HomeMy WebLinkAbout15-Facilities Management
CITY OF SAN BERNARDINO - REQUEST FOR COUNc(}~
From: James Sharer, Director Subject:
Resolution authorizing an increase to the
Dept: Facilities Management Purchase Order No. 209400 by an additional $10,000
to Waxie Sanitary Supply for custodial supplies.
Date: February 18,2009
MICC Meetinl: Date:
March 16,2009
Synopsis of Previous Council Action:
3-17-08 Reso 2008-76 Increase Purchase Order No. 208059 by an additional $10,000 to Waxie
Sanitary Supply for custodial supplies.
Recommended Motion:
Adopt Resolution
Contact person: James Sharer
Supporting data attached: Staff Report, Resolution
Ward(s):
All
FUNDING REQUIREMENTS:
Amount: $10,000.00
Source: :
001-324-5111
Barbara Pachon
Director of Finance
Council Notes:
Agenda Item No.
K~" 2009- 5"2-
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Resolution authorizing an increase to Purchase Order No. 209400 by an additional $10,000 to
Waxie Sanitary Supply for custodial supplies.
BACKGROUND
Waxie Sanitary Supply of Ontario is one of the three primary vendors used for custodial supplies
for the City of San Bernardino. Three years ago we started increasing our business with Waxie
when we switched to the motion sensored paper towel dispensers in City Hall. These dispensers
have reduced the City Hall paper product usage approximately 30%. We have also changed toilet
paper dispensers and soap dispensers with more efficient units, making the City of San
Bernardino a more environmentally-conscious, Green City.
This year, at the request of the City Manager, staff had a meeting with Waxie to encourage a
further discount on custodial supplies. These have talks have been very fruitful and Waxie will
now be the supplier of trash can liners and provide the dilution control equipment for a
conversion from shelf ready products to concentrated products in our field trucks. This
conversion will allow us to standardize on green chemicals throughout our operation, and allow
for time-specific deliveries since our warehouse is now unmanned. This change in vendors will
put our annual purchase from Waxie this year at $34,500, which is an increase of $9,550 on the
current contract. Staff now needs to increase the annual PO to Waxie by $10,000 to continue
this conversion and provide custodial supplies for the balance of the year. This amount is in line
with last fiscal year, when the City spent $34,000 with Waxie. Waxie has agreed to the five
percent vendor discount requested by the City Manager.
FINANCIAL IMPACT
The Waxie annual Purchase Order # 209400 was for $24,950 and now needs to be increased by
$10,000 to $34,950 for the balance of the fiscal year. Funding for custodial supplies is included
in the Facilities Management Budget, account No. 001-324-5111.
RECOMMENDATION
Adopt Resolution
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RESOLUTION NO.
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9 Director or hisiher designee to increase Purchase Order No. 209400 by an additional
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$10.000, for a total of$34,950. to Waxie Sanitary Supply, referencing this Resolution.
SECTION 2. The authorization to increase the above referenced Purchase
Order is rescinded ifnot issued within sixty (60) days of the passage of this resolution.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
2 OF SAN BERNARDINO AUTHORIZING THE FINANCE DIRECTOR TO
INCREASE PURCHASE ORDER NO. 209400 BY AN ADDITIONAL $10,000
3 TO W AXlE SANITARY SUPPLY FOR CUSTODIAL SUPPLIES.
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I HEREBY CERTIFY that the foregoing resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
meeting thereof. held on the day of
6 following vote. to wit:
. 2009. by the
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Council Members: AYES NAYS ABSTAIN ABSENT
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9 ESTRADA
10 BAXTER
11 BRINKER
12 VACANT
13 KELLEY
14 JOHNSON
Rachel G. Clark. City Clerk
day of
Patrick J. Morris. Mayor
City of San Bernardino
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