HomeMy WebLinkAbout12-Information Technology ORIGINAL
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: LEA DEESING, Subject: RESOLUTION OF THE
INFORMATION TECHNOLOGY MAYOR AND COMMON COUNCIL
DIRECTOR AUTHORIZING THE EXECUTION OF
A MEMORANDUM OF
Dept: INFORMATION TECHNOLOGY UNDERSTANDING WITH THE CITY
OF SAN BERNARDINO WATER
Date: AUGUST 21, 2011 DEPARTMENT AND AN
AGREEMENT WITH FEDERAL
EDGE, INC., FOR THE PURCHASE OF
A NEW ENTERPRISE BACKUP
SYSTEM.
M/CC Meeting Date: September 6,2011
Synopsis of Previous Council Action:
September 18, 2006 — Resolution 2006-336 — Council approved the purchase of a SAN
(Storage Area Network) Enterprise Backup System.
Recommended Motion:
Adopt Resolution.
Lea Deesing, Director of I f rmation Technology
Contact person: Lea Deesing Phone: x3017
Supporting data attached: Staff Report, Agreement, Quote Ward: All
FUNDING REQUIREMENTS: Amount: $25,408 in FY 201112012
Source: (Acct. No.) 679-250-5803-0000-0058
(Acct. Description)
IT Business Systems Program
Lease / Purchase
Finance:
Council Notes: 6//— °:' 3
Agenda Item No. /�
9( -doll
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
SUBJECT:
Resolution of the Mayor and Common Council authorizing the execution of a Memorandum of
Understanding with the City of San Bernardino Water Department and an agreement with
Federal Edge, Inc., for the purchase of a new Enterprise Backup System.
BACKGROUND:
On September 6, 2006, The City Council approved the purchase of backup hardware and
software for the City's server environment. This system protects both the City and Water
Department information assets by providing daily backups of all mission-critical applications,
including Financials, Permitting, Business Licenses, Utility Billing, GIS, E-mail, and other
departmental data.
The hardware purchased for this system will reach its end-of-life on November 16, 2011.
Annual maintenance will no longer be available from the manufacturer, Overland Storage.
Further, as the City has grown in its use of technology, the time required on a daily basis to
backup these systems has increased. In some cases, backups are now taking longer than 24
hours, which inhibits the ability to provide adequate protection.
Public Safety systems have also been impacted by decreased backup performance. The current
backup system will not provide the protection required for the new CAD and RMS system
(AEGIS)which is projected to go live on December 12, 2011.
Finally, as the City has become more and more reliant on e-mail as a primary source of
communication, the need to manage this asset has become more critical. Requests for e-mail
restoration often require recalling tapes from long term storage, and delays can be experienced in
the handling of these requests. As the City reviews its e-mail retention policies, it has become
clear that IT will need additional tools to manage upcoming requirements.
IT has researched many different technologies and options for a new backup system. The criteria
for this evaluation included:
• Sufficient capacity to maintain 10 days of storage.
• Ability to keep copies of monthly data on-site.
• Shortened timeframes for the backup process.
• Increased performance for restoring data.
• Technology to manage e-mail retention.
Research included reaching out to other agencies in the area including the City of Moreno
Valley, City of Riverside, and the County of San Bernardino. Commvault is the vendor of
choice for these agencies.
The Commvault application includes newer technologies, such as data de-duplication, which
reduces the both the time and storage requirements for backups. Coupled with its ability to
provide e-mail retention and archiving, it is an excellent fit for the City's needs.
Federal Edge, Inc., located in Riverside, CA is the authorized vendor for Commvault in our
area, and is an authorized vendor for Overland Storage products.
FINANCIAL IMPACT:
The cost for this new system is $172,724.74 (Exhibit"A"). This system is used by both the City
and Water Department. The City's utilization share is 73%, which equals about $126,089 of the
total cost, and the Water Department share is 27% which equals about $46,636. The Water
Department has agreed to pay for the total cost of the purchase of the Enterprise Backup System
and finance the City's share over a five-year period, saving both the City and Water Department
the interest expense associated with leasing (Exhibit`B"). The City will pay $25,408, beginning
in FY 2011-12, annually to the Water Department for five years out of the Information
Technology fund. Since the Information Technology Fund is an internal service fund, all the
charges are allocated to the user Departments based upon usage of the system.
Additional revenues provided by the Water Department offset expenditures for this purchase,
resulting in no increase to the net budget.
Funds for this payment plan was appropriated in the Information Technology Department,
Business System and Public Safety Programs, FY 2011-12 through FY 2015-16 budget accounts
for lease purchase (account no. 679-250-5803-0000-0058).
RECOMMENDATION:
Authorize the execution of the Memorandum of Understanding with the City of San Bernardino
Water Department, and authorize the Director of Finance to amend the FYI 1-12 Budget to
increase revenue account 679-250-4893-0000 by $172,800 and appropriate a total of$172,800 in
expenditure accounts 679-250-5715-0000-0058 ($110,000) and 679-250-5715-0000-0062
($62,800).
I RESOLUTION NO. c (opy
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE EXECUTION OF A MEMORANDUM OF
3 UNDERSTANDING WITH THE CITY OF SAN BERNARDINO WATER DEPARTMENT
AND AN AGREEMENT WITH FEDERAL EDGE, INC., FOR THE PURCHASE OF A NEW
4 ENTERPRISE BACKUP SYSTEM.
5 WHEREAS,the City is in need of a new back-up and archiving system, including hardware
6 and software, for the City and Water Department mission-critical applications; and,
7
WHEREAS,Federal Edge, Inc., can provide the system that best meets the City's and Water
8 Department's needs; and,
9
WHEREAS,the Water Department has agreed to finance the City's share of the cost of the
10
system for five years;
11
12 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
13 SAN BERNARDINO AS FOLLOWS:
14 SECTION 1. That the City Manager is hereby authorized to execute a Purchase Agreement
15 with Federal Edge, Inc., for the purchase of a new Enterprise Back-up System, at a cost of
16 $172,724.74, a copy of which is attached hereto, marked Attachment 1, and incorporated herein in full.
17 SECTION 2. That the City Manager is hereby authorized to execute a Memorandum of
18 Understanding with the City of San Bernardino Water Department by which the Water Department
19 shall pay to the City $172,800 to pay for the Back-up System, of which 73% (approximately
20 $127,000) shall be repaid to the Water Department in-five equal annual payments. A copy of the
MOU is attached hereto, marked Attachment 2, and incorporated herein.
21
SECTION 3. That the Director of Finance is authorized to amend the Fiscal Year 2011-2012
22
Budget to increase revenue account 679-250-4893-0000 by $172,800, and appropriate a total of
23
$172,800 in expenditure accounts 679-250-5715-0000-0058 ($110,000) and 679-250-5715-0000-062
24
($62,800).
25
SECTION 4. That the Director of Finance or his/her designee is hereby authorized to issue a
26
purchase order to Federal Edge, Inc. for FY 201 1-12, in an amount not to exceed $172,724.74. The
27
Purchase Order shall reference the number of this Resolution and shall read, "Federal Edge, Inc.,
28 1
I RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE EXECUTION OF A MEMORANDUM OF
2 UNDERSTANDING WITH THE CITY OF SAN BERNARDINO WATER DEPARTMENT
AND AN AGREEMENT WITH FEDERAL EDGE, INC., FOR THE PURCHASE OF A NEW
3 ENTERPRISE BACKUP SYSTEM.
4
5 Enterprise Backup System, not to exceed $172,724.74" and shall incorporate the terms and conditions
6 of this Resolution.
7 SECTION 5: This purchase is exempt from the formal purchase order procedures of Section
8 3.04.010 of the Municipal Code, pursuant to Section 3.04.010(B)(3) of said Code, purchases approved
9 by the Mayor and Common Council.
10 SECTION 6: The above authorizations are rescinded if the Agreement with Federal Edge, Inc.,
11 and the Memorandum of Understanding with the San Bernardino Water Department are not executed
12 within sixty(60) days of the passage of this Resolution.
13
14
15
16
17
18 ///
19
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22
23
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25
C- 26
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28 2
I RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING THE EXECUTION OF A MEMORANDUM OF
2 UNDERSTANDING WITH THE CITY OF SAN BERNARDINO WATER DEPARTMENT
AND AN AGREEMENT WITH FEDERAL EDGE, INC., FOR THE PURCHASE OF A NEW
3 ENTERPRISE BACKUP SYSTEM.
4
5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a meeting thereof,held on the
6 day of , 2011,by the following vote, to wit:
7 COUNCIL MEMBERS: AYES NAYS ABSTAIN ABSENT
8
MARQUEZ
9
10 JENKINS
11 BRINKER
12 SHORETT
13
KELLEY
14
15 JOHNSON
16 MCCAMMACK
17
18 Rachel G. Clary, City Clerk
City of San Bernardino
19
20
The foregoing Resolution is hereby approved this day of 92011.
21
22
23 Patrick J. Morris, Mayor
City of San Bernardino
24
25 Approved as to form:
JAMES F. PENMAN, City Attorney
26 J
27
28 3
® CITY OF SAN BERNARDINO
PURCHASE AGREEMENT
This Purchase Agreement is entered into this 7th day September, 2011,
by and between Federal Edge, Inc. ("Vendor")and the City of San Bernardino.
WHEREAS, the Mayor and Common Council has determined that it is advantageous
and in the best interest of the City to contract for the purchase of a new computer system back-up
system and that Federal Edge, Inc., is the best suited to provide this system,
NOW,THEREFORE, the parties hereto agree as follows:
1. SCOPE OF SERVICES.
For the remuneration stipulated, San Bernardino hereby engages Vendor to provide those
products as set forth on its Quote, marked Exhibit"A,"and attached hereto and incorporated
herein in full.
2. COMPENSATION AND EXPENSES.
a. For the products and/or services delineated above, the City, upon presentation of an
invoice, shall pay the Vendor up to the amount of$172,724.74 as set forth on Exhibit
«A
b. No other expenditures made by Vendor shall be reimbursed by City.
3. TERM; TERMINATION.
This purchase shall be completed within sixty (60) days. This Agreement may be
terminated at any time by thirty (30) days' written notice by either party. The terms of this
Agreement shall remain in force unless mutually amended.
4. WARRANTY
Vendor expressly warrants that all products and services supplied to City by Vendor
under this Agreement shall conform to the specifications, drawings or other description upon
which this purchase is based, shall be fit and sufficient for the purpose intended,merchantable,
of good material and workmanship, free from defects and free and clear of all liens or
encumbrances. Inspection, testing, acceptance or use of the goods by the City shall not affect
Vendor's obligations under this warranty, and such warranty shall survive inspection,testing,
acceptance and use. Vendor agrees to replace or correct promptly defects of any goods or
services not conforming to the foregoing warranty without expense to the City, when notified of
such non-conformity by City. If Vendor fails to correct the defects in or replace non-conforming
goods or services promptly, City may, after reasonable notice to Vendor, make such corrections
or effect cover, or cure, at Vendor's expense. "Reasonable notice" for purposes of this section
shall not be deemed to require more than 60 calendars days notice before commencement of
efforts by the City to effect cover or a cure except upon written agreement of the Parties.
5. NON-DISCRIMINATION
San Bernardino—Federal Edge. Inc. Page 1
September.2011 Purchase Agreement
Attachment 1
C
In the performance of this Agreement and in the hiring and recruitment of employees,
Vendor shall not engage in, nor permit its officers, employees or agents to engage in,
discrimination in employment of persons because of their race, religion,color, national origin,
ancestry, age, mental or physical disability, medical condition, marital status, sexual gender or
sexual orientation,or any other status protected by law.
6. BUSINESS REGISTRATION CERTIFICATE AND OTHER REQUIREMENTS.
Vendor warrants that it possesses or shall obtain and maintain any licenses, permits,
qualifications, insurance and approval of whatever nature that are legally required of Vendor to
practice its business or profession.
7. NOTICES.
Any notices to be given pursuant to this Agreement shall be deposited with the United
States Postal Service, postage prepaid and addressed as follows:
TO THE City: Lea Deesing, Director of Information Technology
Information Technology Department
300 North "D"Street
San Bernardino, CA 92418
Telephone: (909) 384-5947
TO THE Vendor: Cindra Stolk, President
Federal Edge, Inc.
14427-E Meridian Pkwy
Riverside, CA 92518
8. ATTORNEYS' FEES
In the event that litigation is brought by any party in connection with this Agreement, the
prevailing party shall be entitled to recover from the opposing party all costs and expenses,
including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of its
rights or remedies hereunder or the enforcement of any of the terms,conditions or provisions
hereof. Attorneys' fees for the City Attorney and members of his office shall be calculated based
on the market rate for comparable services.
9. ASSIGNMENT
Vendor shall not voluntarily or by operation of law assign, transfer, sublet or encumber
all or any part of the Vendor's interest in this Agreement without City's prior written consent.
Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute
a breach of this Agreement and cause for the termination of this Agreement. Regardless of
City's consent, no subletting or assignment shall release Vendor of Vendor's obligation to
perform all other obligations to be performed by Vendor hereunder for the term of this
Agreement.
San Bernardino—Federal Edge.Inc. Page 2
1 O September.2011 Purchase Agreement
10. VENUE
The parties hereto agree that all actions or proceedings arising in connection with this
Agreement shall be tried and litigated either in the State courts located in the County of San
Bernardino, State of California or the U.S. District Court for the Central District of California,
Riverside Division. The aforementioned choice of venue is intended by the parties to be
mandatory and not permissive in nature.
11. GOVERNING LAW
This Agreement shall be governed by the laws of the State of California.
12. SUCCESSORS AND ASSIGNS
This Agreement shall be binding on and inure to the benefit of the parties to this
Agreement and their respective heirs, representatives, successors,and assigns.
13. HEADINGS
The subject headings of the sections of this Agreement are included for the purposes of
convenience only and shall not affect the construction or the interpretation of any of its
provisions.
14. SEVERABILITY
If any provision of this Agreement is determined by a court of competent jurisdiction to
be invalid or unenforceable for any reason, such determination shall not affect the validity or
enforceability of the remaining terms and provisions hereof or of the offending provision in any
other circumstance, and the remaining provisions of this Agreement shall remain in full force
and effect.
15. REMEDIES; WAIVER
All remedies available to either party for one or more breaches by the other party are and
shall be deemed cumulative and may be exercised separately or concurrently without waiver of
any other remedies. The failure of either party to act in the event of a breach of this Agreement
by the other shall not be deemed a waiver of such breach or a waiver of future breaches, unless
such waiver shall be in writing and signed by the party against whom enforcement is sought.
San Bernardino—Federal Edge.Inc. Page 3
September,2011 Purchase Agreement
16. ENTIRE AGREEMENT; MODIFICATION
This Agreement constitutes the entire agreement and the understanding between the
parties, and supersedes any prior agreements and understandings relating to the subject manner
of this Agreement. This Agreement may be modified or amended only by a written instrument
executed by all parties to this Agreement.
IN WITNESS THEREOF. the parties hereto have executed this Agreement on the day
and date set forth beloxv.
Dated: _September 1 . 201 1 Dated: . 2011
FEDERAL EDGE. INC. CITY OF SAN BERNARDINO
D�XB dra A. Stolk President Bv: 1
By: _
Charles McNeely
Its: City Manager
Approved as to Form:
James F. Penman, City Attorney
�. 11
San Bernardino—federal Edge. Inc. Page 4
Septernk-r.2011 Purchase Agreement
Customer Quote
Quote# Q311-108
Expires: 9/14/2011
To:
City of San Bernardino
300 N.D St. Sales Rep: RS
San Bernardino,CA.
Attn:Pat Rogers Phone:951-683-5024
RE:CommVault Licenses
Customer Phone
Item# Product ID Description QQt�, Net Price Quote Amount
1 SB-C-ADM-CELL SMB Data Management starter bundle for new 1 16,841.92 16,841.92
ADM customer.
This bundle provides 3TB ADM capacity,3TB
of DAE capacity
and 150 User CALs to a new CommCell site
configuration.
Additional SB-C-DP-ADM-1T(TB)protection
capacity or SB-CDAE-
1T can be purchased normally to scale-out the
environment.(Sold as fixed set of capacity,no
Tiering, limit 1
per customer)
PLEASE NOTE! Federal Edge is a Small,Woman Owned, HUBZoned
Quote Amount
Business
Freight Terms: NA
PaymentTerms: Net 30
Business Size: HubZone Woman Owned Small
Page 1
Date Printed 8/22/2011 Federal Edge Inc, 14427-E Meridian Parkway,Riverside,Ca,92518, 951-683-5024 Fax 951-683-5025
purchasing @federaledge.com
Customer Quote
Quote# Q311-108
# Expires: 9/14/2011
To:
City of San Bernardino
300 N.D St. Sales Rep: RS
San Bernardino,CA.
Attn:Pat Rogers Phone:951-683-5024
RE:CommVault Licenses
Customer Phone
Item# Product ID Description Qt( Net Price Quote Amount
i
2 SB-C-DP-ADM-1T-A Application Data Mgmt(ADM)capacity bundle 6 4,674.10333 28,044.62
used in a Dedicated CommCell for new CLA
customers.This provides
1 TB(FET)of the ADM Protection-Enterprise
capacity for a new CommCell which is
restricted to Window FS, Linux FS, MAC FS,
ActiveDirectory, Exchange, MS-SQL,MySQL,
SharePoint,or VSA clients only with a limited
set of Enterprise class infrstucture features;
purchase additional TB quantity to meet
your Cell needs.The client feature set can be
extended with the purchase of add-on feature
packs which apply to a single CommCell only.
This bundle cannot be directly combined with
any other Data Protection edition in the same
Cell.This edition can be upgraded to the full
edition DP Enterprise capacity
capacity by purchasing the upgrade option. It
can be combined with additional purchases of
Data Archive or Search capacity. (Sold per
Terabyte of Front-End Protection Size,Tiered
Volume price)
PLEASE NOTE! Federal Edge is a Small,Woman Owned, HUBZoned
Quote Amount
Business
Freight Terms: NA
PaymentTerms: Net 30
Business Size: HubZone Woman Owned Small
Page 2
Date Printed 8/22/2011 Federal Edge Inc, 14427-E Meridian Parkway,Riverside,Ca,92518, 951-683-5024 Fax 951-683-5025
purchasing @federaledge.com
Customer Quote
Quote# Q311-108
NEW am-9 Expires: 9/14/2011
To:
City of San Bernardino
300 N.D St. Sales Rep: RS
San Bernardino,CA.
Attn:Pat Rogers Phone:951-683-5024
RE:CommVault Licenses
Customer Phone
Item# Product ID Description Qty Net Price Quote Amount
3 SB-C-CAL-1-C This bundle provides full rights for individual 1,450 11.39265 16,519.34
users to participate
as a mailbox archive user and to access
content in the Search/Compliance content
indexing cloud. The rights apply
to both of these uses;a user only needs to be
licensed once.This option is purchased and
combined with either Data Archive capacity
(Email Archive)or with the Search/Content
Index Node
infrastructure options. (Sold per the maximum
number of active users,active mailboxes or
custodians supported by the deployed
solution,Tiered Volume price)
4 CAP-NC-ADMIN-1 No charge option. Use this item to request 1 0.00 0.00
number of required
Admin CI servers per CI cloud within the same
cell.This is used for reporting and tracking.
PLEASE NOTE! Federal Edge is a Small,Woman Owned, HUBZoned
Quote Amount
Business
Freight Terms: NA
PaymentTerms: Net 30
Business Size: HubZone Woman Owned Small
s
Page 3
Date Printed 8/22/2011 Federal Edge Inc, 14427-E Meridian Parkway,Riverside,Ca,92518, 951-683-5024 Fax 951-683-5025
purchasing @federaledge.com
Customer Quote
Quote# Q311-108
Expires: 9/14/2011
To:
City of San Bernardino
300 N.D St. Sales Rep: RS
San Bernardino,CA.
Attn:Pat Rogers Phone:951-683-5024
RE:CommVault Licenses
Customer Phone
Item# Product ID Description ( t Net Price Quote Amount
5 SB-C-IM-1 N-A This bundle provides full rights to create a 1 10,778.70 10,778.70
search/index node to apply full text indexing
policies to managed backup or archive data
copies. It provides rights to the e-Discovery,
Compliance,Governance and Records Mgmt
capabilities including all Content
Indexing and ERM connector features for use.
This option is purchased on an individual Cl
node basis-a node may be
deployed as an Admin Node, Indexing Node or
Mixed Node to support a collection indexed
objects.A Content Indexing cloud(group of
nodes)can be formed by implementing
multiple Cl
nodes in a cluster. End-user search access to
the Content Indexing cloud requires additional
purchase of end-user CALs to match active
number of users who will access the search
pool.
(Sold per Index Node,Tiered Volume price)
6 S-Premium Notification of software updates, product fixes 1 23,736.30 23,736.30
and related enhancements.S-Premium
24 hour access to the CommVault Technical
Assistance Center(including
holidays). Quarterly reports.
7 FXTRVL-CONS Fixed Price Travel Expenses-fixed price per 4 500.00 2,000.00
day per consultant
8 IC-CONS-BB REMOTE ONLY On site PS Services for US, 2 1,140.00 2,280.00
Canada, EMEA, UK and ANZ,per day
PLEASE NOTE! Federal Edge is a Small,Woman Owned, HUBZoned
Quote Amount
Business
Freight Terms: NA
PaymentTerms: Net 30
Business Size: HubZone Woman Owned Small
s s
Page 4
Date Printed 8/22/2011 Federal Edge Inc, 14427-E Meridian Parkway,Riverside,Ca,92518, 951-683-5024 Fax 951-683-5025
purchasing @federaledge.com
Customer Quote Quote# Q311-108
mu'l 2%10=i
Expires: 9/14/2011
To:
City of San Bernardino
300 N.D St. Sales Rep: RS
San Bernardino,CA.
Attn:Pat Rogers Phone:951-683-5024
RE:CommVault Licenses
Customer Phone
Item# Product ID Description —Q—t Y Net Price Quote Amount
9 IC-CONSDEP Consulting on and core product configuration 4 2,375.10 9,500.40
for MSFT databases and applications,file
systems,deduplication,
replication, per day
10 TR-CREDIT-RS Unit of Instructor-led Training.Courses 3 838.27333 2,514.82
conducted in Public Facility require one(1)
training credit per training day per
student.Courses conducted in private facility
require five(5)training credits per day for any
number of students up to a maximum as
defined by the local registrar.See web site for
course descriptions and training credit
requirements.
PLEASE NOTE! Federal Edge is a Small,Woman Owned, HUBZoned
Quote Amount $112,216.10
Business
Freight Terms: NA
PaymentTerms: Net 30
Business Size: HubZone Woman Owned Small
Page 5
Date Printed 8/22/2011 Federal Edge Inc, 14427-E Meridian Parkway,Riverside,Ca,92518, 951-683-5024 Fax 951-683-5025
purchasing @federaledge.com
Customer Quote
Quote# Q311-122
Expires: 9/30/2011
To:
City of San Bernardino
300 N.D St. Sales Rep: RS
San Bernardino,CA.
Attn:Pat Rogers Phone:951-683-5024
RE:Overland Hdwe,Public Safety
Customer Phone
Item# Product ID Description Qty Net Price Quote Amount
1 OV-LXE101615 Overland NEO 2000e,LTO Ultrium 5 Tape 1 11,375.00 11,375.00
Drive- 1.50 TB(Native)/3 TB(Compressed),
NEO 2000E, 2-LT05 FH SAS FH,
2DR/30SLOTS SFF-8088 Standard Warranty,
1yr,5x8,on site NBD
2 OV-SAN101007 Overland Storage SNAPSERVER SAN S2000 1 6,855.48 6,855.48
0-DRIVE, Base System. Standard Warranty
on S2000 complete system, in customers
purchasedl configuration is 3yr hardware, 5x8
phone support, parts exchange,2yr software
support.
4 OV-ACC901012 Accessories-Disk Drive- 3 1,667.40 5,002.20
S2000/N2000/E2000/4600,2T6 SATA ENT
W/CARRIER,4 PACK
5 OV-ACC901015 Overland OV-ACC901015 Gigabit Ethernet 1 659.00 659.00
Card-PCI Express,ACC PCIE CARD
S2000/N2000 QUAD PORT 1GBE NIC,4 Port
- 10/100/1000Base-T-Internal
6 SWMAINT1E-S2000 1 YEAR-SOFTWARE MAINTENANCE 1 374.30 374.30
EXTENSION,S2000(3 YEAR TOTAL
SOFTWARE SUPPORT)
7 OV-ACC901018 2 TB Internal Hard Drive 1 600.27 600.27
HDD S2000/N2000/E2000 2TB SATA ENT
WITH CARRIER
PLEASE NOTE! Federal Edge is a Small,Woman Owned, HUBZoned
Business Quote Amount
Freight Terms: FOB Dest
PaymentTerms: Net 30
Business Size: HubZone Woman Owned Small
Pagel
Date Printed 8/31/2011 Federal Edge Inc, 14427-E Meridian Parkway,Riverside,Ca,92518, 951-683-5024 Fax 951-683-5025
purchasing @federaledge.com
Customer Quote , Quote# Q311-122
Expires: 9/30/2011
To:
City of San Bernardino
300 N.D St. Sales Rep: RS
San Bernardino,CA.
Attn:Pat Rogers Phone:951-683-5024
RE:Overland Hdwe,Public Safety
Customer Phone
Item# Product ID Description Qty Net Price Quote Amount
8 TAX-CA-SBDO San Bernardino County sales tax 1 1,959.36 1,959.36
PLEASE NOTE! Federal Edge is a Small,Woman Owned, HUBZoned
Business Quote Amount $26,825.61
Freight Terms: FOB Dest
PaymentTerms: Net 30
Business Size: HubZone Woman Owned Small
Page 2
Date Printed 8/31/2011 Federal Edge Inc, 14427-E Meridian Parkway,Riverside,Ca,92518, 951-683-5024 Fax 951-683-5025
purchasing @federaledge.com
Customer Quote
Quote# Q311-120
Expires: 9/30/2011
To:
City of San Bernardino
300 N.D St. Sales Rep: RS
San Bernardino,CA.
Attn:Lea Roberts Phone:951-683-5024
RE:Overaland Hardware CitY Hall
Customer Phone
Item# Product ID Description ,Qty Net Price Quote Amount
1 OV-LXE101615 Overland NEO 2000e, LTO Ultrium 5 Tape 1 11,275.00 11,275.00
Drive- 1.50 TB(Native)/3 TB(Compressed),
NEO 2000E, 2-LT05 FH SAS FH,
2DR/30SLOTS SFF-8088 Standard Warranty,
1yr, 5x8,on site NBD
2 OV-SAN 101007 Overland Storage SNAPSERVER SAN S2000 1 6,855.48 6,855.48
0-DRIVE, Base System. Standard Warranty
on S2000 complete system, in customers
purchasedl configuration is 3yr hardware,5x8
phone support, parts exchange,2yr software
support.
3 OV-EXP101001 SnapServer EXP E2000, SNAPDISK E2000, 1 2,999.64 2,999.64
0-DRIVE(EXPANSION FOR SNAPSAN
S2000, SNAPSERVER N2000,AND REO
4600)
4 OV-ACC901012 Accessories-Disk Drive- 5 1,690.406 8,452.03
S2000/N2000/E2000/4600,2TB SATA ENT
W/CARRIER,4 PACK
5 OV-ACC901015 Overland OV-ACC901015 Gigabit Ethernet 1 659.00 659.00
Card-PCI Express,ACC PCIE CARD
S2000/N2000 QUAD PORT 1GBE NIC,4 Port
- 10/100/10006ase-T-Internal
6 SWMAINT1E-S2000 1 YEAR-SOFTWARE MAINTENANCE 1 374.30 374.30
EXTENSION,S2000(3 YEAR TOTAL
SOFTWARE SUPPORT)
PLEASE NOTE! Federal Edge is a Small,Woman Owned, HUBZoned
Business Quote Amount
Freight Terms: FOB Dest
PaymentTerms: Net 30
Business Size: HubZone Woman Owned Small
s
Page 1
Date Printed 8/31/2011 Federal Edge Inc, 14427-E Meridian Parkway,Riverside,Ca,92518, 951-683-5024 Fax 951-683-5025
purchasing @federaledge.com
Customer Quote
Quote# Q311-120
�11 Expires: 9/30/2011
I
To:
City of San Bernardino
300 N.D St. Sales Rep: RS
San Bernardino,CA.
Attn:Lea Roberts Phone:951-683-5024
RE:Overaland Hardware CitY Hall
Customer Phone
Item# Product ID Description —Qt Y Net Price Quote Amount
7 OV-ACC901018 2 TB Internal Hard Drive 1 600.27 600.27
HDD S2000/N2000/E2000 2TB SATA ENT
WITH CARRIER
8 TAX-CA-SBDO San Bernardino County sales tax 1 2,467.31 2,467.31
PLEASE NOTE! Federal Edge is a Small,Woman Owned, HUBZoned
Quote Amount $33,683.03
Business
Freight Terms: FOB Dest
PaymentTerms: Net 30
Business Size: HubZone Woman Owned Small
Page 2
Date Printed 8/31/2011 Federal Edge Inc, 14427-E Meridian Parkway,Riverside,Ca,92518, 951-683-5024 Fax 951-683-5025
purchasing @federaledge.com
CITY OF SAN BERNARDINO
MUNICIPAL WATER DEPARTMENT
INTEROFFICE MEMORANDUM
TO: Charles McNeeley, City Manager
FROM: Stacey Aldstadt, General Manager
SUBJECT: MEMORANDUM AGREEMENT—CITY COMPUTER BACKUP SYSTEM
FINANCING AND PAYMENT SCHEDULE
DATE: August 23, 2011
CC:
Contract Authorization and Amount:
On July 19, 2011, the Board of Water Commissioners (BOWC) authorized the General Manager to
negotiate the purchase of computer backup systems for City Hall and Public Safety for an amount
up to One Hundred Seventy-Three Thousand Dollars ($173,000) utilizing Department funds.
Breakdown of Costs:
The breakdown of the costs is based on capacity requirements as follows:
Water Department share $ 46,000
Public Safety share $ 63,000
General Fund share S 64,000
Total $173,000
Repayment of Funds and Term:
The City agrees to repay the Public Safety and General Fund shares in five separate installments of
Twenty-Five Thousand Four Hundred ($25,400), over a period of five years, beginning with the first
payment on July 1,2012 and ending with the final payment on July 1, 2016.
Assets:
The assets purchased under this agreement are the property of the City. All operations and
maintenance costs reasonably and directly related to the Water Department's usage shall be set forth
within the applicable Master Services Agreement.
Attachment 2
Termination of Agreement:
This Agreement shall terminate upon final payment by the City. If the City fails to make payments
as and when due, the Water Department shall be authorized to deduct the remaining balance from
any amounts due by the City and the Agreement shall terminate.
Executed: 32011 Executed: , 2011
r-r
By
By: �
Stacey Aldstadt Chades'Mcl"eelq'
General Manager City Manager
City of San Bernardino City of San Bernardino
Municipal Water Department
A.ZYROVED AS TO FORM:
James F. Penman,
City Attorney
N
r �
MEMORANDUM AGREEMENT - CITY COMPUTER BACKUP SYSTEM
FINANCING AND PAYMENT SCHEDULE
Page 2
CITY OF SAN BERNARDINO
PURCHASE AGREEMENT
This Purchase Agreement is entered into this 7th day September, 2011,
by and between Federal Edge, Inc. ("Vendor")and the City of San Bernardino.
WHEREAS, the Mayor and Common Council has determined that it is advantageous
and in the best interest of the City to contract for the purchase of a new computer system back-up
system and that Federal Edge, Inc., is the best suited to provide this system,
NOW,THEREFORE, the parties hereto agree as follows:
1. SCOPE OF SERVICES.
For the remuneration stipulated, San Bernardino hereby engages Vendor to provide those
products as set forth on its Quote, marked Exhibit"A,"and attached hereto and incorporated
herein in full.
2. COMPENSATION AND EXPENSES.
a. For the products and/or services delineated above, the City, upon presentation of an
invoice, shall pay the Vendor up to the amount of$172,724.74 as set forth on Exhibit
«A
b. No other expenditures made by Vendor shall be reimbursed by City.
3. TERM; TERMINATION.
This purchase shall be completed within sixty (60) days. This Agreement may be
terminated at any time by thirty (30)days' written notice by either party. The terms of this
Agreement shall remain in force unless mutually amended.
4. WARRANTY
Vendor expressly warrants that all products and services supplied to City by Vendor
under this Agreement shall conform to the specifications,drawings or other description upon
which this purchase is based, shall be fit and sufficient for the purpose intended, merchantable,
of good material and workmanship, free from defects and free and clear of all liens or
encumbrances. Inspection, testing, acceptance or use of the goods by the City shall not affect
Vendor's obligations under this warranty, and such warranty shall survive inspection,testing,
acceptance and use. Vendor agrees to replace or correct promptly defects of any goods or
services not conforming to the foregoing warranty without expense to the City, when notified of
such non-conformity by City. If Vendor fails to correct the defects in or replace non-conforming
goods or services promptly, City may, after reasonable notice to Vendor, make such corrections
or effect cover, or cure, at Vendor's expense. "Reasonable notice" for purposes of this section
shall not be deemed to require more than 60 calendars days notice before commencement of
efforts by the City to effect cover or a cure except upon written agreement of the Parties.
5. NON-DISCRIMINATION
San Bernardino—Federal Edge.Inc. Page 1
September.2011 Purchase Agreement
In the performance of this Agreement and in the hiring and recruitment of employees,
Vendor shall not engage in, nor permit its officers, employees or agents to engage in,
discrimination in employment of persons because of their race, religion, color, national origin,
ancestry,age, mental or physical disability, medical condition, marital status, sexual gender or
sexual orientation, or any other status protected by law.
6. BUSINESS REGISTRATION CERTIFICATE AND OTHER REQUIREMENTS.
Vendor warrants that it possesses or shall obtain and maintain any licenses, permits,
qualifications, insurance and approval of whatever nature that are legally required of Vendor to
practice its business or profession.
7. NOTICES.
Any notices to be given pursuant to this Agreement shall be deposited with the United
States Postal Service, postage prepaid and addressed as follows:
TO THE City: Lea Deesing, Director of Information Technology
Information Technology Department
300 North "D" Street
San Bernardino, CA 92418
Telephone: (909) 384-5947
TO THE Vendor: Cindra Stolk, President
Federal Edge, Inc.
14427-E Meridian Pkwy
Riverside, CA 92518
8. ATTORNEYS' FEES
In the event that litigation is brought by any party in connection with this Agreement, the
prevailing party shall be entitled to recover from the opposing party all costs and expenses,
including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of its
rights or remedies hereunder or the enforcement of any of the terms, conditions or provisions
hereof. Attorneys' fees for the City Attorney and members of his office shall be calculated based
on the market rate for comparable services.
9. ASSIGNMENT
Vendor shall not voluntarily or by operation of law assign, transfer, sublet or encumber
all or any part of the Vendor's interest in this Agreement without City's prior written consent.
Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute
a breach of this Agreement and cause for the termination of this Agreement. Regardless of
City's consent, no subletting or assignment shall release Vendor of Vendor's obligation to
perform all other obligations to be performed by Vendor hereunder for the term of this
Agreement.
San Bernardino—Federal Cadge.Inc. Page 2
September.2011 Purchase Agreement
AWL
10. VENUE
The parties hereto agree that all actions or proceedings arising in connection with this
Agreement shall be tried and litigated either in the State courts located in the County of San
Bernardino, State of California or the U.S. District Court for the Central District of California,
Riverside Division. The aforementioned choice of venue is intended by the parties to be
mandatory and not permissive in nature.
11. GOVERNING LAW
This Agreement shall be governed by the laws of the State of California.
12. SUCCESSORS AND ASSIGNS
This Agreement shall be binding on and inure to the benefit of the parties to this
Agreement and their respective heirs, representatives, successors, and assigns.
13. HEADINGS
The subject headings of the sections of this Agreement are included for the purposes of
convenience only and shall not affect the construction or the interpretation of any of its
provisions.
14. SEVERABILITY
If any provision of this Agreement is determined by a court of competent jurisdiction to
be invalid or unenforceable for any reason, such determination shall not affect the validity or
enforceability of the remaining terms and provisions hereof or of the offending provision in any
other circumstance, and the remaining provisions of this Agreement shall remain in full force
and effect.
15. REMEDIES; WAIVER
All remedies available to either party for one or more breaches by the other party are and
shall be deemed cumulative and may be exercised separately or concurrently without waiver of
any other remedies. The failure of either party to act in the event of a breach of this Agreement
by the other shall not be deemed a waiver of such breach or a waiver of future breaches, unless
such waiver shall be in writing and signed by the party against whom enforcement is sought.
San Bernardino—Federal Edge.Inc. Page 3
September,2011 Purchase Agreement
16. ENTIRE AGREENIENT; MODIFICATION
This Agreement constitutes the entire agreement and the understanding between the
parties, and supersedes any prior agreements and understandings relating to the subject manner
of this Agreement. This Agreement may be modified or amended only by a written instrument
executed by all parties to this Agreement.
IN WITNESS THEREOF. the parties hereto have executed this Agreement on the day
and date set forth below.
Dated: September 1 . 201 1 Dated: . 2011
FEDERAL EDGE, INC'. CITY OF SAN BERNARDINO
By: Cindra A. Stolk, President By:
Charles McNeely
Its: City Manager
Approved as to Form:
James F. Penman, City Attorney
i
By:
San Bernardino—Federal Edge. Inc. Page 4
September.2011 Purchase Agreement
EXHIBIT A
Customer Quote
Quote# Q311-108
Expires: 9/14/2011
To:
City of San Bernardino
300 N.D St. Sales Rep: RS
San Bernardino,CA.
Attn:Pat Rogers Phone:951-683-5024
RE:CommVault Licenses
Customer Phone
Item# Product ID Description Qty Net Price Quote Amount
1 SB-C-ADM-CELL SMB Data Management starter bundle for new 1 16,841.92 16,841.92
ADM customer.
This bundle provides 3TB ADM capacity, 3TB
of DAE capacity
and 150 User CALs to a new CommCell site
configuration.
Additional SB-C-DP-ADM-1T(TB)protection
capacity or SB-CDAE-
1T can be purchased normally to scale-out the
environment. (Sold as fixed set of capacity,no
Tiering, limit 1
per customer)
PLEASE NOTE! Federal Edge is a Small,Woman Owned, HUBZoned
Business Quote Amount
Freight Terms: NA
PaymentTerms: Net 30
Business Size: HubZone Woman Owned Small
Page 1
Date Printed 8/22/2011 Federal Edge Inc, 14427-E Meridian Parkway,Riverside,Ca,92518, 951-683-5024 Fax 951-683-5025
purchasing @federaledge.com
EXHIBIT A
Customer Quote
Quote# Q311-108
Expires: 9/14/2011
To:
City of San Bernardino
300 N.D St. Sales Rep: RS
San Bernardino,CA.
Attn:Pat Rogers Phone:951-683-5024
RE:CommVault Licenses
Customer Phone
Item# Product ID Description Qty Net Price Quote Amount
2 SB-C-DP-ADM-1T-A Application Data Mgmt(ADM)capacity bundle 6 4,674.10333 28,044.62
used in a Dedicated CommCell for new CLA
customers.This provides
1 TB(FET)of the ADM Protection-Enterprise
capacity for a new CommCell which is
restricted to Window FS,Linux FS, MAC FS,
ActiveDirectory, Exchange, MS-SQL, MySQL,
SharePoint,or VSA clients only with a limited
set of Enterprise class infrstucture features;
purchase additional TB quantity to meet
your Cell needs.The client feature set can be
extended with the purchase of add-on feature
packs which apply to a single CommCell only.
This bundle cannot be directly combined with
any other Data Protection edition in the same
Cell.This edition can be upgraded to the full
edition DP Enterprise capacity
capacity by purchasing the upgrade option. It
can be combined with additional purchases of
Data Archive or Search capacity. (Sold per
Terabyte of Front-End Protection Size,Tiered
Volume price)
G
PLEASE NOTE! Federal Edge is a Small,Woman Owned, HUBZoned
Business Quote Amount
Freight Terms: NA
PaymentTerms: Net 30
Business Size: HubZone Woman Owned Small
Page 2
Date Printed 8/22/2011 Federal Edge Inc, 14427-E Meridian Parkway,Riverside,Ca,92518, 951-683-5024 Fax 951-683-5025
purchasing @federaledge.com
EXHIBIT A
Customer Quote quote# Q311-108
Expires: 9/14/2011
To:
City of San Bernardino
300 N.D St. Sales Rep: RS
San Bernardino,CA.
Attn:Pat Rogers Phone:951-683-5024
RE:CommVault Licenses
Customer Phone
Item# Product ID Description Qty Net Price Quote Amount
3 SB-C-CAL-1-C This bundle provides full rights for individual 1,450 11.39265 16,519.34
users to participate
as a mailbox archive user and to access
content in the Search/Compliance content
indexing cloud. The rights apply
to both of these uses;a user only needs to be
licensed once.This option is purchased and
combined with either Data Archive capacity
(Email Archive)or with the Search/Content
Index Node
infrastructure options. (Sold per the maximum
number of active users,active mailboxes or
custodians supported by the deployed
solution,Tiered Volume price)
4 CAP-NC-ADMIN-1 No charge option. Use this item to request 1 0.00 0.00
number of required.
Admin Cl servers per Cl cloud within the same
cell. This is used for reporting and tracking.
PLEASE NOTE! Federal Edge is a Small,Woman Owned, HUBZoned
Business Quote Amount
Freight Terms: NA
PaymentTerms: Net 30
Business Size: HubZone Woman Owned Small
Page 3
Date Printed 8/22/2011 Federal Edge Inc, 14427-E Meridian Parkway,Riverside,Ca,92518, 951-683-5024 Fax 951-683-5025
purchasing @federaledge.com
EXHIBIT A
Customer Quote
Miami Quote# Q311-108
Expires: 9/14/2011
To:
City of San Bernardino
300 N.D St. Sales Rep: RS
San Bernardino,CA.
Attn:Pat Rogers Phone:951-683-5024
RE:CommVault Licenses
Customer Phone
Item# Product ID Description Qty Net Price Quote Amount
5 SB-C-IM-1N-A This bundle provides full rights to create a 1 10,778.70 10,778.70
search/index node to apply full text indexing
policies to managed backup or archive data
copies. It provides rights to the e-Discovery,
Compliance, Governance and Records Mgmt
capabilities including all Content
Indexing and ERM connector features for use.
This option is purchased on an individual CI
node basis-a node may be
deployed as an Admin Node, Indexing Node or
Mixed Node to support a collection indexed
objects.A Content Indexing cloud(group of
nodes)can be formed by implementing
multiple CI
nodes in a cluster. End-user search access to
the Content Indexing cloud requires additional
purchase of end-user CALs to match active
number of users who will access the search
pool.
(Sold per Index Node,Tiered Volume price)
6 S-Premium Notification of software updates, product fixes 1 23,736.30 23,736.30
and related enhancements.S-Premium
24 hour access to the CommVault Technical
Assistance Center(including
holidays).Quarterly reports.
7 FXTRVL-CONS Fixed Price Travel Expenses-fixed price per 4 500.00 2,000.00
day per consultant
8 IC-CONS-BB REMOTE ONLY On site PS Services for US, 2 1,140.00 2,280.00
Canada, EMEA, UK and ANZ, per day
PLEASE NOTE! Federal Edge is a Small,Woman Owned, HUBZoned
Business Quote Amount
Freight Terms: NA
PaymentTerms: Net 30
Business Size: HubZone Woman Owned Small
Page 4
Date Printed 8/22/2011 Federal Edge Inc, 14427-E Meridian Parkway,Riverside,Ca,92518, 951-683-5024 Fax 951-683-5025
purchasing @federaledge.com
EXHIBIT A
Customer Quote
Quote# Q311-108
i Expires: 9/14/2011
I
i
To:
City of San Bernardino
300 N.D St. Sales Rep: RS
San Bernardino,CA.
Attn:Pat Rogers Phone:951-683-5024
RE:CommVault Licenses
Customer Phone
Item# Product ID Description Qty Net Price Quote Amount
9 IC-CONSDEP Consulting on and core product configuration 4 2,375.10 9,500.40
for MSFT databases and applications,file
systems,deduplication,
replication, per day
10 TR-CREDIT-RS Unit of Instructor-led Training. Courses 3 838.27333 2,514.82
conducted in Public Facility require one(1)
training credit per training day per
student.Courses conducted in private facility
require five(5)training credits per day for any
number of students up to a maximum as
defined by the local registrar.See web site for
course descriptions and training credit
requirements.
PLEASE NOTE! Federal Edge is a Small,Woman Owned, HUBZoned
Business Quote Amount $112,216.10
Freight Terms: NA
PaymentTerms: Net 30
Business Size: HubZone Woman Owned Small
Page 5
Date Printed 8/22/2011 Federal Edge Inc, 14427-E Meridian Parkway,Riverside,Ca,92518, 951-683-5024 Fax 951-683-5025
purchasing @federaledge.com
EXHIBIT A
Customer Quote
Quote# Q311-122
110M
Expires: 9/30/2011
To:
City of San Bernardino
300 N.D St. Sales Rep: RS
San Bernardino,CA.
Attn:Pat Rogers Phone:951-683-5024
RE:Overland Hdwe,Public Safety
Customer Phone
Item# Product ID Description Qty Net Price Quote Amount
1 OV-LXE101615 Overland NEO 2000e, LTO Ultrium 5 Tape 1 11,375.00 11,375.00
Drive- 1.50 TB(Native)/3 TB(Compressed),
NEO 2000E, 2-LT05 FH SAS FH,
2DR/30SLOTS SFF-8088 Standard Warranty,
1yr,5x8,on site NBD
2 OV-SAN101007 Overland Storage SNAPSERVER SAN S2000 1 6,855.48 6,855.48
0-DRIVE, Base System. Standard Warranty
on S2000 complete system,in customers
purchasedl configuration is 3yr hardware,5x8
phone support, parts exchange,2yr software
support.
4 OV-ACC901012 Accessories-Disk Drive- 3 1,667.40 5,002.20
S2000/N2000/E2000/4600,2TB SATA ENT
W/CARRIER,4 PACK
5 OV-ACC901015 Overland OV-ACC901015 Gigabit Ethernet 1 659.00 659.00
Card-PCI Express ,ACC PCIE CARD
S2000/N2000 QUAD PORT 1GBE NIC,4 Port
- 10/100/10006ase-T-Internal
6 SWMAINT1E-S2000 1 YEAR-SOFTWARE MAINTENANCE 1 374.30 374.30
EXTENSION,S2000(3 YEAR TOTAL
SOFTWARE SUPPORT)
7 OV-ACC901018 2 TB Internal Hard Drive 1 600.27 600.27
HDD S2000/N2000/E2000 2TB SATA ENT
WITH CARRIER
PLEASE NOTE! Federal Edge is a Small,Woman Owned, HUBZoned
Business Quote Amount
Freight Terms: FOB Dest
PaymentTerms: Net 30
Business Size: HubZone Woman Owned Small
Page 1
Date Printed 8/31/2011 Federal Edge Inc, 14427-E Meridian Parkway,Riverside,Ca,92518, 951-683-5024 Fax 951-683-5025
purchasing @federaledge.com
EXHIBIT A
Customer Quote
Quote# Q311-122
wild AM=
Expires: 9/30/2011
To:
City of San Bernardino
300 N.D St. Sales Rep: RS
San Bernardino,CA.
Attn:Pat Rogers Phone:951-683-5024
RE:Overland Hdwe,Public Safety
Customer Phone
Item# Product ID Description Qty Net Price Quote Amount
8 TAX-CA-SBDO San Bernardino County sales tax 1 1,959.36 1,959.36
PLEASE NOTE! Federal Edge is a Small,Woman Owned, HUBZoned
Business Quote Amount $26,825.61
Freight Terms: FOB Dest
PaymentTerms: Net 30
Business Size: HubZone Woman Owned Small
Page 2
Date Printed 8/31/2011 Federal Edge Inc, 14427-E Meridian Parkway,Riverside,Ca,92518, 951-683-5024 Fax 951-683-5025
purchasing @federaledge.com
EXHIBIT A
Customer Quote
Quote# Q311-120
Expires: 9/30/2011
To:
City of San Bernardino
300 N.D St. Sales Rep: RS
San Bernardino,CA.
Attn:Lea Roberts Phone:951-683-5024
RE:Overaland Hardware CitY Hall
Customer Phone
Item# Product ID Description Qty Net Price Quote Amount
1 OV-LXE101615 Overland NEO 2000e,LTO Ultrium 5 Tape 1 11,275.00 11,275.00
Drive-1.50 TB(Native)/3 TB(Compressed),
NEO 2000E, 2-LT05 FH SAS FH,
2DR/30SLOTS SFF-8088 Standard Warranty,
1yr,5x8,on site NBD
2 OV-SAN 101007 Overland Storage SNAPSERVER SAN S2000 1 6,855.48 6,855.48
0-DRIVE, Base System. Standard Warranty
on S2000 complete system, in customers
purchasedl configuration is 3yr hardware, 5x8
phone support, parts exchange,2yr software
support.
3 OV-EXP101001 SnapServer EXP E2000,SNAPDISK E2000, 1 2,999.64 2,999.64
0-DRIVE(EXPANSION FOR SNAPSAN
S2000,SNAPSERVER N2000,AND REO
4600)
4 OV-ACC901012 Accessories-Disk Drive- 5 1,690.406 8,452.03
S2000/N2000/E2000/4600,2TB SATA ENT
W/CARRIER,4 PACK
5 OV-ACC901015 Overland OV-ACC901015 Gigabit Ethernet 1 659.00 659.00
Card-PCI Express,ACC PCIE CARD
32000/N2000 QUAD PORT 1GBE NIC,4 Port
- 10 1100/100013ase-T-Internal
6 SWMAINT1 E-S2000 1 YEAR-SOFTWARE MAINTENANCE 1 374.30 374.30
EXTENSION,S2000(3 YEAR TOTAL
SOFTWARE SUPPORT)
PLEASE NOTE! Federal Edge is a Small,Woman Owned, HUBZoned
Business Quote Amount
Freight Terms: FOB Dest
PaymentTerms: Net 30
Business Size: HubZone Woman Owned Small
Page 1
Date Printed 8/31/2011 Federal Edge Inc, 14427-E Meridian Parkway,Riverside,Ca,92518, 951-683-5024 Fax 951-683-5025
purchasing @federaledge.com
EXHIBIT A
Customer Quote
Quote# Q311-120
MUMMA Expires: 9/30/2011
To:
City of San Bernardino
300 N.D St. Sales Rep: RS
San Bernardino,CA.
Attn:Lea Roberts Phone:951-683-5024
RE:Overaland Hardware CitY Hall
Customer Phone
Item# Product ID Description Qty Net Price Quote Amount
7 OV-ACC901018 2 TB Internal Hard Drive 1 600.27 600.27
HDD S2000/N2000/E2000 2TB SATA ENT
WITH CARRIER
8 TAX-CA-SBDO San Bernardino County sales tax 1 2,467.31 2,467.31
PLEASE NOTE! Federal Edge is a Small,Woman Owned, HUBZoned
Business Quote Amount $33,683.03
Freight Terms: FOB Dest
PaymentTerms: Net 30
Business Size: HubZone Woman Owned Small
Page 2
Date Printed 8/31/2011 Federal Edge Inc, 14427-E Meridian Parkway,Riverside,Ca,92518, 951-683-5024 Fax 951-683-5025
purchasing @federaledge.com
CITY OF SAN BERNARDINO
MUNICIPAL WATER DEPARTMENT
INTEROFFICE MEMORANDUM
TO: Charles McNeeley, City Manager
FROM: Stacey Aldstadt, General Manager
SUBJECT: MEMORANDUM AGREEMENT—CITY COMPUTER BACKUP SYSTEM
FINANCING AND PAYMENT SCHEDULE
DATE: August 23, 2011
CC:
Contract Authorization and Amount:
On July 19, 2011, the Board of Water Commissioners (BOWC) authorized the General Manager to
negotiate the purchase of computer backup systems for City Hall and Public Safety for an amount
up to One Hundred Seventy-Three Thousand Dollars ($173,000) utilizing Department funds.
Breakdown of Costs:
The breakdown of the costs is based on capacity requirements as follows:
Water Department share $ 46,000
Public Safety share $ 63,000
General Fund share 64,000
Total $173,000
Repayment of Funds and Term:
The City agrees to repay the Public Safety and General Fund shares in five separate installments of
Twenty-Five Thousand Four Hundred ($25,400), over a period of five years, beginning with the first
payment on July 1, 2012 and ending with the final payment on July 1, 2016.
Assets:
The assets purchased under this agreement are the property of the City. All operations and
maintenance costs reasonably and directly related to the Water Department's usage shall be set forth
within the applicable Master Services Agreement.
E6E
3
4
b
f
Termination of Agreement:
This Agreement shall terminate upon final payment by the City. If the City fails to make payments
as and when due, the Water Department shall be authorized to deduct the remaining balance from
any amounts due by the City and the Agreement shall terminate.
Executed: , 2011 Executed: 02011
By: By.
Stacey Aldstadt Charles McNeely
General Manager City Manager
City of San Bernardino City of San Bernardino
Municipal Water Department
AVPROVED AS TO FORM:
James F. Penman,
City Attorney
By: -
MEMORANDUM AGREEMENT - CITY COMPUTER BACKUP SYSTEM
FINANCING AND PAYMENT SCHEDULE
Page 2