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ORIGINAL
CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
From: Valerie C. Ross, Director
Subject: Authorize the Director of Development
Services to Execute Contract Change Order No. One
with Kalban, Inc. for the construction of ADA Access
and Sidewalks at various locations (SS-B 2007-08),
per Project Plan No. 12295.
Dept: Development Services
Date: January 22, 2009
File: 1. 7202-07/080 I
MCC Date: Febmary 17,2009
Synopsis of Previous Council Action:
08/20/07 Approved the Fiscal Year 2007-08 CIP Budge!.
08/04/08
Adopted resolution awarding a contract in the amount of 5294,359.00 to Kalban,
Inc. for the construction of ADA Access and Sidewalks at various locations (SS-
B 2007-08), per Project Plan No. 12295.
Recommended Motion:
Authorize the Director of Development Services to Execute Contract Change Order No. One
with Kalban, Inc. for the constmction of ADA Access and Sidewalks at various locations (SS-B
2007-08), per Project Plan No. 12295. ~ C.~
Valerie C. Ross
Contact Person: Robert Eisenbeisz, City Engineer
Phone: 5203
Supporting data attached: Contract Change Order
Ward(s): All
FUNDING REQUIREMENTS:
Amount: $61,505.13
Source: (Ace!. No.) 129-367-5504-7202
Acct. Description: 1/2 Cent Sales Tax
Finance:
Council Notes:
Agenda Item No. q
J-I7-()'j
CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
STAFF REPORT
Subiect:
Authorize the Director of Development Services to Execute Contract Change Order No. One
with Kalban, Inc. for the construction of ADA Access and Sidewalks at various locations (SS-B
2007-08), per Project Plan No. 12295.
Backl!:round:
On August 20, 2007, the Mayor and Common Council allocated funds, as part of the FY 2007/08
Capital Improvement Program (CIP), for the construction of ADA access ramps and
improvements in a variety of locations. On average, approximately $500,000.00 worth of ADA
access ramps and associated improvements are completed annually.
On August 4, 2008, the Mayor and Common Council awarded a contract to Kalban, Inc. for the
Construction of ADA Access and Sidewalks at various locations (SS-B 2007-08), per Project
Plan No. 12295.
Change Order:
1.& 2. During constmction it was determined that additional quantities oframp, curb, and rail
would be needed to ensure adequate construction and ADA compliance. The contractor
was instructed to install the additional quantities at a cost of$64,173.00.
3. During construction it was necessary to adjust the curb flow line to eliminate water
from ponding. The contractor was required to re-grade and install additional asphalt for
this new section. The cost of additional asphalt and re-grading was $24,705.13.
4. The total contract change order was $88,878.13; however it was determined in the field
that certain items needed to be eliminated from the initial bid creating a credit of
$27,373.00. Since there was a credit the total change order amount is $61,505.13.
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01/27/20093:40 PM
CITY OF SAN BERNARDINO REQUEST FOR COUNCIL ACTION
STAFF REPORT
Financial Impact:
The revised estimated project costs are as follows:
Description Amount
Original Agreement $ 294,359.00
Contract Management and Inspection $ 44,153.85
(approx. 15%)
Contingencies (approx. 20%) $ 61,487.15
CCO#No. I $ 61,505.13
Total Project Cost $ 355,864.13
Funding for this change order is available in Account No. 129-367-5504-7202. Funding the
change order will result in a remaining balance of$144,095.00.
This change order represents 20.9% of the original contract amount.
Recommendation:
Authorize the Director of Development Services to Execute Contract Change Order No. One
with Kalban, Inc. for the construction of ADA Access and Sidewalks at various locations (SS-B
2007-08), per Project Plan No. 12295.
Attachments:
Change Order No. One
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01/23/2009 3 :22 PM
DEVELOPMENT SERVICES DEPARTMENT
300 North "0" Street. San Bernardino' CA 92418-0001
Planning & Building 909.384.5057' Fax: 909.384.5080
Public WorkslEngineering 909.384.5111' Fax: 909.384.5155
www.sbcity.org
""
CONTRACT CHANGE ORDER NO. ONE
FILE NO. 1.7202-07/0801
W.O. NO. 7202
DATE: FEBRUARY 17, 2009
PROJECT: CONSTRUCTION OF ADA ACCESS RAMPS & SIDEWALK AT
VARIOUS LOCATIONS (SS-B 2007/08) & 28TH STREET & 29TH STREET
FROM SIERRA WAY TO WALL ST (WILSON ELEMENTARY
SCHOOL), PER PROJECT NO. SR2SL-5033(043), EA #08-925014 Agency
08-SBD-0-SBD.
TO: KALBAN, INe.
9075 GLEN OAKS BLVD.
SUN VALLEY, CA 91352
GENTLEMEN:
You are hereby compensated for performing the additional work as follows:
ITEM NO: DESCRIPTION OF CHANGE COST
1-1 Bid Schedule No. I - Increase the following Bid Items:
#3: 8-inch PCC Curb Ramp 1,146 s.f. @$16.00 $ 18,336.00
#4: Increase Type A Curb - 671.f. @ $25.00 $ 1,675.00
#5: Increase Sidewalk - 70 I sJ. @ $8.00 $ 5,608.00
#6: Increase Metal Hand Rail- II I.f. @ $250.00 $ 2,750.00
#7: Increase Curb & Gutter - 3.5 I.f. @ $60.00 $ 210.00
(Item 1-1) Total $ 28,579.00
1-2 Bid Schedule #2 - Increase the following Bid Items:
#3: Increase PCC Curb Ramp - 488 s.f. @ $23.00 $ 11,224.00
#4: Increase Type A Curb - 18 I.f. @ $25.00 $ 450.00
#5: Increase Sidewalk - 2,690 s.f. @ $8.00 $ 21,520.00
#7: Increase Asphalt Concrete 3 Tons @ $250.00 $ 750.00
#8: Increase Aggregate Base II Tons @ $150.00 $ 1,650.00
CHANGE ORDER NO. KALBAN, INC.
CONSTRUCTION OF ADA ACCESS RAMPS & SIDEWALK AT VARIOUS LOCATIONS (SS-B 2007/08) & 28m STREET & 29"
STREET FROM SIERRA WAY TO WALL ST (WILSON ELEMENTARY SCHOOL), PER PROJECT NO. SR2SL-5033(043), EA #08-
925014 Agency 08-SBD-O-SBD.
,
(Item 1-2) Total $ 35,594.00
1-3 Re-Grade & Place Asphalt on 33" Street $ 24,705.13
TOTAL COST CCO #1 $ 88,878.13
JUSTIFICATION:
1-1 Bid Schedules No.1 & No.2 - Increase Bid Items
Item & When field measuring the contracted improvements, it was determined that the
No. 1-2 measured quantities were higher than the bid quantities. The additional quantities werc
field measured for each item for pavment at the bid unit Drices.
Re-Grade & Place Asphalt on 33" Street
1-3 It was determined in the field that proposed grades for the new curb and gutter could be
improved to ensure that water would not pond. The contractor was directed to re-grade
and alace asphalt for this new section,
SUMMARY OF CONTRACT COSTS
The estimated revised contract cost is as follows:
Original Bid Amount. . . , . . . . , . . . . . . . . . . . . . . . , . . . . . , . . . , ..... $ 294,359.00
Contract Change Order No. One..................,........, ....$ 88.878.13
Savings to Contract. . , . . . . , . . . . . . , . . . . . . . . . . . . . . . . . . . , . , , ($ 27,373,00)
(Eliminated Bid Items; Bid Schedule #1, Item 10, 11, 18; Bid Schedule #2 Item 9, 13)
Increase to Contract Cost. . . , . , . . . , , . . . . . , , , , , . . , , , .. . . , , , , ,,$ 61,505,13
Revised Construction Contract cost. , . . . , , , . . . . , , . , . . , , . , . . , , .....$ 355,864.13
Additional time to complete Contract due to this Change Order ................... 10 Working Days
This change order represents 20.9 % of the original contract amount.
KALBAN, INC.
CONTRACTOR
Accepted
By:
CITY OF SAN BERNARDINO
DEVELOPMENT SERVICES
Approved
By:
VALERIE C. ROSS
Director of Development Services
Title:
Date:
Date:
Approved
By:
MARK WEINBERG
Interim City Manager
Date:
Item No.
February 17, 2009
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