS, Riverside Construction has proposed to perform this service along with the installation of a straight curb along 2nd and "E" Streets for the sum of $6.25 per lin. feet, not to exceed 180 feet. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that the Chairman and Secretary are hereby authorized to execute Change Order No. 5 with Riverside Construction Company, Unit No. 3, Phase IV-A, Calif. R-79. 2297 BE IT FURTHER RESOLVED that said Change Order No. 5 shall not exceed the sum of $1,369.50, and there shall be no increase to contract com- pletion date. The new contract total price is now extablished at $264,039.84. Motion was made by Berry and seconded by Guhin authorizing the adop- tion of Resolution No. 2750, approving a change to Riverside Construction Contract, with the understanding that their bid of $1,595.10 for said work will be negotiated between the Agency and Riverside, in order to effect a reduction in price. The motion was carried by the following vote, to wit: Ayes: Berry, Guhin, Blum, Stephenson, Perea, Blakely and Hodgdon Noes: None Abstention: None Absent: None AMENDMENT TO FIRST AMERICAN TITLE CONTRACT: Mr. Hodgdon stated that at the last meeting authorization was granted to have title reports prepared on certain lands within the Central City North Area. Authorization was requested to enter into a contract amendment with First American Title for these title reports. Their contract will increase by $20,000 for this service. The following resolution was introduced: RESOLUTION N0. 2751 RESOLUTION OF THE REDEVELOPMENT AGNECY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING THE CHAIRMAN AND SECRETARY TO ENTER INTO CONTRACT AMENDMENT WITH FIRST AMERICAN TITLE CO. WHEREAS, the Redevelopment Agency has entered into a contract with First American Title Company for title services, dated April 29, 1965, and amended by Contract Amdndment No. 1, dated November 25, 1968; and WHEREAS, it has been determined by Resolution No. 2741, adopted 10-4-73, that title reports and engineering maps are necessary to initiate action within the Central City North area; and WHEREAS, in order to obtain necessary title reports, a contract amend- ment must be executed between the Agency and first American Title Company, increasing their total compensation by $50,000. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that the Chairman and Secretary are hereby authorized to execute Contract Amendment No. 2 between the Agency and First American Title Company increasing their total compen- sation from $75,000 to $125,000. Motion was made by Berry and seconded by Guhin authorizing the adoption of Resolution No. 2751. The motion was carried by the following vote, to wit: Ayes: Berry, Guhin, Blakely, Blum, Stephenson, Perea and Hodgdon Noes: None Abstention: None Absent: None 2298 OTHER BUSINESS: Mrs. Blum asked if Bullocks would be interested in the old J. C. Penney building. This would create more business along "E" Street and within the Central City North area. Mr. Hodgdon stated that he believes that Bullocks would consider the mall area before the old Penney building. A site plan of Central City and areas surrounding Central City were shown. Mr. Hodgdon pointed out the anchors of the Inland Center and the Central City Mall. He stated that an anchor is needed within the north area. He has been working with developers for this area, par- ticularly the old Penney building. Surveys and engineering maps are needed as well as an economic report for the area. Mr. Hodgdon requested authorization to contact Economic Research Associates for a proposal on an updated study of the entire area from the Inland Center thru Central City North. After discussion, motion was made by Blum and seconded by Guhin instructing the Chairman and Secretary to obtain a proposal from Economic Reasearch Associates for an updated feasibility/economic study for the areas surrounding the Central City Project. Said proposal to be presented and considered at a later meeting. The motion was carried by the following vote, to wit: Ayes: Blum, Guhin, Stephenson, Berry, Blakely, Perea and Hodgdon Noes: None Abstention: None Absent: None Mr. Hodgdon requested authorization to contact Gruen Associates for a proposal to perform an overall study for the areas surrounding the Central City Project. All members felt that this study was very necessary. Motion was made by Berry and seconded by Guhin authorizing the Chairman and Secretary to solicit a proposal from Gruen Associates for an overall study of the areas surrounding the Central City Project, The motion was carried by the following vote, to wit: Ayes: Guhin, Berry, Blum, Stephenson, Perea, Blakely and Hodgdon Noes: None Abstention: None Absent: None Mr. Hodgdon explained that in the future the Agency should consider the extension of the Meadowbrook Project to include the Hanford Foundry as well as the City yards. An overall transportation section is needed within the City. This concept was discussed. Authorization was requested to expend funds for the installation of wall covering for soundproofing purposes on the Agency Board Room walls. Mr. Hodgdon stated that this covering can also be used for billboard purposes. It is the intention of the Agency to cover the walls with pictures showing the past, present, and the Agency future plans for the City. Mrs. Blum suggested a clock for the Board Room. All agreed. Piotion was made by Blakely and seconded by Guhin authorizing the expenditure of funds for installation of wall covering and a clock for the Agency Board Room. The motion was carried by the following vote, to wit: Ayes: Blakely, Guhin, Berry, Perea, Stephenson, Blum and Hodgdon Noes: None Abstention: None Absent: None Renderings of Thrifty Realty and American Security Bank were presented. Mr. Hodgdon requested a documented report on the hotel progress for the next meeting. 2299 ADJOURNMENT: Motion was made by Guhin and seconded by Stephenson to adjourn the meeting at 4:55 p.m. The motion was carried by the following vote to wit: Ayes: Guhin, Stephenson, Berry, Blum, Blakely, Perea and Hodgdon Noes: None Abstention: None Absent: None 2300 2301 MINUTES OF THE REGULAR MEETING OF Th1E REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, HELD THE 1ST DAY OF NOVEMBER, 1973, 300 IIORTH "D" STREET, ROOM 320, SAN BERNARDINO, CALIFORNIA The Chairman called the meeting to order at 4:05 p.m. Roll Call showed the following: Agency Members Present: Stephenson, Berry, Blum and Hodgdon Agency Members Absent: Perea, Guhin and Blakely Also Present: h1r. Quinn, Executive Director; h1r. Flory, Agency Counsel; and Mrs. Baxter, Executive Secretary MINUTES: The Minutes of the Regular Meeting of October 18, 1973 were presented for approval. Motion was made by Blum and seconded by Berry approv~ng the minutes as submitted. The motion was carried by tVie fallowing vote, to wit: Ayes: Blum, berry, Stephenson and Hodgdon Noes: 1Jone Abstention: None Absent: Perea, Blakely and Guhin REPORT OF AGENCY COUNSEL: None at this time. NAHRO ANNUAL WORKSHOP: Authorization was requested for two staff members and any interested Board Member to travel to San Jose, tovember 18-19, 1973 to attend the NANRO Annual Workshop. The following resolution was introduced: RESOLUTION N0. 2752 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING TWO STAFF h1EMBERS AND ANY INTERESTED BOARD MEh16ERS TO TRAVEL TO SAN JOSE, CALIF., NOVEMBER 18-19, 7973, TO ATTEND THE NAHRO ANNUAL WORKSHOP WHEREAS, Resolution No. 2043 of the Redevelopment Agency of the City of San Bernardino, California, requires that each trip made by an Agency Member or Staff Member outside of the City of San Bernardino, California, be specifically authorized by a resolution of the Agency tlembers; and WHEREAS, it is found essential for two staff members and any interested board members to travel to San Jose, California, November 18-19, 1973, to attend a NAHRO Annual Workshop. NOW, THEREFORE, BE IT RESOLUED by the Redevelopment Agency of the City of San Bernardino, California, that two staff members and any interested Board Members are hereby authorized to travel to San Jose, Calif., November 18-19 1973 to attend the NAHRO Annual Workshop, and their travel expenses are hereby approved in accordance with Resolution No. 2043, as amended. 8302 fgotion was made by Blum and seconded by Stephenson authorizing the adoption of Resolution No. 2752. The motion was carried by the following vote, to wit: Ayes: Blum, Stephenson, Berry and Hodgdon Noes: None Abstention: None Absent: Perea, Blakely and Guhin 4:06 p.m. - Mr. Blakely arrived at the meeting 4:07 p. m. - Mr. Guhin arrived at the meeting HOTEL REPORT: Mr. Hall and Mr. Jones were introduced to the members. Mr. Hall stated that the 14-story, 200 room hotel will be owned and operated by Hotel Management and Investment, Inc. (HMI). The franchise has been secured from Sheraton Hotels. Anew architect has been hired and now they are progressing very well. The Preliminary Plans should be ready within one month. The hotel will also include public rooms, dining room and cocktail lounge and a coffee shop. They hope to be housing the offices of the Chamber of Commerce. They should start construction by Eebruary, 1974. Mr. Hodgdon stated that all documents in the Agency's files are signed on behalf of Di Ta Ben. There is no mention of Hotel fanagement and Investment, Inc. Mr. Hall stated the FIMI has an operating contract with Di Ta Ben for the hotel. The Conditions of Purchase were read and the following determinations were made: Environmental Impact Report (favorable or waiver), within 1 year. They are currently working on this report. 2. Building permit & variance as needed for 14 story height, within 1 year. The Preliminary Plan will be submitted to the Agency and the Building Department along with the application the variance, by November 29, 1973. 3. Satisfactory financing of project within 1 year. A firm committment has been received from Landmark f4ortgage Company. 4. Sheraton Hotel franchise OK, or refund of monies within 60 days. The franchise has been granted. For. Hodgdon stated that the Agency would .like to receive a letter to this effect. Tfie developer agreed. 5. Soil test satisfactory for 14 story building, if not, compaction at cost of Agency. The soil condition is satisfactory. Mr. Hodgdon requested a letter from the architect stating that the soil reports are acceptable and that the site is approved. The Developer agreed. 2303 6 7 Guarantee from Agency that adequate vacant property for storage of materials and equipment during construction period will be provided free. a. If available, the property at the northeast corner of 2nd and "E" Streets (Thrifty Pad) will be made available. b. If available, an area approximately 100' x 100', on the top level of the five-level parking structure (northwest corner) will be allowed for storage. c. If available, the southeast"corner of Court and "E" Streets will be made available for storage. ERA feasibility study accepted by Sheraton Hotel and lender within 60 days. Sheraton has accepted the ERA feasibility study. for. Hodgdon requested a letter from the lender stating that the feasibility report is acceptable. 8. Deposit ties up for one year, start of construction within one year. Construction is planned to start by February, 1974. Mr. Hodgdon requested a letter from Di Ta Ben confirming this construction schedule. 9. Purchase price approximately $140,000, subject to approval from the Department of Housing and Urban Development within 30 days. HUD has approved the purchase price by letter. Said letter is in the Agency files. Mr. Hodgdon stated that the documents call for the final plans to be submitted 325 days from the execution of ,the disposition agreenent. The developer stated that they would have the final plans in the building department by January 5, 1974. Mr. Hall stated that he understands the construction schedule and it is his intention to follow the schedule. Mr. Hodgdon stated that the Agency has financial cammittments also and it is necessary that the hotel stay on schedule. Mr. Hall stated that the estimated cost of the original estimate of $4$00,000. structural framing. Mr. Hodgdon stated projections the hotel was projected at is now a $1,000,000 difference in these project was explained and discussed. of the hotel is now $4,000,000 instead This is due to the change in the that in our recent financing approximately $5,000,000. There estimates. The decrease in this After discussion, Mr. Hodgdon recommended the approval of the Conditions of Purchase. Motion was made by Blakely and seconded by Berry approving the Conditions of Purchasa.for the hotel development (E. R. Jones Enterprises). The motion was carried by the following vote, to wit: Ages: Blakely, Berry Blum, Guhin, Stephenson and Hodgdon Noes: None Abstention: None Absent: Perea 2304 DONOVAN SETTLEMENT: Mr. Hodgdon explained that Donovans claim was for $408,159.67 retentions, $42,000 in interest, and 5616,000 in-extra claims. The total claim is for $1,200,000. The Agency has had meetings and spent many hours trying to resolve this matter without court action. Mr. Hodgdon explained that when refinancing takes place, the Agency must submit a No-Litigation Certi- ficate This certificate cannot be issued if the Donovan claim is still pending. He stated that the Agency offered Donovans $408,000 in retentions plus $50,000 in extra claims. They have agreed to the settlement. Mr. Hodgdon requested authorization to settle this claim by payment in the amount of $458,159.67 to Donovan Construction Company. The following resolu- tion was introduced: RESOLUTION N0. 2753 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING THE PAYMENT OF $458,159.67 TO DONOVAN CONSTRUCTION COMPANY WHEREAS, the Redevelopment Agency of the City of San Bernardino, California, has entered into contracts for the construction of the three and five level parking structures (Unit No. 14 and 15) with Donovan Construction Compeny;and WHEREAS, the structures have been completed and the Agency has taken occupancy of said structures; and WHEREAS, during the construction of the improvements and „thereafter, disputes arose between the Contractor and the Agency and after much subsequent activity, the Agency recorded a Notice of Completion on the project; and WHEREAS, Retention funds in the sum of $408,159.67, payable to the Contractor have been withheld by the Agency while the parties have sought to work out their differences; and WHEREAS, Donovan has filed a claim with the Agency for=$616,188.61 for extras, additional costs and overhead for delays claimed to have been caused by design deficiencies and/or the conduct of the Agency and/or its agents, delaying completion of the structures. In addition the Contractor claimed interest due on the retentions in the sum of $42,910.86; and WHEREAS, after many conferences and settlement negotiations, the parties hereto have settled their differences without further disputation and litigation by arriving at a settlement. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agenq~ of the City of San Bernardino, California, that the payment of $458,159.67 ($408,159:67 in retentions and $50,000 in extra costs) is hereby approved, and the Chairman and Secretary are hereby authorized to execute the Settlement Agreement between the Agency and Donovan Construction Company. 2305 Motion was made by Blakely and seconded by Guhin authorizing the adoption of Resolution No. 2753 and authorizing the Chairman and Secretary to execute the Settlement Agreement with Donovan Construction Company. The motion was carried by the following vote, to wit: Ayes: Blakely, Guhin, Berry, Stephenson, Blum and Hodgdon Noes: None Abstention: Nonce Absent: Perea HARRIS COMPANY SUBORDINATION AGREEMENT: It was explained that the Harris Company has borrowed additional funds and a new Subordination Agreement is needed. The Agency has executed agreements of this kind with all major parties in the mall. The following resolution was introduced: RESOLUTION NO. 2754 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING THE EXECUTION OF SUBORDINATION AGREEMENT REGARDING THE HARRIS COMPANY WHEREAS, the Agency .and the Harris Company entered into- a Declaration of Restrictions, Construction, Operation, Restriction and Easement Agreement on December 24, 1970; and WHEREAS, the Harris Company executed a Note in the amount of $4,300,000, dated September 15, 1971; and WHEREAS, Harris Company has requested an increase of the loan to the amount of $4,500,D00;. and WHEREAS, it is necessary for the Agency to enter into a Subordination Agree- ment regarding said increase. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City o€ San Bernardino, California, that the Chairman and Secretary are hereby authorized to execute the Subordination Agreement regarding the Harris Company Motion was made by Stephenson and seconded by Berry authorizing the adoption of Resolution No. 2754. Thf3 motion was carried by the following vote, to wit: Ayes: Stephenson, Berry, Blum, Blakely, Guhin and Hodgdon Noes: None Abstention: None Absent: Perea RIVERSIDE CONSTRUCTION, CHANGE ORDER, UNIT 3, PHASE IV-A: Mr. Hodgdon explained that there are some areas on the fifth level of the parking structure where patchwork performed by Donovans has broken loose. This work must be removed and repaired before the resealing can be completed. Riverside Construction has stated that they can perform this service for $1,420. It was further explained that the lower level of the 3-level parking structure, adjacent to the bus stop, must be drained. Water puddles when it rains. Riverside Construction has agreed to correct this problem for an amount not exceed $972.00. Mr. Hodgdon requested authorization to enter into a change order with Riverside Construction to have these services performed. The following resolution was introduced: 2306 RESOLUTION N0.,2755 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING THE CHAIRMAN AND SECRETARY TO ENTER INTO CHANGE ORDER N0. 6 WITH RIVERSIDE CONSTRUCTION COMPANY, UNIT 3, PHASE IV-A WHEREAS, the Redevelopment Agency of the City of San Bernardino, California, entered into a Contract with Riverside Construction Company for Unit 3, Phase IV-A, by resolution No. 2703, adopted June 7, 7973; and WHEREAS, it is found necessary to have contractor remove and repair areas of patchwork on the fifth level of the five-level parking structure before the resealing operations on the structure can be completed; and WHEREAS, it is also necessary to have contractor drain the lower level of the 3 -level parking structure adjacent to the City Bus Stop, and have contractor correct this problem so that it will not re-occur; and WHEREAS, Riverside Construction Company has agreed to repair the fifth level of the parking structure for an amount not to exceed $1,420; and WHEREAS, Riverside Construction Company 'has agreed to correct the drainage problem on the lower level of the 3-leve} parking structure for $2.28 per l.f. (Estimate - 400 l.f.). NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of - San Bernardino, California, that the Chairman and Secretary are hereby authorized to enter into Contract Change Order No. 6 with Riverside Construction Company, Unit No. 3, Phase IV-A, Calif. R-79. BE IT FURTHER RESOLVED that said Change Order No. 6 shall not exceed the sum of $2,407, and there shall be an increase of 30 days to contract comple- tion date. Contract Completion date is now December 25, 7973. Contract total price is now $266,446.84. Motion was made by Berry and seconded by Blakely authorizing the adoption of Resolution No. 2755. The motion was carried by the following vote to wit: Ayes: Berry, Blakely, Blum, Guhin, Stephenson and Hodgdon Noes: None Abstention: None Absent: Perea LETTER AGREEMENT, INLAND ACTION: Mr. Hodgdon explained that the San Bernardino Economic Development Council has been formed by the City to support a new Economic Development Plan for a major portion of the community. They are much in need of funds to get this program started. In 7968 Inland Action lent the Agency $24,200 for the undertaking of plans within the State College Area. Mr. Hodgdon stated that the Agency proposes to pay back $15,000 of this money by supplying the San Bernardino Economic Development Council with these funds. Inland Action is agreeable to this transaction. The $15,000 will help fund them until they are able to receive a federal grant. Mr. Hodgdon requested authorization to execute Inland Actions' Letter of Understanding regarding this transfer of funds. The following resolution was introduced: 2307 RESOLUTION N0. 2756 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAA BERNARDINO, CALIFORNIA, AUTHORIZING THE TRANSFER OF FUNDS IN THE AMOUNT OF $15,000 TO SAN BERNARDINO ECONOMIC DEVELOPMENT COUNCIL WHEREAS. the City of San Bernardino hag formed the San Bernardino Economic Development Council, a non-profit corporation, to support a new Economic Development Plan fora major portion of the community; and WHEREAS, funds are required in order to help this Council qualify the City of San Bernardino for patticipation in certain federal grants in support of the planning and economic proposals for the State College Project Area; and WHEREAS, said debt remains outstanding; and WHEREAS, the Agency proposes to furnish the San Bernardino Economic Development Council with $15,000 of said outstanding debt, in order that they can fund their program; and WHEREAS, Inland Action has agreed to said transfer of funds; and WHEREAS, A letter of Understanding-from Inland Action to the Agency, dated 10-23-73, has been presented setting forth the points above mentioned; NOW, THEREFORE, BE IT RESOLVED by the Redevelopment agency of the City of San Bernardino, California, that the transfer of funds in the amount of $15,000 to the San Bernardino Economic Development Council is hereby approved. BE IT FURTHER RESOLVED that the letter of Understanding, dated 10-23-73, is hereby approved, and the Chairman and Secretary are hereby authorized to execute said Letter of Understanding on behalf of the Agency.' Motion was made by Guhin and seconded by Berry authorizing the adoption of Resolution No. 2756. The motion was carried by the following vote, to wit: /{yes: Guhin, Berry, Blum, Blakely, Stephenson and Hodgdon Noes: None Abstention: None Absent: Perea ECONOMIC RESEARCH ASSOCIATES - C„NTRACT FOR SERVICE Thy Board at the ladt meeting requested proposals from Economic Research Associates (ERA) a..d Gruen Associates for the overall Central City Area. Mr. Hodgdon stated that a proposal has been received from ERA in the amount of $36,000. He explained that Central City was approximately 93 acres and the planning cost $fi00,000. He explained that Central City was approximately 7,000 acres. 2308 Mr. Hodgdon pointed out the 400 photos mounted on the walls. These photos are of the overall area. The photos showed the blighted condi- tion of this area. He explained that he appeared before the TAC Committee on Monday and explained the steps necessary to start this overall project. Some of the problems of the area were discussed. Mr. Hodgdon explained that the study from ERA and Gruen are necessary to support the planning for a fourth or fifth major retail store within the area; to support the bonding; and to establish an economic and feasibility study of the overall project area. After further review, the following resolution was introduced: RESOLUTION N0. 2757 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING THE CHAIR- MAN AND SECRETARY TO ENTER INTO A CONTRACT WITH ECONOMIC RESEARCH ASSOCIATES, OVERALL CENTRAL CITY AREA WHEREAS, the Redevelopment Agency of the City of San Bernardino, California, desires to engage the services of Economic Research Associates for the preparation of a Plan of Development for the overall Central City Area; and WHEREAS, the study area limits are approximately defined by Eighth Street on the north, Arrowhead Avenue on the east, the Inland Center and National Orange Show on the south, and Interstate 15 Freeway on the west; and WHEREAS, Economic Research Associates have prepared a proposal for said services -- Phase I in the amount of $22,000 and Phase II in the amount of $14,000. Total contract not to exceed the sum of $36,000; add WHEREAS, the Members have reviewed said proposal and have determined that the execution of a contract based on this proposal is to the best interest of the Agency and the City of San Bernardino. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that the Chairman and Secretary are authorized to execute a contract with Economic Research Associates for a Plan of Development for the overall Central City Area, not to exceed the amount of $36,000. Motion was made by Stephenson and seconded by Guhin authorizing the adoption of Resolution No. 2757. The motion was carried by the following vote, to wit: -Ayes: Stephenson, Guhin, Berry, Blakely, Blum and Hodgdon Noes: None Abstention: None Absent: Perea GRUEN ASSOCIATES - CONTRACT FOR SERVICES: Mr. Hodgdon explained that the Gruen Study will be for the same overall area as the Economic Research Contract. They will perform the study on the physical needs of the area. They will study the City maintenance 2309 yards and the transportation links within the City. Mrs. Blum stated that she is in favor of the contract but that she feels that Gruen must meet with the people involved to discover their particular needs. Mr. Hodgdon assured her that all these things will be brought into considera- tion. After discussion, the following resolution was introduced: RESOLUTION N0. 2758 RESOLUTION OF THE REDEVELOPMENT AGEPISY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING THE CHAIRMAN AND SECRE- TARY TO ENTER INTO A CONTRACT WITH GRUEN ASSOCIATES, FOR STUDY OF THE OVERALL CENTRAL CITY AREA WHEREAS, the Redevelopment Agency of the City of San Bernardino, California, desires to engage the services of Gruen Associates for the preparation of a Plan of Development for the overall Central City Area; and WHEREAS, the general boundaries of the study are Eight Street to the north, Arrowhead Avenue to the east, the National Orange Show and Inland Center to the south, and Interstate Route 15 Freeway to the west; and WHEREAS, Gruen Associates have prepared a proposal for said services--not to exceed the sum of $50,000, as well as $28,000 for graphics, etc; and WHEREAS, the Members have revaewed said proposal and have determined that the execution of a contract based on this proposal is to the best interest of the Redevelopment Agency and the City of San Bernardino. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that the Chairman and Secretary are hereby authorized to execute a contract with Gruen Associates, not to exceed the sum of $50,000, for a Plan of Development, as well as $28,000 for graphics, for the overall Central City Project. Motion was made by Stephenson and seconded py Blum authorizing the adoption of Resolution No. 2758 approving the contract with Gruen Associates, with the condition that all the needs of the people presently within the area are considered. The motion was carried by the fallowing vote to wit: Ayes: Stephenson, Blum, Berry, Blakely, Guhin and Hodgdon Noes: None Abstention: None Absent: Perea ENVIRONMENTAL IMPACT REPORT - CALIF. R-79 Mr. Htldgdon requested authorization to contact Ultrasystems fora proposal for an Environmental Impact Report for the area. This study is necessary. Motion was made by Blym and seconded by Berry instructing the Chairman and Secretary to secure a proposal from Ultrasystems for an Environmental Impact Report. Th's motion was carried by the following vote, to wit: Ayes: Blum, Berry, Stephenson, Guhin, Blakely and Hodgdon Noes: None Abstention: None Absent: Perea 2310 FINANCIAL CONSULTANT CONTRACT - MILLER AND SCHROEDER: Mr. Hodgdon stated that he explained the necessity for refinancing at the TAC Committee meeting. He brought up at this meeting that a proposal is expected from Miller and Schroeder for this service along with a firm Underwriting Agreement. Mr. Hodgdon stated that the refinancing is necessary in order that the Agency can complete all vacant property in R-10, meet its obligations on the $13,500,000 bond issue, and have funds available for the proposed overall Central City area. The Agency has $200,000 to make a $500,000 payment by February, 1974. It is necessary that this refinancing be completed by the end of the year so that this payment will not go into default. He explained that the Agency had an original $10,500,000 note for the Meadow- brook Project. We then entered into a contract with Norwitz for $13,500,000 and have been trying to refinance these bonds since 1971. At this ti~ae the law did not allow advance refunding of the bonds. Mr. Hodgdon explained that he along with Jerry Lewis went to Sacramento and helped to pass the necessary legislation allowing advance refunding. Our $13,500,000 bonds have a 7% coupon. Miller and Schroeder propose to submit a bid for this issue at approximately 6% coupon. The concept of refinancing is not a new concept. The Agency has been trying to accomplish this since 1971. Miller and Schroeder propose to pay all out-of-pocket costs, including legal costs for the firm of Haynes and Miller as well as all printing costs. There will be no reimbursement for this service. The refinancing will go to public bid, If Miller and Schroeder are not the low bidder, then they will not be awarded the bid. The Agency is assured with this contract that we will receive a firm bid of approximately 6% coupon. Within 10 days, or sooner, a firm Financing Plan with a firm Underwriting Agreement good for 30 days, along with a check for $500,000 in support of this plan, will be received from Miller and Schroeder if we accept their contract. It will :then go to public bid. They will receive no payment if a bid is not accepted. Mr. Fred Thornes, TAC Member, was introduced to the Members. Mr. Thornes is with Dean Witter and Company in San Bernardino, Mr. Thornes introduced Mr. Tom Westoff, Consultant with Dean Witter, to the Members. Mr. Thornes felt that the Agency should talk to anoither financial consultant before signing an agreement with Miller and Schroeder. He stated that in March, representatives from his firm spoke to Mr. Quinn regarding a contract for financial services. They proposed in a'letter dated March 2, 7973 .to prepare a study pinpointing the advantages and disadvantages of pre-fefund- ing, for an estimated fee of $2,500 and a fee of 1/2 of 1% of the par value of any pre-refunded bonds. He stated that he could see no rush in getting the refunding accomplished now, in that arbitrage procedures seem to be stable for the time being and that interest rates are going down. He stated that Dean Witter is prepared to perform a study and give their opinion on whether or not the issue should be refunded, at no charge to the Agency. The study could be prepared within a week to 70 days. They would further propose a financial consultant agreement of 1/4 of 7% of 2311 the par value of any pre-refunded bonds. 1r. 4lestoff, with Dean Witter's Investment office, in San Francisco, spoke to the P1embers. He stated that there are other avenues to take other than refinancing. He stated that his studv would show the Agency which vray to finance. He felt that any refinancing should be done after the payment is made, in this way the Agency's credit will be greater, When the old issue is strong you get a better market for near bonds. 11r. Hodgdon asked if Dean 4litter would guarantee a firm Underwriting Agreement, along with a check in support of their proposed financial plan. P1r, lJestoff stated that they would not. Ile asked if Uean 4litter had made a bid on the original $10,500,000 notes in tleadowbrook. 11r, blastoff stated that they did not. i1r, Hodgdon asked if Dean Witter Wade a bid on the $13,500,000 bonds. '1r. 'Westoff stated that they did not. h1r, Hodgdon stated that hiller and Schroeder bought our previous notes. They came in with a firm proposal with a firm guarantee of an Underwriting Agreement, backed by a $5UO,000 check in support of this financial plan proposal. r4r. Hodgdon pointed out paragraph 5 of Dean 1.litter's letter of :!arch 2, 1;73, as follows: "Also, to reiterate, Dean Witter's position on a possible profit from any contract or exchange of securities in the refunding process, that profit would definitely be credited to the Agency's account. In fact, any such contracts with F~lfU\, etc. should be handled directly by the Agency with the consultant's guidance." ~1r, Hodgdon stated that this is illegal. '1r. Wes toff agreed that the paragraph was in error, P1r, Westoff stated that the difference between "liner and Schroeder's proposal of 2i and their proposal of 1/4 of l;~ can go to some other organization. f1r, Ilodgdon stated that the difference is minimal. Ile stated that it cannot go to another organization. The earnings of Federal Securities and l•lindfall Profits ware discussed. 11r. Ilodgdon explained that the cost we pay for tLe financial consultant agreement is mostly made up by what vre can earn on Federal Securities. These Federal Securities can be earned provided the regulations do not change. If this iaatter can be expedited Lefore tide nett' regulations regarding these profits is passed, the llgency can earn thes_ profits. It was explained that these profits can be passed on to non-profit organizations such as the Y11CA, Y41CA, United fund, etc. `ir, Hodgdon stated that the issue will still go to public bid, but the Agency vrill have the advantage of knowing that if no bids are received, ode are guaranteed a Lid mI~ ;liner and Scrroeder of approximately a G~ coupon. S1r5. Blurs moved that the matter be tabled in order that Dean Witter can have the opportunity of preparing a study on this issue. The motion died for lack of a second. After further discussion, the following resolution eras introduced: 2312 RESOLUTIOU 2759 P.ESOLUTIOi! OF THE REDEVELOPMENT AGEidCY OF TILE CITY OF SAN DEP,NAP,DIIJO, CALIFORPIIA, AUTHORIZIfJG TIIE CHAIRh1AN AND SECRETARY TO EXECUTE FIiIArJCIAL CONSULTIIJG AGREEMENT WITII iIILLER AiJD SCNRQEDER WHEP,EAS, pursuant to the Community Redevelopment Lair, Section 33000 et. seO., Division 24, Part 1, of the health and Safety Code of the State of California, the Redevelopment Agency and the City of San Uernardino has adopted the Official Redevelopment Plans for the Central City Project, R-79, and the ,leadowbrook Project, R-10, and is in the process of+forctulating an overall Plan of Development for the Central City area; and WHEREAS, subsequently, the Agency entered into contracts far Federal Capital Loans and Grants with the United States of America providing for financial aid to the Agency under Title I of the ilousing Act of 1949, as amended; and WHEREAS, the United States of Aiaerica has provided the Agency with financial aid for certain of the costs of said projects and the Agency must provide its Financial Plan for the remaining capital funding required for the implement- ation and consummation of said projects; and 41HEREAS, the Agency requires the services of a nationally recognized investment banker, consultant and underwriter on municipal finance to assist Agency in perfecting a sound and workable Financial Plan that forntulates a method of meeting the requirements of the Ayency in connection with the implementation and fruition of said Projects and in accordance with the provisions of said Federal Capital Loan and Grant Contracts, NOW, THERE FORE, 6E IT RESOLVED by the Redevelopment Agency of the Cite of San Gernardino, California, that the Chairman and Secretary are hereby authorized to execute a Financial Consulting Agreement with Miller and Schroeder, for a sum equal to t<vo percent (Z`b) of the total amount of the securities issued to effect the overall Financial Plan, but excluding any federal securities to be acquired. ~9otion was made by Stephenson and seconded br Derry authorizing the adoption of Resolution id o. 2759 approving the execution of a financial Consulting Contract with I=tiller and Schroeder, providing that their proposal includes a check for $500,000, and that said check and firm Underwritiny Agreement will be received by 4:00 p,m „ 4lednesday, iiovember 7, 1973. The ctotion was carried by the following vote, to wit: Ayes: Stephenson, Derry, Guhin, and 131akely. Joes: id one Abstention [alum and Ilodgdon Absent: Perea. CONTP,ACT FOR PROFESSIOfJAL SERVICES - ELEVATORS F1r, ilodgdon stated that bids have been received for professional services in connection with the elevator for the Mall. Invitations were mailed to eight architects and elevator firms, Two proposals were received, Durke-Rober- Nicltolais-Archuleta submitted the low proposal in the amount of ;;5,000. Authorization was requested to enter into a contract with this first for said _ services. The following resolution was introduced. 2313 CLSOLUTIOIi 2700 RESOLUTIOfI OF THE REDEVELOP'1ENT AGEfJCf OF THE CITY OF SAID BEP~HARDIf10, CALIFOP,IIIA, AUTIIORIZIIlG TIIE CIIAIRiIAN AIJD SECRETAP.Y TO EXECUTE A COiJTRACT llITll BURKE -h01ER-iIICHOLAIS-ARGIIULETA FOh PPOFESSIONP.L SERVICES HJ COiJAECTIO[I IIITIi ELEVATOR UESICfI POR CEiJTRAL CITY f1ALL. WHEREP,S, the Agency has under date of 'larch 21, 1967 entered into a Loan and Grant Contract for the Central City Project, R-79, with the United States of America providing for financial aid to the Local Public Ayency under Title I of the rlousiny Act of 1949, as amended by all ,1nendatory Acts including the Housing Act of 1954; and IJhiEREAS, pursuant to said Contract, the Local Public Agency is undertaking certain activities necessary for tire planning or execution of a Project situated in tire Project Area; and viiiEREAS, the Local Public Ayency desires to cnyage the services of Burke- nober-~Jicholais-Archuleta to render certain technical advice and assistance in connection v!ith such undertakings of the Local Public Ayency; and IJtIEREAS, Durke-I:ober-Nicholais-Archuleta have proposed to perform said professional services in connection with elevator design for the Central City ~•1a11 for the swa of $5,000. iJ04J, Ti1EREFORE, UE IT P,ESOLVED b; the Gedevelopment Ayency of the City of San Bernardino, California, that the Chainaan and Secretary are hereby authorized to execute contract vrith L'urke-I:ober-Nicholais-Archuleta for professional services in connection with elevator design for the Central City f1a11, not to exceed the swn of $5,000. ,lotion was made by Blakely and seconded by Guhin authorizing the adoption of Resolution IJo, 2760. The motion was carried bq the fallowinn vote, to wit: Ayes: Blakely, Guhin, Blum, berry, Stephenson and Ilodgdon floes: Hone Abstention: None Absent: Perea, LAND DISPOSITION fIORATORIUI1: fir. Hodgdon stated that the Division of Highways has not yet completed their plans for the realiymnent of Interstate 16. Ile requested a 60-day moratorium on property still remaining for sale in order that the Ayency will know what land they will be acquiring for this purpose. i1otion v!as made by Guhin and seconded by Blwn authorizing a 60-day moratoriwo on parcels remaining for sale in the Central City Project. The notion was carried b~~ the follov!iny vote, to wit: Ayes: Guhin, Blum, Stephenson, Berry, Blakely and Hodgdon, floes: done, Abstention: Hone, Absent: Perea. 2374 ADJOUP,NllENT: (lotion was rude by Gerry and seconded by Guhin adjourning the meeting until Wednesday, November 7, 7973, at 4:00 p,m. The motion r~~as carried by the following vote, to wit: Ayes: Guhin, Gerry, Glakely, Bluia, Stephenson and Hodgdon. Noes: (lone, Abstention: Clone, Absent: P_rea. 2315 MINUTES OF THE ADJOURNED REGULAR MEETING OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, HELD THE 7TH DAY OF NOVEMBER, 1973, 300 NORTH "D" STREET, ROOM 320, SAN BERNARDINO, CALIFORNIA The Chairman called the meeting to order at 4:10 p.m. Roll Cali showed the following: Agency Members Present: Hodgdon, Blum, Perea, Guhin, Stephenson and Berry Agency Members Absent: Blakely Also Present: Mr. Quinn, Executive Director; Mr. Flory, Agency Counsel; and Mrs. Baxter, Executive Secretary Mr. Hodgdon explained that this Adjoruned Meeting was scheduled for the purpose of reviewing the financial Plan and Underwrtting Agreement of Miller and Schroeder. Mr. Steve Erickson was introduced to the Members. A letter setting forth the Financial Plan and Underwriting Agreement from Miller and Schroeder were presented. Mr. Hodgdon stated that the computations and-estimated projections have been done by Haynes and Miller, leading arbitrage expert in the country. If the Agency accepts this proposal, the sale will still go to public bid. The proposed date for bid is November 27, 1973. Miller and Schroeder will pay all expenses. A check was presented in the amount of $100,000 in support of the Financial Plan. Mr. Hodgdon explained that at the previous meeting it was stated that they would submit a check for $500,000. The $500,000 did not include forfeiture. Miller and Schroeder will forfeit the $100,000 check if they fail to comply with the terms as set forth in their Financing Plan. The letter from Miller and Schroeder was read by Mr. Hodgdon as follows: November 7, 1973 Redevelopment Agency of the City of San Bernardino City Hall 300 North "D" Street San Bernardino, California 92401 Gentlemen: Pursuant to our agreenent with the Redevelopment agency of the City of San Bernardino, California (hereinafter referred to as "Agency"), dated November 1, 1973, and subject to the terms and conditions contained therein, we herewith submit our proposal to purchase up to but not to exceed $7,500,000 Meadowbrook R-10 Redevelopment Bonds at an average coupon not to exceed 6.25%, and to purchase up to but not to exceed $14,800,000 Central City R-79 Redevelopment Bonds at an average coupon not to exceed 6.50%, subject to the following terms and conditions: 2316 1. The unqualified approving opinion of O'Melveny and Myers, Los Angeles, California, Bond Counsel to the Agency, and Haynes & Miller, Washington, D. C., Special Counsel to the Underwriter, with respect to IRS Regulations regarding arbritrage under Section 103 (c) (d ). 2. The aforementioned bid is good until November 30, 1973, at which time we reserve the right to resubmit our bid for the purchase of said bonds pursuant to our agreement with the Agency as of November 7, 1973. 3. Purchase price of said bonds is to be par value thereof plus accured interest from December 1, 1973. 4. The bonds shall be delivered to us on or before December 5, 7973, or thereafter, subject to our approval. 5. The terms of the bonds, maturity schedules and call provisions shall be as mutually agreed upon by the parties hereto (we have submitted proposed schedules to the Agency and we do not expect there to be any material differences). 6. The resolutions and enabling documents shall be prepared in the usual and customary form. 7. The Agency agrees to accept our bid as set forth above and agrees to award the bonds to us udless a better bid is re- ceived by a nationally recognized uriderwriting firm at..public. sale. In accordance therewith, we agree to the public sale of the bonds herein offered. The bonds shall be offered for sale as requieed under California statutes and in accordance with the approving opinion to be rendered by 0 Me vent' Mvers. 8. Purchase of said bonds shall be subject to an investment qualifying rating by a national rating service pursuant to regulations promulgated by the Controller of Currency (Standard & Poors BBB or Moody's Baa). 9. Attached hereto is a certified check in the amount of $100 000 to be held by the Agency and in the event we fail to perform in accordance with the above terms said amount shall first be offset against any expenses incurred to date by the Agency and the remainder shall be applied as liquidating damages. 10. We agree to pay our out-of-pocket expenses and all expenses as set forth in the Agreement dated as of November I, 1973. 11. We reserve the right to rescind this proposal in the event that the President of the United States resigns his office prior to November 30, 1973, or in the event the House of Representatives of the Congress of the United States initiates 2317 impeachment proceedings against the President prior to November 30, 1973. We also reserve the right to rescind this proposal in the event the Congress of the United States declares a state of war. Respectfully submitted, MILLER & SCHROEDER MUNICIPALS, INC. BY s/Steven W. Erickson =8teven W. Erickson ACCEPTED: REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA By Warner W. Hodgdon, Chairman By . W. Quinn, Jr., Executive Director November 7, 1973 The letter from Miller and Schroeder was explained carefully and discussed. Mr. Hodgdon presented a letter from Haynes & Miller regarding said issue. The letter is as follows: November 7, 1973 Warner W. Hodgdon, Chairman The Redevelopment Agency of the City of San Bernardino 300 North "D" Street San Bernardino, California 92401 Re: Meadowbrook Project Bonds, 1969 Central City Project Bonds, 1977 Dear Mr. Hodgdon: At your request, I have today transmitted by telecopier a Technical Memorandum, with supporting schedules, in eespect to the proposed refinancing of the above two issues. It is my understanding that the Agency plans to consider a firm underwriting contract at its regular meeting this afternoon. For that reason, the attached discussion and schedules, are based upon our understanding of the terms of that proposal. 2318 I should like to highlight several points in the discussion for the benefit of the Agency. First, all of the computations with respect to this proposal have been made in accordance with tAe proposed Federal arbitrage regulations of May 3, 1973. As noted in the discussion, these provisions are subject to further change by the Treasury Department. In fact, it is generally understood that the Treasury is actively considering changes in these regulations, which may be published within the next week or two. Assuming that there are changes which would adversely affect the Agency, we anticipate that such changes would not become effective until 30 days following their announcement. Thus, if the Agency plans to act on this matter within the next 30 days, we think it is unlikely that you would be subject to aRy adverse changes in applicable federal laws. Secondly, it should be noted that the attached schedules assume the highest interest coupons. Since we understand that the bonds will be offered at public sale, a lower coupon rate might be bid--resulting in greater cash flows to the Agency than projected here. We appreciate the opportunity to work with the Agency on this matter. Very truly yours, HAYNES & MILLER CWR:M Encl. By s/C. Willis Ritter The above letter was explained and carefully reviewed. Mr. Hodgdon requested authorization to accept Miller & Schroeders letter of November 7, 1973. Mrs. Blum asked for explanation why the Agency would have to refinance the bonds at this tire, as with the existence of the Central City Mall, would it not be less expensive to issue new bonds. Mr. Hodgdon explained that the acceptance of the proposal assures the Agency that we will have a firm bid. If at the public sale, a proposal is received for a lower interest rate than f4iller and Schroeders, we will accept the low proposal. After careful review, the following resolution was introduced: RESOLUTION NO. 2767 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING THE THE CHAIRMAN AND SECRETARY TO EXECUTE LETTER PROPOSAL OF 17-7-73, FROM t4ILLER AND SCHROEDER MUNICIPALS, INC. WHEREAS, the Redevelopment Agency of the City of San Bernardino, California, by Resolution No. 2759, adopted November 1, 1973, authorized the entering into contract with Miller and Schroeder Municipals, Inc. for financial consulting services; and 2319 WHEREAS, Miller and Schroeder have presented a Financial Plan and Underwriting Agreement under letter to the Agency dated November 7, 1973;and WHEREAS, said letter has been spread on the Minutes of the meeting of November7, 1973; and WHEREAS, Miller and Schroeder have provided the Agency with a check in the amount of $100,000, which check shall be forfeited in the event they do not comply to the terms of said letter proposal; and WHEREAS, The Members have reviewed said letter consisting of Financial'Plan and Underwriting Agreement and have found and determined that the acceptance of said letter is 4o the best interest of the Agency and the City of San Bernardino. NOW, THEREFORE, BE IT RESOLVED that the Redevelopment Agency of the City of San Bernardino, California, does hereby accept the letter proposal of Miller & Schroeder Municipals, Inc. BE IT FURTHER RESOLVED that the Chairman and Secretary are hereby authorized to execute letter proposal of November 7, 1973, from Miller & Schroeder Municipals, Inc. Motion was made by Stephenson and seconded by Berry authorizing the adop- tion of Resolution No. 2761. The motion was carried by the following vote, to wit: Ayes: Stephenson, Berry, Guhin and Perea Noes: None Absten- tion: Blum and Hodgdon Absent: Blakely Mrs. Blum stated that she abstained because she felt that without having another proposal to compare it with, she could not determine whether the Agency was paying too much for what they were getting. ADJOURNMENT: Motion was made by Blum and seconded by Guhin adjourning the meeting at 5:30 p.m. The motion was carried by the following vote, to wit: Ayes: Blum, Guhin, Stephenson, Berry, Perea and Hodgdon Noes: None Absten- tion: None Absent: Blakely 2320 MINUTES OF THE REGULAR P1EETIPJG OF THE REDEVELOPMEPJT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, HELD THE 15TH DAY OF NOVEMBER, 1973, 300 NORTH "D" STREET, ROOM 320, SAN BERNARDINO, CALIFORNIA Vice Chairman Guhin called the meeting to order at 4:16 p.m., due to the absence of the Chairman. Mr. Quinn stated that Mr. Hodgdon is working with representatives of Miller and Schroeder and Haynes and Miller and should arrive shortly. ROLL CALL: The following Members were present: Guhin, Stephenson, Berry, Blum, Perea, Blakely Agency Members Absent: Hodgdon Also Present: Mr. Quinn, Executive Director; Mr. Flory, Agency Counsel; and Mrs. Baxter, Executive Secretary MINUTES The Minutes of the Regular Meeting of November 1, 1973 were submitted for approval. Motion was made by Berry and seconded by Blakely approving the Minutes as submitted. The motion was carried by the following vote, to wit: Ayes: Berry, Blakely, Blum, Stephenson, Perea and Guhin Noes: None Abstention: None Absent: Hodgdon The Minutes of the Adjourned Regular Meeting held November 7, 1973 were presented for approval. Mrs. Blum stated that on page 4 of the Minutes she would like it --~ noted that she questioned the reason for refinancing the bonds at this time as with the completion of the Mall, wouldn't it be less expensive to issue new bonds. She further stated that her reason for abstention on Resolution No. 2761, was that she felt that without another proposal to compare it with, she could not determine whether the Agency would be paying too much for what they would be getting. Motion was made by Blakely and seconded by Perea approving the Minutes of November 7, 1973 as corrected. The motion was carried by the following vote, to wit: Ayes: Blakely, Perea, Stephenson, Blum, Berry and Guhin Noes: None Abstention: None Absent: Hodgdon EXPENDITURES: The Expenditures for the month of October, 1973 were presented for approval. Motion was made by Blum and seconded by Blakely approving the expenditures as submitted. The motion was carried by the following vote, to wit: Ayes: Blum, Blakely, Stephenson, Berry, Perea and Guhin Noes: None Abstention: None Absent: Hodgdon REPORT OF AGENCY COUNSEL: Mr. Flory stated that he has nothing to report at this time. EXECUTION OF PROJECT LOAN NOTES: The following resolution was introduced: 2321 RESOLUTION N0. 2762 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING THE EXECUTION OF PROJECT LOAN NOTE IN CONNECTION WITH SIXTH AMENDATORY CONTRACT, CONTRACT FOR LOAN AND GRANT, CALIF. R-79 WHEREAS, Resolution No. 2742 authorized the Chairman and Secretary to execute the Sixth Amendatory Contract to amend the Loan and Grant Contract No. Calif. R-79; and WHEREAS, said Contract has been executed by the Agency and by the Department of Housing and Urban Development; and WHEREAS, the Department of Housing and Urban Development has requested the execution of a Project Loan Note in connection with said Sixth Amendatory Contract, Calif. R-79. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that the Chairman and Secretary .are hereby authorized to execute Project Loan Note in connection with Sixth Amendatory Contract, Calif. R-79 (LG). Motion was made by Berry and seconded by Blum authorizing the adoption of Reso- lution No. 2762. The motion was carried by the following vote, to wit: Ayes: Berry, Blum, Stephenson, Perea, Blakely and Guhin Noes: None Abstention: None Absent: Hodgdon HOURLY INCREASE - BILL FLORY'S CONTRACT: Mr. Quinn stated that Mr. Hodgdon feels that Mr. Flory's contract should be reviewed. Allen Gresham was contacted regarding the rates for legal services. A letter was presented from Mr. Gresham stating that if an attorney has been practicing fifteen or more years he can normally anticipate receiving a minimum of $50 an hour.. Authorization was requested to amend Mr. Flory's contracts from $40.00 an hour to $50.00 an hour. The following resolution was introduced: RESOLUTION N0. 2763 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING THE CHAIRMAN AND SEC- RETARY TO AMEND CONTRACTS WITH WM. A. FLORY FOR LEGAL SERVICES WHEREAS, Resolution No. 2476, adopted 12-30-71, authorized the execution of Contracts for Legal Services with Wm. A. Flory; and WHEREAS, pursuant to said Resolution contracts were executed between the Agency and 4hn. A. Flory at the rate of $40.00 per hour; and WHEREAS, the Agency Members have reviewed said Contracts and have determined that the hourly rate should be increased to $50.00 per hour. 2322 NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that the Chairman and Secretary are hereby authorized to execute contract amendments to Wm. A. Flory's contracts for legal services, increasing the hourly rate from $40.00 per hour to $50.00 per hour. Motion was made by Blum and seconded by Perea authorizing the adoption of Reso- lution No. 2763. The motion was carried by the following vote, to wit: Ayes: Blum, Perea, Berry, Stephenson, Blakely and Guhin Noes: None Abstention: None Absent: Hodgdon POLICY FOR PROCUREMENT OF SUPPLIES: Authorization was requested to amend Mr. Quinn's authorization for the procurement of supplies. Mr. Quinn is allowed to purchase a maximum of $200 under the present resolution. Mr. Hodgdon has recommended that this be amended to $1,000. All expenditures will always be brought back to the 9gard, monthly. The following resolution was introduced: RESOLUTION N0. 2764 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AMENDING THE POLICY FOR AND AUTHORIZING THE PROCUREMENT OF SUPPLIES, EQUIPMENT AND SERVICES BY THE EXECUTIVE DIRECTOR WHEREAS, Resolution No. 664, adopted April 18, 1968, authorized the Director to enter into agreements for procurement of supplies, equipment and services; and WHEREAS, it now becomes necessary, due to rising costs of services, supplies, and equipment, to increase the Executive Director's procurement authority. NOW, THEREFORE, BE IT RESOLVED that Resolution No. 664 is amended as follows: "BE IT FURTHER RESOLVED, that the Director be authorized to purchase or approve the expenditure for the purchase of minor equipment and supplies and miscellaneous items of service, the cost of which does not exceed the sum of $1,000 far each individual item or service rendered without prior approval of the. Agency, but an itemized statement of all vouchers paid pursuant to this authority shall be presented to the Agency following such payment; and BE IT FURTHER RESOLVED, that with the exception of the items mentioned above, all purchases of equipment, supplies, services, and miscellaneous items in excess of $1,000 each shall be presented to the Agency for authorization and approval by the Agency to purchase such equipment, supplies, services and miscellaneous items, the Executive Director is authorized to approve vouchers and to administer and consummate on behalf of the Agency such transactions." Motion was made by Berry and seconded by Blakely authorizing the adoption of Reso- lution No. 2764. The motion was carried by the following vote, to wit: Ayes: Berry, Blakely, Stephenson, Blum, Perea and Guhin Noes: None Abstention: None Absent: Hodgdon 2323 AUTHORIZATION TO PAY PETE RESENDEZ Mr. Resendez has completed the job he contracted for the Agency, by remodeling the Board Room. His total bill is in the amount of $220. Under the past policy, Mr. Quinn has only been allowed to authorize the payment if it is under $200. The new policy will allow for any future bills over the $200 and under $1,000 to be paid. The following resolution was introduced: RESOLUTION N0. 2765 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING THE EXPENDITURE OF $220 TO PETE RESENDEZ WHEREAS, Mr. Pete Resendez was contracted by the Agency for the remodeling of the Agency Board Room; and WHEREAS, the total cost of said remodeling is $220. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that the expenditure of $220 to Pete Resendez for remodel- ing of the Agency Board Room is hereby authorized. Motion was made by Perea and seconded by Berry authorizing the adoption of Reso- lution No. 2765. The motion was carried by the following vote, to wit: Ayes: Perea, Berry, Stephenson, Blum, Blakely and Guhin Noes: None Abstentioro: None Absent: Hodgdon FINDERS FEE, REUSE PARCELS 22a, 22b, 20b and 22c: Authorization was requested to pay Finders Fee in the amount of $1,129.80 to Vanir Research Company for the sale of Reuse Parcels 22a, 22b, 20b and 22c. This is the Bolson property. Mr. Quinn stated that Mr. Dominguez is entitled to the Finders Fee on this parcel. The following resolution was introduced: RESOLUTION N0. 279 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING THE PAYMENT OF FINDERS FEE TO VAPIIR RESEARCH COMPANY, REUSE PARCELS 22a, 22b, 20b and 22c, CALIF. R-10 WHEREAS, the Redevelopment Agency of the City of San Bernardino, California, entered into an Agreement fior Sale of Reuse Parcels 22a, 22b, 20b and 22c, Calif. R-10, with John Bolson; and WHEREAS, Vanir Research Company is responsible for said transaction and therefore entitled to a Finders Fee on said sale; and WHEREAS, escrow on said sale closed November 7, 1973. NOW, THEREFORE, BE IT RESOLVED that the payment of a Finders Fee in the amount of $1,129.80 is hereby authorized to Vanir Research Company, for the sale of Reuse Parcels 22a, 22b, 20b and 22c, Calif. R-10 2324 Motion was made by Blum and seconded by Perea authorizing the adoption of Reso- lution No. 2771. The motion was carried by the following vote, to wit: Ayes: Blum, Perea, Stephenson, Blakely, Berry and Guhin Noes: None Abstention: None Absent: Hodgdon CERTIFICATE OF COMPLIANCE, HARRIS COMPANY: Mr. Quinn stated that the Harris Company has complied with the terms of their Agreement. The City has issued a Certificate of Compliance. Authorization was requested to execute a Certificate of Compliance from the Agency on this property. The following resolution was introduced: RESOLUTION N0. 2772 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING ISSUANCE OF REDEVELOPER'S CERTIFICATE OF COMPLIANCE TO THE HARRIS COMPANY, A CALIFORNIA CORPORATION, REUSE PARCEL 41, 43 ARD 44, CALIF. R-79. WHEREAS, The Harris Company, a California Corporation, entered into an Agreement and Grant Deed with the Redevelopment Agency of the City of San Bernardino; and WHEREAS, said Agreement, dated December 16, 1970, was recorded on December 24, 1970, in Book 7580 on page 45, and said Grant Deed dated December 16, 1970, was recorded on December 24, 1970, in Book 7580 on page 272, both in the Official Records of the County Recorder of the County of San Bernardino, State of California; and WHEREAS, in Section 3 of said Agreement and in Section 4 of said Grant Deed, Redeveloper covenanted and agreed to construct certain improvements on the here- inafter described real property, within the time and in the manner set forth in said Agreement; and WHEREAS, the Agency agreed in Section 4 of said Agreement and in Section 5 of said Deed to furnish the Redeveloper with an instrument certifying completion of said improvements in accordance with the provisions of said Grant Deed upon Redevelopers completion thereof; and WHEREAS, said real property is described as Reuse Parcel No. 41, 43 and 44, Calif. R-79. NOW, THEREFORE, BE IT RESOLVED in accordance with Section 4 of said Agreement and Section 5 of Grant Deed, that the Agency does hereby conclusively certify and give notice that the Redeveloper has fully satisfied, terminated and completed for itself, its successors and assigns, all covenants and agreements with respect to the obligation of Redeveloper for the construction of improvements and dates for the beginning and completion hereof, provided for in said Agreement and Grant Deed upon the hereinafter described real property. BE IT FURTHER RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that the Chairman and Secretary are hereby authorized and directed on behalf of the Agency to execute and have recorded with the County Recorder of the County of San Bernardino a "Certificate of Compliance" 2325 Motion was made by Berry and seconded by Blum authorizing the adoption of Resolution No. 2772. The motion was carried by the following vote, to wit: Ayes: Berry, Blum, Stephenson, Blakely, Perea and Guhin Noes: None Abstention: None Absent: Hodgdon MAINTENANCE AGREEMENT - PARKING METER STANDARDS: Mr. Quinn requested authorization to expend $250 to have the City, under their Maintenance Contract, remove 81 parking meter standards within the project areas. The City will refill pipe holes with concrete after the removal of the standards. After discussion, the following resolution was introduced: RESOLUTION N0. 2773 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING THE EXPENDITURE OF $250 FOR REMOVAL OF PARKING METER STANDARDS, UNDER CONTRACT WITH THE CITY OF SAN BERNARDINO FOR MAINTENANCE SERVICES WHEREAS, the Agency Members find it necessary to have removed 81 parking meter standards within the project areas; and WHEREAS, the Agency has a Maintenance Service contract with the City of San Bernardino; and WHEREAS, the City of San Bernardino has proposed to remove the parking standards and refill the pipe holes with concrete after removal, at a cost of $250. NOW, THEREFORE, BE IT RESOLVED by the Redevelopment Agency of the City of San Bernardino, California, that the expenditure of $250.00 is hereby authorized for the removal of parking meter standards within the project areas. BE IT FURTHER RESOLVED that said expenditure shall be paid to the City of San Bernardino under the existing Maintenance Service Contract. Motion was made by Perea and seconded by Stephenson authorizing the adoption of Resolution No. 2773. The motion was carried by the following vote, to wit: Ayes: Perea, Stephenson, Blakely, Blum, Berry and Guhin Noes: None Abstention: None Absent: Hodgdon ATTORNEY GENERAL'S CONFERENCE ON FAIR EMPLOYMENT: Authorization was requested for one staff and any interested Board Members to travel to Los Angeles, November 28-30, 1973, to attend the Attorney General's Conference on Fair Employment. The following resolution was introduced: RESOLUTION N0. 2774 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING ONE STAFF MEMBER AND ANY INTERESTED BOARD MEMBERS TO TRAVEL TO LOS ANGELES, NOVEMBER 28-30, 1973, TO ATTEND THE ATTORNEY GENERAL'S CONFERENCE ON FAIR EMPLOYMENT (Reso No. 2774 is attached hereto and by this reference made a part hereof) 2326 Motion was made by Blakely and seconded by Perea authorizing the adoption of Reso- lution No. 2774. The motion was carried by the following vote, to wit: Ayes: Blakely, Perea, Blum, Berry, Stephenson and Guhin Noes: None Abstention: None Absent: Hodgdon 5:00 p.m. - Mr. Hodgdon arrived at the meeting and assumed the Chair. AGENCY FINANCING: Mr. Hodgdon introduced Mr. Roger Wikner, Mr. Jim Iverson and Mr. Steve Erickson from Miller & Schroeder and Mr. C. Willis Ritter from Haynes & Miller. Mr. Ritter is an expert in the field of arbitrage. The firm of Haynes & Miller have been hired by Miller & Schroeder as bond counsel. Mr. Hodgdon stated that there is no relationship between the two Millers of these firms. Mr. Hodgdon apologized for being late, but stated that it could not be helped as they were getting the computations together for this issue. It was explained that the Agency is technically in default on the $13,500,000, R-79 bonds. A $472,500 payment is due in February, 1973, and another $472,500 payment is due six months thereafter. The Agency must refinance in order to correct this default and to have enough funds to go forward with the overall Central City area. We must correct the blighted condition of Central City North. Additional parking is absolutely necessary. Miller & Schroeder has submitted a Financing Plan for R-10 and R-79. They have submitted a check for $100,000 to support this plan. It is now necessary to complete the basic legal documents regarding this issue. The Members referred to the Financing Agenda. The supporting data was presented. I. O'Melveny & Myers (Bond Counsel) - Letter regarding refunding legislation, dated 2-2-73. Mr. Hodgdon explained that this letter backs up the statement that O'Melveny & Myers would be able to render an approving bond opinion on advance refunding. Mr. Hodgdon stated that the proper legislation has now been passed to allow this method. II. Haynes & Miller, Counselors at Law, Washington D. C. (Special Counsel) - Letter regarding Federal Securities and arbitrage computations opinion, dated 10-27-73. Mr. Hodgdon read the letter as follows: October 27, 1973 Warner W. Hodgdon, Esq., Chairman Redevelopment Agency of the City of San Bernardino 300 North "D" Street San Bernardino, California 92401 Re: San Bernardino Redevelopment Agency Tax Allocation Bonds: $4.75 Million "Meadowbrook Project" Bonds $13.5 Million "Central City Project" Bonds 2~2i Dear Mr. Hodgdon: This letter will confirm our recent discussions with respect to the reorganization of the existing long-term debt structure of the Redevelopment Agency of the Gity of San Bernardino. In 1968, the Redevelopment Agency sold $4.75 million face amount of tax allocation bonds, dated January 1, 1969, the proceeds of which were applied toward the construction of the 'Meadowbrook Protect," pursuant to the long-term program for downtown renewal of the City of San Bernardino. This issue consists of serial bonds maturing January 1, 1970 through 3anuary 1, 1979, and term bonds maturing on January 1, 1988, subJect to .mandatory retirement pursuant to sinking fund provisions, The term bonds are first subJect to redemption, at the option of the Agency, on July 1, 1979, at par plus a 3 percent call. premium, The Agency amount of "Central C which are term bonds of 7 percent. These option of the Agency call premium, also has outstanding $13.5 million face Lty Protect" tax allocation bonds, all of due February 15, 1996, bearing interest rate bonds are first subJect to redemption at the on February 15, 1981, at par plus a 4 percent The Agency is considering the development of a plan under which the outstanding indebtedness with respect to these two protects would be retired, and replaced by new bonded indebtedness witYi interest rates and maturities such that the annual debt service obligations of the Agency would be reduced, the Central. City Protect would be reimbursed by the Meadowbrook Protect for certain improvements,-and the Agency!s ability to meet its obligations with respect to outstanding bonded indebtedness would be improved... You have asked this firm to assist in this protect, and have requested an outline of the services cvhlch we would perform in this connection and the suggested terms of our employment. Since a substantial portion of the proceeds of the bond. issues sold with respect to each of the two protects will be utilized for the purpose of retiring outstanding indebtedness which is not subJect to call for some years, it will be necessary to invest the proceeds of those issues in qualified Federal cbligations and/or debentures,. in order to achieve the following purposes: 2>?~. 1. It will be necessary to assure that the investments so obtained will enerate sufficient cash flows (principal and interest to meet all obligations of the Agency with respect to its outstanding bond ~:ssues, so that the lien of those outstanding bond issues on the Agency's revenues is released, 2, In order to preserve the tax-exempt status of the interest paid on the refunding bonds, it will be necessary to assure that the yield on such investments comglies in full faith the limitations on such yields imposed by the "arbitrage" provisions of Section 103(d) of the Internal Revenue Code of 1954, as amended by Section 601 (a) of the Tax Reform Act of 1969; and with applicable administrative interpretations thereunder (including proposed regulations, proposed. interpretations, private ruling letters, etc.), This firm has had extensive experience in working with issuers, financial advisors, underwriters and various Federal Agencies, and bond counsel, in connection with simiJ.ar projects. We are currently acting as Special Counsel to the Port of Seattle Authority to perform similar services in connection with the planned public sale of approximately $110 million face amount of refunding revenue bonds, We have previously acted as Special Counsel' in connection with the refinancing of the San Bernardino Civic Center Authority's bonded indebtedness., and are currently serving as Special CcaunseI in connection with the refunding of the San Bernardino Public Safety Authority's bonded indebtedness. In addition to the foregoing, we have served as Special Counsel ir. connection with approximately $400 million face amount of refunding bonded indebtedness, covering some forty separate issues, during the pack eighteen months, Oux° resp®nsibilities in connection lwith the-Redevelopment Agency's refinancing program would include, but would not necessarily be limited to, the following: 1. We would work in conjunction with the Agency's Financial Advisors, Bond Counsel and staff in the development of a refinancing program designed to meet the long-term financial goals of the Agency, 2, We would focus particularly on matters relating to the investment of the proceeds of the issue in qualified Federal obligations and/or debentures, including the coordination of negotiations with Federal Agencies and the United States Treasury Department here in Washington relating to privately placed Federal debentures, and determination of the maximum benefits available to the Agency under Federal laws relating to arbitrage. 3, 47e would be responsible for all computations in respect to yield on the refunding bonds, yield on acquired obligations and related matters under Federal law, to assure compliance with the Federal arbitrage provisions, and would make those computations avallable to Bond Counsel. l~2° For these services, we would be compensated in the amount of Twenty-five Thousand Dollars £or each of the two refunding issues to be solr:.by the Agency, which will include all nut-of- pocket expenses such as telephone, telecopy and airplane travel between 4lashington and San Bernardino. This, as you know, is identical to the fees which we have previously charged with respect to both the. San Bernardino Civic Center Authority refinancing and the San Bernardino Public Safety Authority refinancing. It should be noted, however, that since the services which we would render would be related primarily to the determination of the appropriate investments, and that since those costs are treated under the arbitrage rules as a premium paid toward the acquisition of these obligations, the cost of our services would be largely recovered through a reduction in the purchase price of acquired obligations required in order to comply with Federal arbitrage regulations. For example, assume that - absent the fee paid to this firm - the Agency would be required to pay a total amount of $4,525,000 for the Treasury investments required to effect the retirement of outstanding indebtedness and still maintain compliance with the arbitrage regulations. Since the fee paid to this firm would be treated as a cost of those acquired obligations the Agency might need only pay $4,510,000 for the acquired obligations in order to maintain compliance with the arbitrage regulations. Thus, this firm'sibe's cost to the Agency would represent a net amount of $10,000. If the-foregoiTig outline of services to be rendered, and fees, is acceptable to the Agency, we would appreciate it if you would endorse the attached carbon copy of this letter and return it to us for our files. We look forward to working with you on this program and hope that it will result in substantial long-term benefits to the Agency. Very truly yours, HAYNES & MILLER By s/C. Willis Ritter C. Willis Ritter CWR:M Accepted: SAPJ BERNARDIt10 REDEVELOPMEfJT AGENCY By Warner W. Hodgdon, Chairman P1r. Hodgdon explained that the Agency will not be pa•yino any fees to Haynes & Miller. They have been contracted by Hiller & Schroeder. Miller & Schroeder pay for this service from their proceeds as Financial Consultant to the Agency. This letter was never executed. It ?.as been presented to give the f4embers an idea of what services they will be performing Form Miller & Schroeder ~?/1 III. Haynes & i4iller, Counselors at Law, !dashington D. C. (Special Counsel).- Letter regarding Treasury Departments proposed changes in arbitrage regulations, dared l 1-7 S- 7,-3.,. The letter ~,~as read as follows: Nadember l~}, 1973 Mr. Warner W. Hodgdon, Chairman Redevelopment Agency of the City of San Bemdrdino 300 North "D" Street San Bernardino, California 92401 Re: Meadowbrook Project Bonds, 1969 Central City Project Bonds, 1971 Dear Mr. Hodgdon: This letter is in response to your request for our evaluation of the pwsibility of than®es in :he proposed arbitrage regulations as they relate to advance re Funding transactions of the 'type currently under consideration by the Redevelopment Agency of the City of San Bernardino. While these comments reflect our best judgment on these questions they should not be relied upon as a definitive statement as to possible changes. As you know, when the Treasury Department revised its proposed arbitrage regulations on fvlay 3, 1973, it specifically reserved those provisions dealing with advance refunding transactions. Since that time, the Treasury has advised practitioners that it is actively working on revisions to deal specifically with advance refundings. On Friday of last week we were advised by one of the staff attorneys working on tfiis praject that these re- vised regulations "woald probably be pubiished toward the end of this month." At the same 'rime, we have been led to believe that any changes in the regulations which would be adverse to an issuer would not 6e made effective until thirty days following the announces ment of such a change. Consgquently, we believe that issues-which are sold and delivered prior to Christmas of this year would in all likelihood not be subject to any adverse change announced by the Treasury Department. In our judgment, there are four ways in which the revised regulations could have an ad- verse impact on advance refunding programs of the type being considered by-the Agency: (1) Under the present regulations, approximately 15 percent of the proceeds of the issue (representing "less than a major portion" of the issue) may be invested without restriction at the highest available yield over the terns of the issue. 'this clearly represents a significant benefit to the Agency, since yields available on long-term federal securities era substantially higher than The yield on the refunding bands themselves. C~.~I Under the regulations in effect prior to May 3, 1973, the amountbf bond proceeds which could be invested of the unrestricted yield would have been approximately 5 percent of the proceeds of the two issues. We believe thot'the lieasury may be actively considering a. return to the pre-May 3, 1973, position, in which case the Agency would lose opproxi- mutely two-thirds of the benefit available under this provision as it is presently contained in the law. (2) Prior to the enactment of the arbitrage provisions of Section 103(d) in the 1969 Tax Reform Act, the Intemal Revenue Service had taken the administrative position that no favorable rulings with respect to the tax-exempt status of interest paid on refunding bonds would be granted in cases where the existing bonds were subject to call more than 5 years following the date of issue of the refunding bonds. We believe there is some possibility that the Treasury and~or the Internal Revenue Service might return to this position if they felt it was necessary to cut down on the extent of advance refunding transactions. Although we believe that this position would not be authorized under present low, we feel that iT should be mentioned in view of the very serious impact it would have on the Agency's ability to effect its refunding program. (3) Under current practice, advance refunding transactions are delivered upon the opinion of counsel, rather than securing an advance ruling from the Intemal Revenue Service. This practice has grown up as a result of the practical impossibility of securing advance rulings in the short time period between the sale of the refunding bonds and the scheduled delivery of those bonds. We believe there is some possibility that the Treasury might require a submission of all data with respect to such transactions to the Internal Revenue Service for review and approval prior to closing. If this procedure were adopted, it would. make it extremely difficult to effectuate such programs in view of the approximately 3 to 5 month delivery which would be required between the date of sale and the final date of delivery. (4) Finally, it has been our experience that when revised regulations are published--particularly in an area as complicated as this--that it requires a period of 4 to 6 weeks for attorneys and underwriters to absorb the changes and be in a position to apply them in specific situations. The problem is compounded where the revised regulation is so ambiguous that soma supplemental official interpretation would be required. I trust that the above information will be helpful to you and to the F+gency. If there are any questions with respect to the above, please contact either myself or Mr. David Miller of this firm, who is thoroughly fa miliar with the subject matter. Very truly yours, HAYNES 8 MIII.ER __ __ _ BY s/C. Willis Ritter CWR:C C. 4lillis Ritter X332 It eras discussed that nobody actually knows how soon the arbitrage regulations are going to change. IV. Haynes & (tiller, Counselors at Lana, viashington u. C, (Special Go~nsei) -Letter in.trorJucing Plan of f:efinancing. The letter i~ras read as follovrs: "lovember.l4, 1973 1~'Jamer W. Hodgdon, Chairrcan The Redevelopment Agency of the City of San Bernardino 300 North "D" Street San Bemardina, California 92401 Re: Meadowbrook Projeet Bonds, 1969. Central City Project Bonds, 1971 Dear Mr. Hodgdon: At your request, I enclose a Technical Memorandum, with supporting schedules, in respect to the proposed refinancing of the above two issues. I should like to highlight several points in the discussion for the benefit of tha Agency., first, cll of the computations with respect to this proposal hove-been made in accordance with the proposed Federal arbitrage regulations of May 3, 1973. As noted in the dis- cussion, these provisions are subject to further change 6y the Treasury Department. In fact, it is generally understood that the Treasury is actively considering changes in these regulations, which may 6e published within the next week or two, Assuming that there are changes which would adversely affect the Agenry, we: anticipate that such changes would not become effective until 30 days following their announcement. Thus, if the Agency plans to aet on this matter within the next 30 days, we think it is unlikely that you would be subject to pay adverse changes in applicable Federal law. Secondly, it should be noted that the attached schedules assume tke highest interest coupons which might be bid for the bonds. Since w® understand that the bonds will be offered at public sale, a lower coupon rate migFit be bid--resulting in greater rnsh flows to the Agency' than projected here. We have reviewed fhe financing plan in some detail with both the financial consultants (Messrs. Miller & Schroeder) and with bond counsel {Messrs. O'Melveny $ Myers), and have suggested several revisions to the financing plan to provide the Agency the greatest possible long-term benefit. Following the sale of the bonds, but prior to closing, we are prepared to submit (a) detailed instructions to the fiscal agent with respect to the necessary investments to defeasa the outstanding bond issuea, and (6) our final opinion, '??~3 •,vith supporting schedules, verifying that the two bond issues comply in all respects with applicable federal law and regulations relating to "arbitrage." We appreciafie the opportunity to work with the Agency, and will be available to respond fo any questions which you may have on this matter. -.Very truly yours, HAYNES & MILLER CWR:M Encl. BV s/C: 6,!illis Ritter !rti ! ~ s Ritter P1r. Hodgdon stated that it will be his recommendation at the end of the meeting, if the Agency decides to accept the offer, to adjourn the meeting until Monday, iiovember 26, 1973 at 4:00 p.m. Bid opening is anticipated for Plovember 29th. Another review should be made of the entire issue to be sure that all regulations have been complied with. V. Haynes & Miller, Counselors at Law, Washington D. C. (Special Counsel) - Plan of Refinancing - Meadowbrook Project and Central City Project, dated 11-75-73. P1r. Hodgdon explained that this Plan brings up to date the R-10 and R-79 financial history, and the steps required to implement the new Financing Plan. Portions of the Plan a;ere read as follows: This Memorandum, with attached schedules, summarizes the proposed plan to restructure the existing long-term capital debt structure of the Redevelopment Agency of the City of San Bernardino ("the Agency"), with respect to two presently outstanding issues: $13,500,000 Central City Project (R-79), dated February 15, 1971, bearing coupons of 7,K ("the Central City bonds") $4,750,000 teadowbrook Project (R-10), dated January 1, 1969, bearing coupons of 6-3/8% ("the Meadowbrook bonds"). Details as to redemption and retirement provisions with respect to each outstanding issue are contained in the respective Official Statements. ~_;e A. Meadowbrook Project The Meadowbrook Project is currently generating approximately $730,000 per year of tax increment revenue, pledged to the payment of debt service on presently outstanding bonds. Hoorever, due to certain restrictions in the applicable bond indenture, the Agency is restricted in its ability to raise additional capital on the strength. of its current cash flows. This in turn makes it difficult for the Meadowbrook Project to generate funds for additional capital improvements and/or reimbursements for certain improvements in the Central City Project which benefit the Meadowbrook Project. It is therefore contemplated that the Agency issue $7,500,000 of new tax increment bonds, Series A and B, supported by the existing cash flows from Meadowbrook. The proceeds of Series A ($4,500,000) will be used to. acquire qualified-Federal obligations paying principal and interest in amounts sufficient to .meet all payments of principal and interest on the outstanding 1969 Meadowbrook bonds, including amounts necessary to call the outstaP~ding bonds for retirement on January 1, 195. As a result, the outstanding T?eadowbrodk bonds will be completely "defeased," and will no longer constitute a lien on the project revenues. By defeasing the outstanding bonds in this manner, the Agency. achiev®s two important goals:' --The Agency is able to issue new bonds in excess of the amount required to defease .the outstanding issue.' --The covenant restricting additional issues of future parity bonds, contained in the present indenture, may be replaced by a less restrictive covenant permitting the issuance of future parity boru3s. The proceeds of Series B ($3,000,000) will be deposited in the Meadowbrook Constructicn fund for capital improvements and reimbursement for mutual-benefit capital improvements. As structured, average annual debt service on the new Meadowbrook bonds will be approximately $550,000 per year, compared to projected net tax revenues of some $730,000 per year. Under the bond indenture for the neon bonds, the Agency will be permitted to utilize the annual surplus of $180,000 in its programs--rather than being required to accumulate them in the bond redemption fund. 2335 B. Central Cif Project Due to unexpected delays in the construction program at Central City, tax incremental income has not bean generated as rapidly as had been anticipated when the original X13,500,000 bond issue was sold. Based on updated projections, it appears that funds to meet current interest costs on those bonds may not be available. Similarly, as a result of the cancellation of certain portions of the projget, as well as delays in completion of the balance of the project, it now appears that the project will not generate sufflcient cash flows to retire the outstanding Uonds on the schedule originally contemplated. In order to assure repayment of the bonded indebtedness with respect to the project, it is therefore anticipated that the Agency would issue $14,800,000 face amount of new bonds, the bulk of which would be invested in qualified Federal securities paying principal and interest in amounts required to retire all of the outstanding bonds. Furthermore, a portion of the proceeds would be used to capitalize interest until such time as projects currently under construction are on line. An additional advantage to the Agency from refunding the outstanding Central City bonds is that--as in the case of Meadowbrook--provision can be made in the new bond indenture for greater flexibility in the sale of additional parity bonds as additional structures are planned in the project area. The attached schedule of maturities and debt service requirements for the new Central City issue indicates that the project will generate more than adequate tax increment cash flows to retire all of the bonds of the new issue. In addition, despite the fact that the new issue has a considerably longer average life than the outstanding issue, it is noteworthy that the coupon on the new issue (6.50%) is 50 basis points lovrer than the coupon on the outstanding bonds (7%). This is attributable in part to the improved coverage on the new bonds, and in part to general improvement in market conditions. since the sale of the original bonds. Third-Party Profits By limiting the yield obtainable on qualified Federal securities, the proposed regulations in effect prohibit the Agency from earning any profit from the investment of a major portion of the bond proceeds in Federal obligations pending the 1980 redemption of the prior issue. Thus, absent the rooosed Treasury Department regulations, the proceeds of this issue might be fully invested in Federal obligations yielding as much as 7.5 percent per year. However, if the Agency planned to make such investments, the irrcerest paid on the refunding bonds would lose their tax-exempt status. 23"s6 One very important side effect of these restrictions is-that while the Agency itself is prohibited from rea].iZing any arbitrage profit from the investment of the bond proceeds, nothing in the proposed regulations prevents that profit from being indirectly realized by third parties.. b'or examplE, in a number of cases out.stde of California, eommercia_1-banks have been able: to realize the arbitrage profit denied to municipalities by issuing certificates of deposit at interest rates tailored to meet the arbitrage limitations. These certificates of deposit are in turn secured by higher yielding Federal obligations purchased with the funds invested by the municipality. For example, if the maximum yield permitted to a municipality is 6.50 percent on an advance refunding issue, a commercial bank may issue a certificate of deposit at 6.5 percent, secured by Federal obligations yielding 7.5 percent-thereby realizing a 1 point "spread" during the escrow period. Or, if the bank can purchase the required Federal obligations at a discount, the arbitrage profit denied .to the municipality day be realized immediately. Similarly, the profit may be realized by an underwriter through the sale of qualified - securities directly to an issuer, at a premium above market price sufficient to reduce the yield to the issuer to permissible levels, In this case, it is understood that the Agency plans to effect all transactions in qualified Federal securities through the United Fund of San Bernardino and/or the YMCA- _ °~ YWCA of San Bernardino--wholly independent organizations not subject to the control of the Agency or any related political entity. Thus, these charitable groups will be in the soma position vis-a-vis the Agency as a bank; or an investment banker, selling such securities to the Agency. Consequently, any profit attributable to the difference between the market yield on such acquired obligations, and the yield on the refunding bonds, .,would be realized by those organizations. The attached computations indicate that the amount of such profit with respect to the Central City and Meadowbraok refundings will be in excess of $500,000. The profits of $500,000 vrere discussed. It was noted that at an earlier meeting these profits were estima±ed at over $1,000,000. Mr. Ritter stated that this earlier figure was a mistake on his part. He explained how the incurrect computation occured. * * * * * * * * * * * * Costs and the Arbitra e Restrictions While the arbitrage provisions of Federal law do not pPr,;,i; an issuer to realize a profit on the reinvestment of refunding bond proceeds, they do have the .effect of permitting an issuer to recover a substantial portion of the costs associated ;with the issue. This recovery is sffected in two ways: ?33? (1) Cost Allocations. For purposes of deter- mining the aggregate price paid for Federal securities held in escrow, the regulations provide that costs associated with the acquisition of those obligations are treated as a premium. Consequently, the net price to be-paid for the Federal securities may be reduced by the amount of suell a premium. For example, assume .that the price of a given mixture of Federal securities, at a yield of 6.50%, would be $1,000,000. (I.e., the issuer would have to pay $1,000,000 to realize a rate of return on the investments not in excess of 6.5o~). Further, assume that there are $40,000 of costs allocable to the determination and acquisition of the Federal securities. Since that $40,000 is treated as a premium, the issuer would pay a net purchase price of only $960,000. That $960,000, plus the $40,000 premium, would result in an aggregate purchase price for purposes of the computation of yield of $1,000,000--and the yield on such obligations would still not exceed 6.50%. Thus, to the extent that costs are allocated to the acquisition of Federal securities, they are completely absorbed--and represent no net cost to the issuer. However, only those costs asscoiated with the acquired obligations are eligible for this treatment. Costs such as Trustees' fees on the refunding bonds, .bond printing, advertising, etc., must all be treated as costs of the refunding bonds. Similarly, it is clear that only a portion of the fees paid to bond counsel and financial advisers may be allocated as a premium on the purchase price of the acquired obligations, since their responsibilities relate both to the refunding bonds and the acquired obligations. Generally, fees of bcnd counsel and financial advisers are allocated approximately evenly. (2) Yield Computations. To the extent that costs are allocated to the refunding bonds themselves, they are treated under the arbitrage regulations as a discount from the sale price of the bonds. This has the effect of increasing the "yield" on the refunding bonds, and simultaneously increases the allowable rate return on investments acquired with a mayor portion of the proceeds of the issue. The higher yield on invest- ments means that a lower price is required to be paid for the investments in order to comply with the arbitrage regulations. ~~iJ~ For example, assume that the yield on refunding bonds (ignoring costs allocated to the bonds) is 6.50%, and that an issuer is required to pay $1,000,000 for a given mixture oi' Federal securities; to limit its yield on those securities to 6.50%. Further assume that .Costs of $75,000 are allocable to the refunding... . bends, and that.the effect is to increase the yield on the bonds from 6.50% to 6.55ro. Given a permissible yield on the Federal securities of 6.55n, the aggregate required ..purchase price of the Federal securities may be reduced from $1,000,000 to $950,000. In that case, the net cost to the issuer is the difference between the costs. incurred ($75,000) and the reduction in the required purchase price of the Federal securities ($1,000,000 - $950,000 = $50,000), or $25,000. The extent to which costs attributable to refunding bonds are recovered through a reduction in the required purchase price of Federal securities is a function of the ratio of the average life of the Federal securities to the average life of the refa~nding bonds. For example, assume that the refunding bonds are 20-year term bonds with a single coupon, and that the Federal securities to be purchased and held in escrow are equivalent to a 10-year term bond with a single coupon. °$ In that case, the costs which are allocated to the refunding bonds and treated as a discount will be' "spread'" over 20 years for purposes of adjusting the yield upward. However, the effect of that increased yield will be compressed into a 10-year period-- reducing the required price ofor-the Federal securities by approximately 1/2 the amount of the costs. The schedules attached to this Memorandum summarize the effect of these adjustments in the case of both the Pteadowbrook and Central City bonds. These schedules indicate that approximately 1/2 of the total costs of each issue will be recovered by the adjustments--and that approximately 70% of the costs of bond counsel and financial adviser will be recovered, h1r. Hodndon stated that basicly whatever we pay for the consultant fee, approximately 70.°6 will be earned back from the Federal securities. ~ * ~1r. Ritter explained the computations which were presented: The bond rattings were disco-;fie i4r. Hodgdon recommended the appointment of a Federal Securities Committee. This com~nitt wili study tine matter and report back findings at the next meeiing. All Members agreed. r. Hodndon appointed ttr. Verne Potter, Mr. Harold Harris, Mr. Rohert Young, and "1rs. Blum to serve as said committee. A:1 members agreed. 2339 Mr. Hodgdon stated that five resolutions must be adopted regarding this matter of bond refinancing. O'Melveny & Myers have completely reviewed the documents. The Agency still has the right to reject any bids at the bid opening. A portion of Page 6 of the Notice Inviting Bids was read, as follows: "RIGHT OF REJECTION: The Agency reserves the right, in its discretion, to reject any and all bids and to the extent not prohibited by law to waive any irregularity or informality in any bid." After discussion and careful review, the following resolutions were introduced: RESOLUTION N0. 2766 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING THE ISSUANCE OF $14,800,000 PRINCIPAL AMOUNT OF REFUNDING BONDS OF SAID AGENCY (CENTRAL CITY PROJECT N0. 1) Motion was made by Berry and seconded by Perea authorizing the adoption of Resolution No. 2766. The motion was carried by the following vote, to wit: Ayes: Berry, Perea, Blum, Stephenson, Blakely and Guhin Noes: None Abstention: Hodgdon Absent: None RESOLUTION N0. 2767 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING THE ISSUANCE OF $4,500,000 PRINCIPAL AMOUNT OF REFUNDING BONDS OF SAID AGENCY (MEADOWBROOK PROJECT N0. 1) Motion was made by Guhin and seconded by Perea authorizing the adoption of Reso- luion No. 2767. The motion was carried by the following vote, to wit: Ayes: Berry, Perea, Blum, Stephenson, Blakely and Guhin Noes: None Abstention: Hodgdon Absent: None RESOLUTION N0. 2768 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, AUTHORIZING THE ISSUANCE OF $3,000,000 PRINCIPAL AMOUNT OF BONDS OF SAID AGENCY TO FINANCE PORTION OF COSTS OF A REDEVELOPMENT PROJECT KNOWN AS MEADOWBROOK PROJECT NO. 1 Motion was made by Blakely and seconded by Guhin authorizing the adoption of Resolution No. 2768. The motion was carried by the following vote, to wit: Ayes: Berry, Perea, Blum, Stephenson, Blakely and Gufiin Noes: None Abstention: Hodgdon Absent: None RESOLUTION N0. 2769 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, APPROVING CERTAIN OFFICIAL STATEMENTS RE BONDS OF SAID AGENCY 2340 Motion was made by Berry and seconded by Blakely authorizing the adoption of Resolution No. 2769. The motion ves carried by the following vote, to wit: Ayes: Berry, Perea, Blum, Stephenson, Blakely and Guhin Noes: None Abstention: Hodgdon Absent: None RESOLUTION N0. 2770 RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO, CALIFORNIA, DIRECTING THE SECRETARY TO PUBLISH NOTICE INVITING SEALED PROPOSALS FOR BONDS OF SAID AGENCY Motion was made by Berry and seconded by Guhin authorizing the adoption of Resolution No. 2770. The motion was carried by the following vote, to wit: Ayes: Berry, Perea, Blum, Stephenson, Blakely and Guhin Noes: None Abstention: Hodgdon Absent: None (RESOLUTION NOS. 2766, 2767, 2768, 2769 and 2770, ARE ATTACHED HERETO AND BY THIS REFERENCE MADE A PART OF THESE MINUTES.) Mr. Hodgdon recommended adjourning the meeting until 11-26-73. He listed the following items for the proposed meeting: 1. Report from Miller & Schroeder a. Standard & Poors Rating b. Basic Legal Documentation (Distribution of Notice of Sale) c. Report on Bond Issue from Underwriters Viewpoint d. Miller & Schroeder Expenditures 2. Final Review of the Federal Securities Analysis - Report from Haynes & Miller 3. Agreement between the Agency and YMCA-YWCA. Capital Improvement Fund to Furnish Required Federal Securities through Escrow Agent - Bank of America. 4. Fiscal and Trustee Agreements with the Bank of America 5. Other Business Mr. Berry expressed a vote df thanks to Mr. Hodgdon and the members of the staff for the tremendious job done in the last few days in getting the entire package together. All members agreed. ADJOURNMENT: Motion was made by Blum and seconded by Guhin adjourning the meeting until Monday, November 26, 1973, at 4:00 p.m. The motion was carried by the following vote, to wit: Ayes: Blum, Guhin, Stephenson, Berry, Blakely, Perea and Hodgdon Noes: None Abstention: None Absent: None