HomeMy WebLinkAbout06-28-2011 Jt Adj Reg MinutesCITY OF SAN BERNARDINO
300 N. `D" Street
San Bernardino, CA 92418
Website: www.sbcity.org
Mayor Patrick J. Morris
Council Members:
Virginia Marquez
Vacant
Tobin Brinker
Fred Shorett
Chas Kelley
Rikke Van Johnson
Wendy McCaanack
MINUTES
MAYOR AND COMMON COUNCIL AND
COMMUNITY DEVELOPMENT COMMISSION
OF THE CITY OF SAN BERNARDINO
JOINT ADJOURNED REGULAR MEETING
JUNE 28, 2011
ECONOMIC DEVELOPMENT AGENCY
BOARDROOM
201 NORTH "E" STREET
SAN BERNARDINO, CA
This is the time and place designated for a joint adjourned regular meeting of the Mayor
and Common Council and Community Development Commission of the City of San
Bernardino from the joint adjourned regular meeting of the Mayor and Common Council
and Community Development Commission held at 5:00 p.m., Thursday, June 23, 2011,
in the Economic Development Agency Boardroom, 201 North "E" Street, San
Bernardino, California.
The joint adjourned regular meeting of the Mayor and Common Council and Community
Development Commission of the City of San Bernardino was called to order by
Mayor/Chairman Morris at 5:09 p.m., Tuesday, June 28, 2011, in the Economic
Development Agency Boardroom, 301 N. "E" Street, San Bernardino, California.
Roll Call
Present: Mayor/Chairman Morris; Council Members/Commissioners Marquez,
Brinker, Shorett, Kelley, Johnson, McCammack; City Attorney Penman,
City Manager McNeely; City Clerk Clark.
Absent: None
Vacant: Second Ward.
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1. Closed Session
Pursuant to Government Code Section(s):
A. Conference with legal counsel - existing litigation - pursuant to
Government Code Section 54956.9(a).
B. Conference with legal counsel - anticipated litigation - significant
exposure to litigation - pursuant to subdivision (b) (1), (2), (3) (A -F) of
Government Code Section 54956.9.
C. Conference with legal counsel anticipated litigation - initiation of
litigation - pursuant to subdivision (c) of Government Code Section
54956.9.
D. Closed Session - personnel - pursuant to Government Code Section
54957.
E. Closed session with Chief of Police on matters posing a threat to the
security of public buildings or threat to the public's right of access to
public services or public facilities - pursuant to Government Code Section
54957.
F. Conference with labor negotiator - pursuant to Government Code Section
54957.6:
Mid -Management
General
Management/Confidential
Fire Safety
Fire Management
Police Management
Police Safety
G. Conference with real property negotiator - pursuant to Government Code
Section 54956.8.
The Mayor and Common Council did not recess to closed session during this
meeting.
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2. Budget Workshop and Deliberations - Fiscal Year 2011/12 - City, Capital
Improvement Program, and EDA Budgets (Continued from June 23, 2011)
Public Works
The following document was distributed and a PowerPoint presentation was made
by Robert Eisenbeisz, City Engineer:
• City of San Bernardino FY 2011-2012 / 2015-2016 CIP (Capital
Improvement Program)
Council Member/Commissioner McCammack declared that she had a conflict
with any items in the CIP relating to sbX and Omnitrans as they are clients of her
business.
Council Member/Commissioner Brinker declared a conflict on the Hunts Lane
Grade Separation as he lives within 500 feet of that project.
Council Member/Commissioner Kelley made a motion, seconded by Council
Member/Commissioner McCammack, that the City of San Bernardino FY 2011-
2012 / 2015-2016 CIP be approved.
City Attorney Penman stated that a formal resolution would be forthcoming that
would contain the Council CIP conflicts and recommended that no action be taken
until that time.
The motion and second were withdrawn.
Community Development
The following document was distributed and a PowerPoint presentation was made
by Margo Wheeler, Director of Community Development:
• Community Development Fiscal Year 2011-12 Preliminary Departmental
Budget.
Police
The following documents were distributed and a PowerPoint presentation was
made by Keith Kilmer, Chief of Police:
• Police Department Fiscal Year 2011-12 Preliminary Departmental Budget;
and Summary of Year -To -Date Part I Crime - June 2011.
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Fire
The following document was distributed and a PowerPoint presentation was made
by Michael Conrad, Fire Chief:
• Fire Department Fiscal Year 2011-12 Preliminary Departmental Budget.
Council Member/Commissioner Kelley made a motion, seconded by Council
Member/Commissioner McCammack, that the Emergency Medical Services
(EMS) fee be put back into the Fire Department rather than the General Fund in
order to alleviate staffing issues.
Council Member/Commissioner McCammack made a substitute motion that
subcategories be added under the general fund line item to show how much
revenue departments receive from each program.
Council Member/Commissioner Brinker suggested that this issue be sent to the
Ways and Means Committee for further discussion.
City Attorney Penman stated that they don't really have a program budget
because legal costs and costs of litigation are not figured into any of the
departments.
Council Member/Commissioner McCammack suggested that whatever revenues
come in from those account numbers that help determine what the budget for that
department will be, based on the revenue they bring in, should be listed under the
line item under (C) for funding sources, maybe as a subcategory of the general
fund.
Council Member/Commissioner McCammack amended her motion, seconded by
Council Member/Commissioner Kelley, that any funding sources that have some
subcategories that are being included as part of the general fund contribution be
listed under funding sources.
Council Member/Commissioner Brinker stated that he didn't like the fact that
there is no specific line item for pensions and health care benefits in this budget
and he repeated his desire that this issue be discussed at the committee level.
Council Member/Commissioner McCammack amended her motion, seconded by
Council Member/Commissioner Kelley, that the addition of pension expenses,
health benefits and revenue line items to the budget summary page be added to
the final program budget. The motion failed with Marquez, Brinker, Shorett
and Johnson voting "no."
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Council Member/Commissioner Brinker made a motion, seconded by Council
Member/Commissioner Shorett, that the addition of pension expenses, health
benefits and revenue line items to the budget summary page of future budgets be
referred to the Way and Means Committee for further discussion. The motion
carried with McCammack voting "no."
Parks, Recreation and Community Services
The following documents were distributed and a PowerPoint presentation was
made by Kevin Hawkins, Director of Parks, Recreation and Community Services:
• Parks, Recreation and Community Services Department Fiscal Year 2011-
12 Preliminary Department Budget; and Parks brochure City of
SanBernardinonews.
Discussion ensued regarding Landscape Maintenance Districts (LMDs).
Council Member/Commissioner Kelley stated that he would like to explore the
option of contracting out some of the LMDs and shifting those employees over to
the parks side in order to improve the level of services at the parks. He
recommended that this matter be discussed at the committee level in order to look
at ways of finding an additional revenue source.
Council Member/Commissioner McCammack requested that staff look into the
possibility of allowing private companies that have an office in the City and hold
a valid business registration to pay to sponsor the site in exchange for advertising
at the site.
Barbara Pachon, Director of Finance, stated that parks maintenance workers have
to be funded from revenues that come into the general fund and LMD revenues
can only be used in LMD areas.
Council Member/Commissioner Brinker stated that they should consider changing
the landscaping entirely to something that requires little or no maintenance.
Council Member/Commissioner Johnson stated that this was a good opportunity
to partner with some of the neighborhood organizations to look at some adopt -a -
park programs and to expand conservation efforts to other parks.
Library
The following document was distributed and a PowerPoint presentation was made
by Deborah Clark, Interim Library Director:
• Library Department Fiscal Year 2011-12 Preliminary Departmental
Budget.
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R3. Budget Adoption Fiscal Year 2011-2012 - Economic Development Agency
(Continued from June 23, 2011)
Resolution of the Mayor and Common Council of the City of San
Bernardino, California, authorizing the funding of various City of San
Bernardino Fiscal Year 2011-2012 public improvement expenditures and
making findings and determinations pursuant to Health & Safety Code
Sections 33445 and 33445.1 as to the benefit to the various redevelopment
project areas for undertaking public improvements in connection with these
various City expenditures. (R3A)
Resolution of the Mayor and Common Council of the City of San
Bernardino, California approving the execution and delivery of an Agency -
City 2011-2012 Loan Agreement and 2011-2012 Note of the City of San
Bernardino ("City") payable to the Redevelopment Agency of the City of San
Bernardino ("Agency") in the principal amount equal to $1,356,250 for the
repayment of the $1,332,925 principal amount of the 2010-2011 Note payable
from the City to the Agency. (R3B)
Resolution of the Mayor and Common Council of the City of San
Bernardino, California approving a Master Services Agreement for Fiscal
Year 2011-2012 by and between the Redevelopment Agency of the City of
San Bernardino ("Agency") and the City of San Bernardino ("City") and
authorizing the Agency's payment to the City for the performance of certain
functions by City Departments for the benefit of the Agency. (R3C)
Resolution of the Community Development Commission of the City of San
Bernardino, California, approving the Economic Development Agency's
budget for the Fiscal Year 2011-2012 with any such amendments, changes
and modifications that may be specifically authorized by said Commission,
except for those portions of certain budget lines which are related to the
Central City Projects Redevelopment Area and the Uptown Redevelopment
Project Area. (R3D)
Resolution of the Community Development Commission of the City of San
Bernardino, California, approving the Economic Development Agency's
budget for those portions of certain budget lines which are related to the
Uptown Redevelopment Project Area for the Fiscal Year 2011-2012 with any
such amendments, changes and modifications that may be specifically
authorized by said Commission. (R3E)
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Resolution of the Community Development Commission of the City of San
Bernardino, California, approving the Economic Development Agency's
budget for those portions of certain budget lines which are related to the
Central City Projects Redevelopment Project Area for the Fiscal Year 2011-
2012 with any such amendments, changes and modifications that may be
specifically authorized by said Commission. (R3F)
Resolution of the Community Development Commission of the City of San
Bernardino, California, authorizing the funding of various City of San
Bernardino Fiscal Year 2011-2012 public improvement expenditures and
making findings and determinations pursuant to Health & Safety Code
Sections 33445 and 33445.1 as to the benefit to the various redevelopment
project areas for the undertaking of various public improvements. (113G)
Resolution of the Community Development Commission of the City of San
Bernardino, California, approving the Economic Development Agency's
analysis and determination of the appropriateness of the planning and
administration expenditures of the Low- and Moderate -Income Housing Fund
for the Fiscal Year 2011-2012 Agency Budget. (R3H)
Resolution of the Community Development Commission of the City of San
Bernardino, California, approving a Master Services Agreement for Fiscal
Year 2011-2012 by and between the Redevelopment Agency of the City of
San Bernardino ("Agency") and the City of San Bernardino ("City") and
authorizing the Agency's payment to the City for the performance of certain
functions by City Departments for the benefit of the Agency. (R3I)
Resolution of the Community Development Commission of the City of San
Bernardino, California, approving the execution and delivery of an Agency -
City 2011-2012 Loan Agreement and 2011-2012 Note of the City of San
Bernardino ("City") payable to the Redevelopment Agency of the City of San
Bernardino ("Agency") in the principal amount equal to $ 1,356,250 for the
repayment of the $1,332,925 principal amount of the 2010-2011 Note from
the City to the Agency. (113.1)
Resolution of the Community Development Commission of the City of San
Bernardino, California, authorizing the Economic Development Agency to
continue expenditures, except for those portions of certain budget lines which
are related to the Uptown and Central City Projects Redevelopment Project
Areas, at the budgeted level for the 2010-2011 Fiscal Year, with allowance
for those budgeted items having prior Commission approval, pending final
approval of the 2011-2012 budget. (R3K)
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Resolution of the Community Development Commission of the City of San
Bernardino, California, authorizing the Economic Development Agency to
continue expenditures for those portions of certain budget lines, which are
related to the Central City Projects and Uptown Redevelopment Project
Areas, at the budgeted level for the 2010-2011 Fiscal Year, with allowance
for those budgeted items having prior Commission approval, pending final
approval of the 2011-2012 budget. (R3L)
There was no discussion or action taken regarding the Economic Development
Agency budget. This item was continued to the budget meeting of June 29, 2011.
4. City of San Bernardino Budget Adoption - FY 2011/12
Resolution of the Mayor and Common Council approving and adopting the
City of San Bernardino's final budget document for Fiscal Year 2011-2012
and proclaiming the continuation of a fiscal emergency and establishing the
City's appropriation limit as required by Article XIII B of the California
State Constitution. (4A)
Resolution of the Mayor and Common Council of the City of San
Bernardino, California, proclaiming the continuation of a fiscal emergency
and authorizing the City of San Bernardino to establish 2011/2012
expenditures for the month of July, 2011 only, at one -twelfth the actual levels
contained in the adopted budget for 2010/2011 Fiscal Year, or as needed to
pay the authorized costs incurred for the month of July, 2011 only pending
final approval of the 2011-2012 budget. (4B)
No discussion or action was taken regarding the City's budget. This item was
continued to the budget meeting of June 29, 2011.
5. Adjournment
At 9:20 p.m., the meeting adjourned to 5 p.m., Wednesday, June 29, 2011, in
the Economic Development Agency Boardroom, 201 North "E" Street, San
Bernardino, California, to discuss the FY 2011/12 City and EDA budgets.
The next joint regular meeting of the Mayor and Common Council/Community
Development Commission is scheduled for 1:30 p.m., Tuesday, July 5, 2011.
RACHEL G. CLARK, CMC
City Clerk
ByX''�i Idoigaij:4
Linda Sutherland
Deputy City Clerk
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