HomeMy WebLinkAbout26-Human Resources
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From:
Linn Livingston
Subject: Position Reclassification in
the Community Risk Reduction Division
of the Fire Department.
Dept:
Human Resources
Date:
August 25, 2011
MICC Meeting Date: September 6, 2011
Synopsis of Previous Council Action:
On August 25, 2011, the Personnel Committee recommended this item to be forwarded to the Mayor and
Common Council for adoption.
Recommended Motion:
1. Establish Community Fire Risk Reduction Supervisor position, Range 2500, $5374 - $6532/month.
2. Reclassify Fire Prevention Supervisor position, Range 2480, $4864 - $5912/month, to Community
Fire Risk Reduction Supervisor position, Range 2500, $5374 - $6532/month.
3. Delete Fire Prevention Supervisor position, Range 2480, $4864 - $5912/month.
4. Approve job description as proposed.
5. Authorize the Human Resources Director to update Resolution Nos. 97-244 and 2011-218 to reflect
this action.
6. Authorize the Finance Director to incorporate the changes into the FY 2011-12 budget.
\ iY/'~1. iff;
. . ~)( L.t'-t--,...~ j~,---,
Sig~a re
~~~
Contact person:
Michael Conrad. Fire Chief
Phone:
Supporting data attached:
Staff Report
Ward:
All
FUNDING REQUIREMENTS: Amount: FY 2011-12: $7,964 (absorbed by the department)
Source: (Acet. No.)
(Acel. Description)
Finance:
Council Notes:
Agenda Item No.
;}-U;
()1-dfp - ,}6(/
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
SUBJECT:
Position Reclassification in the Community Risk Reduction Division of the Fire Department.
BACKGROUND:
During the 2010-11 budget reduction process, the Fire Plans Examiner/Systems Inspector
position was eliminated. Although the number of plans reviewed by the Fire Department over the
past three years has declined, this function still generates revenue for the City - approximately
$100,000 in Fiscal Year 2010-11. In an effort to continue this source of revenue, staff proposes
that the plans examiner and inspection duties of the eliminated position be incorporated into that
of the Fire Prevention Supervisor, thereby establishing the position of Community Fire Risk
Reduction Supervisor.
The job description and title have been revised to reflect the additional duties and the salary
range has been increased 10.5% to appropriately compensate for the increased scope of
responsibilities.
It is the recommendation of the Human Resources Department to establish the position of
Community Fire Risk Reduction Supervisor and reclassify the Fire Prevention Supervisor
position to this classification.
FINANCIAL IMPACT:
Reclassification of Fire Prevention Supervisor position, Range 2480, $4864 - $5912 per month,
to Community Fire Risk Reduction Supervisor position, Range 2500, $5374 - $6532 per month:
Fire Prevention Supervisor
Community Fire Risk Reduction Supervisor
Salarv ($5,912 x 12/mo): $70,944
Salarv ($6,532 x 12/mo):
$78,384
70,546
13,360
$83,906
Salary Less 10%
Benefits
Salary/Benefits
63,850
12,092
$75,942
Salary Less 10%
Benefits
Salary/Benefits
(Calculations are based on top step; employee will be placed at the step in compliance with the
MOU.)
The salary difference of approximately $7,964 will be absorbed by the Fire Department.
RECOMMENDA nON:
1. Establish Community Fire Risk Reduction Supervisor position, Range 2500, $5374
$6532/month.
2. Reclassify Fire Prevention Supervisor position, Range 2480, $4864 - $59 I 2/month, to
Community Fire Risk Reduction Supervisor position, Range 2500, $5374 - $6532/month.
3. Delete Fire Prevention Supervisor position, Range 2480, $4864 - $5912/month.
4. Approve job description as proposed.
5. Authorize the Human Resources Director to update Resolution Nos. 97-244 and 2011-218 to
reflect this action.
6. Authorize the Finance Director to incorporate the changes into the FY 2011-12 budget.
Attachment
Job Description: Community Fire Risk Reduction Supervisor
I PROPOSED I
Class Code:
MICC Date Adopted:
City of San Bernardino
Signature:
Director, Human Resources
Bargaining Unit: Middle Management
EEOC Job Category: Officials and Administrators
Class Specification
COMMUNITY FIRE RISK REDUCTION SUPERVISOR
JOB PURPOSE
Under direction, plans, organizes, supervises and evaluates the work of staff engaged in
conducting fire and life safety surveys, fire inspection and enforcement activities and public
education and information program activities; reviews and processes the more technical building
construction plans and specifications for structural integrity and fire safety code compliance for
fire suppression, fire protection/detection and life safety systems; and performs related duties as
assigned.
DISTINGUISHING CHARACTERISTICS
Fire Prevention Supervisor is responsible for supervising, coordinating and overseeing the City's
survey, inspection and enforcement of provisions of the Municipal Code regarding fire
prevention and life safety in public buildings and other buildings of public assembly, under the
direction of the Fire Marshal. The incumbent reviews and processes the more technical building
construction plans and specifications for residential, commercial and industrial structures for
structural integrity and fire safety code compliance for fire suppression, fire protection/detection
and life safety systems. The incumbent is also responsible for supervising the Fire Department's
public education and information programs regarding fire prevention, safety and bum prevention
and earthquake/disaster preparedness. Duties and responsibilities are carried out with
considerable independence within the framework of established policies, procedures and guide-
lines.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The duties listed below are intended only as illustrations of the various types of work that may
be performed. The omission of specific statements of duties does not exclude them from the
position if the work is similar, related or a logical assignment to this class.
1. Plans, organizes, supervises and evaluates the work of assigned staff; with staff,
develops, implements and monitors work plans to achieve assigned goals and
objectives; contributes to development of and monitoring of performance against the
annual fire prevention division budget; participates in developing, implementing and
evaluating work programs, plans, processes, systems and procedures to achieve Fire
department and City goals, objectives and performance measures consistent with the
City's quality and service expectations.
2. Plans and evaluates the performance of assigned staff; establishes performance
requirements and personal development targets; regularly monitors performance and
provides coaching for performance improvement and development; recommends
compensation and provides other rewards to recognize performance; subject to
management concurrence, takes disciplinary action, up to and including termination, to
address performance deficiencies, in accordance with the City's human resources
policies, Civil Service Rules and labor contract provisions.
Community Fire Risk Reduction Supervisor
Page 1
3. Provides day-to-day leadership and works with staff to ensure a high performance,
customer service-oriented work environment that supports achieving City objectives and
service expectations; provides leadership and participates in programs and activities that
promote a positive employee relations environment.
4. Plans, organizes and supervises the work of Fire Prevention Officers and Technicians
performing field inspections of new and existing buildings, building additions and other
facilities to determine existence, condition, usage and operational adequacy of proper
fire detection and suppression systems; receives, reviews and assigns the investigation
of complaints.
5. Supervises and monitors the enforcement of fire and life safety and other associated
code provisions; meets with the City Attorney's Office and other law enforcement
personnel on complex, sensitive and high profile cases if required; may accompany staff
to meet with property owners to secure agreements to correct deficiencies and other
compliance steps in difficult cases; monitors compliance and enforcement activities,
including the issuance of notices of violation, orders to abate, stop-work notices,
wamings and citations; makes court appearances as needed.
6. Plans and supervises fire and life safety surveys and examinations of industrial,
commercial, hospital, educational and residential properties and all places of public
assembly to identify fire and life safety problems and secure correction of hazardous
conditions.
7. Coordinates the plan check and inspection functions of the Community Risk Reduction
Division.
8. Reviews and examines the more technical and complex building construction plans and
specifications submitted to the City to ensure compliance with all fire safetyllife safety
codes and requirements; reviews fire plans submitted for sprinklers, alarms, engineered
fire suppression systems, private water systems, storage tanks and hazardous materials
management; interprets and applies state and local codes, ordinances and regulations;
red lines plans for required corrections; routes copies of plans to other City departments
to enable further project review; reviews all high pile storage plans and distributes to
staff for follow up and enforcement activities; supervises and/or issues applicable
permits.
9. Performs on-site inspections of installed fire protection systems to ensure compliance
with state and local codes and ordinances.
10. Prepares detailed technical reports; explains plan review findings to developers,
architects, engineers and fire protection contactors and consultants; coordinates projects
with other departments; and, performs inspection activities.
11. Meets with developers and fire protection design professionals; confers with the public in
person and over the telephone on matters pertaining to project status, code related and
other similar matters.
12. Reviews and approves documents and reports for the Board of Commissioners (BBC)
and Summary Action Hearings; approves making requests for assistance from other
departments and outside agencies when warranted; reviews and summarizes statistical
data and prepares a variety of reports and correspondence; communicates with other
city, county and state fire prevention officials.
13. Supervises the department's public information, prevention and disaster preparedness
education and fire and life safety education programs; makes public presentations to a
wide variety of groups on fire prevention and life safety information.
14. Supervises and participates in on-the-job training to suppression personnel on fire
prevention and life safety requirements, methods and procedures.
15. Attends and participates in meetings, training sessions, and conferences; stays abreast
of new trends and innovations in the field of fire prevention.
Community Fire Risk Reduction Supervisor
Page 2
16. May respond to fires and other emergencies as directed.
GENERAL QUALIFICATIONS
Know/edge of:
1. City, county, state and federal laws and regulations and municipal codes relating to fire
prevention and life safety, and associated health, sanitation and related codes and
ordinances.
2. Modem fire prevention practices and procedures as they apply to industrial, commercial,
hospital, educational and residential properties and other places of public assembly.
3. Technical procedures and standards of structural engineering, architecture and building
construction from a fire and life safety perspective.
4. Federal, state and municipal codes, ordinances, regulations and construction standards
governing housing and commercial building construction, rehabilitation, alteration, use
and occupancy, including Uniform Building Code, Uniform Fire Code, Title 19 and
National Fire Prevention Standards.
5. Principles and methods of research, investigation and legal documentation related to fire
prevention and enforcement.
6. Proper storage and handling of hazardous materials, such as gasoline, chemicals,
explosives, paints, gases and other flammables.
7. Effective public relations practices and techniques of public speaking.
8. Use and operations of computers and standard business software.
9. Principles and practices of effective supervision.
10. City human resources policies and procedures, Civil Service Rules and labor contract
provisions.
Abi/ity to:
1. Plan, organize, supervise, integrate and evaluate the work of staff engaged in fire and
life safety inspection, survey and enforcement activities.
2. Perform comprehensive analysis and examination of building construction plans and
designs, including alarm systems and fire suppression/protection systems, and apply
engineering and architectural principles and practices to resolve fire safety problems
with technical construction objectives.
3. Conduct inspections and investigations, recognize conditions that constitute code
violations and life safety hazards and adopt effective resolution processes.
4. Analyze facilities, identify deficiencies and recommend effective fire and life safety
corrective actions.
5. Research, interpret, explain and apply a wide range of laws, codes, ordinances,
regulations and standards applicable to the work.
6. Ensure enforcement activities are carried out firmly, consistently, tactfully and impartially.
7. Communicate clearly and effectively, both orally and in writing.
8. Oversee the maintenance of comprehensive and specialized files, records and
documentation.
9. Prepare clear, concise and comprehensive correspondence, reports and other written
materials.
10. Organize, set priorities and exercise sound independent judgment within areas of
responsibility.
11. Exercise tact and diplomacy in dealing with sensitive and complex issues and situations.
12. Establish and maintain effective working relationships with City management and staff in
multiple departments, property and business owners, the public and others encountered
in the course of work.
Community Fire Risk Reduction Supervisor
Page 3
MINIMUM QUALIFICATIONS
Education, Training and Experience:
A typical way of obtaining the knowledge, skills and abilities outlined above is graduation
from high school or G.E.D. equivalent; completion of 60 semester units from an accredited
college or university with a focus on fire science; and three years of progressively
responsible experience performing fire andlor building inspections or in building
construction; or an equivalent combination of training and experience.
Accreditation shall be by a national or regional accreditation body that is recognized by the
Secretary of the United States Department of Education.
Licenses; Certificates; Special Requirements:
A valid California driver's license and the ability to maintain insurability under the City's
vehicle insurance policy.
Successful completion of the PC 832 training course, Level III or Module A.
California State Fire Marshal Plans Examiner certification and International Code Council
Fire Inspector II certification within one year of hire.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this class. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.
While performing the duties of this job, the employee is regularly required to sit; talk or hear,
both in person and by telephone; use hands to finger, handle and feel computers and standard
business equipment; and reach with hands and arms. The employee is frequently required to
stand and walk.
Specific vision abilities required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this class. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
The employee works under typical office conditions, and the noise level is usually quiet. The
employee may occasionally be required to work in outside conditions, exposed to wet andlor
humid conditions, where the noise level may be loud.
Community Fire Risk Reduction Supervisor
Page 4