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ORIGINAL
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Jorge Carlos
Executive Staff Assistant to
City Council
Subject:
Council Office Reorganization
Dept: Council Office
Date:
July 15, 2009
MICC Meeting Date:
July 20,2009
Synopsis of Previous Council Action:
On July 14, 2009, the Personnel Committee recommended this item for approval.
Recommended Motion:
1) Restore funding the position of Council Administrative Supervisor, Salary Range
3480, for FY 09/10
2) Authorize Finance Department to transfer $71 ,852.00 from the General Fund
Reserve or any other funding source to the Council Office Budget 001-021-5011-
0000
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Signature
Contact person:
Jorqe Carlos
Phone: X-5208
Supporting data attached:
Staff Report
Ward:
FUNDING REQUIREMENTS:
Amount:
$71,852.00
Source: (Accl. No.)
(Accl. Description) General Fund Reserve
Finance:
Council Notes:
Agenda Item NO.~
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subiect:
Council Office Reorganization.
Backl!round:
From 1975 to 2008 the Council Office staff size ranged from 4 to 5 full-time positions. At the end of
December of2008, the Council Administrative Supervisor retired. Funding for this position was cut as
part of the City's budget reduction plan for FY 08/09. The loss of this position reduced the Council staff
to 3 full-time positions with which to provide administrative assistance to 7 council members.
The impact of the staff reduction has required that all Council staff members increase their workloads and
learn new tasks. The staff reduction has had the greatest impact on the Council Administrative Assistant,
who has taken on many of the tasks and duties that the Council Administrative Supervisor used to do. To
meet the increased volume of work, this staff person has taken the initiative to work extended hours to
complete required assignments. The staff has also delayed taking vacations and the use of
management/confidential time (furlough time).
For the Council Office, the reduced staffing levels and the 36 hour work week have created a situation
where there is less time and fewer staff to accomplish the work that was previously done by a 4 person
staff under the previous 9/80 work schedule.
The current reduced staffing levels are inadequate to meet the Council Office's administrative demands
for the long-term.
To meet the administrative needs of the Council Office the following staffing change is needed: to restore
funding the position of Council Administrative Supervisor, Salary Range 3480, for FY 09/10.
Financial Imoact:
Salary $4,864 x 6 months = $29,184
$5,107 x 5 months = $25.535
$54,719
( 5.472)
$49,247
$22.605
$71,852
Less 10% concession
Benefits
Total Cost for FY 09/10
Recommendation:
1) Restore funding the position of Council Administrative Supervisor, Salary Range 3480, for FY 09/10.
2) Authorize Finance Department to transfer $71,852.00 from the General Fund Reserve or any other
funding source to the Council Office budget 001-021-5011-0000