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HomeMy WebLinkAbout24-Public Service ORIGINAL CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Ken Fischer, Director Subject: Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the execution of an Agreement and issuance of a Purchase Order in the amount of $150,000 to Guzman Construction Company for the removal and replacement of failed cross gutter and improvements to the wash rack at the City Yard. Dept: Public Services Date: April 16, 2009 Meeting Date: April 20, 2009 Synopsis of Previous Council Action: On August 18, 2008- Resolution 2008-334 - the Mayor and Common Council of the City of San Bernardino authorized the execution of an Agreement and issuance of a Purchase Order in the amount of $100,000 with three (3) one-year extensions at the City's option between the City of San Bernardino and Guzman Construction Company for the repairs of sidewalks, curbs, gutters and cross gutters, per RFQ F-08-26. This Council Action was the final approval step following a formal bid process in June 2008. Recommended Motion: Adopt Resolution. Contact person: Ken Fischer, Director Supporting data attached: Staff Report, Resolution, Vendor Service Agreement and Attachment "1 and 2" Phone: 5140 1 Ward: Source: $150,000 FY 08-09 (CIP) GB 04-07 527-411-5706-7476 (City Yard PVMT Rehab) FUNDING REQUIREMENTS: Amount: Council Notes: Finance: gso 2cc,'9.9.z. Agenda Item No. 1" "4. ~o-01 CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report Subject: Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the execution of an Agreement and issuance of a Purchase Order in the amount of $150,000 to Guzman Construction Company for the removal and replacement of failed cross gutter and improvements to the wash rack at the City Yard. Background: On June 19, 2008 a formal bid process was initiated for Concrete Maintenance Services. On August 18, 2008, the Mayor and Common Council of the City of San Bernardino authorized the execution of an Agreement and issuance of a Purchase Order in the amount of $100,000 with three (3) one-year extensions at the City's option between the City of San Bernardino and Guzman Construction Company (Guzman) for Citywide concrete maintenance services per Resolution 2008-334 (RFP- F-08-26). The Public Services Department has the responsibility to make improvements and/or repairs to the City Yard facility. Staff has identified the pavement area around the wash rack to be severely damaged due to water coming from the wash rack. Public Services has over ninety (90) heavy equipment vehicles that utilize the wash rack on a daily to weekly basis. Many heavy equipment vehicles have oil and grease on them when they pass through the wash rack. These materials, if not properly collected, can run off and adversely impact the storm drain system. NPDES inspections from the state water quality inspector have identified the wash area as needing improvement. In order to comply with NPDES regulations and inspection recommendations staff needs to improve the wash rack area by installing concrete ramps on both the entrance and exit points. These ramps will keep the wastewater from exiting the wash rack area and entering into the storm drain system. Repair of the broken cross gutter will allow proper drainage of water. Concrete is superior to asphalt pavement in excessive water conditions. The wash rack ramps installed will be slanted so that the water drains back into the wash rack preventing any water from leaving the City Yard. The wastewater from the wash rack flows to a clarifier for proper separation of oils and grease for disposal. Staff is recommending that Guzman Construction be issued a new Purchase Order in the amount of $150,000 for the removal and replacement of failed cross gutter and pavement sections at the City Yard. Staff used the unit pricing amounts from the 2008 formal bid process to establish the purchase order amount. Guzman Construction is a local vendor that has provided the City of San Bernardino with over 20 years of service and has proven to be reliable. The contract will be for the labor, concrete materials and equipment associated with the repairs. 1 CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report- Continued Financial Impact: Refuse funds are available and have been budgeted in FY 08-09, Capital Improvement Program (CIP) GB 04-07, Integrated Waste Management Account No. 527-411-5706- 7476 (City Yard PVMT Rehab) in the amount of $150,000. Recommendation: Adopt Resolution. 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 ((Q)[Plf RESOLUTION NO. RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT AND ISSUANCE OF A PURCHASE ORDER IN THE AMOUNT OF $150,000 TO GUZMAN CONSTRUCTION COMPANY FOR THE REMOVAL AND REPLACEMENT OF FAILED CROSS GUTTER AND IMPROVEMENTS TO THE WASH RACK AT THE CITY YARD. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. That Guzman Construction Company submitted the lowest bid for concrete maintenance services per RFQ F-08-26, and therefore, this purchase is approved pursuant to San Bernardino Municipal Code Section 3.04.010 (B) (2). SECTION 2. That the City Manager of the City of San Bernardino is hereby authorized to execute on behalf of said City an Agreement between the City of San Bernardino and Guzman Construction Company, a copy of which is attached hereto, marked Exhibit "A" and incorporated herein by reference as fully as though set forth at 16 length. 17 SECTION 3. That pursuant to this determination the Director of Finance or 18 19 20 21 22 23 24 25 his/her designee is hereby authorized to issue a Purchase Order to Guzman Construction Company in the amount of $150,000. SECTION 4. The Purchase Order shall reference this Resolution Number. and shall read, "Guzman Construction Company for the removal and vement sections at the City Yard, not to exceed $150,000" and shall incorporate the terms and conditions of this Resolution. SECTION 5. The authorization to execute the above referenced Purchase 26 Order and Agreement is rescinded if not issued within sixty (60) days of the passage 27 of this Resolution. 28 -1- q-:J.tJ-~ Jf :J~ 1 2 3 4 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF AN AGREEMENT AND ISSUANCE OF A PURCHASE ORDER IN THE AMOUNT OF $150,000 TO GUZMAN CONSTRUCTION COMPANY FOR THE REMOVAL AND REPLACEMENT OF FAILED CROSS GUTTER AND IMPROVEMENTS TO THE WASH RACK AT THE CITY YARD. I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the 5 6 7 8 following vote, to wit: Mayor and Common Council of the City of San Bernardino at a day of , 2009, by the meeting thereof, held on the 9 10 11 12 13 14 15 16 17 18 19 20 21 AYES NAYS ABSTAIN ABSENT Council Members: ESTRADA BAXTER BRINKER SHORETT KELLEY JOHNSON MCCAMMACK Rachel G. Clark, City Clerk hereby approved this day of The foregoing resolution is ,2009. 22 23 24 25 Approved as to Form: Patrick J. Morris, Mayor City of San Bernardino 26 27 28 mes F. Penman ity Attorney -2- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 VENDOR SERVICE AGREEMENT This Vendor Service Agreement is entered into this 20th day of April 2009. by and between Guzman Construction Company ("VENDOR") and the City of San Bernardino ("CITY" or "San Bernardino"). WITNESSETH: WHEREAS, the Mayor and Common Council has determined that it is advantageous and in the best interest of the CITY to contract for concrete maintenance services per RFQ F- 08-26; and WHEREAS, the City of San Bernardino did solicit and accept quotes from available vendors for concrete maintenance services per RFQ F-08-26; and WHEREAS, this Agreement is authorized per San Bemardino Municipal Code Section 3.04.010 (B) (2). NOW, THEREFORE, the parties hereto agree as follows: 1. SCOPE OF SERVICES. For the remuneration set forth in paragraph 2, San Bemardino hereby engages the services of VENDOR to provide those products and services as set forth in Attachment "1" which is incorporated herein by this reference as fully as though set forth at length. In its performance hereunder, Vendor shall be subject to all terms and conditions of Attachment "2" not incorporated with this Agreement. Attachment "2" is by this reference incorporated herein and made a part hereo f. 2. COMPENSATION AND EXPENSES. a. For the services delineated above, the CITY, upon presentation of an invoice, shall pay the VENDOR the not to exceed amount of S 150,000. b. No other expenditures made by VENDOR shall be reimbursed by CITY. Exhibit "A" -1- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 3. TERM; TERMINATION. The term of this agreement shall be for a period of one (1) year from April 20, 2009 to April 19, 2010. This Agreement may be terminated at any time by thirty (30) days prior written notice by either party. The tem1S of this Agreement shall remain in force unless amended by written agreement of the parties executed on or before date of expiration of current term of the agreenlent. 4. INDEMNITY. Vendor agrees to and shall indemnify and hold the City, its elected officials, employees, agents or representatives, free and ham1less from all claims, actions, damages and liabilities of any kind and nature arising from bodily injury, including death, or property damage, based or asserted upon any or alleged act or omission of Vendor, its employees, agents, or subcontractors, relating to or in any way connected with the accomplishment of the work or performance of service under this Agreement, unless the bodily injury or property damage was actually caused by the sole negligence of the City, its elected officials, employees, agents or representatives. As part of the foregoing indemnity, Vendor agrees to protect and defend at its own expense, including attorney's fees the City, its elected officials, employees, agents or representatives from any and all legal actions based upon such actual or alleged acts or omIssIons. Vendor hereby waives any and all rights to any types of express or implied indemnity against the City, its elected officials, employees, agents or representatives, with respect to third party claims against the Vendor relating to or in any way connected with the accomplishment of the work or performance of services under this Agreement. III Exhibit "A" - 2- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 5. INSURANCE. While not restricting or limiting the foregoing, during the term of this Agreement. VENDOR shall maintain in effect policies of comprehensive public, general and automobile liability insurance, in the amount of $1 ,000,000.00 combined single limit, and statutory worker's compensation coverage, and shall file copies of said policies with the CITY's Risk Manager prior to undertaking any work under this Agreement. CITY shall be set forth as an additional named insured in each policy of insurance provided hereunder. The Certificate of Insurance furnished to the CITY shall require the insurer to notify CITY of any change or tennination in the policy. Insurer shall give CITY 30 days notice prior to enactment and any change or termination of policy. 6. l'\ON-DlSCRIMINATlON. In the performance of this Agreement and in the hiring and recruitment of employees, VEJ','DOR shall not engage in, nor pern1it its officers, employees or agents to engage in, discrimination in employment of persons because of their race, religion. color, national origin, ancestry, age, mental or physical disability, medical conditions, marital status, sexual gender or sexual orientation, or any other status protected by law. 7. INDEPENDENT CONTRACTOR. VENDOR shall perform work tasks provided by this Agreement, but for all intents and purposes VENDOR shall be an independent contractor and not an agent or employee of the CITY. VENDOR shall secure, at its expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for VENDOR and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Exhibit "A" - 3 - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 8. BUSINESS REGISTRATION CERTIFICATE AND OTHER REQUlREME'\TS. VENDOR warrants that it possesses or shall obtain. and maintain a business registration certificate pursuant to Chapter 5 of the Municipal Code, and any other licenses, pern1its. qualifications, insurance and approval of whatever nature that are legally required of VENDOR to practice its business or profession. 9. NOTICES. Any notices to be given pursuant to this Agreement shall be deposited with the united States Postal Service, postage prepaid and addressed as follows: TO THE CITY: Public Services Director 300 North "0" Street San Bernardino, CA 92418 Telephone: (909) 384-5140 TO THE VENDOR: Guzman Construction Company 1254 S. Watennan Ave. Suite 24 San Bernardino, CA Telephone: (909) 890-9975 Contact: Refugio Guzman 10. ATTORNEYS' FEES. In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions or provisions hereof. The costs, salary and expenses of the City Attorney and members of his office in enforcing this Agreement on behalf of the CITY shall be considered as "attorneys' fees" for the purposes of this paragraph. III Exhibit "A" -4 - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 11. ASSIGNMENT. VENDOR shall not voluntarily or by operation of law assIgn, transfer, sublet or encumber all or any part of the VENDOR's interest in this Agreement without CITY's prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for the tennination of this Agreement Regardless of CITY's consent, no subletting or assignment shall release VENDOR of VENDOR's obligation to perforn1 all other obligations to be perfonned by VENDOR hereunder for the tenn of this Agreement. 12. VENUE. The parties hereto agree that all actions or proceedings arising in connection with this Agreement shall be tried and litigated either in the State courts located in the County of San Bernardino, State of California or the U.S. District Court for the Central District of California, Riverside Division. The aforementioned choice of venue is intended by the parties to be mandatory and not pennissive in nature. 13. GOVERNING LAW. This Agreement shall be governed by the laws ofthe State of California. 14. SUCCESSORS AND ASSIGNS. This Agreement shall be binding on and inure to the benefit of the parties to this Agreement and their respective heirs, representatives, successors, and assigns. 15. HEADINGS. The subject headings of the sections of this Agreement are included for the purposes of convenience only and shall not affect the construction or the interpretation of any of its provIsIOns. Exhibit "A" - 5 - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 16. SEVERABILITY. If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid or unenforceable for any reason, such determination shall not affect the validity or enforceability of the remaining tem1S and provisions hereof or of the offending provision in any other circumstance, and the remaining provisions of this Agreement shall remain in full force and effect 17. ENTIRE AGREEMENT; MODIFICATION. This Agreement constitutes the entire agreement and the understanding between the parties. and supercedes any prior agreements and understandings relating to the subject marmer of this Agreement. This Agreement may be modified or amended only by a written instrument executed by all parties to this Agreement II! III III III III III III III III III III III III Exhibit "A" - 6- 1 2 3 4 5 VENDOR SERVICE AGREEMENT GUZMAN CONSTRUCTION COMPANY IN WITNESS THEREOF, the parties hereto have executed this Agreement on the day and date set forth below. 6 Dated: 7 8 9 ,2009 VENDOR By: Its: 10 Dated CITY OF SAN BERNARDINO ,2009 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 By: City Manager Approved as to Fornl: By: James F. Penman, City Attorney Exhibit "A" - 7 - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 VENDOR SERVICE AGREEMENT This Vendor Service Agreement is entered into this 20th day of April 2009, by and between Guzman Construction Company eVENDOR") and the City of San Bernardino eCITY" or "San Bernardino"). WITNESSETH: WHEREAS, the Mayor and Common Council has detern1ined that it is advantageous and in the best interest of the CITY to contract for concrete maintenance services per RFQ F- 08-26: and WHEREAS, the City of San Bernardino did solicit and accept quotes from available vendors for concrete maintenance services per RFQ F-08-26; and WHEREAS, this Agreement is authorized per San Bernardino Municipal Code Section 3.04.010 (B) (2) NOW, THEREFORE, the parties hereto agree as follows: 1. SCOPE OF SERVICES. For the remuneration set forth in paragraph 2, San Bernardino hereby engages the services of VENDOR to provide those products and services as set forth in Attachment" I" which is incorporated herein by this reference as fully as though set forth at length. In its performance hereunder, Vendor shall be subject to all terms and conditions of Attachment "2" not incorporated with this Agreement. Attachment "2" is by this reference incorporated herein and made a part hereof. 2. COMPENSATION AND EXPENSES. a. For the services delineated above, the CITY, upon presentation of an invoice, shall pay the VENDOR the not to exceed amount of S I 50,000. b. No other expenditures made by VENDOR shall be reimbursed by CITY. -1- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 3. TERM; TERMINATION. The term of this agreement shall be for a period of one (1) year from April 20, 2009 to April 19, 2010. This Agreement may be terminated at any time by thirty (30) days prior written notice by either party. The terms of this Agreement shall remain in force unless amended by written agreement of the parties executed on or before date of expiration of current term of the agreelnent. 4. INDEMNITY. Vendor agrees to and shall indemnify and hold the City, its elected officials. employees, agents or representatives, free and harmless from all claims, actions, damages and liabilities of any kind and nature arising from bodily injury, including death, or property damage, based or asserted upon any or alleged act or omission of Vendor, its employees, agents, or subcontractors, relating to or in any way connected with the accomplishment of the work or perfornlance of service under this Agreement, unless the bodily injury or property damage was actually caused by the sole negligence of the City, its elected officials, employees, agents or representatives. As part of the foregoing indemnity, Vendor agrees to protect and defend at its own expense, including attorney's fees the City, its elected officials, employees, agents or representatives from any and all legal actions based upon such actual or alleged acts or omiSSIOns. Vendor hereby waives any and all rights to any types of express or implied indemnity against the City, its elected officials, employees, agents or representatives, with respect to third party claims against the Vendor relating to or in any way connected with the accomplishment of the work or performance of services under this Agreement. III - 2 - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 5. INSURANCE. While not restricting or limiting the foregoing, during the term of this Agreement. VENDOR shall maintain in effect policies of comprehensive public, general and automobile liability insurance, in the amount of $1 ,000,000.00 combined single limit. and statutory worker's compensation coverage, and shall file copies of said policies with the CITY's Risk Manager prior to undertaking any work under this Agreement. CITY shall be set forth as an additional named insured in each policy of insurance provided hereunder. The Certificate of Insurance furnished to the CITY shall require the insurer to notify CITY of any change or tennination in the policy. Insurer shall give CITY 30 days notice prior to enactment and any change or termination of policy. 6. NON-DISCRIMINATION. In the perfonnance of this Agreement and in the hiring and recruitment of employees, VENDOR shall not engage in, nor permit its officers. employees or agents to engage in, discrimination in employment of persons because of their race, religion. color, national origin, ancestry, age, mental or physical disability, medical conditions, marital status, sexual gender or sexual orientation, or any other status protected by law. 7. INDEPENDENT CONTRACTOR. VENDOR shall perform work tasks provided by this Agreement, but for all intents and purposes VENDOR shall be an independent contractor and not an agent or employee of the CITY. VENDOR shall secure, at its expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for VENDOR and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. - 3 - 1 2 3 4 5 6 7 8 9 8. BUSINESS REGISTRATION CERTIFICATE AND OTHER REQUlREl\IENTS. VENDOR warrants that it possesses or shall obtain, and maintain a business registration certificate pursuant to Chapter 5 of the Municipal Code, and any other licenses, permits. qualifications, insurance and approval of whatever nature that are legally required of VENDOR to practice its business or profession. 9. NOTICES. Any notices to be given pursuant to this Agreement shall be deposited with the United States Postal Service, postage prepaid and addressed as follows: 10 TO THE CITY: 11 12 13 TO THE VENDOR: 14 15 16 17 Public Services Director 300 North "D" Street San Bernardino, CA 92418 Telephone: (909) 384-5140 Guzman Construction Company 1254 S. Waterman Ave. Suite 24 San Bernardino, CA Telephone: (909) 890-9975 Contact: Refugio Guzman 10. ATTORNEYS' FEES. 18 19 20 21 22 23 24 25 26 27 28 In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions or provisions hereof. The costs, salary and expenses of the City Attorney and members of his office in enforcing this Agreement on behalf of the CITY shall be considered as "attorneys' fees" for the purposes of this paragraph. III - 4- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 11. ASSIGNMENT. VENDOR shall not voluntarily or by operation of law assIgn, transfer, sublet or encumber all or any part of the VENDOR's interest in this Agreement without CITY's prior written consent. Any attempted assigmnent, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for the ternlination of this Agreement. Regardless of CITY's consent, no subletting or assigJIDlent shall release VENDOR of VENDOR's obligation to perform all other obligations to be perfonned by VENDOR hereunder for the ternl of this Agreement. 12. VENUE. The parties hereto agree that all actions or proceedings arising in connection with this Agreement shall be tried and litigated either in the State courts located in the County of San Bernardino, State of California or the U.S. District Court for the Central District of California, Riverside Division. The aforementioned choice of venue is intended by the parties to be mandatory and not permissive in nature. 13. GOVERNING LAW. This Agreement shall be governed by the laws of the State of California. 14. SUCCESSORS AND ASSIGNS. This Agreement shall be binding on and inure to the benefit of the parties to this Agreement and their respective heirs, representatives, successors, and assigJls. 15. HEADINGS. The subject headings of the sections of this Agreement are included for the purposes of convenience only and shall not affect the construction or the interpretation of any of its proVISIOns. - 5 - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 16. SEVERABILITY. If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid or unenforceable for any reason, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. and the remaining provisions of this Agreement shall remain in full force and effect 17. ENTIRE AGREEMENT; MODIFICATION. This Agreement constitutes the entire agreement and the understanding between the parties. and supercedes any prior agreements and understandings relating to the subject manner of this Agreement. This Agreement may be modified or amended only by a \\Titlen instrument executed by all parties to this Agreement. III li/ III III III III III III III III III III - 6- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 VENDOR SERVICE AGREEMENT GUZMAN CONSTRUCTION COMPANY IN WITNESS THEREOF, the parties hereto have executed this Agreement on the day and date set forth below. Dated: Dated ,2009 VENDOR By: Its: ,2009 CITY OF S.~l\J BER-l\'ARDI:\JO By: City Manager Approved as to Form: 9;~ F. Penman, City Attorney ~ I I i , ~ - i- Mar 31. 09 05:04p GUZMAN 9098801441 p.2 ATTACHMENT "1" .'MM. ... . - "': " ,; . ... "". . .., ..., . . '.. . ~.,. CMl. ... .1'. ..'ffIN' .. G....,.. . .. .,- ':. - . ' " ~ ;", -~,:,. ~ ).' , u _.. " _ ",,"": ,," _c_,-- .ot'. ..: ,,,,,,'i! .' '> '-_' ~,' ...:".- -.,..... :ot MBE 96150015 CA Uc. #724664 Class A PROPOSAL March 31, 2009 City of San Bernardino Public Services Department 300 N. D Street San Bernardino, Ca 92418 A TIN: Randy Keuttle . RE: City Yard pad and cross gutter Guzman Construction Company herein proposes the following: 1. Install8,11S SQ. FT. 8" pad v.'ith #4 rebar($16.50/SF) - $133,897.50 2. Install 223 LF of Cross Gutter($72.00ILF)- $ 16,056.00 TOTAL PROPOSED COST: $141),953.50 Included in this cost are labor, equipment and material. Should you have any questions feel fr~to contact me at (909) 880-1400. ?r~.7 y.I.. H~e!&~:i A~€iE::-5- Sa~ &~~-rlh~o., c~ ~.7::':! (~) g~...l,:,~ee =-"'~ {-;"'f:~; ~",:441 e-mail: guzmanconstco1@verizon.net ~VVO-.:J.:J"'+ ATTACHMENT "2" CITY OF SAN BERNARDINO TECHNICAL SPECIFICATIONS RFQ F..oS-26 Concrete Maintenance Services Contract NOTICE : "SPECIAL INSTRUCTIONS TO THE BIDDER" The Public Services Department, Streets Division is responsible for maintaining all curbs, and gutters in the City. The intent of this document is to solicit proposals from highly trained and qualified vendors with experience in providing Concrete Maintenance Services. The City is looking for the most responsive and responsible vendor that will be committed to provide the best level of Concrete Maintenance Services. Through a competitive qualification and bid based procurement process, the City of San Bernardino intends to enter into an agreement with a qualified vendor far Concrete Maintenance Services. Services: Bidder shall complete right-hand column indicating brief reasoning for exceptions to requirements when not acceptable. state .Acceptable" if requirements are agreeable as set forth in left-hand column. Description: The project consists in a general contract of removal of existing deteriorated or raised portions of sidewalks, a gutter. curb and gutter, drive approach, cross gutter. spandrel or handicap ramp. removal of tree roots. repair of sprinklers, reinstallation of mailboxes. replacement of concrete. replacement of asphalt concrete, providing traffic control. and clean up of construction debris. The Intent of these specifications is to provide for a complete and finished project In accordance with the . provisions in connections therewith aU necessary labor, tools. implements, equipment. materials. and supplies. Whenever the terms "Standard Specifications. is used. It shall mean the .Standard Speclfications for Public Works Construction. latest edition.. In case of conflict between these specifications and Standard Specifications, these speclfications shall take precedence over and be used in lieu of the Standard Specifications. FAILURE TO COMPLETE RIGHT HAND COLUMN WILL INVALIDATE BID table / ass ecified o 1. TRAFFIC CONTROL Attention is directed to Section 7-10, .Public Convenience and Safety, of the Standard S ecifications for Public Works Constructions. AC('8?ff\~~ 7 ...VVU-..I.J~ latest addition and these special provisions. I ! Warning signs. lights, and devices for use In I performance of work on Highways shSlI confonn to the "Manual ofTraflic Controls' 2000 Edition and ~Ll:::: the "Work Area Traffic Control Handbook", 2000 I , Edition, adopted by the City of San Bernardino. ! The Contractor shall so conduct his operations as to offer the least possible obstruction and I inconvenience to the public. Convenient access to I I abutting properties shall be maintained whenever A-a-f?TA-~ Lc::; ! possible. Contractor shan maintain a minimum of one taffie lane in each direction at all times. All i excavations opened during any day wRl be paved , I bacldo a safe condition by the end oflhe same day. All work sites must be marked and called in to I ! underground service alert 3 days prior to work starting as per State of California. If a conflict exist ke:.-&rf'SLE: a contractor must notify the city prior to digging or \ removals of the site. Notification can be by phone and followed up with a written document. i , All places of business and residences along the streets that are within the limits of work shan be notified in writing at least five (5) days prior to , , commencement of worK. This notification shall i explain the sequence of work and Indicate any ~L6 restrictions of access. Verbal notification shall be \ given to all places of business and residences at least 18 hours in advance of commencing work that , will affect access to and from properties. Full compensetion for fumishing labor, materials. equipment, and incidentals for all traffic control will I be considered ~ being included in various items of work and no ad itional compensation will be allowed. I , 2. ClEARING. GRUBBING. REMOVALS. ! DI"I "lNS AND SITE MAINTENANCE i . -'=- L I The work covered by this section shall include Actw+ovble removal and disposal of conaste or AC removed vegetation, tree roots, tash, and other obiectionable material from the orolect; sawcuUino ! 8 ~UVO-,).J '+ and demolition. Protection and maintenance of existing improvements, including utilities, within the right-of-way which are to remain in place; and A~L--if , maintenance of the site in a neat and orderly , condition throughout the construction period. , , 3. REMOVAL OF EXISTING IMPROVEMENTS I Existing surface improvements shaD be removed within the limits indicated on the plans, or as listed on the project order list and as marked in the field. Aacnrr0Le , The limits of removal shall be saw cut and the remaining edges of existing improvements shall be neat and sound to the satisfaction of the Director of , Public Services or his designee. I If the edge of any existing Improvement to be joined : with new work is damaged by the contractor's ~::y r1+1dE operations, the existing shall be again saw cut ! I parallel to the original cut and such additional ; portion removed and replaced at the contractor's expense. i Existing asphalt concrete, concrete sidewalk, , i driveway approaches, curb and gutter or other ~~ I improvements shall be completely removed. All i material removed shall become the property of the contractor and shall be disposed at an appropriately , permitted recycling site. A weight ticket shaD be ! submitted to the city of recycled materials. Contractor must comply with NPDES regulations AcL&f7}U~ I I I during construction. , I 4. DISPOSAL OF MATERIAL REMOVED All material removed in clearing and site i I maintenance operations, including temporary j asphalt paving removal as specified herein, shall ~-&iA-rb!B become the property of the Contractor until he has dis~osed of ~ at ~n approv,ed re~e~ ~~ ~ I ! . 1 San Bernardino. 5. REMOVAL OF TRASH AND OTHER I OBJECTIONABLE MATERIAL I 9 "'VVO-.)..)"'t I All trash, roots, and organic material within six I inches of the finished surface shall be removed. In , addition, any trash or organic material, Induding ~ I roots, encountered in demolition of any wori<. performed shall be removed. ! i 6. SITE MAINTENANCE i Throughout the period of construction, ttle I contractor shall maintain the site of the wori<. in a ! safe, neat, and orderly condition free of any !\cLevf1;.d6W hazardous conditions, trash, debris, surplus materials, and objectionable matter of any kind, all to the satisfaction qf the Street Superintendent or his designee. Throughout the period of construction. the i Contractor shall control; dust in accordance with the ~t1t~L~ ! requirements of the City of San Bemardino, and as specified in the Standard Specifications. Dust shall be controlled continually during construction , operations by watering and by such other means, , and at such time as may be required by the City. , , ! During the course of construction, the Contractor Pcc-e-O+v.-6!-t, shall protect all existing improvements, including i underground utilities, which are to remain in place within and adjacent to the right-of-way from damage resulting from his operation. , 7. GRADING i I , ! The Contractor shall grade as required, provide all unclassified excavating and unclassified fill neceSsary for curbs, gutter, driveway, sidewalk, and paving,.as indicated on the plans and described in NwRi-oJuL0 these special provisions. The Contractor shall remove excess and/or unsuitable materials from the site. Unclassified fill and grading is necessary in preparation for laying concrete, it shall be made . rr . I........ to -L avoid future settlement. ! 8. COMPACTION OF SUBGRADE Suborade shall be scarified, watered and , 10 I , I I i I 2UU!S.334 compacted as necessary to obtain 90% relative Ail..eJ? ()l(8 Le compaction. 9. CONCRETE MATERIALS Concrete materials shall be in accordance with the Standard Specllicalions for Public Wor1<s 1\cLtY-r f\1? ~ Construction, latest edition and the City Standards. The following City Standards are made part of these specllications: Std No. 200 - Typical Section- P .C.C Curb & Gutter f\ax:YrAt:l~ Std No. 201 - Cross gutter . Std No. 202 - Sidewalk Location Std No. 203 - Residential Driveway Approach Std No. 204 - Commercial Driveway Approach Std No. 205 - Curb Ramp 10. REFERENCE LIST Provide three (3) local govemment agencies and/or ftccat-'iA b Iv company's previous (lr current contact references that support your ability to provide Concrete Maintenance Services. i ! 11. CONTRACT LENGTH , The length of this contract shall be for one (1) year r\{L{j) kL0iu I with three (3) one-year extensions at the City's ! ! option. .' , . 12. PRICING i- , ; kLWtt\v)(J I Pricing shall Include all Traffic Control, Materials, Steel Plating, Equipment, and Manpower costs to complete the projects. ! 13. lABOR RATES ! Prevailing wage must be paid for the term of this ~Cf1Pt-u6lL I ." .- all Invoices. ! I I 11 CITY OF SAN BERNARDINO TECHNICAL SPECIFICATIONS NO: RFQ F-08-26 LUU~-jj4 I , I 1. , CONCRETE MAINTENANCE SERVICES CONTRACT - VARIOUS LOCATIONS THESE ARE ESTIMATED QUANTITIES. THE CITY RESERVES THE RIGHT TO PURCHASE MORE OF LESS THAN THE QUANTITIES SPECIFIED AT UNIT PRICES BID T V\lO \-kJt-Jc:>~1'\I\lEN T'{-~lj.. i1tov..~ND Total'Cosl (Written in Words)<::p"lFN ~~~ 'R'fO/Ind 'Z--!cl2.D cents. The undersigned hereby certifies that he/she has an appropriate license, issued by the State of Callfomla to provide this work; that such license will be in full force and effect throughout the duration of construction; and that any and all subcontractors to be employed on this project will be similarly licensed. Dated . \\A~ \5 \ 2fff6 CONTRACTOR (:1.IA7M.1.v1 ('nf\~c.haI\ 12..11 LP 10 L-\ Callfomia Contractor's Signature Q a:v~ 10 Gt.1A'Z-l'v'Vt v\ , OW rJ ~ Print or Type Name and TItle 18 1- r.- I I 0 in ~ E b - , 0 -u . - - -. = = , , , C lD C mrri c -l (Jl, OJ (') ::. 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