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Home My WebLink About11-Council Office . ;CITY OF SAN BERt()RDINO - REQUEST OR COUNCIL ACTION From: Councilwoman Esther Estrada Subject: Ways and Means Committee Report Dept: Council Office Date: October 31, 1989 Synopsis of Previous Council action: None Recommended motion: That minutes of the Ways and Means Committee meeting of October 30, 1989 be received and filed. Contact person: Phil Arvizo Phone: 5208 Supporting data attached: Yes Ward: n/a FUNDING REQUIREMENTS: Amount: n/a Source: (Acct. No.) (Acct. Description) Finance: Council Notes: 75-0262 Agenda Item No. ff. 1 c WAYS & MEANS COMMITTEE October 30, 1989 ATTENDEES: Councilwoman Esther Estrada - Chairwoman Councilman Jess Flores Councilwoman Norine Miller James F. Penman - City Attorney Marshall Julian - City Administrator Jim Robbins - Deputy city Administrator Jim Richardson - Deputy City Admin./Development Roger Hardgrave - Public Works Dir./City Engineer Denice Brue - Assistant City Attorney Ken Henderson - Community Development Director Phil Arvizo - council Executive Assistant Cassie MacDuff - The Sun 1. APPROVE USE OF CDGB FUNDS TO FINANCE THE INSTALLA- TION OF HIGHWAY SAFETY LIGHTING ON: "0" STREET, FROM 5TH STREET TO BASELINE STREET; 5TH STREET, FROM "H" STREET TO "F" STREET; AND ARROWHEAD AVENUE, FROM 5TH STREET TO BASELINE- Item was continued. Staff is to provide number of unsafe standards of historical value that would have to be replaced, cost of electricity to operate the old lights versus new lights, a light spill pattern comparison and what the pro- jected cost would be to operate the old and new lights for a two-year period. 2. DISCUSSION OF COMMUNITY DEVELOPMENT REPORTING - Item was received and filed. Mr. Henderson provided an oral report and answered questions regarding the organization, operation, financing, staffing and expenditures of the Commu- nity Development Department. 3. PROS AND CONS OF CONTRACTING - Item continued. The Committee requested a report back within four weeks, November 27, comparing contracting versus in-house statistics and costs for the Planning and Refuse operations of the City. Total research and other City experience was requested. 4. PARTICIPATION IN DEVELOPMENT OF REGIONAL AIR QUALITY ELEMENT PROGRAM - The Committee recommended that the proposal be forwarded to the full Council for consideration. Meeting adjourned. - EE: j v c ,#, SPECIAL WAYS & MEANS COMMITTEE November 3, 1989 ATTENDEES: Councilwoman Esther Estrada - Chairwoman Councilman Jess Flores Councilwoman Norine Miller Craig Graves - City Treasurer Annie F. Ramos - Parks, Rec. & Community Servo Dir. Phil Arvizo - Council Executive Assistant 1. ADDITIONAL FUNDING FOR HISTORY WALK - SECCOMBE LAKE - The Committee recommended that approximately $15,000 be added to the . contract amount for improvements at Seccombe Lake Park to accommodate unforeseen costs in connection with the History Walk Project. The funds are to come from the bond financing. Meeting adjourned. Respectfully submitted, 6~ Councilwoman Esther Estrada Chairwoman EE: j v c -...., .......; WAYS & MEANS COMMITTEE October 30, 1989 ATTENDEES: Councilwoman Esther Estrada - Chairwoman Councilman Jess Flores councilwoman Norine Miller James F. Penman - City Attorney Marshall Julian - City Administrator Jim Robbins - Deputy City Administrator Jim Richardson - Deputy City Admin./Development Roger Hardgrave - Public Works Dir./City Engineer Denice Brue - Assistant City Attorney Ken Henderson - Community Development Director Phil Arvizo - Council Executive Assistant Cassie MacDuff - The Sun 1. APPROVE USE OF CDGB FUNDS TO FINANCE THE INSTALLA- TION OF HIGHWAY SAFETY LIGHTING ON: "D" STREET, FROM 5TH STREET TO BASELINE STREET; 5TH STREET, FROM "H" STREET TO "F" STREET; AND ARROWHEAD AVENUE, FROM 5TH STREET TO BASELINE- Item was continued. Staff is to provide number of unsafe standards of historical value that would have to be replaced, cost of electricity to operate the old lights versus new lights, a light spill pattern comparison and what the pro- jected cost would be to operate the old and new lights for a two-year period. 2. DISCUSSION OF COMMUNITY DEVELOPMENT REPORTING - Item was received and filed. Mr. Henderson provided an oral report and answered questions regarding the organization, operation, financing, staffing and expenditures of the Commu- nity Development Department. 3. PROS AND CONS OF CONTRACTING - Item continued. The Committee requested a report back within four weeks, November 27, comparing contracting versus in-house statistics and costs for the Planning and Refuse operations of the City. Total research and other city experience was requested. 4. PARTICIPATION IN DEVELOPMENT OF REGIONAL AIR QUALITY ELEMENT PROGRAM - The Committee recommended that the proposal be forwarded to the full Council for consideration. Meeting adjourned. - EE: j v ,-. ~ " -" TRANSPORTATION COMMITTEE October 30, 1989 ATTENDEES: Councilwoman Valerie Pope-Ludlam - Chairwoman Councilwoman Esther Estrada Councilman Michael Maudsley Henry Empeno - Deputy City Attorney Pat Zimmerman - Deputy City Attorney Larry Reed - Building and Safety Director Roger Hardgrave - Public Works Dir./City Engineer Jim Knight - Deputy Fire Chief Fred Wilson - Assistant to city Administrator Phil Arvizo - Council Executive Assistant A. F. Bataglia & Robert W. Sassaman - Caltrans John & Harold Stubblefield Mrs. Tom Sharp Jim Smothers Cassie MacDuff - The Sun 1. PROPOSED FREEWAY AGREEMENT - ROUTE 30/330, FROM DEL ROSA AVENUE TO 1.0 MILE NORTH OF HIGHLAND AVENUE - The Committee recommended approval of the draft form of the proposed Freeway Agreement for Route 30/330. Emergency access was agreed to - in principle - at the Barnes Crossing where Caltrans would build an archway access that will meet with the Fire Department's requirements. All parties agreed that their needs would be met by this action. A resolution was to be prepared and the item was to be placed on the November 6 agenda. 2. RELATIVE REPORT TO VEHICLE POOL COSTS - Item contin- ued. The Committee expressed several concerns regarding the use of city vehicles and allowed Mr. Wilson 90 days to "tweak" the present process and also to have the City Admin- istrator to prepare a report on how the system for the use of vehicles overall can be improved. 3. PENDING ITEM 1 - Proposed ordinance restricting truck traffic on Waterman was extended to late November. Meeting adjourned. Respectfully ,~ubmitted, '--:=-7~---"- - - L no? Councilwoman Valerie Pope-Ludlam Chairwoman VPL: jv '-' ~tii ~ LEGISLATIVE REVIEW COMMITTEE October 19, 1989 ATTENDEES: Councilman Tom Minor - Chairman Councilman Jack Reilly Councilman Michael Maudsley James Penman - City Attorney Shauna Clark - City Clerk Marshall Julian - City Administrator Jim Richardson - Deputy City Administrator/Development Roger Hardgrave - Public Works Director/City Engineer Manuel Moreno - Public Services Director Brad Kilger - Planning Director Larry Reed - Building & Safety Director Gene Klatt - Assistant City Engineer Lee Gagnon - License Supervisor Doris Reese - Deputy City Clerk II Phil Arvizo - Council Executive Assistant Fred Wilson - Assistant to City Administrator Scott Shira - S.B. Unified School District David Mlynarski - Monnig Development Co. Larry Quiel, Hal Heywood, Leslie Ann Patterson - Signs John Lightburn Mrs. O. M. Looschen 1. RESOLUTION OF THE CITY OF SAN BERNARDINO SUPPORTING THE CALIFORNIA DESERT PROTECTION ACT - Item continued to November 23. 2. MOTION PICTURE AND TELEVISION PERMIT PRODUCTION PERMITS - The Committee recommended approval after review by the city Attorney. 3. LIEN COLLECTION AND METHODS OF CONTROL - The Commit- tee recommended approval of the concept as presented by the City Clerk. The Clerk was asked to consolidate her report to include the additional personnel required and present the proposal to the full Council. 4. PROPOSED ORDINANCE RELATIVE TO URGENCY DEMOLITION PROCEDURES - Item continued to November 23. The Committee approved the concept and asked that a final ordinance be prepared, coordinated and brought back for review. 5. DISCUSSION OF SINGLE FAMILY RENTAL BUSINESS LICENSE ORDINANCE - ORAL REPORT BY CITY CLERK - The Committee recom- mended approval and, as a matter of urgency, be presented at the Council Meeting of October 25. The process would not go into effect until January 1, 1990, with licensing to begin on July 1, 1990. staffing of one Accountant and one Inspector would be required. ,-. '-' ."'l- -' . 6. SIGN ORDINANCE - Item continued to December 7. The City Attorney, Building and Safety, and the sign industry people were asked to meet and coordinate on a new ordinance. 7. PROPOSED SCHOOL AT LITTLE LEAGUE/BELMONT, VERDEMONT SCHOOL SITE - The Committee heard and approved a recommenda- tion made by Mr. David Mlynarski that would cause him to fund the construction contract costs up front and the City would reimburse him in five years. The City Engineer will prepare the agreement and coordinate with the City Attorney, the School District and Mr. Mlynarski. This item will be placed on the November 6 agenda. 8. SEWER SERVICE EVALUATION - Item continued to Decem- ber 21. Councilman Maudsley, Gene Klatt and Fred Wilson will meet to consider the proposal to be made to the full Council. 9. COMMUNITY CARE FACILITIES - Item continued to Decem- ber 21. Meeting adjourned. Respectfully submitted, ~r!~ Counc1lman Tom M1nor Chairman TM: jv 1"""'. '-" .,~~,,,, PERSONNEL COMMITTEE October 19, 1989 ATTENDEES: Councilman Jack Reilly - Chairman Councilman Tom Minor Councilwoman Valerie Pope-Ludlam Marshall Julian - City Administrator Jim Robbins - Deputy City Administrator Dan Robbins - Police Chief Roger Hardgrave - Public Works Dir./City Engineer Gordon Johnson - Personnel Director Brad Kilger - Planning Director Larry Reed - Building & Safety Director Wayne Harp - Police Capt. Diane Roth - Deputy City Attorney Anwar Wagdy - Traffic Engineer Phil Arvizo - Council Executive Assistant Lorraine Velarde - Mayor's Executive Assistant Cassie MacDuff - The Sun 1. EMPLOYMENT CONTRACTS - STUDY INCLUDING DEPARTMENT HEADS - PROPOSED CONTRACTS FOR TOP MANAGEMENT - Item contin- ued. The City Attorney's office was to review the recommend- ed contract language and present their recommendations to the Committee on November 9. 2. PROPOSED POLICE DEPARTMENT REORGANIZATION - The pro- posed reorganization was recommended for approval. The Senior Secretary position is to be shown just below the Assistant Police Chief position. The Data Processing posi- tion will be discussed at the next meeting. This item will be placed on the November 6 Mayor and Common Council agenda. 3. RE-ESTABLISHMENT OF SBETA Item continued to November 9. Mr. for this item and the Committee recommendations with him. DIVISION CHIEF POSITION Fujiwara was not available would like to discuss the 4. DATA SYSTEM SALARY SURVEY FOR NEW CLASSIFICATIONS - PROPOSED ADDITIONAL STAFFING - DATA PROCESSING - The Commit- tee recommended approval of Mr. Jim Robbins' proposal as follows: 1 - Director of Data Systems 3 - Programmer I 1 - Trainer PC Coordinator 1 - Program Trainee 2 - Data System Operator 1 - Typist Clerk II , I'" '-" --' All positions are to be funded within the existing current budget. One Programmer and one Operator will be hired immediately, the Typist Clerk II in January and the Programmer, Programmer Trainee and Trainee PC Coordinator in April 1990. 5. PLANNING DEPARTMENT SALARY AND CLASSIFICATION AD- JUSTMENTS - Item continued. Personnel and Planning will coordinate the proposal and provide a total package to the Committee on November 9. 6. TRAFFIC ENGINEERING RELATED POSITIONS - Item contin- ued. Jim Robbins and Roger Hardgrave are to coordinate the proposal to include funding and bring back to Committee on November 9. Meeting adjourned. Re pectf IIY~U ted, ~"/~- "" ~ j,< ~> ~ :I{'. oun~ilman Jac ~~y ~irman ,/ JR: j v