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ORIGINAL
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Valerie C. Ross, Director
Subject: Resolution approving Amendment
No.4 to Agreement for Professional
Services with TY Lin International
to provide a Project Study Report
(PSR) for the University
Parkway/Interstate 215 Interchange
Southbound Loop Entrance Ramp
project (SS04-19).
Dept: Development Services
Date: June 10,2009
File No. 1.7240
MCC Date: July 6, 2009
Synopsis of Previous Council Action:
12/06/2004 Resolution No. 2004-383 approving Agreement with TY Lin International to provide
a PSR/PR documents for the University Parkway/Interstate 215 Interchange
Southbound Loop Entrance Ramp project (SS04-19).
07/16/2007 Resolution No. 2007-257 adopted approving Amendment No. I with TY Lin
International to provide PSR/PR documents for the University Parkway/Interstate 215
Interchange Southbound Loop Entrance Ramp project (SS04-19).
02/19/2008 Resolution No. 2008-60 adopted approving Amendment No. 2 with TY Lin
International to provide PSR/PR documents for the University Parkway/Interstate 215
Interchange Southbound Loop Entrance Ramp project (SS04-19).
05/19/2008 Resolution No. 2008-152 adopted approving Amendment NO.3 with TY Lin
International to provide PSR/PR documents for the University Parkway/Interstate 215
Interchange Southbound Loop Entrance Ramp project (8S04-19).
Recommended Motion:
Adopt Resolution.
~vR~
Valerie C. Ross
Contact person: Robert Eisenbeisz, City Engineer
Phone:
5203
Supporting data attached: Staff Report, Reso. & Amendment No.4
Ward:
5
FUNDING REQUIREMENTS:
Amount:
$ 36,900
Source (Acc!. No.)
129-367-5504-7240
Acct. Description: Univ/I-215 PSR/PR for Loop Ramp (SS04-19)
Finance:
;:?sD d)oo9- /9 7'
Agenda Item No. If!>
1-!P .0"1
CITY OF SAN BERNARDINO - REOUEST FOR COUNCIL ACTION
STAFF REPORT
Subiect:
Resolution approving Amendment No.4 to Agreement for Professional Services with TY Lin
International to provide a Project Study Report/Project Report and the supporting studies and
documents for the University ParkwaylInterstate 2 I 5 Interchange Southbound Loop Entrance
Ramp project (SS04-19).
Backl!round:
On December 6, 2004, the Mayor and Common Council adopted a resolution approving an
agreement with TY Lin International to provide professional engineering services in the
amount of $249,050 for the preparation of a Project Study ReportlProject Report (PSR/PR)
for the University Parkway/Interstate 215 Interchange Southbound Loop Entrance Ramp
project.
On July 16, 2007, the Mayor and Common Council approved Amendment No. I to the
agreement with TY Lin International in the amount of$180,329 to compensate the consultant
for extra work required, due to changes imposed by CaItrans. Geometricians in Sacramento
reviewed the concept design submitted by TY Lin International and the City for a flyover
ramp and required the new ramp to merge into mainline 1-215, south of the existing ramp's
connection to the mainline. This required a significant realignment of the connector ramp in
order to meet CaItrans' requirements and also increased the environmental footprint of the
project, necessitating additional biological, noise and cultural studies to complete the
environmental process. CaItrans Traffic Operations Division also required more extensive
traffic analysis of the new connector ramp and the impacts on the existing street intersections,
as well as impacts on mainline 1-215.
On February 19,2008, the Mayor and Common Council approved Amendment No.2 to the
agreement with TY Lin International in the amount of $37,68 I to compensate the consultant
for extra work required to conduct a Value Analysis (V A) as required by Caltrans for the
project. The V A consisted of a 5-day "brainstorming" session in April 2008 with bridge
design experts from CaItrans, TY Lin International and the City to determine the optimal
means of solving the congestion problem that is occurring on University Parkway due to
queuing of traffic approaching the 1-215 Freeway southbound on-ramp.
In April 2008, CaItrans advised that they were unable to provide full time staffing for the 5-
day period of the V A, so staff obtained a proposal from TY Lin International to provide an
expert panel of bridge engineers, traffic engineers and construction estimators for the Value
Analysis (VA).
On May 19, 2008, the Mayor and Common Council approved Amendment No.3 to the
agreement with TY Lin International in the amount of $27,906 to provide the necessary expert
staffing for the VA.
2
CITY OF SAN BERNARDINO - REOUEST FOR COUNCIL ACTION
STAFF REPORT - Continued
During the Value Analysis, Caltrans made it clear that they would not support the alternative
preferred by the City, which consisted of constructing a direct connector southbound on-ramp
(also called flyover) from University Parkway due to the excessive approach grade and
limited stopping sight distance. This change has necessitated refocusing efforts toward
construction of a southbound loop ramp at the southwest quadrant of the interchange.
Unfortunately, this alternative will require significant right-of-way acquisition.
Staff also learned late last year that due to the introduction of $5 million in Federal Safety
Demonstration funds, known as SAFETEA-LU funds, Caltrans will no longer accept a
combined PSR/PR. This means that a separate PSR must be approved before work can begin
on the PR. Preparation of the PSR alone is almost as complex as preparing the combined
report because the combined report is a streamlined process where few impacts are
anticipated.
Although this is a setback for the project, some of the work done so far can be incorporated in
the new documents. Unfortunately, much of the work done on the direct connector
southbound on-ramp will not be reusable. In particular, a geometric study done at the request
of Caltrans will be of no value since Caltrans now refuses to accept the direct connector on-
ramp as a primary alternative. However, it can still be used as one of the alternatives studied
in the PSR.
TY Lin International has submitted the attached request for Amendment No. 4 to their
Agreement, revising the scope of services and increasing the funding amount by $36,900.
This funding will be sufficient for TY Lin International to complete the PSR and obtain
approval by CaItrans and Federal Highway Administration (FHW A) of the preferred
alternative for the project. Subsequent to approval of the PSR (approximately January 2010),
the Consultant will submit an additional request for an amendment authorizing them to
proceed with the PR.
Staff anticipates that the PSR can be completed and approved by Caltrans by January 2010.
Once approved, the City can proceed with the PR and environmental document. These
documents are expected be completed by 201 I. Based on estimates provided by the
Consultant, construction may start as early as 2013 and be completed by 2014.
Financial Impact:
Adequate funding to cover the cost of this amendment is available in Account No. 129-367-
5504-7240 "SS04-19 University Parkway/I-215 Freeway Combined Project Study
Report/Project Report and Freeway Loop."
The total not-to-exceed compensation to date for this Agreement for Professional Services is
indicated in the following table:
3
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT - Continued
Description Amount
Original Agreement $ 249,050
Amendment No. I $ 180,329
Amendment No.2 $ 37,681
Amendment No.3 $ 27,906
Amendment No.4 (proposed) $ 36,849
GRAND TOTAL $ 531,815
The current estimated project costs are as follows:
Project Approved & Environmental $ 1,500,000
Document (P A&ED)
Plans Specification & Estimate (PS&E) $ 2,500,000
Right-of- Way $ 3,500,000
Construction Management (CM) $ 2,800,000
Construction Costs $ 14,300,000
GRAND TOTAL $ 24,600,000
This cost estimate represents a substantial increase over the earlier estimate of approximately
$12,000,000 provided to the City. The primary cause of the increase is a new requirement
from Caltrans that longer merge lanes be provided for traffic entering the 1-215 Freeway
southbound.
Adequate funding is available for this Amendment to Professional Services Agreement with
TY Lin International; however, supplemental funding in the approximate amount of
$11,000,000 will need to be identified prior to construction. Staff has nominated this project
for stimulus or earmark funding through the offices of Congressman Lewis and Congressman
Baca. Also, a $500,000 allocation may become available from the 2009 Omnibus Spending
Bill.
Recommendation:
Adopt Resolution.
4
1
RESOLUTION NO.
CC(Q)~1f
2 RESOLUTION OF THE CITY OF SAN BERNARDINO APPROVING
AMENDMENT NO. 4 TO AGREEMENT FOR PROFESSIONAL SERVICES
3 WITH TY UN INTERNATIONAL FOR THE PREPARATION OF A PROJECT
STUDY REPORT/PROJECT REPORT FOR THE UNIVERSITY
4 PARKWAYIINTERSTATE 215 INTERCHANGE LOOP ENTRANCE RAMP
5 PROJECT (SS04-19).
6
7
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF
THE CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The City Manager is hereby authorized and directed to execute the
8
9 attached Amendment No.4 to the Agreement for Professional Services with TY Lin
10
11
International in the amount of $36,849.00 to provide additional services for preparation
of a Project Study Report (PSR) for the University ParkwaylInterstate 215 interchange
12 loop entrance ramp project (SS04-19), said Amendment being attached hereto as Exhibit
13
14
"A" and made a part hereof.
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19 III
SECTION 2. The Director of Finance is hereby authorized and directed to issue a
Purchase Order for this work to TY Lin International in the total amount of$531,815.00.
SECTION 3. The authorization to execute the above-referenced Agreement is
rescinded if it is not executed within sixty (60) days of the passage of this Resolution.'
20 III
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r-;- 6-oCJ
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RESOLUTION ... APPROVING AMENDMENT NO.4 TO AGREEMENT
1 FOR PROFESSIONAL SERVICES WITH TY UN INTERNATIONAL FOR THE
2 PREPARATION OF A PROJECT STUDY REPORTIPROJECT REPORT FOR
THE UNIVERSITY PARKWAYIINTERSTATE 215 INTERCHANGE LOOP
3 ENTRANCE RAMP PROJECT (SS04-19).
4
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Mayor and Common Council of the City of San Bernardino at a
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
6
7
wit:
8
meeting thereof, held on the _ day of
,2009, by the following vote, to
17 MCCAMMACK
18
19 Rachel Clark, City Clerk
20 The foregoing Resolution hereby approved this day
IS of
21 ,2009.
22
23 Patrick J. Morris, Mayor
24 City of San Bernardino
pproved as to Form:
25
AMES F. PENMAN,
26 ity Attorney
27 n
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2
EXHIBIT "A"
AMENDMENT NO.4
TO AGREEMENT FOR PROFESSIONAL SERVICES
This AMENDMENT is made and entered into this day of
2009, by and between the CITY OF SAN BERNARDINO, California, a municipal
corporation, hereinafter referred to as the "City" and TY Lin International, hereinafter
referred to as "Consultant."
WITNESSETH:
A. WHEREAS, on December 6, 2004, the Mayor and Common Council
adopted Resolution No. 2004-383 approving Agreement for Professional Services in the
amount of $249,050.00 with Consultant to provide a Project Study ReportlProject Report
and the supporting studies and documents for the University Parkway/Interstate 215
Interchange Southbound Loop entrance ramp project hereinafter referred to as "Project";
and
B. WHEREAS, on July 16, 2007, the Mayor and Common Council adopted
Resolution No. 2007-257 approving Amendment No. I to Agreement for Professional
Services with Consultant to provide additional design, environmental and traffic
engineering services for the Project; and
C. WHEREAS, on February 19, 2008, the Mayor and Common Council
adopted Resolution No. 2008-60 approving Amendment No.2 to the original Agreement
for Professional Services with TY Lin International to provide PSR/PR documents for the
University ParkwaylInterstate 215 Interchange Southbound Loop entrance ramp project
(SS04-19).
D. WHEREAS, on May 19,2008, the Mayor and Common council adopted
Resolution No. 2008-152 approving Amendment No.3 to the original Agreement for
Professional Services with TY Lin International to provide PSR/PR documents for the
University ParkwaylInterstate 215 Interchange Southbound Loop entrance ramp project
(SS04-19); and
E. WHEREAS, Amendment No.3 extended the term of said Agreement for
Professional Services to July 16, 2009; and
F. WHEREAS, changes to the scope of services have occurred that were
beyond the control of Consultant and the City and will require Consultant to perform
additional work and incur additional costs not anticipated at the time of execution of the
original Agreement for Professional Services; and
G. WHEREAS, changes to the scope of services will result in a continuing
need for the services of the Consultant beyond the current expiration date; and
- I -
Amendment No.4 to Agreement for Professional Services with TY Lin International.
H. WHEREAS, staff concurs that the work for which additional
compensation is requested was not included in the original Agreement for Professional
Services as amended;
NOW THEREFORE, the parties hereto agree as follows:
I. Section I "Scope of Services" of said Agreement for Professional Services tS
amended to add the following:
A. Consultant shall complete a Project Study Report (PSR) for the Project and
process through Caltrans and the Federal Highway Administration (FHW A) in
accordance with letter proposal from Consultant dated May 21, 2009, attached
hereto and incorporated herein as Attachment" I ".
B. Methodology for the PSR shall conform to the latest guidelines from Caltrans'
Project Development Procedures Manual (PDPM).
2. Section 2 of said Agreement for Professional Services is amended to add the
following: "The term of this Agreement for Professional Services is hereby extended
to June 30, 2010, unless terminated earlier as provided in the original Agreement for
Professional Services."
3. Section 5 "Compensation" of said Agreement for Professional Services is amended to
add the following:
A I. The City shall compensate the Consultant for actual costs (including labor costs,
employee benefits, overhead, profit, other direct and indirect costs) incurred by
the Consultant in the performance of work authorized by Amendment No.4 for
an additional cost not-to-exceed $36,849.00 as indicated in said Attachment 1.
A2. The total not-to-exceed compensation to date for this Consultant Agreement is as
follows:
- 2-
Amendment No.4 to Agreement for Professional Services with TY Lin International.
Descrintion Amount
Original Al!I'eement $ 249,050.00
Amendment No. I $ 180,329.00
Amendment No.2 $ 37,681.00
Amendment No.3 $ 27,906.00
Amendment No.4 (Proposed) $ 36,849.00
Totals $ 531,815.00
4. AU other terms and conditions of said Agreement for Professional Services as
amended approved by Resolution Nos. 2004-383, 2007-257, 2008-060 and 2008-152
shall remain unchanged.
III
III
- 3-
Amendment No.4 to Agreement for Professional Services with TY Lin International.
AMENDMENT NO.4
TO AGREEMENT FOR PROFESSIONAL SERVICES
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
the date first shown above.
CITY OF SAN BERNARDINO
TY UN INTERNATIONAL
by:
by:
Signature
Charles McNeely, City Manager
Print Name/Title
ATTEST:
Rachel Clark, City Clerk
Approved as to form:
James F. Penman
City Attorney
By: ~~ 1- .fe-,~
{J
III
III
-4-
ATTACHMENT "1"
TYLININTERNATIONAL
epgineers I p!Onp'3!~ SCie'11isls
May 21, 2009
City of San Bernardino
300 North "0" Street
San Bernardino, CA 92418-0001
Attention:
Mr. Michael Grubbs, P.E.
Subject:
University PkwyfI-215 Interchange Project
Scope and Fee to prepare PSR- Amendment 4
Dear Michael:
T.Y. Lin International (fYLI) is pleased to submit this proposal to provide engineering
services to complete a CaItrans Project Study Report (PSR) for the above referenced project.
Background:
The initial contract was to prepare a combined Project Study Report/Project Report
(PSR/PR) which was completed in a draft format. After Caltrans reviewed it, they
concluded that due to policy revisions and FHW A' s new requirements, the project did not
qualify for a combined PSR/PR anymore. The city was then directed to start over and
prepare a PSR according to the latest guidelines from Caltrans' Project Development
Procedures Manual (PDPM).
Scope of Work and Fee:
(Please see attached exhibits A and B for a detailed scope and fee)
TYLI will a prepare a PSR according to the latest Caltrans Guidelines $ 131,666.00
Reimbursable expenses $6,000.00
TOTAL $137,666.00
Unused budget (as of 5-12-09) $100,816.00
TOTAL THIS REQUEST $ 36,849.00
3550 Vine Street, Suite 120 I Riverside, California I T 951.788.4688 I F 951.788.4988 I www.tylin.com
ATTACHMENT "1"
Mr. Michael Grubbs
City of San Bernardino
May 12, 2009
Amendment 4
Prepare PSR
Page 2 of 2
Please call if any questions should arise after reviewing this proposal.
Very truly yours,
T.Y. Lin International
~~(
Rodrigo Gonzalez, P.E.
Project Manager
Enclosures
cc: File
ATTACHMENT "I"
Scope of Work for the preparation of a Caltrans Project Study Report (PSR) for a
south bound loop entrance ramp at University ParkwaY/I-215 Interchange
For the City of San Bernardino
5/12/09
EXHIBIT A
Task 1
Project Management
T.Y. Un International will provide overall execution and financial management of the project,
including City of San Bernardino and Caltrans coordination, tracking progress of the work,
preparing monthly invoices, biweekly project status reports and conducting project meetings.
TYU will prepare monthly status reports to update the City on the progress to date; work to
be accomplished in the next period; and potential problems of a technical nature or forecasted
budget/schedule requirement. TYU will also prepare and update a project schedule and
distribute it to all project team members.
TYU's Project Manager will provide overall coord ination, and supervision of project staff to
facilitate the performance of the work in accordance with the scope and requirements of the
City of San Bernardino. TYU will coordinate all project activities with the City, Caltrans, FHWA
and any affected local agencies.
TYU will conduct meetings with the City to discuss progress, general project issues, obtain
direction, and to exchange information. TYU will also chair and conduct Project Development
Team (PDT) meetings. TYU will prepare project contact lists, meeting agendas, and meeting
minutes.
De/iverables:
. Project Schedule
. Progress Report
. Meeting Minutes
Task 2 Data Collection I Field Review
The TYU will review records, collect data regarding existing improvements, and collect
information on existing utilities and right of way. The TYU will also review existing
documents, reports, studies, mapping, and plans. Field review of project site will be
conducted.
Task 3
Project Study Report (PSR)
Task 3.1 Draft and Final PSR TYU will prepare a draft PSR which will follow Caltrans
guidelines. The PSR will include the following sections and discussions:
. Background
. Purpose and Need Statement
. Deficiencies
. Corridor and System Coordination
. Alternatives
. Impacts on utilities
. Structures
. Erosion control
-r-v:LININTERNATIONAL
ATTACHMENT "1"
Scope of Work for the preparation of a Caltrans Project Study Report (PSR) for a
south bound loop entrance ramp at University Parkway/I-21S Interchange
For the City of San Bernardino
5/12109
. Right of way required
. Design features
. Stage construction
. Traffic Handling Plan
. Community Involvement
. Environmental Determination/Document
. Cost and Funding
. Schedule
. Project Contacts
. Project Reviews
The draft PSR will include the following attachments:
. Location map
. Appropriate maps (existing and proposed)
. Schematic Geometric Maps
. Typical cross sections of each Alternative
. Cost Estimate
. Right-of Way-Data Sheet for each Alternative
. Draft Cooperative Agreement
. Structure Advance Planning Study
The draft PSR will be submitted to the City and Caltrans for review. Upon receiving and
incorporating comments, a final PSR will be prepared and submitted for approval.
Task 3.2 Alternative Analvsis In consultation with City staff, TYU will develop three
alternatives for detailed consideration. Each alternative will be evaluated for impacts to right-
of-way, traffic, access, sight distance, existing utilities, local and regional drainage, safety,
freeway operations, constructability, and other critical issues. Once the alternatives are
developed, a senior level TYU engineer will perform a Value Engineering Analysis to identify
and evaluate alternative project solutions and provide recommendations to the city.
Task 3.3 Cost Estimates TYU will prepare preliminary quantities and cost estimate for
the build alternatives. The estimate will include costs for structure, roadway, traffic and
signing, drainage, utility relocations, and right of way. Costs for preliminary engineering,
design, environmental, right of way support and construction support will also be included.
Task 3.4 Exhibits and Geometric Base maDS Geometric drawings will be prepared for
each build alternative. The geometric drawings will include plan, profile, and typical cross
sections in llx17 formats, depicted on an aerial photograph and/or topography map.
Task 3.5 Rioht of Wav Data Sheets / Utilitv Assessment Right of Way data sheets will
be prepared for the build alternatives using Caltrans requirements. The data sheets will
include the right of way requirements and assessments of the cost of acquisitions.
The TYU will identify utility companies involved in the project. Utility needs will be assessed
based on the geometriC drawings of build alternatives. The information and cost related to the
utility needs will be documented in the Right of Way Data Sheet.
Page 2 of 4
'TYLININTERNATIONAL
ATTACHMENT "1"
Scope of Work for the preparation of a Caltrans Project Study Report (PSR) for a
south bound loop entrance ramp at University Parkway/I-21S Interchange
For the City of San Bernardino
5/12109
Task 3.6 Transoortation Manaaement Plan (TMP) TYU will prepare a TMP data sheet in
accordance with Caltrans guidelines. This TMP will identify construction staging and traffic
handling issues to a degree sufficient to verify constructability and feasibility of traffic handling
for the preferred alternative.
Task 3.7 Preliminarv Structures Advance Plannina Studv lAPS) Preliminary Structure
Advance Planning Study (APS) will be prepared for the proposed alternatives in accordance
with the requirements in Caltrans' Bridge Memo to Designers 1-8. This effort will be used to
establish final alignment and profile, support locations, bridge depth, and other key
characteristics of the structure.
Utilizing Caltrans' Bridge Advance Planning Studies Guide, square foot cost factors will be used
to develop cost estimates for the structure. A technical memorandum will also be prepared to
accompany the drawing, and will discuss key issues affecting design or construction of the
proposed structure.
Task 3.8 Storm Water Data Reoort ISWDR) TYU will prepare a SWDR for inclusion in
the PSR. The preparation of the SWDR will follow Ca/trans Storm Water Quality Handbooks
Project Planning and Design Guide (May 2007).
Deliverables:
. Draft Project Study Report (PSR)
. Final Project Study Report (PSR)
. Right of Data Sheets of each Alternative
. TMP Data Sheets for each Alternative
. Preliminary Advanced Planning Study for preferred Alternative
. Storm Water Data Report (SWDR) - PID Phase for preferred Alternative
Task 4 Fact Sheets Exceptions to Mandatory and Advisory Standards
TYU will identify any exceptions to design standards required for each alternative. These
exceptions will be documented in the Fact Sheets as well as in the PSR.
Deliverables:
. Advisory Design Exception Fact Sheet
. Mandatory Design Exception Fact Sheet
Task S Life Cycle Cost Analysis for Pavements (LCCA)
Life-Cycle Cost Analysis for pavements shall be performed and documented for all projects
which include pavement work on the State Highway System, regardless of funding source.
TYU will prepare a LCCA using RealCost V2.2 per Caltrans requirements and its findings will be
incorporated in the PSR.
Deliverables:
· LCCA Discussion in the PSR
Page 3 of4
"T-VLlNINTERNATIONAL
ATTACHMENT "1"
Scope of Work for the preparation of a Caltrans Project Study Report (PSR) for a
south bound loop entrance ramp at University Parkway/I-215 Interchange
For the City of San Bernardino
5/12/09
Task 6
Update Preliminary Environmental Analysis Report (PEAR)
TYU will update the may 2006 PEAR according to the latest Caltrans requirements, the PEAR
will be included as an attachment in the PSR
Deliverables:
. Updated PEAR
Task 7 Quality Assurance / Quality Control (QA/QC)
TYU will ensure that the project is being developed in accordance with its established QA/QC
procedures and guidelines. Budgets, schedules and project progress will be closely monitored
and controlled through TYU's internal system.
Deliverables:
. Quality Control Statement
Assumptions/ Exclusions
. A maximum of ten meetings are assumed
. Three alternatives will be studied
. Traffic study will be completed by the city
. No Environmental work is required (Previously completed Environmental Documents
are to be included in this PSR)
. No MAR (Modified Access Report) is reqUired during this phase
. A Dra.inage Report is not included
. Public Meetings are not required
. Coordination with private utility companies is not included (except to collect as-built
information)
Page 4 of 4
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AMENDMENT NO.4
TO AGREEMENT FOR PROFESSIONAL SERVICES
This AMENDMENT is made and entered into this day of
2009, by and between the CITY OF SAN BERNARDINO, California, a municipal
corporation, hereinafter referred to as the "City" and TY Lin International, hereinafter
referred to as "Consultant."
WITNESSETH:
A. WHEREAS, on December 6, 2004, the Mayor and Common Council
adopted Resolution No. 2004-383 approving Agreement for Professional Services in the
amount of $249,050.00 with Consultant to provide a Project Study Report/Project Report
and the supporting studies and documents for the University Parkway/Interstate 215
Interchange Southbound Loop entrance ramp project hereinafter referred to as "Project";
and
B. WHEREAS, on July 16,2007, the Mayor and Common Council adopted
Resolution No. 2007-257 approving Amendment No.1 to Agreement for Professional
Services with Consultant to provide additional design, environmental and traffic
engineering services for the Project; and
C. WHEREAS, on February 19, 2008, the Mayor and Common Council
adopted Resolution No. 2008-60 approving Amendment No.2 to the original Agreement
for Professional Services with TY Lin International to provide PSR/PR documents.for the
University Parkway!lnterstate 215 Interchange Southbound Loop entrance ramp project
(SS04-19).
D. WHEREAS, on May 19,2008, the Mayor and Common council adopted
Resolution No. 2008-152 approving Amendment No.3 to the original Agreement for
Professional Services with TY Lin International to provide PSR/PR documents for the
University Parkway/Interstate 215 Interchange Southbound Loop entrance ramp project
(SS04-19); and
E. WHEREAS, Amendment No.3 extended the term of said Agreement for
Professional Services to July 16, 2009; and
F. WHEREAS, changes to the scope of services have occurred that were
beyond the control of Consultant and the City and will require Consultant to perform
additional work and incur additional costs not anticipated at the time of execution of the
original Agreement for Professional Services; and
G. WHEREAS, changes to the scope of services will result in a continuing
need for the services ofthe Consultant beyond the current expiration date; and
-1-
Amendment No.4 to Agreement for Professional Services with TY Lin International.
H. WHEREAS, staff concurs that the work for which additional
compensation is requested was not included in the original Agreement for Professional
Services as amended;
NOW THEREFORE, the parties hereto agree as follows:
1. Section 1 "Scope of Services" of said Agreement for Professional Services IS
amended to add the following:
A. Consultant shall complete a Project Study Report (PSR) for the Project and
process through Caltrans and the Federal Highway Administration (FHW A) in
accordance with letter proposal from Consultant dated May 21, 2009, attached
hereto and incorporated herein as Attachment" 1 ".
B. Methodology for the PSR shall conform to the latest guidelines from Caltrans'
Project Development Procedures Manual (PDPM).
2. Section 2 of said Agreement for Professional Services is amended to add the
following: "The term of this Agreement for Professional Services is hereby extended
to June 30, 2010, unless terminated earlier as provided in the original Agreement for
Professional Services."
3. Section 5 "Compensation" of said Agreement for Professional Services is amended to
add the following:
AI. The City shall compensate the Consultant for actual costs (including labor costs,
employee benefits, overhead, profit, other direct and indirect costs) incurred by
the Consultant in the performance of work authorized by Amendment No.4 for
an additional cost not-to-exceed $36,849.00 as indicated in said Attachment 1.
A2. The total not-to-exceed compensation to date for this Consultant Agreement is as
follows:
-2 -
Amendment No.4 to Agreement for Professional Services with TY Lin International.
Description Amount
Original Agreement $ 249,050.00
Amendment No. I $ 180,329.00
Amendment No.2 $ 37,681.00
Amendment No.3 $ 27,906.00
Amendment No.4 (ProDosed) $ 36,849.00
Totals $ 531,815.00
4. All other terms and conditions of said Agreement for Professional Services as
amended approved by Resolution Nos. 2004-383, 2007-257, 2008-060 and 2008-152
shall remain unchanged.
III
III
- 3-
Amendment No.4 to Agreement for Professional Services with TY Lin International.
AMENDMENT NO.4
TO AGREEMENT FOR PROFESSIONAL SERVICES
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
the date first shown above.
CITY OF SAN BERNARDINO
TY LIN INTERNATIONAL
by:
by:
Charles McNeely, City Manager
Signature
Print Namerritle
ATTEST:
Rachel Clark, City Clerk
Approved as to form:
James F. Penman
City Attorney
By: L~ f.?~
III ()
III
-4 -
ATTACHMENT "1"
TYLININTERNATIONAL
-='~Olr':::e~c. I :::,:Df1' .::;~~ )(~i",-"'l!:t)
May 21, 2009
City of San Bernardino
300 North "0" Street
San Bernardino, CA 92418-0001
Attention:
Mr. Michael Grubbs, P.E.
Subject:
University Pkwy/l-215 Interchange Project
Scope and Fee to prepare PSR- Amendment 4
Dear Michael:
T.Y. Un International (TYLl) is pleased to submit this proposal to provide engineering
services to complete a Caltrans Project Study Report (l'SR) for the above referenced project.
Background:
The initial contract was to prepare a combined Project Study Report/Project Report
(PSR/PR) which was completed in a draft format. After Caltrans reviewed it, they
concluded that due to policy revisions and FHW A' s new requirements, the project did not
qualify for a combined PSR/PR anymore. The city was then directed to start over and
prepare a PSR according to the latest guidelines from Caltrans' Project Development
Procedures Manual (PDPM).
Scope of Work and Fee:
(Please see attached exhibits A and B for a detailed scope and fee)
TYLl will a prepare a PSR according to the latest Caltrans Guidelines $ 131.666.00
Reimbursable expenses $6,000.00
TOTAL $137,666.00
Unused budget (as of 5-12-09) $100,816.00
TOTAL THIS REQUEST $ 36,849.00
3550 Vine Street, Suite 120 I Riverside, California I T 951.788.4688 t F 951.788.4988 I www.tylin.com
ATTACHMENT "1"
Mr. Michael Grubbs
City of San Bernardino
May 12, 2009
Amendment 4
Prepare PSR
Page 2 of 2
Please call if any questions should arise after reviewing this proposal.
Very truly yours,
T.Y. Un International
~fl~~
Rodrigo Gonzalez, P.E.
Project Manager
Enclosures
cc:File
ATTACHMENT "1"
Scope of Work for the preparation of a Caltrans Project Study Report (PSR) for a
south bound loop entrance ramp at University ParkwaY/I-215 Interchange
For the City of San Bernardino
5/12/09
EXHIBIT A
Task 1
Project Management
T.Y. Un International will provide overall execution and financial management of the project,
including City of San Bernardino and Caltrans coordination, tracking progress of the work,
preparing monthly invoices, biweekly project status reports and conducting project meetings.
TYLI will prepare monthly status reports to update the City on the progress to date; work to
be accomplished in the next period; and potential problems of a technical nature or forecasted
budget/schedule requirement. TYLI will also prepare and update a project schedule and
distribute it to all project team members.
TYLI's Project Manager will provide overall coordination, and supervision of project staff to
facilitate the performance of the work in accordance with the scope and requirements of the
City of San Bernardino. TYLI will coordinate all project activities with the City, Caltrans, FHWA
and any affected local agencies.
TYLI will conduct meetings with the City to discuss progress, general project issues, obtain
direction, and to exchange information. TYLI will also chair and conduct Project Development
Team (PDT) meetings. TYLI will prepare project contact lists, meeting agendas, and meeting
minutes.
Deliverables:
. Project Schedule
. Progress Report
. Meeting Minutes
Task 2 Data Collection I Field Review
The TYLI will review records, collect data regarding existing improvements, and collect
information on existing utilities and right of way. The TYLI will also review existing
documents, reports, studies, mapping, and plans. Field review of project site will be
conducted.
Task 3
Project Study Report (PSR)
Task 3.1 Draft and Final PSR TYLI will prepare a draft PSR which will follow Caltrans
guidelines. The PSR will include the following sections and discussions:
. Background
. Purpose and Need Statement
. Deficiencies
. Corridor and System Coordination
. Alternatives
. Impacts on utilities
. Structures
. Erosion control
-r:v:LININTERNATIONAL
ATTACHMENT "I"
Scope of Work for the preparation of a Caltrans Project Study Report (PSR) for a
south bound loop entrance ramp at University ParkwaY/I-21S Interchange
For the City of San Bernardino
5/12/09
. Right of way required
. Desig n featu res
. Stage construction
. Traffic Handling Plan
. Community Involvement
. Environmental Determination/Document
. Cost and Funding
. Schedule
. Project Contacts
. Project Reviews
The draft PSR will include the following attachments:
. Location map
. Appropriate maps (existing and proposed)
. Schematic Geometric Maps
. Typical cross sections of each Alternative
. Cost Estimate
. Right-of Way-Data Sheet for each Alternative
. Draft Cooperative Agreement
. Structure Advance Planning Study
The draft PSR will be submitted to the City and Caltrans for review. Upon receiving and
incorporating comments, a final PSR will be prepared and submitted for approval.
Task 3.2 Alternative Analvsis In consultation with City staff, TYLl will develop three
alternatives for detailed consideration. Each alternative will be evaluated for impacts to right-
of-way, traffic, access, sight distance, existing utilities, local and regional drainage, safety,
freeway operations, constructability, and other critical issues. Once the alternatives are
developed, a senior level TYLl engineer will perform a Value Engineering Analysis to identify
and evaluate alternative project solutions and provide recommendations to the city.
Task 3.3 Cost Estimates TYLl will prepare preliminary quantities and cost estimate for
the build alternatives. The estimate will include costs for structure, roadway, traffic and
signing, drainage, utility relocations, and right of way. Costs for preliminary engineering,
design, environmental, right of way support and construction support will also be included.
Task 3.4 Exhibits and Geometric Base maDS Geometric drawings will be prepared for
each build alternative. The geometric drawings will include plan, profile, and typical cross
sections in llx17 formats, depicted on an aerial photograph and/or topography map.
Task 3.5 Rioht of Wav Data Sheets / Utility Assessment Right of Way data sheets will
be prepared for the build alternatives using Caltrans requirements. The data sheets will
include the right of way requirements and assessments of the cost of acquisitions.
The TYLl will identify utility companies involved in the project. Utility needs will be assessed
based on the geometric drawings of build alternatives. The information arid cost related to the
utility needs will be documented in the Right of Way Data Sheet.
Page 2 of 4
-r:v:LININTERNATIONAL
ATTACHMENT "1"
Scope of Work for the preparation of a Caltrans Project Study Report (PSR) for a
south bound loop entrance ramp at University Parkway/I-215 Interchange
For the City of San Bernardino
5/12/09
Task 3.6 Transportation Manaoement Plan (TMP) TYU will prepare a TMP data sheet in
accordance with Caltrans guidelines. This TMP will identify construction staging and traffic
handling issues to a degree sufficient to verify constructability and feasibility of traffic handling
for the preferred alternative.
Task 3.7 Preliminary Structures Advance Plannino Studv lAPS) Preliminary Structure
Advance Planning Study (APS) will be prepared for the proposed alternatives in accordance
with the requirements in Caltrans' Bridge Memo to Designers 1-8. This effort will be used to
establish final alignment and profile, support locations, bridge depth, and other key
characteristics of the structure.
Utilizing Caltrans' Bridge Advance Planning Studies Guide, square foot cost factors will be used
to develop cost estimates for the structure. A technical memorandum will also be prepared to
accompany the drawing, and will discuss key issues affecting design or construction of the
proposed structure.
Task 3.8 Storm Water Data Report ISWDR) TYLI will prepare a SWDR for inclusion in
the PSR. The preparation of the SWDR will follow Ca/trans Storm Water Quality Handbooks
Project Planning and Design Guide (May 2007).
Oellverables:
. Draft Project Study Report (PSR)
. Final Project Study Report (PSR)
. Right of Data Sheets of each Alternative
. TMP Data Sheets for each Alternative
. Preliminary Advanced Planning Study for preferred Alternative
. Storm Water Data Report (SWDR) - PID Phase for preferred Alternative
Task 4 Fact Sheets Exceptions to Mandatory and Advisory Standards
TYLI will identify any exceptions to design standards required for each alternative. These
exceptions will be documented in the Fact Sheets as well as in the PSR.
Oeliverables:
. Advisory Design Exception Fact Sheet
. Mandatory Design Exception Fact Sheet
Task 5 Life Cycle Cost Analysis for Pavements (LCCA)
Life-Cycle Cost Analysis for pavements shall be performed and documented for all projects
which include pavement work on the State Highway System, regardless of funding source.
TYLI will prepare a LCCA using Rea/Cost V2.2 per Caltrans requirements and its findings will be
incorporated in the PSR.
Oellverables:
. LCCA Discussion in the PSR
Page 3 of 4
"f.VLININTERNATIONAL
ATTACHMENT "I"
Scope of Work for the preparation of a Caltrans Project Study Report (PSR) for a
south bound loop entrance ramp at University Parkway/I-215 Interchange
For the City of San Bernardino
5/12/09
Task 6
Update Preliminary Environmental Analysis Report (PEAR)
TIll will update the may 2006 PEAR according to the latest Caltrans requirements, the PEAR
will be included as an attachment in the PSR
Deliverables:
. Updated PEAR
Task 7 Quality Assurance / Quality Control (QA/QC)
TIll will ensure that the project is being developed in accorqance with its established QA/QC
procedures and guidelines. Budgets, schedules and project progress will be closely monitored
and controlled through TIll's internal system.
Deliverables:
. Quality Control Statement
Assumptions/Exclusions
. A maximum of ten meetings are assumed
. Three alternatives will be studied
. Traffic study will be completed by the city
. No Environmental work is required (Previously completed Environmental Documents
are to be included in this PSR)
. No MAR (Modified Access Report) is required during this phase
. A Drainage Report is not included
. Public Meetings are not required
. Coordination with private utility companies is not included (except to collect as-built
information)
Page 4 of 4
-r:v:LININTERNATIONAL
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AMENDMENT NO.4
TO AGREEMENT FOR PROFESSIONAL SERVICES
This AMENDMENT is made and entered into this day of
2009, by and between the CITY OF SAN BERNARDINO, California, a municipal
corporation, hereinafter referred to as the "City" and TY Lin International, hereinafter
referred to as "Consultant."
WITNESSETH:
A. WHEREAS, on December 6, 2004, the Mayor and Common Council
adopted Resolution No. 2004-383 approving Agreement for Professional Services in the
amount of $249,050.00 with Consultant to provide a Project Study ReportlProject Report.
and the supporting studies and documents for the University Parkway/Interstate 215
Interchange Southbound Loop entrance ramp project hereinafter referred to as "Project";
and
B. WHEREAS, on July 16, 2007, the Mayor and Common Council adopted
Resolution No. 2007-257 approving Amendment No. I to Agreement for Professional
Services with Consultant to provide additional design, environmental and traffic
engineering services for the Project; and
C. WHEREAS, on February 19, 2008, the Mayor and Common Council
adopted Resolution No. 2008-60 approving Amendment No.2 to the original Agreement
for Professional Services with TY Lin International to provide PSRlPR documents for the
University Parkway/Interstate 215 Interchange Southbound Loop entrance ramp project
(SS04-19).
D. WHEREAS, on May 19,2008, the Mayor and Common council adopted'
Resolution No. 2008-152 approving Amendment No.3 to the original Agreement for
Professional Services with TY Lin International to provide PSRlPR documents for the
University ParkwaylInterstate 215 Interchange Southbound Loop entrance ramp project
(SS04-19); and
E. WHEREAS, Amendment No.3 extended the term of said Agreement for
Professional Services to July 16,2009; and
F. WHEREAS, changes to the scope of services have occurred that were
beyond the control of Consultant and the City and will require Consultant to perform
additional work and incur additional costs not anticipated at the time of execution of the
original Agreement for Professional Services; and
G. WHEREAS, changes to the scope of services will result in a continuing
need for the services of the Consultant beyond the current expiration date; and
-1-
Amendment No.4 to Agreement for Professional Services with TY Lin International.
H. WHEREAS, staff concurs that the work for which additional
compensation is requested was not included in the original Agreement for Professional
Services as amended;
NOW THEREFORE, the parties hereto agree as follows:
1. Section 1 "Scope of Services" of said Agreement for Professional Services tS
amended to add the following:
A. Consultant shall complete a Project Study Report (PSR) for the Project and
process through Caltrans and the Federal Highway Administration (FHW A) in
accordance with letter proposal from Consultant dated May 21, 2009, attached
hereto and incorporated herein as Attachment" I ".
B. Methodology for the PSR shall conform to the latest guidelines from Caltrans'
Project Development Procedures Manual (PDPM).
2. Section 2 of said Agreement for Professional Services is amended to add the
following: "The term of this Agreement for Professional Services is hereby extended
to June 30, 2010, unless terminated earlier as provided in the original Agreement for
Professional Services."
3. Section 5 "Compensation" of said Agreement for Professional Services is amended to
add the following:
AI. The City shall compensate the Consultant for actual costs (including labor costs,
employee benefits, overhead, profit, other direct and indirect costs) incurred by
the Consultant in the performance of work authorized by Amendment No.4 for
an additional cost not-to-exceed $36,849.00 as indicated in said Attachment I.
A2. The total not-to-exceed compensation to date for this Consultant Agreement is as
follows:
-2 -
Amendment No.4 to Agreement for Professional Services with TY Lin International.
Descrintion Amount
Oril!inal Al!feement $ 249,050.00
Amendment No. 1 $ 180,329.00
Amendment No.2 $ 37,681.00
Amendment No.3 $ 27,906.00
Amendment No.4 (Pronosed.) $ 36,849.00
Totals $ 531,815.00
4. All other terms and conditions of said Agreement for Professional Services as
amended approved by Resolution Nos. 2004-383,2007-257,2008-060 and 2008-152
shall remain unchanged.
III
III
-3-
Amendment No.4 to Agreement for Professional Services with TY Lin International.
AMENDMENT NO.4
TO AGREEMENT FOR PROFESSIONAL SERVICES
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
the date first shown above.
CITY OF SAN BERNARDINO
TY UN INTERNATIONAL
by:
by:
Charles McNeely, City Manager
Signature
Print NameITitle
ATTEST:
Rachel Clark, City Clerk
Approved as to form:
James F. Penman
City Attorney
By:
III
III
-4-
ATTACHMENT "I"
TYLIN INTERN L\TIONAL
er'ginr=e~: ! r.ii(H1'1~l~ I '.)[i.:,..W.lISl.S
May 21, 2009
City of San Bernardino
300 North "D" Street
San Bernardino, CA 92418-0001
Attention:
Mr. Michael Grubbs, P.E.
Subject:
University PkwyfI-215 Interchange Project
Scope and Fee to prepare PSR- Amendment 4
Dear Michael:
T.Y. Un International (fYLI) is pleased to submit this proposal to provide engineering
services to complete a Caltrans Project Study Report (PSR) for the above referenced project.
Background:
The initial contract was to prepare a combined Project Study Report/Project Report
(PSR/PR) which was completed in a draft format. After Caltrans reviewed it, they
concluded that due to policy revisions and FHW A' s new requirements, the project did not
qualify for a combined PSR/PR anymore. The city was then directed to start over and
prepare a PSR according to the latest guidelines from Caltrans' Project Development
Procedures Manual (PDPM).
Scope of Work and Fee:
(Please see attached exhibits A and B for a detailed scope and fee)
1YLI will a prepare a PSR according to the latest Caltrans Guidelines $ 131,666.00
Reimbursable expenses $6,000.00
TOTAL $137,666.00
Unused budget (as of 5-12-09) $100,816.00
TOTAL THIS REQUEST $ 36,849.00
3550 Vine Street, Suite 120 I Riverside, California I T 951.788.4688 I F 951.788.4988 I www.tylin.com
ATTACHMENT "1"
Mr. Michael Grubbs
City of San Bemardino
May 12, 2009
Amendment 4
Prepare PSR
Page 2 of 2
Please call if any questions should arise after reviewing this proposal.
Very truly yours,
T.Y. Un International
-~
Rodrigo Gonzalez, P.E.
Project Manager
Enclosures
cc: File
ATTACHMENT "1"
Scope of Work for the preparation of a Caltrans Project Study Report (PSR) for a
south bound loop entrance ramp at University Parkway/I-2lS Interchange
For the City of San Bernardino
5/12/09
EXHIBIT A
Task 1
Project Management
T.Y. Un International will provide overall execution and financial management of the project,
including City of San Bernardino and Caltrans coordination, tracking progress of the work,
preparing monthly invoices, biweekly project status reports and conducting project meetings.
TYU will prepare monthly status reports to update the City on the progress to date; work to
be accomplished in the next period; and potential problems of a technical nature or forecasted
budget/schedule requirement. TYLI will also prepare and update a project schedule and
distribute it to all project team members.
TYU's Project Manager will provide overall coordination, and supervision of project staff to
facilitate the performance of the work in accordance with the scope and requirements of the
City of San Bernardino. TYLl will coordinate all project activities with the City, Caltrans, FHWA
and any affected local agencies.
TYLJ will conduct meetings with the City to discuss progress, general project issues, obtain
direction, and to exchange information. TYLl will also chair and conduct Project Development
Team (PDT) meetings. TYLJ will prepare project contact lists, meeting agendas, and meeting
minutes.
Deliverables:
. Project Schedule
. Progress Report
. Meeting Minutes
Task 2 Data Collection / Field Review
The TYLI will review records, collect data regarding existing improvements, and collect
information on existing utilities and right of way. The TYU will also review existing
documents, reports, studies, mapping, and plans. Field review of project site will be
conducted.
Task 3
Project Study Report (PSR)
Task 3.1 Draft and Final PSR TYU will prepare a draft PSR which will follow Caltrans
guidelines. The PSR will include the following sections and discussions:
. Background
. Purpose and Need Statement
Deficiencies
. Corridor and System Coordination
. Alternatives
. Impacts on utilities
. Structures
. Erosion control
WLININTERNATIONAL
-. 'v
ATTACHMENT"!"
Scope of Work for the preparation of a Caltrans Project Study Report (PSR) for a
south bound loop entrance ramp at University Parkway/I-215 Interchange
For the City of San Bernardino
5/1U09
. Right of way required
. Design features
. Stage construction
. Traffic Handling Plan
. Community Involvement
. Environmental Determination/Document
. Cost and Funding
. Schedule
. Project Contacts
. Project Reviews
The draft PSR will include the following attachments:
. Location map
. Appropriate maps (existing and proposed)
. Schematic Geometric Maps
. Typical cross sections of each Alternative
. Cost Estimate
. Right-of Way-Data Sheet for each Alternative
. Draft Cooperative Agreement
. Structure Advance Planning Study
The draft PSR will be submitted to the City and Caltrans for review. Upon receiving and
incorporating comments, a final PSR will be prepared and submitted for approval.
Task 3.2 Alternative Analvsis In consultation with City staff, TYU will develop three
alternatives for detailed consideration. Each alternative will be evaluated for impacts to right-
of-way, traffic, access, sight distance, existing utilities, local and regional drainage, safety,
freeway operations, constructability, and other critical issues. Once the alternatives are
developed, a senior level TYU engineer will perform a Value Engineering Analysis to identify
and evaluate alternative project solutions and provide recommendations to the city.
Task 3.3 Cost Estimates TYU will prepare preliminary quantities and cost estimate for
the build alternatives. The estimate will include costs for structure, roadway, traffic and
signing, drainage, utility relocations, and right of way. Costs for prelimin"ary engineering,
design, environmental, right of way support and construction support will also be included.
Task 3.4 Exhibits and Geometric Base maDS Geometric drawings will be prepared for
each build alternative. The geometric drawings will include plan, profile, and typical cross
sections in llx17 formats, depicted on an aerial photograph and/or topography map.
Task 3.5 Richt of Wav Data Sheets I Utilitv Assessment Right of Way data sheets will
be prepared for the build alternatives using Caltrans requirements. The data sheets will
include the right of way requirements and assessments of the cost of acquisitions.
The TYU will identify utility companies involved in the project. Utility needs will be assessed
based on the geometric drawings of build alternatives. The information and cost related to the
utility needs will be documented in the Right of Way Data Sheet.
Page 2 of4
~LININTERNATIONAL
ATTACHMENT "1"
Scope of Work for the preparation of a Caltrans Project Study Report (PSR) for a
south bound loop entrance ramp at University ParkwaY/I-21S Interchange
For the City of San Bernardino
sn2l09
Task 3.6 TransDortation Manaaement Plan (TMP) TYU will prepare a TMP data sheet in
accordance with Caltrans guidelines. This TMP will identify construction staging and traffic
handling issues to a degree sufficient to verify constructability and feasibility of traffic handling
for the preferred alternative.
Task 3.7 Preliminary Structures Advance Plannina Studv lAPS) Preliminary Structure
Advance Planning Study (APS) will be prepared for the proposed alternatives in accordance
with the requirements in Caltrans' Bridge Memo to Designers 1-8. This effort will be used to
establish final alignment and profile, support locations, bridge depth, and other key
characteristics of the structure.
Utilizing Caltrans' Bridge Advance Planning Studies Guide, square foot cost factors will be used
to develop cost estimates for the structure. A technical memorandum will also be prepared to
accompany the drawing, and will discuss key issues affecting design or construction of the
proposed structure.
Task 3.8 Storm Water Data ReDort (SWDR) TYLI will prepare a SWDR for inclusion in
the PSR. The preparation of the SWDR will follow Caltrans Storm Water Quality Handbooks
Project Planning and Design Guide (May 2007).
Deliverables:
. Draft Project Study Report (PSR)
. Final Project Study Report (PSR)
. Right of Data Sheets of each Alternative
. TMP Data Sheets for each Alternative
. Preliminary Advanced Planning Study for preferred Alternative
. Storm Water Data Report (SWDR) - PID Phase for preferred Alternative
Task 4 Fact Sheets Exceptions to Mandatory and Advisory Standards
TYLI will identify any exceptions to design standards required for each alternative. These
exceptions will be documented in the Fact Sheets as well as in the PSR.
Deliverables:
. Advisory Design Exception Fact Sheet
. Mandatory Design Exception Fact Sheet
Task S Life Cycle Cost Analysis for Pavements (LCCA)
Life-Cycle Cost Analysis for pavements shall be performed and documented for all projects
which include pavement work.on the State Highway System, regardless of funding source.
TYLI will prepare a LCCA using RealCost V2.2 per Caltrans requirements and its findings will be
incorporated in the PSR.
Deliverables:
· LCCA Discussion in the PSR
Page 3 of 4
"T-VLININTERNATIONAL
ATTACHMENT "1"
Scope of Work for the preparation of a Caltrans Project Study Report (PSR) for a
south bound loop entrance ramp at University ParkwaY/I-215 Interchange
For the City of San Bernardino
5/12109
Task 6
Update Preliminary Environmental Analysis Report (PEAR)
TYll will update the may 2006 PEAR according to the latest Caltrans requirements, the PEAR
will be included as an attachment in the PSR
Deliverables:
. Updated PEAR
Task 7 Quality Assurance I Quality Control (QA/QC)
TYll will ensure that the project is being developed in accordance with its established QA/QC
procedures and guidelines. Budgets, schedules and project progress will be closely monitored
and controlled through TYll's internal system. .
Deliverables:
. Quality Control Statement
Assumptionsl Exclusions
. A maximum of ten meetings are assumed
. Three alternatives will be studied
. Traffic study will be completed by the city
. No Environmental work is required (Previously completed Environmental Documents
are to be included in this PSR)
. No MAR (Modified Access Report) is reqUired during this phase
. A Drainage Report is not included
. Public Meetings are not required
. Coordination with private utility companies is not included (except to collect as-built
information)
Page 4 of 4
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AMENDMENT NO.4
TO AGREEMENT FOR PROFESSIONAL SERVICES
This AMENDMENT is made and entered into this day of
2009, by and between the CITY OF SAN BERNARDINO, California, a municipal
corporation, hereinafter referred to as the "City" and TY Lin International, hereinafter
referred to as "Consultant."
WITNESSETH:
A. WHEREAS, on December 6, 2004, the Mayor and Common Council
adopted Resolution No. 2004-383 approving Agreement for Professional Services in the
amount of $249,050.00 with Consultant to provide a Project Study Report/Project Report
and the supporting studies and documents for the University ParkwaylInterstate 215
Interchange Southbound Loop entrance ramp project hereinafter referred to as "Project";
and
B. WHEREAS, on July 16,2007, the Mayor and Common Council adopted
Resolution No. 2007-257 approving Amendment No.1 to Agreement for Professional
Services with Consultant to provide additional design, environmental and traffic
engineering services for the Project; and
C. WHEREAS, on February 19, 2008, the Mayor and Common Council
adopted Resolution No. 2008-60 approving Amendment No.2 to the original Agreement
for Professional Services with TY Lin International to provide PSR/PR documents for the
University ParkwaylInterstate 2 I 5 Interchange Southbound Loop entrance ramp project
(SS04- I 9).
D. WHEREAS, on May 19,2008, the Mayor and Common council adopted
Resolution No. 2008-152 approving Amendment No.3 to the original Agreement for
Professional Services with TY Lin International to provide PSR/PR documents for the
University ParkwaylInterstate 215 Interchange Southbound Loop entrance ramp project
(SS04-19); and
E. WHEREAS, Amendment No. 3 extended the term of said Agreement for
Professional Services to July 16, 2009; and
F. WHEREAS, changes to the scope of services have occurred that were
beyond the control of Consultant and the City and will require Consultant to perform
additional work and incur additional costs not anticipated at the time of execution of the
original Agreement for Professional Services; and
G. WHEREAS, changes to the scope of services will result in a continuing
need for the services of the Consultant beyond the current expiration date; and
-1-
Amendment No.4 to Agreement for Professional Services with TY Lin International.
H. WHEREAS, staff concurs that the work for which additional
compensation is requested was not included in the original Agreement for Professional
Services as amended;
NOW THEREFORE, the parties hereto agree as follows:
I. Section I "Scope of Services" of said Agreement for Professional Services is
amended to add the following:
A. Consultant shall complete a Project Study Report (PSR) for the Project and
process through Caltrans and the Federal Highway Administration (FHW A) in
accordance with letter proposal from Consultant dated May 21, 2009, attached
hereto and incorporated herein as Attachment "I".
B. Methodology for the PSR shall conform to the latest guidelines from Caltrans'
Project Development Procedures Manual (PDPM).
2. Section 2 of said Agreement for Professional Services is amended to add the
following: "The term of this Agreement for Professional Services is hereby extended
to June 30, 2010, unless terminated earlier as provided in the original Agreement for
Professional Services."
3. Section 5 "Compensation" of said Agreement for Professional Services is amended to
add the following:
AI. The City shall compensate the Consultant for actual costs (including labor costs,
employee benefits, overhead, profit, other direct and indirect costs) incurred by
the Consultant in the performance of work authorized by Amendment No.4 for
an additional cost not-to-exceed $36,849.00 as indicated in said Attachment 1.
A2. The total not-to-exceed compensation to date for this Consultant Agreement is as
follows:
-2 -
Amendment No.4 to Agreement for Professional Services with TY Lin International.
Description Amount
Original Agreement $ 249,050.00
Amendment No.1 $ 180,329.00
Amendment No.2 $ 37,681.00
Amendment No.3 $ 27,906.00
Amendment No.4 (Proposed) $ 36,849.00
Totals $ 531,815.00
4. All other terms and conditions of said Agreement for Professional Services as
amended approved by Resolution Nos. 2004-383, 2007-257, 2008-060 and 2008-152
shall remain unchanged.
III
III
- 3-
Amendment No.4 to Agreement for Professional Services with TY Lin International.
AMENDMENT NO.4
TO AGREEMENT FOR PROFESSIONAL SERVICES
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
the date first shown above.
CITY OF SAN BERNARDINO
TY UN INTERNATIONAL
by:
by:
Charles McNeely, City Manager
Signature
Print Nameffitle
A TIEST:
Rachel Clark, City Clerk
Approved as to form:
James F. Penman
City Attorney
BY:.~ 1.~
III 0 .
III
-4-
ATTACHMENT "1"
TYLlNINTERN.lI,TIONAL
"2;'gineef~, : ::'~:Onf)elS i SCI~"111.3IS
May 21, 2009
City of San Bernardino
300 North" 0" Street
San Bernardino, CA 92418-0001
Attention:
Mr. Michael Grubbs, P.E.
Subject:
University Pkwy/l-215 Interchange Project
Scope and Fee to prepare PSR- Amendment 4
Dear Michael:
T.Y, Lin International (TYLI) is pleased to submit this proposal to provide engineering
services to complete a Caltrans Project Study Report (PSR) for the above referenced project.
Background:
The initial contract was to prepare a combined Project Study Report/Project Report
(PSR/PR) which was completed in a draft format. After Caltrans reviewed it, they
concluded that due to policy revisions and FHW A' s new requirements, the project did not
qualify for a combined PSR/PR anymore. The city was then directed to start over and
prepare a PSR according to the latest guidelines from Caltrans' Project Development
Procedures Manual (POPM).
Scope of Work and Fee:
(Please see attached exhibits A and B for a detailed scope and fee)
TYLI will a prepare a PSR according to the latest Caltrans Guidelines $ 131,666.00
Reimbursable expenses $6,000.00
TOTAL $137,666.00
Unused budget (as of 5-12-09) $100,816.00
TOTAL TIllS REQUEST $ 36,849.00
3550 Vine Street, Suite 120 I Riverside, California I T 951.788.4688 I F 951.788.4988 1 www.tylin.com
ATTACHMENT "1"
Mr. Michael Grubbs
City of San Bernardino
May 12, 2009
Amendment 4
Prepare PSR
Page 2 of 2
Please call if any questions should arise after reviewing this proposal.
Very truly yours,
T.Y. Un International
<fl3~
Rodrigo Gonzalez, P.E.
Project Manager
Enclosures
cc: File
ATTACHMENT "1"
Scope of Work for the preparation of a Caltrans Project Study Report (PSR) for a
south bound loop entrance ramp at University Parkway/I-21S Interchange
For the City of San Bernardino
5/12109
EXHIBIT A
Task 1
Project Management
T. Y. Un International will provide overall execution and financial management of the project,
including City of San Bernardino and Caltrans coordination, tracking progress of the work,
preparing monthly invoices, biweekly project status reports and conducting project meetings.
TYlJ will prepare monthly status reports to update the City on the progress to date; work to
be accomplished in the next period; and potential problems of a technical nature or forecasted
budget/schedule requirement. TYU will also prepare and update a project schedule and
distribute it to all project team members.
TYU's Project Manager will provide overall coordination, and supervision of project staff to
facilitate the performance of the work in accordance with the scope and requirements of the
City of San Bernardino. TYLI will coordinate all project activities with the City, Caltrans, FHWA
and any affected local agencies.
TYlJ will conduct meetings with the City to discuss progress, general project issues, obtain
direction, and to exchange information. TYU will also chair and conduct Project Development
Team (PDT) meetings. TYU will prepare project contact lists, meeting agendas, and meeting
minutes.
Deliverables:
. Project Schedule
. Progress Report
. Meeting Minutes
Task 2 Data Collection / Field Review
The TYU will review records, collect data regarding existing improvements, and collect
information on existing utilities and right of way. The TYlJ will also review existing
documents, reports, studies, mapping, and plans. Field review of project site will be
conducted.
Task 3
Project Study Report (PSR)
Task 3.1 Draft and Final PSR TYLI will prepare a draft PSR which will follow Caltrans
guidelines. The PSR will include the following sections and discussions:
. Backg round
. Purpose and Need Statement
. Deficiencies
. Corridor and System Coordination
. Alternatives
. Impacts on utilities
. Structures
. Erosion control
'NLININTERNATIONAL
ATTACHMENT "I"
Scope of Work for the preparation of a Caltrans Project Study Report (PSR) for a
south bound loop entrance ramp at University Parkway/I-21S Interchange
For the City of San Bernardino
5/12/09
. Right of way required
. Design features
. Stage construction
. Traffic Handling Plan
. Community Involvement
. Environmental Determination/Document
. Cost and Funding
. Schedule
. Project Contacts
. Project Reviews
The draft PSR will include the following attachments:
. Location map
. Appropriate maps (existing and proposed)
. Schematic Geometric Maps
. Typical cross sections of each Alternative
. Cost Estimate
. Right-of Way-Data Sheet for each Alternative
. Draft Cooperative Agreement
. Structure Advance Planning Study
The draft PSR will be submitted to the City and Caltrans for review. Upon receiving and
incorporating comments, a final PSR will be prepared and submitted for approval.
Task 3.2 Alternative Analvsis In consultation with City staff, TYLI will develop three
alternatives for detailed consideration. Each alternative will be evaluated for impacts to right-
of-way, traffic, access, sight distance, existing utilities, local and regional drainage, safety,
freeway operations, constructability, and other critical issues. Once the alternatives are
developed, a senior level TYLI engineer will perform a Value Engineering Analysis to identify
and evaluate alternative project solutions and provide recommendations to the city.
Task 3.3 Cost Estimates TYLI will prepare preliminary quantities and cost estimate for
the build alternatives. The estimate will include costs for structure, roadway, traffic and
signing, drainage, utility relocations, and right of way. Costs for preliminary engineering,
design, environmental, right of way support and construction support will also be included.
Task 3.4 Exhibits and Geometric Base maDS Geometric drawings will be prepared for
each build alternative. The geometric drawings will include plan, profile, and typical cross
sections in llx17 formats, depicted on an aerial photograph and/or topography map.
Task 3.5 Riaht of Wav Data Sheets / Utility Assessment Right of Way data sheets will
be prepared for the build alternatives using Caltrans requirements. The data sheets will
include the right of way requirements and assessments of the cost of acquisitions.
The TYLI will identify utility companies involved in the project. Utility needs will be assessed
based on the geometric drawings of build alternatives. The information and cost related to the
utility needs will be documented in the Right of Way Data Sheet.
Page 2 of 4
n:LININTERNATIONAL
Scope of Work for the preparation of a Caltrans Project Study Report (PSR) for a
south bound loop entrance ramp at University Parkway/I-215 Interchange
For the City of San Bernardino
ATTACHMENT "1"
5/12/09
Task 3.6 TransDortation Manaoement Plan (TMP) TYU will prepare a TMP data sheet in
accordance with Caltrans guidelines. This TMP will identify construction staging and traffic
handling issues to a degree sufficient to verify canstructability and feasibility of traffic handling
for the preferred alternative.
Task 3.7 Preliminary Structures Advance Plannino Studv (APSI Preliminary Structure
Advance Planning Study (APS) will be prepared for the proposed alternatives in accordance
with the requirements in Caltrans' Bridge Memo to Designers 1-8. This effort will be used to
establish final alignment and profile, support locations, bridge depth, and other key
characteristics of the structure.
Utilizing Caltrans' Bridge Advance Planning Studies Guide, square foot cost factors will be used
to develop cost estimates for the structure. A technical memorandum will also be prepared to
accompany the drawing, and will discuss key issues affecting design or construction of the
proposed structure.
Task 3.8 Storm Water Data ReDort rSWDR) TYU will prepare a SWDR for inclusion in
the PSR. The preparation of the SWDR will follow Ca/trans Storm Water Quality Handbooks
Project Planning and Design GUide (May 2007).
Deliverab/es:
. Draft Project Study Report (PSR)
. Final Project Study Report (PSR)
. Right of Data Sheets of each Alternative
. TMP Data Sheets for each Alternative
. Preliminary Advanced Planning Study for preferred Alternative
. Storm Water Data Report (SWDR) - PlD Phase for preferred Alternative
Task 4 Fact Sheets Exceptions to Mandatory and Advisory Standards
TYU will identify any exceptions to design standards required for each alternative. These
exceptions will be documented in the Fact Sheets as well as in the PSR.
De/iverab/es:
. Advisory Design Exception Fact Sheet
. Mandatory Design Exception Fact Sheet
Task 5 Life Cycle Cost Analysis for Pavements (LCCA)
Life-Cycle Cost Analysis for pavements shall be performed and documented for all projects
which include pavement work on the State Highway System, regardless of funding source.
TYU will prepare a LCCA using Rea/Cost V2.2 per Caltrans requirements and its findings will be
incorporated in the PSR.
De/iverab/es:
. LCCA Discussion in the PSR
Page 3 of 4
~LININTERNATIONAL
ATTACHMENT "I"
Scope of Work for the preparation of a Caltrans Project Study Report (PSR) for a
south bound loop entrance ramp at University Parkway/I-21S Interchange
For the City of San Bernardino
5/12/09
Task 6
Update Preliminary Environmental Analysis Report (PEAR)
TYU will update the may 2006 PEAR according to the latest Caltrans requirements, the PEAR
will be included as an attachment in the PSR
Deliverables:
. Updated PEAR
Task 7 Quality Assurance / Quality Control (QA/QC)
TYU will ensure that the project is being developed in accordance with its established QA/QC
procedures and guidelines. Budgets, schedules and project progress will be closely monitored
and controlled through TYU's internal system.
Deliverables:
. Quality Control Statement
Assumptions/ Exclusions
. A maximum of ten meetings are assumed
. Three alternatives will be studied
. Traffic study will be completed by the city
. No Environmental work is required (Previously completed Environmental Documents
are to be included in this PSR)
. No MAR (Modified Access Report) is required during this phase
. A Drainage Report is not included
. Public Meetings are not required
. Coordination with private utility companies is not included (except to collect as-built
information)
Page 4 of 4
lYLININTERNATIONAL
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