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ORIGINAL
CITY OF SAN BERNARDINO REOUEST FOR COUNCIL ACTION
From:
Valerie C. Ross, Director
Subject:
Resolution approving Amendment No.4
to the Agreement for Professional
Services with Srinivasa S. Bhat to
provide Modeling Services for the East
Valley Sub Area Traffic Forecasting
Model (EVTM).
Dept:
Development Services
Date:
May 21, 2009
MCC Date: July 6, 2009
Synopsis of Previous Council Action:
06/23/94 Resolution No. 94-143, establishing a fee for providing professional services in
connection with the East Valley Sub Area Traffic Forecasting Model.
08/01105 Resolution No. 2005-261 authorizing the Mayor to execute an agreement for
professional transportation modeling services with Srinivasa S. Bhat.
05/15/06 Resolution No. 2006-133 authorizing the Mayor to execute Amendment No. 1 to the
agreement for professional transportation modeling services with Srinivasa S. Bhat.
06/18/07 Resolution No. 2007-189 authorizing the Mayor to execute Amendment No.2 to the
agreement for professional transportation modeling services with Srinivasa S. Bhat.
07/07/08 Resolution No. 2008-259 authorizing the Mayor to execute Amendment No.3 to the
agreement for professional transportation modeling services with Srinivasa S. Bhat.
Recommended Motion:
Adopt Resolution.
~c.~
Valerie C. Ross
Contact
Person:
Robert Eisenbeisz, City Engineer
Phone:
5101
Supporting data
attached:
Staff Report, Resolution, Exhibit A
(Amendment No 4)
Amount: No net cost to the City. Cost will
be reimbursed by Agencies and
Developers, pursuant to Resolution 94-143.
Ward: All
Account No. 001 185 5502
(Professional/Contractual
Services)
FUNDING
REQUIREMENTS:
Acct. Description: Funds included in FY 2009-10 proposed budget
Finance:
8SD ZOo9-12'~
Agenda Item No. J 1
1.(,. 01
CITY OF SAN BERNARDINO REOUEST FOR COUNCIL ACTION
STAFF REPORT
Subject:
Resolution approving Amendment No.4 to the Agreement for Professional Services with Srinivasa
S. Bhat to provide Modeling Services for the East Valley Sub Area Traffic Forecasting Model
(EVTM).
Background:
Mr. Srinivasa Bhat has been providing these services to the City since September 17, 2001. The
consultant was selected based upon his very specialized training and expertise in traffic modeling, as
well as his past experience.
The traffic model is used to forecast future travel patterns and traffic volwnes on the sub-regional
roadway network. This information is essential for proper transportation infrastructure planning and
is necessary to maintain compliance with the Congestion Management Program (CMP).
Pursuant to Resolution No. 94-143, the City is reimbursed for costs incurred in providing modeling
services to developers and agencies requesting said services.
Section 2 of the original agreement specified the initial term of the Agreement as one-year with a
provision that it can be renewed annually for a total of five years. Amendments 1 and 2 were
previously approved extending the agreement for two years, which provided a total term of 3 years
from the date of the original. Amendment No.3 extended the Agreement for one additional year for
a total term of 4 years. Amendment No.4 will extend the Agreement for one additional year for a
total term of 5 years. The current Agreement expires on June 30, 2009. Amendment No.4 will
extend the term of the Agreement to June 30, 2010. Therefore, this will be the last extension that can
be approved by amendment. A new Request for Proposals (RFP) will be released if the City wishes
to continue these services after the Agreement with Mr. Bhat expires.
Financial Impact:
There will be no net cost to the City of San Bernardino for Mr. Bhat's services because the
developers and/or agencies requesting information reimburse the City of San Bernardino for the cost
of his fees, pursuant to Resolution No. 94-143. Budgeted funds in FY 09-10 have been included in
001-185-5502, and corresponding revenues have been included in 001-000-4710.
Recommendation:
Adopt Resolution.
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3 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE CITY MANAGER TO EXECUTE
4 AMENDMENT NO. 4 TO THE AGREEMENT FOR PROFESSIONAL TRAFFIC
MODELING SERVICES WITH SRlNIV ASA S. BHA T.
RESOLUTION NO.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION I. That the City Manager is hereby authorized to execute on behalf of the
City Amendment No.4 to the Agreement for Professional Services with Srinivasa S. Bhat for
provision of professional traffic modeling services (attached and incorporated herein as Exhibit
"A"). Such Amendment No.4 shall be effective only upon being fully executed by both parties.
SECTION 2. The Finance Department is authorized to issue a Purchase Order to the
Consultant, which incorporates this Resolution and Amendment No.4, in the amount of
$85,000.
SECTION 3.
The authorization to execute .the above-referenced Agreement is
rescinded if the parties to the Agreement fail to execute it within sixty (60) days of passage of
this resolution.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE CITY MANAGER TO EXECUTE
AMENDMENT NO. 4 TO THE AGREEMENT FOR PROFESSIONAL TRAFFIC
MODELING SERVICES WITH SRINIV ASA S. BHA T.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
5 Common Council of the City of San Bernardino at a
meeting thereof,
held on the
day of
,2009, by the following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
BAXTER
BRINKER
SHORETT
KELLEY
JOHNSON
McCAMMACK
City Clerk
The foregoing resolution is hereby approved this day of
,2009.
Patrick J. Morris, Mayor
City of San Bernardino
23 Approved as to form:
24 JAMES F. PENMAN
25 City Attorney
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EXHIBIT "A"
AMENDMENT NO.4 TO AGREEMENT FOR SERVICES
This AGREEMENT is made and entered into this day of
,2009, by and between SRINIV ASA S. BHAT ("CONTRACTOR") and the
CITY OF SAN BERNARDINO ("CITY").
WITNESSETH:
A. WHEREAS, on August I, 2005, the Mayor and Council of CITY adopted
Resolution No. 2005-261, which approved an Agreement for Services with
CONTRACTOR for professional traffic modeling services for the East Valley
Sub Area Traffic Forecasting Model (EVTM), and
B. WHEREAS, on May 15, 2006, the Mayor and Council of CITY adopted
Resolution No. 2006-133, which approved Amendment No. I to Agreement for
Services with CONTRACTOR for professional traffic modeling services, and
C. WHEREAS, on June 18, 2007, the Mayor and Council of CITY adopted
Resolution No. 2007-189, which approved Amendment No.2 to Agreement for
Services with CONTRACTOR for professional traffic modeling services, and
D. WHEREAS, on July 7, 2008, the Mayor and Council of CITY adopted
Resolution No. 2008-259, which approved Amendment No.3 to Agreement for
Services with CONTRACTOR for professional traffic modeling services, and
E. WHEREAS, CONTRACTOR, under terms of said Agreement for Services, has
performed competent and timely professional traffic modeling services for CITY
since August 1,2005, and
F. NOW, THEREFORE, the parties hereto agree as follows:
I. The Agreement for Services, Section 2, Term of Agreement, is hereby
amended to extend the term to June 30, 2010.
2. The Agreement for Services, Section 3A, Compensation, is hereby
amended to allocate a not-to-exceed amount of $85,000 for the contract
in FY 09-10.
3. The Agreement for Services, Section 3D, Compensation, IS hereby
deleted.
4. All other terms and conditions of the Agreement for Services as
previously amended shall remain unchanged and in full force and effect.
Page 1 of 2
EXmBIT "A"
AMENDMENT NO.4 TO AGREEMENT FOR SERVICES
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No.4 to
Agreement for Services on the day and date first above shown.
Date:M~ )..) /'2-&&1
(
BY.~
Srinivasa s. Bhat
(CONTRACTOR)
By:
Charles McNeely, City Manager
(CITY)
Approved as toform:
JAMES F. PENMAN
City Attorney
J.~
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