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ORIGINAL
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Mark F. Weinberg
Interim City Manager
Subject:
Request for waiver of fees
- YMCA Children's
Christmas Parade -
December 6, 2008
M&CC Dec. 1, 2008
Date: November 5, 2008
Synopsis of Previous Council Action:
11/19/07
Mayor and Council recommended approval of waiver of fees for 2007
Children's Christmas Parade.
The Mayor and Council has approved waiver of fees for this event for the
last several years.
Recommended Motion:
That the request for a waiver of fees in the amount of $ 7,145 for department,
personnel and equipment costs associated with the 31st Annual YMCA Children's
Christmas Parade scheduled for December 6,2008 be approved; and that $ 7,145 be
transferred from the civic and promotion fund into the various City departmental
accounts as listed in the staff report from the City Manager t 1 over their costs
incurred in assisting with the parade.
Contact person: M>lrk F WPinhPrg
Phnne:
51??
Supporting data attached:
yes
Ward:
1
FUNDING REQUIREMENTS: Amount: $ 7.145
Source: (Acct. No.)
001-091-5186
(A~~t n~u::~rirtinn)
Finance:
Council Notes:
:tlO
12-,-09
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
SUBJECT:
Request from the YMCA of the East Valley for a waiver of fees in the amount of$7,]45 to
cover City departmental costs connected with their 2008 Children's Christmas Parade scheduled
for December 6, 2008.
BACKGROUND:
On Saturday, December 6,2008, the YMCA of the East Valley will conduct its 3 ]sth Annual
Children's Christmas Parade along E Street, beginning at 6th and E and continuing south to
Rialto Avenue, then east on Rialto one block. Over 2500 children are expected to participate and
from 3,000 to 5,000 people are expected to attend the event. The broadcast will be filmed live by
KCSB-3, San Bernardino and re-broadcast 3 different times.
The Committee is requesting a waiver of City fees in connection with the event. These fees
include:
Department
Fees
Traffic Engineering:
$ 649 traffic plan design, personnel costs
Police
$ 3,429 personnel/vehicles/equipment
Public Services
$ 444 refuse bins
$ 592 street sweeping
$ 2,03] personnel costs & equipment for barricade
placement/removal, staging, no parking
TOTAL
$ 7,]45
Non waivable fees and refundable security deposits:
Traffic Engineering
$] ,000 barricade deposit
Attached is the YMCA's proposed budget for the 2008 event as well as the civic and promotion
funding matrix for FY08-09
FINANCIAL IMPACT:
These costs will be reimbursed back to the individual departments from the civic and promotion
fund (00]-09]-5]86).
RECOMMENDATION:
Approve waiver of fees as outlined above.
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Mayor Patrick J Morris & Common Council
City of San Bernardino
300 North D Street
San Bernardino, Ca 92418
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November 2, 2008
Dear Mayor & Council
The YMCA of San Bernardino is currently planning for the 31st Annual YMCA
Children's Christmas Parade. The parade will be on Saturday December 6, and will start at
11 :00 A.M. at the corner of 6th and E Street and proceed south to Rialto Ave. and then east
on Rialto 1 block. We are again planning to have between 2200 to 2500 children
participating in the parade, and an estimated 3,000 to 5,000 people attending the parade. The
parade will be filmed live by KCSB-3 and we hope it will be re-broadcast at 3 different
times.
Every year we incur fees for police services, trash pickup, and barricades that are provided
by the City of San Bernardino. Although The YMCA of the East V3Iley seeks out
donations from the community, it is not enough to cover these fees and other costs of the
parade. Weare asking that the City of San Bernardino waive the fees so that we may be
able to continue letting all kids participate in the parade for free.
The Parade was not meant to be a fund raising activity for the YMCA; it was intended to be
a way to involve our children and their families in a fun event. The YMCA does not judge
during the parade, therefore all children receive a blue ribbon. The YMCA also hands out
over 40 trophies to the various youth groups that participate. All services and supplies for
the parade are donated, or are paid for with donated money. Everyone who works the
parade is a volunteer and no one receives any compensation of any kind.
The San Bernardino YMCA is proud to host the Children's Christmas Parade as it gives us
a chance to showcase our community, and our kids. Please support us, so that we may
continue with our cherished traditions.
~CJ
Jack A vakiari, YMCA Christmas Parade Chairman
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Nov 04 08 11:19a
Jack Avakian
909-794-6975
p.l
SAN BERNARDINO
REQUEST FOR CIVIC AND PROMOTION FUNDING (PART I)
Name of Organization --:-I . I ;1
,....,LA OF 111E" C:A.f) L/ /1/1(:"
S.1.-./ /3'Uf.:A/11 flc{,:VQ
Address 'lOi( .7 S /!..,./ /.J~/(.J,q/lc(~'..vv
.;: ';).,1 C/l
Con act Person 1<- Phone 909 Fax
~//l. ,II,,; 909_ 9 y- 1') '7 cG/97 ") S
Designation of 5-1 c (3) non-profit status of Organization (Attached: Yes No
Date of Event
/Jec... ~ .....OO?
Purpose of Funding
Ot=/=S/:-T C,7i GII 70 ~,Ec- //J/(~<'t:- ~/Z.E'c~
Location
L- ST /7'l-
~- to / :;)
Estimated No. of Attendees
,./JfN /'1vt:- 50<:7 0
PROPOSED CURRENT BUDGET
A. REVENUES: (List all anticipated revenues other than City of San Bernardino)
AMOUNT TOTAL
Soonsorshios
LJ~ A -,--"h..-,,_F' Cd ",-,.-/,7 (".(.A/,o.) -"1/ /L;i70 /5vo
. ') ~-- JA ,r '" /SAA/A:
.!3t:L/LfL/6'<-
Reaistrations
Ah r /'AI!l.<"O T ----v---
,
Promotions, concessions souvenirs, prooram sales
-<I?r ~
Donations /~,j){J /-/o'.f~- -:: //X) c;iliJ
MAJ' fhAlf / ; 50 11)0
.,// -9 /lAd:!:-- C.JtA :A-/4A .~ /<;'""}t;" /f"1(
In Kind Services{Other than City Services)
1(.:, .v.,.(?I '<d j' .Ki-S"<J3 /1c "''' /-~-.-
La ( fC?"'dZ A 'dO" ..>.,.). ("" J':",,,,,AA"^-. ,:;J..;J...)" 2.;(5
Total Dollar Amount Reauested of Cilv
n~ .-=..s-F.T ,<:70 /-. <" c-' ,,0...,/1/".:- SI--1-1 v/c.t:.- y-
S""T",,,,,- T /3 ;<:).1( /7 ,. <:..rJc-..t '" r
A. TOTAL PROPOSED REVENUES
va 5"0 {/J 5'0
Nav 04 08 11:20a
Jaok Avakian
909-794-6975
p.2
REQUEST FOR CIVIC AND PROMOTION FUNDING
PROPOSED CURRENT BUDGET IPART II)
MUST BE SUBMITTED m CITY MAIJAGER'S OFHCE eD DAYS PRtOR TO EVENT FOR lMo/tCH Fl1NDiNG IS REO~TED. NO AlCEPTlONS.
NAME OF ORGANIZATION: (//'1 c-A ();: c ft5/ f/fi,/ It,- 'I
I I
B. EXPENDITURES: /Include all known direct expenses connected with eventl
EXPENSES AMOUNT TOTAL
Personnel/Salaries -e- -e-
Permits -er ---fr'
Fire
Business Ucense
ABC
Other
Insurance rvV !,=,'/c' l.//7( oS.A t<7. Q.
Citv of San Bemardino (attached Yes No)(' )
Park Damaae Bond
Park Clean UoDeoositlDamaoe Bond
Securitv
S.B.P.D.
Private Security
Other /l,.a 'tAd l.' /11AA ('4 Air ,15'0 .15'0
Advertisino
Radio ././ 5 ".q -G- --e--
Newsoaoer /h.?? /Soo
Banners -0- -e-
Fivers -::;50 ;;1..5'U
Other
Entertainment
Music
Sound SyStem / S. t-L /l. ,(). C.All 719 -rr -8-'
Other
Promotionalllems
Troohies 050 (;50
Ribbons and/or PI""ues ?oo ~Ov
T-Shirts
Other H/-I/> 'J,)~ ;::;J,').5
Sanitation
Portable Restrooms . Public Services ~'2C: ::L.2S
Soecial Events
Sanauels Facilities
Parade
Other - Parks Recreation
B. TOTAL PROPOSED EXPENDITURES'" ISEE ATTACHED\ t./05o Y050
Summary:
A. Total Revenues
B. Total Expenditures
C. Tolal Fee Waivers -
$
$
$
tjo50
t(O~
"'II
D. Total Amount R;j.uested
$~/~r::
J ~
~
Nov 0408 11:20a
Jack Avakian
909-794-6975
.
p.3
. . . .
NAME OF ORGANIZATION: II,^, ~A
I
(List all City services for which you are requesting fee waivers)
REQUEST FOR CIVIC AND PROMOTION FUNDING
REQUEST FOR FEE WAIVERS (PART III)
0;:: E Il.f/ t~;/ef
C. Fee Waivers
AMOUNT
Police $3,429
Security
Traffic Control
Other
Fire
Site Insoeclions
Crowd Control
Facilities
Sound SYStem
Civic Center Use Permit
Public Services
Refuse Bins 444
Street Sweeoina 592
Traffic Signaqe 2,031
Develooment Services
Plannina TUP
Buildino
Traffic Plan development 649
Other (Exolain)
Total Amount of Fee Waivers IIn-Kind Services} <1:7 'A~
For Office Use Only:
Departmental Costs In: Police
Fire
Public Services
Public Works
Development Services
Facilities
Previous Year's Accounting Reviewed: Admin:
Finance