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CITY OF SAN BERNARDINO - REQUEST FOR COUNCILCl~+~~N /\ L
Date: November 20, 2008
Subject: Resolution of the Mayor and
Common Council of the City of San
Bernardino authorizing the City Manager to
submit the Juvenile Accountability Block
Grant (JABG) Program Gang Intervention
Grant and execute the Grant Agreement with
the Corrections Standards Authority.
From: Mayor Patrick J. Morris
Dept: Mayor's Office
MICC Meeting Date: December I, 2008
Synopsis of Previous Council Action:
November 12, 2008 - Letter of Intent recommended for approval by the Grants Ad Hoc
Committee.
Recommended motion:
Adopt resolution.
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Contact person:
Pe~~i Hazlett
Phone: 5133
Supporting data attached: SR, reso, and application
Ward: All
FUNDING REQUIREMENTS: Amount: $ 315,000 in grant revenue, if awarded
Source: (Acc!. No.)
(Acc!. Description)
Finance:
Council Notes:
&50 ZOO~- L,lt/d-.
Agenda Item No. J (g
12"'06
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT:
Resolution of the Mayor and Common Council of the City of San Bernardino authorizing the
City Manager to submit the Juvenile Accountability Block Grant (JABG) Program Gang
Intervention Grant and execute the Grant Agreement with the Corrections Standards Authority.
BACKGROUND:
The City of San Bernardino has an opportunity to apply to the State of California Corrections
Standards Authority (CSA) for Juvenile Accountability Block Grant (JABG) funds from
previously allocated but unencumbered funds that have been returned to the State. The JABG
grants are one-time funds restricted to programs and projects with gang intervention strategies.
The Corrections Standards Authority (CSA) has approximately $855,000 in Juvenile
Accountability Block Grant (JABG) funds to redistribute from previously allocated funds that
original awardees were unable to encumber within the prescribed timeframe. If unused, these
funds will revert to the federal government.
Because the available JABG funds are redistributed funds there is a very accelerated timeline for
the application. The Grants Ad Hoc Committee approved the submission of the Letter of Intent
by the City Manager on November 12, 2008. The Mayor's Office received the Grant
Application on November 19, 2008. Staff is in the process of preparing the grant application that
is due to the CSA by December 3, 2008. A copy of the Grant Application is included as
"Attachment A."
PROPOSED USE OF JABG GRANT FUNDS
The goal of the JABG program is to reduce juvenile offending through accountability-based
programs focused on juvenile offenders and the juvenile justice system. To meet that goal, local
governments are to use JABG funds to create and augment accountability-based programs
designed to reduce recidivism among juveniles who are referred by law enforcement personnel
or other agencies. Kurt Wilson, Executive Director of the Corrections Standards Authority,
believes the City of San Bernardino with its Operation Phoenix collaborative has a very high
chance ofreceiving funding.
The proposal for the City's JABG application would be to fund an expansion of the San
Bernardino National Forest Association - Urban Youth Conservation Corps (UYCC). UYCC
currently serves high-risk youth in San Bernardino ages 12 to 17 by providing them technical
training and participation in forestry management and professional tree care through hands-on
experience in the San Bernardino National Forest and San Bernardino city parks, and through
participation in weekly life skills classes and educational assistance. UYCC has a proven track
record. According to UYCC, eighty percent of their youth participants have stayed out of gang
activity and have received the necessary skills to obtain jobs within the forestry industry.
The proposed expansion ofUYCC with the JABG grant funding would be as follows: (I) to add
to UYCC's existing program 20 juvenile offenders in San Bernardino referred to UYCC by
Probation and the Operation Phoenix Street Team, and (2) to expand the capacity of UYCC to
serve at-risk youth in San Bernardino by adding an additional component to UYCC's existing
program through the creation of an Urban Garden & Landscape Youth Program.
We are still in the process of putting the elements together for the Urban Garden & Landscape
Youth Program, but the following is the current details to date:
. The program will serve high-risk youth in San Bernardino by providing technical training
and hands-on experience in urban gardening and landscaping at several garden and
landscape centers located at city park facilities. A significant portion of the grant funds
will used to create the garden and landscape centers at city park facilities, and to pay for
initial start-up costs. The initial center will be established at Speicher Park at the Eastern
Operation Phoenix Center. The program could then be expanded to other city park
facilities.
. The UYCC would manage and operate the garden and landscape centers through a
memorandum of understanding with the Parks, Recreation and Community Services
Department. It is anticipated that sustained funding for the professional staff that conduct
technical training and manage the program will be available through the annual
Workforce Investment Act. These are funds received by the San Bernardino
Employment and Training Agency (SBETA) for youth programs.
. Once operational, the Urban Garden & Landscape Youth Program would work towards
self-sustainability by developing and implementing a business plan that returns funding
to the program through the sale of fruits, vegetables, plants, and possibly landscape
services. The entrepreneurial program design would provide participants additional
education and experience in business development and management. To develop and
assist in implementing a business plan for the program, a portion of the grant funds would
be used to contract with the CSUSB Inland Empire Center for Entrepreneurship (IECE).
. BUDGET INFORMATION:
Professional Services - Contract with IECE; Landscape Design Architect $25,000
Community Based Organization - UYCC for the initial six-month program: $50,000
Administrative Overhead (5% of total project): $17,500
Fixed Assets - Garden Equipment: $30,750
Other - Infrastructure Improvements: $226,750
TOTAL GRANT:
CASH MATCH:
TOTAL PROJECT:
$315,000
$ 35,000
$ 350,000
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FISCAL IMPACT:
The City will be applying for $ 315,000 in grant funds. The JABG grant has a requirement for a
10% of the total project cost as grant match in hard dollars. The Operation Phoenix Foundation
recently received a $33,000 Healthy Communities Grant from the San Bernardino County
Department of Public Health. The Foundation is willing to pledge this money to the City as a
match. The Mayor's staff met with Tom Brickley of Associated General Contractors. AGC has
pledged an additional $2,000 to the program. This $35,000 hard cash match will enable the City
to apply for $315,000 in JABG grant funds to develop the Urban Garden & Landscape Youth
Program. The Operation Phoenix Foundation has discussed the Urban Garden & Landscape
Youth Program with the Department of Public Health, and they are very supportive of the
concept and the use of the grant funds as matching dollars.
Recommendation:
Adopt Resolution.
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RESOLlffION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUHORIZING THE CITY MANAGER TO SUBMIT THE
JUVENILE ACCOUNTABILITY BLOCK GRANT (JAB G) PROGRAM GANG
INTERVENTION GRANT AND EXECUTE THE GRANT AGREEMENT WITH THE
CORRECTIONS STANDARDS AUTHORITY.
WHEREAS, the City of San Bernardino desires to receive and utilize federal grant
funds available through the Juvenile Accountability Block Grants (JABG) Program
administered by the Corrections Standards Authority (CSA).
NOW, THEREFORE, BE IT RESOLVED that the City Manager is authorized on
behalf of the Mayor and Common Council to submit the JABG application and sign the Grant
Agreement with the CSA, including amendments thereof.
BE IT FURTHER RESOLVED that the City of San Bernardino agrees to provide all
matching funds required for said project, and abide by the same statutes and regulations
governing the JABG Program as well as the terms and conditions of the Grant Agreement as set
forth by the CSA.
BE IT FURTHER RESOL VED that grant funds received hereunder shall not be used
to supplant expenditures controlled by this body.
BE IT FURTHER RESOLVED that grant funds received will be encumbered by June
30,2009 and liquidated by September 29,2009, and no requests for extensions will be
submitted.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The City Manager is hereby authorized and directed to submit on behalf
of said City the Juvenile Accountability Block Grant and execute the Grant Agreement with the
Corrections Standards Authority.
SECTION 2. The authorization to execute the above referenced agreement is rescinded
if the parties to the agreement fail to execute it within sixty (60) days of passage of this
resolution.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUHORIZING THE CITY MANAGER TO SUBMIT THE
JUVENILE ACCOUNTABILITY BLOCK GRANT (JABG) PROGRAM GANG
INTERVENTION GRANT AND EXECUTE THE GRANT AGREEMENT WITH
THE CORRECTIONS STANDARDS AUTHORITY.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a regular meeting thereof, held on the 1st
day of December, 2008, by the following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
BAXTER
BRINKER
(VACANT)
KELLEY
JOHNSON
MC CAMMACK
City Clerk
The foregoing resolution is hereby approved this
day of
,2008.
Patrick J. Morris, Mayor
City of San Bernardino
Approved as to
Form:
JAMES F. PENMAN,
City Attorney
By: h~~. IL---..-
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California Department of Corrections and Rehabilitation
! Corrections Standards Authority -
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Issued November 2008
Juvenile Accountability
Block Grant (JABG) Progral'!1
Gang Intervention Grant
Application
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"ATTACHMENT A"
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Overview of Grant Award and Application Requirements
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The Juvenile Accountability Block Grants (JABG) Program, administered at the federal level by the
Office of Juvenile Justice and Delinquency Prevention (OJJDP), supports state and local efforts to
reduce juvenile crime through programs that focus on offender accountability (Public Law 107-273).
Grant Period: The grant period will cover January 2, 2009 through June 30, 2009. Please notice
that this is only a six (6) month grant period. DUE TO THE SHORT TIME PERIOD AVAILABLE,
NO EXTENSIONS WILL BE APPROVED.
Due Date: This application is due to the Corrections Standards Authority (CSA) via e-mail by
DECEMBER 3, 2008 BY 5:00 p.m.. No applications will be accepted after this date and time.
Eliaible APolicants: Only units of local and/or tribal governments and are eligible to apply. However,
community partnerships among governmental agencies (i.e. probation, law enforcement, mental
health, etc.) and community based organizations are highly encouraged. If partnerships are proposed,
a letter of intent to participate from each partner must accompany the application listing the services
that they will provide.
Local Match: Applicants must assure that they will contribute a cash match of 10% of the total project
costs. Matching funds may be either state or local dollars. Federal funds are not an allowable match
source.
Eliaible Exoenditures: Grantees must expend JABG funds for projects that have a clear nexus to
gang intervention or have strategies targeting gang activity or involvement by youth under eighteen
(18) years of age. These funds are meant for prevention activities and must be used to support youth
who are in the juvenile justice system already and must include one or more of the program purpose
areas. (See Section II C.) All expenditures must be encumbered, and activities must occur prior
to June 30, 2009. All funds must be liquidated by September 29, 2009.
Disbursement of Grant Funds: Disbursement of grant funds occurs on a reimbursement basis for
actual project costs incurred during a reporting period. Grantees must submit invoices on line to the
CSA on the 30th of each month. Grantees must maintain adequate supporting documentation for all
costs, both grant and match, claimed on invoices.
Local Advisory Board: Under federal law, a local advisory board must review how JABG funds will
be expended. The board must include, if appropriate, representatives from the police, sheriff and
probation departments, district attorney's office, juvenile court, education, social services, a nonprofit
and nongovernmental victim advocacy organization, and a nonprofit religious or community group.
Grantees may use an existing advisory board with similar membership (e.g., Juvenile Justice
Coordinating Council) to meet this requirement. (See Section IV.)
Resolution: Applicants must submit a resolution from their governing board (City Council, Board of
Supervisors, or Tribal Government) addressing specific requirements at the time of application. See
the attached Resolution language specific to this application.
Proaress Reoorts: Grantees must submit a progress report on the March 30, 2009 and a final
progress report on August 15, 2009, including the mandatory federal data, utilizing the JABG Progress
Report form provided on the CSA website wwwcdcr.ca.qov/Divisiol1s Boards/CSA/.
Audit: Grantees must submit an audit of expenditures within 120 days of the end of the grant period.
Reasonable and necessary extensions to the timeframe may be granted if requested. Grantees may
choose to submit either a program specific audit or a federal single audit. (See Section VI.)
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Kev Dates:
December 3, 2008
Applications due to CSA
December 4 & 5, 2008' CSA Technical Review of applications
December 10, 2009
January 2, 1009'
January 2009 to
June 2009
March 30, 2009
June 30, 2009
August 15, 2009
September 28, 2009
October 31, 2009
'Dates are tentative
State Advisory Committee on Juvenile Justice and
Delinquency Prevention review and selection of applicants
Project Begins
Monthly invoices
Progress Report due to CSA
Project Ends
Final Progress Report and Final Invoice Due to CSA
All funds must be liquidated
Final audit report due (unless extension granted)
Contact and Proaram Information: Questions regarding this application process may be directed to
Connie Lucero, Corrections Consultant for CSA, (916) 341-7392. Further information about the JABG
Program, including fiscal and progress reporting forms and the Grant Contract Administration and
Audit Guide, is also available on the CSA's web site at
www.cdcr.ca.gov/Divisions_Boards/CSAJCPP/Grants/JABG/lndex.html.
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DEPARTMENT OF CORRECTIONS AND REHABILlTATON
CORRECTIONS STANDARDS AUTHORITY
Juvenile Accountability Block Grants Program
Gang Intervention Application
SECTION I: APPLICANT INFORMATION
TELEPHONE NUMBER
FEDERAL EMPLOYER IDENTIFICATION NUMBER
APPLICANT NAME
STREET ADDRESS
CITY
STATE
ZIP CODe
MAILING ADDRESS (if different)
CITY
STATE
ZIP CODe
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AGENCY NAME
STREET ADDRESS
FAX NUMBER
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NAME, TITLE OF PROJECT DIRECTOR
TELEPHONE NUMBER
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CITY
STATE
ZIP CODe
E-MA.ll ADDRESS
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NAME, TITLE
TELEPHONE NUMBER
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STREET ADDRESS
FAX NUMBER
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E-MAIL ADDRESS
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NAME AND TITLE OF AUTHORIZED OFFICER (PERSON WITH LEGAL AUTHORITY TO SIGN)
TELEPHONE NUMBER
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G.,oAY-TO-DAYPROJECTCONTACTPERSON . " ,',. ",' ,
NAME AND TITLE
TELEPHONE NUMBER
STREET ADDRESS
FAX NUMBER
CITY
STATE
ZIP CODE
E-MAIL ADDRESS
STREET ADDRESS
CITY
STATE
ZIP CODE
FAX NUMBER
MAILING ADDRESS (if different}
CITY
STATE
ZIP CODE
E-MAIL ADDRESS
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APPLICANT'S SIGNATURE
DATE
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SECTION II: PROjECT INFORMATION
A. EXECUTIVE SUMMARY
1. Provide a one page project summary define the project, its goals and, major
activities/services that will be accomplished during the six (6) month project period.
B. PROJECT DESCRIPTION: No More than three (3) pages.
Part I: In the space below #3, provide the following project information:
1. Describe the activities to be supported with JABG funds.
2. Define the juvenile justice population(s) to be served by the project, including the estimated
number of youth.
3. Describe anyon-going current activities that allow your capacity to enhance an existing
project.
4. Describe how the project will expend all funds by June 30, 2008 without supplanting.
C. PROGRAM PURPOSE AREA(S): Funded JABG projects must fall within one or more federally
recognized purpose areas established for JABG. Appendix B includes a detailed listing of the 17
program purpose areas from which each applicant must choose. Each separate purpose area
identified in this section will require specific data reporting on quarterly progress reports to the
CSA. In the space below, please indicate the selected program purpose area(s) by number and
topic, and the federal dollar amount allotted to each. (Example: #5 Prosecution of gang and
violent offenders - $47,189) For the purposes of this application, applicants must choose a
program purpose area that supports gang intervention activities and/or strategies.
D. FEDERAL PERFORMANCE MEASURES: Grantees must report data to the CSA on mandatory
performance measures developed by the OJJDP. Once a purpose area(s) has been selected in
Section II-C above, click below on the corresponding selection(s) and follow the directions for
choosing the data to be reported. Data choices will appear in either one or both of these
categories - direct service programs or system change programs. Grantees must first determine
which categories best describes their project, as this will determine the data to be collected.
Please note the Reporting Format column that prescribes the precise data to be collected.
Applicants must submit the completed Federal Performance Measure form(s) as part of this
application process.
Juvenile Accountability Block Grant (JABG)
Performance Measures:
Program Area 1: Graduated Sanctions PDF
Program Area 2: CorrectionslDetention Facilities PDF
Program Area 3: Court Staffing and Pretrial Services PDF
Program Area 4: Prosecutors (Staffing) PDF
Program Area 5: Prosecutors (Funding) PDF
Program Area 6: Training for Law Enforcement and Court Personnel PDF
Program Area 7: Juvenile Gun Courts PDF
Program Area 8: Juvenile Drug Courts P DF
Program Area 9: Juvenile Records System PDF
Program Area 10: Information Sharing PDF
Program Area 11: Accountability P D F
Program Area 12: Risk and Needs Assessment PDF
Program Area 13: School Safety r D F
Program Area 14: Restorative Justice PDF
Program Area 15: Juvenile Courts and Probation PDF
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Program Area 16: Detention/Corrections Personnel PDF
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SECTION III: BUDGET INFORMATION
A. BUDGET LINE ITEM TOTALS: Please complete the applicable fields in the following table for the
proposed budget. Administrative overhead may not exceed 5% of the total grant funds requested.
The required cash match for all other projects is 10% of the total project costs.
~udgetUneltems'~.' -.;GrantFunds . Cash Match Total
Salaries and Benefits
Services and Supplies $ -
Professional Services $ -
CBO Contracts $ -
Administrative Overhead $ -
Fixed Assets/Eauipment $ -
Other $ -
Total $ - $ - $ -
NOTE: The budgellable is an Excel document. Double click on the document; fill in the numbers for auto
calculation, then save.
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B. BUDGET LINE ITEM DETAILS: Provide sufficient detail/breakdown to explain how the requested
funds outlined in the table above will be expended in each applicable line item. Identify match
items, their respective dollar amounts, and source of the match funds.
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1. SALARIES AND BENEFITS: Number of staff, classification, salary and benefits.
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2. SERVICES AND SUPPLIES: Includes leases, rent, utilities, travel and training.
3. PROFESSIONAL SERVICES: Includes evaluator, consultant services, therapists, and other.
professionals as required.
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5. ADMINISTRATIVE OVERHEAD: Indicate percentage and how calculated. This total may not
exceed 5% of the grant funds.
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4. COMMUNITY-BASED ORGANIZATIONS: Name of organization and services to be provided.
6. FIXED ASSETS/EQUIPMENT: Office equipment, vehicles, other equipment necessary to
perform program activities.
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7. OTHER: Any other items not covered above but necessary to meet program goals.
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I SECTION IV: LOCAL ADVISORY BOARD .
In meeting the federal requirement, indicate in the spaces below the membership of the locally
designated advisory board charged with reviewing the plan for expending JABG funds.
Name Title Aaencv
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SECTION V: GOVERNING BOARD RESOLUTION
As part of the grant application process, applicants must submit a resolution from the City
Council/Board of Supervisors or Tribal Government addressing the specified issues. Please see
Attachment C for a Sample Resolution. The resolution is required to be executed at the time the
application is submitted. CSA will accept a faxed or scanned copy to accompany the e-mail
application. The original resolution must be provided to the CSA prior to a grant award agreement
being signed. Resolutions may be directed by mail to the JABG Coordinator, Connie Lucero at
Corrections Standards Authority, 600 Bercut Drive, Sacramento 95811.
SECTION VI: AUDIT IDENTIFICATION
Grant recipients must submit an audit of expenditures within 120 days following the end of the grant
period. Grantees may choose either a program specific audit or a single federal audit. Federal
guidelines allow grant recipients receiving $500,000 or more in federal funds (from all sources
including pass-through sub-awards) in a fiscal year to use their federal juvenile justice grant funds to
pay for the cost of the audit. Grantees falling below the $500,000 threshold must use non-federal
funds (I.e., match funds) to pay for audit costs. For purposes of this application, please check one of
the boxes below to indicate the grantee's choice for meeting the audit requirement.
o In conformance with Federal OMB Circular #A-133, and the California State Controller's
Accounting Standards and Procedures Chapter 23, Grant Accounting Index, the identified grant will be
included in the City/County Single Federal Audit Report, which will be submitted to the CSA within
the required timeframe of 120 days from the end of the 12-month grant period. NOTE: Should an
extension be needed, please provide in advance of the deadline a written justification that indicates
reasons for the extension and the timeframe needed.
OR
o In conformance with Federal OMB Circular #A-133, and the California State Controller's
Accounting Standards and Procedures Chapter 23, Grant Accounting Index, the grantee will provide a
Program SpeCific Final Audit Report to the CSA within the required timeframe of 120 days from the
end of the 6-month grant period.
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A~~NDIX B - JABG PROGRAM PURPOSE AREAS
1) Graduated sanctions: Developing, implementing, and administering graduated sanctions for juvenile
offenders.
2) Corrections/detention facilities: Building, expanding, renovating, or operating temporary or permanent
juvenile corrections, detention or community corrections facilities.
3) Court staffing and pretrial services: Hiring juvenile court judges, probation officers, and court-appointed
defenders and special advocates, and funding pretrial services (including mental health screening/asses'sment)
for juvenile offenders to promote the effective, expeditious administration of the juvenile justice system.
4) Prosecutors (staffing): Hiring additional prosecutors so that more cases involving violent juvenile offenders
can be prosecuted and backiogs reduced.
5) Prosecutors (funding): Providing funding to enable prosecutors to address drug, gang, and youth violence
problems more effectively and for technology, equipment, and training to assist prosecutors in identifying and
expediting the prosecution of violent juvenile offenders.
6) Training for law enforcement and court personnel: Establishing and maintaining training programs for law
enforcement and other court personnel with respect to preventing and controlling juvenile crime
7) Juvenile gun courts: Establishing juvenile gun courts for the prosecution and adjudication of juvenile
firearms offenders
8) Juvenile drug courts: Establishing drug court programs to provide continuing judicial supervision over
juvenile offenders with substance abuse problems and to integrate administration of other sanctions and
services for such offenders
9) Juvenile records system: Establishing and maintaining a system of juvenile records designed to promote
public safety
10) Information sharing: Establishing and maintaining interagency information-sharing programs that enable
the juvenile and criminal justice systems, schools, and social services agencies to make more informed
decisions regarding the early identification, control, supervision, and treatment of juveniles who repeatedly
commit serious delinquent or criminal acts.
11) Accountability: Establishing and maintaining accountability-based programs designed to reduce recidivism
among juveniles who are referred by law enforcement personnel or agencies.
12) Risk and needs assessment: Establishing and maintaining programs to conduct risk and needs
assessments of juvenile offenders that facilitate effective early intervention and the provision of comprehensive
services, including mental health screening and treatment and substance abuse testing and treatment, to such
offenders.
13) School safety: Establishing and maintaining accountability-based programs designed to enhance school
safety.
14) Restorative justice: Establishing and maintaining restorative justice programs.
15) Juvenile courts and probation: Establishing and maintaining programs to enable juvenile courts and
juvenile probation officers to be more effective and efficient in holding juvenile offenders accountable and
reducing recidivism.
16) Detention/corrections personnel: Hiring detention and corrections personnel and establishing and
maintaining training programs for such personnel, to improve facility practices and programming.
17) Reentry systems and programs: Establishing, improving and coordinating pre-release and post-release
systems and programs to facilitate the successful reentry of juvenile offenders from state and local custody into
the community.
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