The URL can be used to link to this page

Home My WebLink About13-Police Department CITY OF SAN BERNARDINO - REQUEST FOR COUNCI~ L From: Michael A. Billdt, Chief of Police Subject: Resolution of the Mayor and Conunon Council of the Gty of San Bernardino to authorize execution of Amendment No. 1 to the Vendor SelVice Agreement with All Gty Management SelVices to provide crossing guard selVices at Victoria Elementary School in the Gtyof San Bernardino, and transferring funds from Account 001-217-5014 (Part Time Salaries) to Account 001-217-5505 (Other Professional SelVices) to pay forthe selVices rendered. Meeting Date: February 17, 2009 Dept: Police Department Date: January 26,2009 Synopsis of Previous Council Action Resolution # 2008-10, adopted January 10, 2008, School Crossing Guard Program - All Gry Mgt. Resolution # 2008-11, adopted January 10,2008, School Crossing Guard Program - Redlands. Resolution # 2008-402, adopted October 20,2008, School Crossing Guard Program - Redlands. Recommended Motion: Adopt Resolution, and authorize the Finance Director to transfer funds from Account 001-217- 5014 (Part Time Salaries) to Account 001-217-5505 (Other Professional SelVices) to payforthe selVices rendered. ~~~ MIGIAEL A. BILLDT, GIIEF OF POLICE Contact person: Jill Fonzi 388- 4830 Supporting data attached: Yes Ward: 3 FUNDING REQUIREMENTS: Amount: $9,894.00 Source: 001-217-5014 Traffic Part-time salaries Council Notes: ~o 200 9-27 Finance Agenda Item No. .::It 13 ~'11'Oq CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION STAFF REPORT SUBJECT Resolution ofthe Mayor and Common Council of the City of San Bernardino to authorize execution of Amendment No. I of the Vendor Service Agreement with All City Management Services to provide crossing guard services at Victoria Elementary School in the City of San Bernardino, and transferring funds from Account 001-217-5014 (Part Time Salaries) to Account 001-217-5505 (Other Professional Services) to pay for the services rendered. BACKGROUND Victoria Elementary School is located at 1505 S. Richardson Avenue in the City of San Bernardino. Although located in the City of San Bernardino, the school is located within the Redlands Unified School District. During the 2007-08 school year, the Redlands Unified School District and the City of San Bernardino Police Department entered into an agreement to provide for a crossing guard at the school (on City streets) and to share the cost associated with that crossing guard. The agreement to share the cost of the services is the same as the agreement with San Bernardino City Unified School District. All City Management Services was contracted as a vendor to provide the crossing guard services at that school site. Thusfar, the work provided by the vendor has been exceptional. During the process to provide these services last school year it was discovered that All City was the only vendor in the field locally. An updated search conducted this school year still shows that All City is the only vendor currently providing these services in the Inland Empire and throughout Southern California. All City was recommended last year because of their relationship with the Redlands Unified School District. The District utilizes their services through the City of Redlands and has had several years of satisfied customer service with them. Additionally, All City Management Services (ACMS) provides the service for 4 hours per day versus the 6 hours per day that the City of San Bernardino pays its crossing guards. ACMS charges the City $13.74 per hour resulting in a daily cost of$54.96. The benefit to using ACMS is the administrative oversight the company incurs to provide training, supervision and replacements when needed Additionally, ACMS is fully insured thereby reducing the liability to which the City is exposed. The resolution to be approved is a companion to Resolution #2008-402 that was approved at the 10-20-08 Council meeting. The Resolution was an agreement with Redlands Unified School District to share the cost of a crossing guard at Victona Elementary School in the City of San Bernardino. The City would provide the crossing guard and Redlands Unified would reimburse half the cost. Now that the Memorandum of Understanding with Redlands Unified is in place, it is recommended that the City Manager be authorized to execute the agreement with All City Management Services, and the Finance Director authorized to transfer funds from Account 001-217-5014 (Part Time Salaries) to Account 001-217-5505 (Other Professional Services) to pay for the services rendered. FINANCIAL IMPACT The Police Department's adopted budget for FY 2008/2009 includes $390,000 for crossing guard services (Account #001-217-5014 / Part Time Salaries). The cost for thc service at Victoria Elementary School is anticipated to be $9,894. Projected revenues arising from reimbursements from the Redlands Unified School District are anticipated to be $4,947 (Revenue account #001-000-4740 / Miscellaneous Police Receipts), for a net cost to the city of$4,947. Crossing Guard services are normally paid from the Part Time Salaries account (001-217- 5014). It will be necessary to transfer $9,894.00 from the Part Time Salaries account to account #001-217-5505 (Other Professional Services) to pay the outside vendor. The Redlands Unified School District will then reimburse the City half of the actual expenses, approximately $4,947.00 in accordance with the agreement between the Redlands Unified School District and the City of San Bernardino. This has not already been budgeted in contracts so therefore a budget amendment is needed. RECOMMENDA nONS Adopt Resolution, and authorize the Finance Director to transfer funds from Account 001-217-5014 (Part Time Salaries) to Account 001-217-5505 (Other Professional Services) to pay for the services rendered. 1 2 RESOLUTION NO. 3 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO TO AUTHORIZE EXECUTION OF AMENDMENT NO.1 TO THE VENDOR SERVICES AGREEMENT WITH ALL CITY MANAGEMENT SERVICES TO PROVIDE CROSSING GUARD SERVICES AT VICTORIA ELEMENTARY SCHOOL IN THE CITY OF SAN BERNARDINO. 4 5 6 7 WHEREAS, the City of San Bernardino has an existing Agreement with All City Management Services to provide crossing guard services at Victoria Elementary School; and WHEREAS, the City wishes to extend the Agreement for the 2008/2009 school year; and, WHEREAS, the cost for said services is projected to be $9,894; and, WHEREAS, All City Management Services is the only vendor providing crossing guard 8 9 10 11 12 services in southern California. 13 THEREFORE, BE IT RESOLVED BY THE MA YORAND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: 14 15 SECTION 1: The City Manager is hereby authorized and directed to execute Amendment No.1 to the Vendor Services Agreement with All City Management Services to provide a crossing guard at Victoria Elementary School in the City of San Bernardino, at a cost of$9,894.00. A copy of said Amendment is attached hereto as Exhibit "A" and incorporated herein by reference, SECTION 2: The authorization to execute the above referenced amendment to the Services Agreement is rescinded ifit is not issued within sixty (60) days of the passage of this resolution. SECTION 3: That the implementation date ofthis agreement is July I, 2008, therefore, any action taken between July I, 2008 and the date that this resolution is adopted is hereby ratified. SECTION 4: The Finance Director is authorized to transfer $9,894.00 from the Part Time Salaries Account 001-217-5014 to Other Professional Services Account 001-217-5505. 16 17 18 19 20 21 22 23 24 III III III III III 25 26 27 28 1 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO TO AUTHORIZE EXECUTION OF AMENDMENT NO. 1 TO THE VENDOR SERVICES AGREEMENT WITH ALL CITY MANAGEMENT SERVICES TO PROVIDE CROSSING GUARD SERVICES AT VICTORIA ELEMENTARY SCHOOL IN THE CITY OF SAN BERNARDINO. 2 3 4 5 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and 6 Common Council of the City of San Bernardino at a meeting thereof, held 7 on the day of 8 Council Members Aves 9 ESTRADA 10 BAXTER 11 BRINKER 12 VACANT 13 KELLEY 14 JOHNSON 15 McCAMMACK 16 17 ,2009, by the following vote, to wit: Navs Abstain Absent 18 City Clerk 19 20 The foregoing resolution is hereby approved this day of ,2009. 21 22 Patrick J. Morris, Mayor City of San Bernardino 23 24 25 Approved as to form 26 27 sF. Penman, City Attorney 28 AMENDMENT NO.1 TO VENDOR SERVICE AGREEMENT BETWEEN CITY OF SAN BERNARDINO AND ALL CITY MANAGEMENT SERVICES On this _ Day of ,2009, All City Management Services ("Vendor") and the City of San Bernardino ("City") hereby amend their Vendor Services Agreement ("Agreement") for school crossing guard services at Victoria Elementary School in the City of San Bernardino, approved by the City of San Bernardino Mayor and Common Council by Resolution No. 2008-10 on January 10,2008, as follows: I. Paragraph 3 of the Agreement is amended as follows: "3. TERM "The term of this agreement shall commence on July I, 2008 and terminate on June 30, 2009, unless previously modified, amended, or cancelled by the mutual written consent of the parties. "This Agreement may be terminated at any time by thirty (30) days written notice by either party. the terms of this Agreement shall remain in force unless mutually amended. The duration of this agreement may be extended with the written consent of both parties." 2. All other provisions of the Vendor Service Agreement are reaffirmed as originally stated. IN WITNESS THEREOF, the parties hereto have executed this Agreement on the day and date first above written. Date: ,2009 Date: ,2009 City of San Bernardino All City Management Services By: By: Mark Weinberg Interim City Manager Approved as to form JAMES F. PENMAN, City Attorney EXHIBIT "A" AMENDMENT NO.1 TO VENDOR SERVICE AGREEMENT BETWEEN CITY OF SAN BERNARDINO AND ALL CITY MANAGEMENT SERVICES On this _ Day of ,2009, All City Management Services ("Vendor") and the City of San Bernardino ("City") hereby amend their Vendor Services Agreement ("Agreement") for school crossing guard services at Victoria Elementary School in the City of San Bernardino, approved by the City of San Bernardino Mayor and Common Council by Resolution No. 2008-10 on January 10,2008, as follows: I. Paragraph 3 of the Agreement is amended as follows: "3. TERM 'The term of this agreement shall commence on July I, 2008 and terminate on June 30, 2009, unless previously modified, amended, or cancelled by the mutual written consent of the parties. 'This Agreement may be terminated at any time by thirty (30) days written notice by either party. the terms of this Agreement shall remain in force unless mutually amended. The duration of this agreement may be extended with the written consent of both parties." 2. All other provisions of the Vendor Service Agreement are reaffirmed as originally stated. IN WITNESS THEREOF, the parties hereto have executed this Agreement on the day and date first above written. Date: ,2009 Date: ,2009 City of San Bernardino All City Management Services By: Mark Weinberg Interim City Manager By: Approved as to form JAMES F. PENMAN, City Attorney