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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ~ A L
From: Tom Marek,
IT Director
Subject: Resolution of the City of San
Bernardino authorizing the purchase of an
Automated License Plate Reader System
for the San Bernardino Police Department
from PIPS Technology of Knoxville,
Tennessee.
Dept: Information Technology
Date: October 24, 2008
M/CC DATE: November 17, 2008
Synopsis of Previous Council Action
None
Recommended Motion:
1. Adopt Resolution.
v~-~~
TOM MAREK, IT DIRECTOR
Contact person:
Public Safety Systems Mgr Michael Eckley
Phone: 384-5947
Supporting data attached: Yes Staff Report/Resolution
Ward: All
FUNDING REQUIREMENTS: Amount:
$115,519.40
$ 61,500.00 - Professional/Cont Services,
Account #123-793-5502 (2006 COPS Tech)
$ 54,019.40 - Professional/Cont Services,
Account #123-741-5502 (2007 COPS Tech)
Council Notes: /)
Kcrs-o 2008- ~9
Finance
Agenda Item No. /8
"-/7-08
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subiect
Resolution of the City of San Bernardino authorizing the purchase of an Automated License
Plate Reader System for the San Bernardino Police Department from PIPS Technology of
Knoxville, Tennessee.
Backl!round
Law enforcement agencies across the country have begun using computerized technology to read
license plates and search for stolen vehicles automatically while officers patrol the streets. The
technology referred to as Automated License Plate Reader (ALPR) systems is normally installed
on the roof of a marked black-and-white patrol sedan. It allows a computer to read license plates
ahead of the patrol car and to the left and right of the sedan while the officer drives. The
technology has been proven to work at freeway speeds. The cameras use advanced Optical
Character Recognition (OCR) and Infrared light to read license plates in daylight, poor weather,
and darkness. The images are compared to a database that is located on the patrol car's Mobile
Data Computer (MDC) to insure high-speed (sub-second) results.
An ALPR system in a patrol car can search for stolen vehicles, vehicles associated with felony
crimes (as established by the California Department of Justice) and other types of vehicles of
interest which can be defined by the San Bernardino Police Department. License plates that are
read by the system are stored in a database with a GPS location of the reading transaction. These
records can be searched by detectives. Nationally, such searches have helped solve a variety of
crimes by tying vehicles, people, and locations together.
Patrol officers can manually run about 100 license plates in a 10 hour shift. An ALPR device in
a patrol car can read about 400 license plates in the same time frame depending on the amount of
time that the patrol car is moving about on the road.
In California, the California Highway Patrol (CHP) and the Los Angeles County Sheriffs
Departments have conducted intense research into this technology. The CHP deploys this
technology statewide at almost all commercial inspection facilities (scales). The Los Angeles
County Sheriffs Department deploys the technology countywide in unincorporated areas and in
contract cities. In detailed research projects, both departments selected the technology offered
by PIPS Technology of Knoxville, Tennessee, as the overwhelming leader in this area of
technology.
The Long Beach Police Department tested four PIPS systems for six months after they read the
California Highway Patrol and the Los Angeles County Sheriffs Department's research. The
systems read over 1.4 million license plates, located 929 "lost or stolen" license plates, identified
and caused the recovery of 275 stolen cars, and resulted in 50 arrests. Ten Southern California
law enforcement agencies use this technology. The Los Angeles Police Department and the
Riverside County Sheriffs Department are presently installing systems.
Because of the recommendations from the California Highway Patrol and the Los Angeles
County Sheriffs Department, the Riverside County Sheriffs Department released public
competitive bid #SHARC-094 on April 23, 2008 for ALPR devices and the associated server
software. On June 3, 2008, after being approved by the Riverside County Board of Supervisors,
the Riverside County Sheriffs Department awarded a purchase order (SHARC-SHA0049261) to
PIPS Technology for two complete ALPR systems and the associated software, plus annual
maintenance. The Riverside County Sheriffs Department purchase was the direct result of an
open competitive bid process within the last 12 months. PIPS Technology provided the
Riverside County Sheriffs Department with matching pricing from a New York State Police
competitive bid. The price quote for this purchase matches the Riverside County Sheriffs
DepartmentlNew York State Police pricing.
PIPS Technology bid the Riverside County Sheriffs Department's purchase using pricing from
their New York State Police open contract. PIPS Technology has quoted the San Bernardino
Police Department with the same pricing as the Riverside County Sheriffs Department.
Therefore, it is recommended pursuant to San Bernardino Municipal Code 3.04.010(b)(2), that
the Mayor and Common Council approve the purchase of four ALPR systems (to be installed on
black-and-white patrol sedans) using the June 2008 competitive bid award pricing from the
Riverside County Sheriffs Department. One patrol sedan, equipped with this new technology
will be assigned to each of the four new Patrol Districts.
Financial Impact
A total of $115,519.40 from the 2006 and 2007 US DOJ COPS Technology Grants were
approved by the US Department of Justice for this technology purchase. A total of $61,500.00
comes from the 2006 COPS Technology Grant and the balance of $54,019.40 comes from the
2007 COPS Technology Grant.
2006 COPS Technology Grant (123-793-5502)
2007 COPS Technology Grant (123-741-5502)
Total Project Funding:
$ 61,500.00
$ 54,019.40
$115,519.40
After the first year of warranty for parts and labor is finished, the City will have the option to
purchase an annual maintenance agreement for $8,000 per year (4 vehicles @ $2,000 each).
This issue will be addressed as part of the FY 2009/2010 budget process. This Council action
does not authorize future maintenance on vehicles.
This purchase does not use General Fund dollars.
Recommendation
Adopt Resolution.
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1 RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING THE PURCHASE OF AN AUTOMATED LICENSE
3 PLATE READER SYSTEM FOR THE SAN BERNARDINO POLICE DEPARTMENT FROM
PIPS TECHNOLOGY OF KNOXVILLE, TENNESSEE.
4
5
WHEREAS, PIPS Technology of Knoxville, Tennessee, was awarded a purchase order by
the County of Riverside in June 2008 after successfully winning a public open competitive bid for
Automated License Plate Reader Systems and associated software;
6
7
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
8 OF SAN BERNARDINO AS FOLLOWS:
9 SECTION 1. The Mayor and Council approve the purchase of an automated license plate
10 reader system for the San Bemardino Police Department from PIPS Technology of Knoxville,
11 Tennessee pursuant to San Bernardino Municipal Code Section 3,04.01O(b)(2),
12 SECTION 2. The City Manager of the City of San Bernardino is hereby authorized to
13 execute on behalf of the City the Vendor Service Agreement, referenced as Attachment A to this
14 resolution, between the City of San Bernardino and PIPS Technology, of Knoxville, Tennessee, for
15 this purchase of Automated License Plate Reader hardware and associated software.
16 SECTION 3. The Finance Director or her designee is hereby authorized to issue a
17 Purchase Order to PIPS Technology, of Knoxville, Tennessee, for the purchase of four Automated
18 License Plate Reader systems and the associated software as outlined in PIPS Technology's "Mobile
19 Law Enforcement License Plate Recognition (ALPR) 4-Carnera System with PAGIS" quote dated
20 September 24,2008. The Purchase Order shall read "San Bernardino PD ALPR System. Not to
21 exceed $115,519.40."
22 SECTION 4. Authority to execute this Agreement and issue a purchase order is rescinded
23 if all parties have failed to sign the Agreement within 60 days.
24 IIII
25 IIII
26 IIII
27 IIII
28 IIII
1
2 RESOLUTION AUTHORIZING THE PURCHASE OF AN AUTOMATED LICENSE
PLATE READER SYSTEM FOR THE SAN BERNARDINO POLICE DEPARTMENT
3 FROM PIPS TECHNOLOGY OF KNOXVILLE, TENNESSEE.
4 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
5 Common Council of the City of San Bernardino at a
meeting thereof, held on the _
6 day of"
, 2008, by the following vote, to wit:
7 COUNCIL MEMBERS: AYES
8 ESTRADA
NAYS
ABSTAIN ABSENT
9 BAXTER
10 BRINKER
11 DERRY
12 KELLEY
13 JOHNSON
14 MC CAMMACK
15
16
Rachel Clark, City Clerk
17
The foregoing Resolution is hereby approved this _ day of
,2008.
18
19
20
21
PATRICK J. MORRIS, Mayor
City of San Bernardino
22 Approved as to form:
23 JAMES F. PENMAN,
City Attorney
24
25
jJ~
26
27
28
VENDORSER~CEAGREEMENT
Automated License Plate Reader System
Page 1 of5
This Vendor Service Agreement is entered into this _ day of .
by and between PIPS TECHNOLOGY of Knoxville. Tennessee ("VENDOR") and the City
of San Bernardino ("CITY" or "San Bernardino").
WITNESSETH:
WHEREAS, the Mayor and Common Council has determined that it is advantageous
and in the best interest of the CITY to contract for an Automated License Plate Reader (ALPR)
system for the San Bernardino Police Department;
NOW, THEREFORE, the parties hereto agree as follows:
1. SCOPE OF SER~CES.
For the remuneration stipulated, San Bernardino hereby engages the services of
VENDOR to provide those products and services as set forth on Exhibit "A," attached hereto and
incorporated herein.
2. COMPENSATION AND EXPENSES.
a. For the services delineated above, the CITY, upon presentation of an invoice, shall
pay the VENDOR up to the amount of $ 115,519.40 for the products and services as
set forth on Exhibit "A," attached hereto and incorporated herein.
b. No other expenditures made by VENDOR shall be reimbursed by CITY.
3. TERM; TERMINATION.
The term of this Agreement shall be for a period of one year.
This Agreement may be terminated at any time by thirty (30) days' written notice by
either party. The terms of this Agreement shall remain in force unless mutually amended. The
duration of this Agreement may be extended with the written consent of both parties.
4. INDEMNITY.
Vendor agrees to and shall indemnify and hold the City, its elected officials, employees,
agents or representatives, free and harmless from all claims, actions, damages and liabilities of
any kind and nature arising from bodily injury, including death, or property damage, based or
asserted upon any actual or alleged act or omission of Vendor, its employees, agents, or
subcontractors, relating to or in any way connected with the accomplishment of the work or
performance of services under this Agreement, unless the bodily injury or property damage was
actually caused by the sole negligence of the City, its elected officials, employees, agents or
representatives. As part of the foregoing indemnity, Vendor agrees to protect and defend at its
own expense, including attorney's fees, the City, its elected officials, employees, agents or
representatives from any and all legal actions based upon such actual or alleged acts or
ATTACHMENT "A"
VENDOR SERVICE AGREEMENT
Automated License Plate Reader System
Page20f5
olIllsslOns. Vendor hereby waives any and all rights to any types of express or implied
indemnity against the City, its elected officials, employees, agents or representatives, with
respect to third party claims against the Vendor relating to or in any way connected with the
accomplishment of the work or performance of services under this Agreement.
5. INSURANCE.
While not restricting or limiting the foregoing, during the term of this Agreement,
VENDOR shall maintain in effect policies of comprehensive public, general and automobile
liability insurance, in the amount of $1 ,000,000.00 combined single limit, and statutory worker's
compensation coverage, and shall file copies of said policies with the CITY's Risk Manager
prior to undertaking any work under this Agreement. CITY shall be set forth as an additional
named insured in each policy of insurance provided hereunder. The Certificate of Insurance
furnished to the CITY shall require the insurer to notify CITY of any change or termination in
the policy.
6. NON-DISCRIMINATION.
In the performance of this Agreement and in the hiring and recruitment of employees,
VENDOR shall not engage in, nor permit its officers, employees or agents to engage in,
discrimination in employment of persons because of their race, religion, color, national origin,
ancestry, age, mental or physical disability, medical condition, marital status, sexual gender or
sexual orientation, or any other status protected by law.
7. INDEPENDENT CONTRACTOR.
VENDOR shall perform work tasks provided by this Agreement, but for all intents and
purposes VENDOR shall be an independent contractor and not an agent or employee of the
CITY. VENDOR shall secure, at its expense, and be responsible for any and all payment of
Income Tax, Social Security, State Disability Insurance Compensation, Unemployment
Compensation, and other payroll deductions for VENDOR and its officers, agents, and
employees, and all business license, if any are required, in connection with the services to be
performed hereunder.
8. BUSINESS REGISTRATION CERTIFICATE AND OTHER REQUIREMENTS.
VENDOR warrants that it possesses or shall obtain, and maintain a business registration
certificate pursuant to Chapter 5 of the Municipal Code, and any other licenses, permits,
qualifications, insurance and approval of whatever nature that are legally required of VENDOR
to practice its business or profession.
9. NOTICES.
Any notices to be given pursuant to this Agreement shall be deposited with the United
States Postal Service, postage prepaid and addressed as follows:
VENDOR SERVICE AGREEMENT
Automated License Plate Reader System
Page 3 of5
TO THE CITY:
TO THE VENDOR:
Michael Eckley, Public Safety IT Manager
San Bernardino Police Department
710 North "D" Street - B Building
San Bernardino, CA 92402-1559
Telephone: (909) 384-5947
Kris Robinson, Regional Sales Mgr
PIPS Technology
1108 E Raymond Way
Anaheim, CA. 92801
(949) 280-1716
10. ATTORNEYS' FEES
In the event that litigation is brought by any party in connection with this Agreement, the
prevailing party shall be entitled to recover from the opposing party all costs and expenses,
including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of its
rights or remedies hereunder or the enforcement of any of the terms, conditions or provisions
hereof. The costs, salary and expenses of the City Attorney and members of his office in
enforcing this Agreement on behalf of the CITY shall be considered as "attorneys' fees" for the
purposes of this paragraph.
11. ASSIGNMENT.
VENDOR shall not voluntarily or by operation of law assign, transfer, sublet or
encumber all or any part of the VENDOR's interest in this Agreement without CITY's prior
written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void
and shall constitute a breach of this Agreement and cause for the termination of this Agreement.
Regardless of CITY's consent, no subletting or assignment shall release VENDOR of
VENDOR's obligation to perform all other obligations to be performed by VENDOR hereunder
for the term of this Agreement.
12. VENUE.
The parties hereto agree that all actions or proceedings arising in connection with this
Agreement shall be tried and litigated either in the State courts located in the County of San
Bernardino, State of California or the U.S. District Court for the Central District of California,
Riverside Division. The aforementioned choice of venue is intended by the parties to be
mandatory and not permissive in nature.
13. GOVERNING LAW.
This Agreement shall be governed by the laws of the State of California.
14. SUCCESSORS AND ASSIGNS.
This Agreement shall be binding on and inure to the benefit of the parties to this
Agreement and their respective heirs, representatives, successors, and assigns.
III
ATTACHMENT "A"
VENDOR SERVICE AGREEMENT
Automated License Plate Reader System
Page 4 of 5
15. HEADINGS.
The subject headings of the sections of this Agreement are included for the purposes of
convenience only and shall not affect the construction or the interpretation of any of its
proVISIOns.
16. SEVERABILITY.
If any provision of this Agreement is determined by a court of competent jurisdiction to
be invalid or unenforceable for any reason, such determination shall not affect the validity or
enforceability of the remaining terms and provisions hereof or of the offending provision in any
other circumstance, and the remaining provisions of this Agreement shall remain in full force
and effect.
17. REMEDIES; WAIVER.
All remedies available to either party for one or more breaches by the other party are and
shall be deemed cumulative and may be exercised separately or concurrently without waiver of
any other remedies. The failure of either party to act in the event of a breach of this Agreement
by the other shall not be deemed a waiver of such breach or a waiver of future breaches, unless
such waiver shall be in writing and signed by the party against whom enforcement is sought.
18. ENTIRE AGREEMENT; MODIFICATION.
This Agreement constitutes the entire agreement and the understanding between the
parties, and supersedes any prior agreements and understandings relating to the subject matter of
this Agreement. This Agreement may be modified or amended only by a written instrunJent
executed by all parties to this Agreement.
III
III
III
III
III
III
III
III
VENDOR SERVICE AGREEMENT
Automated License Plate Reader System
Page 5 of5
IN WITNESS THEREOF, the parties hereto have executed this Agreement on the day
and date set forth below.
,2008
VENDOR.
Dated:
By:
Its:
,2008
CITY OF SAN BERNARDINO
Dated
By:
Mark Weinberg, Interim City Manager
Approved as to Form:
James F. Penman, City Attorney
By:
ATTACHMENT "A"
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A Federal Signal Company
Exhibit "A"
September 24th, 2008
Mike Eckley
San Bernardino City Police Department
710 North D Street
San Bernardino, CA 92402
REF: Mobile Law Enforcement License Plate Recognition (ALPR) 4-Camera System with
"PAGIS"
Mike,
Thank you for the opportunity to quote our Mobile Law Enforcement Automated License Plate
Recognition (ALPR) System referred to as PAGIS. PIPS Technology has been the industry
leader in ALPR systems worldwide for over 16 years. When considering an ALPR vendor I
hope you will take into consideration the following key points about our company:
. Our.2n.lx market focus is specializing in Automatic License Plate Recognition technologies.
. As an Original Equipment Manufacturer, we design, manufacture, and develop our own
hardware and software - we control the quality and support of our products from start to
finish.
. PIPS offers an ALPR "back-end" analysis software package (BOSS) that provides data-mining
of "historic" license plate information obtained and stored from all deployed mobile (and
fixed) systems within your department.
. Our technology has passed a rigorous 5-protocol day and night testing procedure by the CHP
with successful capture and plate Interpretation rates of 92% obtained at speeds up to 110
miles per hour in various conditions that simulate the mobile law enforcement environment.
Our durable camera mounts were designed by law enforcement for law enforcement
deployment.
. We have an established western U.S. sales and support office based in the Los Angeles Area.
I am pleased to provide you with the following pricing per the state of New York NYSPO Hire
contract (contract # PC63041) for four (4) fmu: camera LPR systems "hard" mounted without
touch screen and integrated into an existing MDT system in a patrol vehicle. This is the same
contract utilized by the Arcadia Police Department who purchased four mobile ALPR systems
from us in August 2008: .
QTY DESCRIPTION Unit Cost Total
4 P362-950-LE-P Police ALPR PAGIS unit to include: four P362 $22,950 $91,800
dual lens cameras with IR @ 950nm and color overview; all
custom camera cablin9; PIPS ALPR processor-trunk mounted;
GPS module; All required PAGIS and ALPR software installed
on the processor for the State of Califomia vehicle license
database. (DOJ). Custom flat camera bracket for use on the
vehicle of ~our choice.
4 PIPS-SRVC-FE-MOBILE On-site 2 days Installation and Training per $3,420 $13,680
vehicle
1 PIPS-SW-BOSS. '~~ck Office Server Software installed on sheriff department $1,755 $1,755
hardware - one 1 software license ner site is renuired
1 ShTrmino and Insurance 1$800
1108 E.Raymond Way
Anaheim, Ca. 92801
Phone: (949) 280-1716
Fax: (949) n0-8B24
E-mail: Info<<:i!DIDstechnoloav.com
If
Exhibit
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A Federal Si
7 484.40
115 519.40
$16,000
4
ui ment and hardware of 93 555
Total
Optional extended maintenance after year one. Warranty for years two and $4,000
Three for both software and hardware for 4 systems, $2,000 per vehicle
er ear
Page 2
Scone of Work:
Our quote includes installation and training. During that time, our system will be installed
in your designated vehicle, and you or the appropriate personnel will receive training on
both PAGIS and BOSS by our representative.
Our quote includes the cost for our Back Office Server Software (BOSS) that can be installed on your
existing server. During the installation and training, our engineer will install one copy
of this software application that is used for mining of all data collected by each P AGIS unit. The initial
cost of installing BOSS for your office can be utilized for all future PIPS mobile installations witl)in your
organization. It can also integrate with law enforcement agencies, fixed ALPR sites, or with commercial
purchasers of our ALPR systems to provide a comprehensive database of vehicle movement within the
surrounding areas where PIPS systems have been deployed. This version of BOSS bas a storage limit
of 4GB. H your agency already has a full 6cense of Microsoft Sequel Server, BOSS will not have
any storage limit. H you use NetMotion, it needs to be 6.5 version or higher and you need to have a
P06cy Manager License. Additionally, your MDC will need to have an avallable Ethernet port for
us to set the IP address to 192.200.200.200.
All PIPS equipment hardware and software is covered by a one-year parts and labor
warranty. Maintenance agreements are available for both our hardware and software
products. These agreements supply you with upgrades and improvements to our OCR
engine for enhanced plate detection capabilities and software upgrades for BOSS and PAGIS
in addition to all hardware sold by PIPS Technology, Inc. The cost for this optional coverage
is quoted at $2,000 per year per vehicle after the first year of warranty.
This pricing is valid for 120 days from the date of this quote. To purchase these systems per
the NYSPO contract, San Bernardino City Police Department isto issue a purchase order
directly to PIPS Technology, Inc. referencing our contract number PC63041.
Please let me know if you require any other information. I can be reached directly at 949-
280-1716 should you have any questions regarding the content of this quotation.
Best Regards,
Kris Robinson
Regional Sales Manager
1108 E.Raymond Way
Anaheim, Ca. 92801
Phone: (949) 280-1716
Fax: (949) n0-8824
E-mail: infotli>Diostechnoloav.com
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A Federal Signal Compa[lY
PIPS Technology, Inc.
1108 E.Raymond Way
Anaheim, Ca. 92801
Phone: (949) 280-1716
Fax: (949) 770-8824
E-mail: info((j)J)IDstechnoloav.com
VENDOR SERVICE AGREEMENT
Automated License Plate Reader System
Page1of5
This Vendor Service Agreement is entered into this _ day of ,
by and between PIPS TECHNOLOGY of Knoxville. Tennessee ("VENDOR") and the City
of San Bernardino ("CITY" or "San Bernardino").
WITNESSETH:
WHEREAS, the Mayor and Common Council has determined that it is advantageous
and in the best interest of the CITY to contract for an Automated License Plate Reader (ALPR)
system for the San Bernardino Police Department;
NOW, THEREFORE, the parties hereto agree as follows:
1. SCOPE OF SERVICES.
For the remuneration stipulated, San Bernardino hereby engages the services of
VENDOR to provide those products and services as set forth on Exhibit "A," attached hereto and
incorporated herein.
2. COMPENSATION AND EXPENSES.
a. For the services delineated above, the CITY, upon presentation of an invoice, shall
pay the VENDOR up to the amount of $ 115,519.40 for the products and services as
set forth on Exhibit "A," attached hereto and incorporated herein.
b. No other expenditures made by VENDOR shall be reimbursed by CITY.
3. TERM; TERMINATION.
The term of this Agreement shall be for a period of one year.
This Agreement may be terminated at any time by thirty (30) days' written notice by
either party. The terms of this Agreement shall remain in force unless mutually amended. The
duration of this Agreement may be extended with the written consent of both parties.
4. INDEMNITY.
Vendor agrees to and shall indemnify and hold the City, its elected officials, employees,
agents or representatives, free and harmless from all claims, actions, damages and liabilities of
any kind and nature arising from bodily injury, including death, or property damage, based or
asserted upon any actual or alleged act or omission of Vendor, its employees, agents, or
subcontractors, relating to or in any way connected with the accomplishment of the work or
performance of services under this Agreement, unless the bodily injury or property damage was
actually caused by the sole negligence of the City, its elected officials, employees, agents or
representatives. As part of the foregoing indemnity, Vendor agrees to protect and defend at its
own expense, including attorney's fees, the City, its elected officials, employees, agents or
representatives from any and all legal actions based upon such actual or alleged acts or
VENDORSER~CEAGREEMENT
Automated License Plate Reader System
Page 2 of 5
ormSSlOns. Vendor hereby waives any and all rights to any types of express or implied
indemnity against the City, its elected officials, employees, agents or representatives, with
respect to third party claims against the Vendor relating to or in any way connected with the
accomplishment of the work or performance of services under this Agreement.
5. INSURANCE.
While not restricting or limiting the foregoing, during the term of this Agreement,
VENDOR shall maintain in effect policies of comprehensive public, general and automobile
liability insurance, in the amount of $1 ,000,000.00 combined single limit, and statutory worker's
compensation coverage, and shall file copies of said policies with the CITY's Risk Manager
prior to undertaking any work under this Agreement. CITY shall be set forth as an additional
named insured in each policy of insurance provided hereunder. The Certificate of Insurance
furnished to the CITY shall require the insurer to notify CITY of any change or termination in
the policy.
6. NON-DISCRIMINATION.
In the performance of this Agreement and in the hiring and recruitment of employees,
VENDOR shall not engage in,' nor permit its officers, employees or agents to engage in,
discrimination in employment of persons because of their race, religion, color, national origin,
ancestry, age, mental or physical disability, medical condition, marital status, sexual gender or
sexual orientation, or any other status protected by law.
7. INDEPENDENT CONTRACTOR.
VENDOR shall perform work tasks provided by this Agreement, but for all intents and
purposes VENDOR shall be an independent contractor and not an agent or employee of the
CITY. VENDOR shall secure, at its expense, and be responsible for any and all payment of
Income Tax, Social Security, State Disability Insurance Compensation, Unemployment
Compensation, and other payroll deductions for VENDOR and its officers, agents, and
employees, and all business license, if any are required, in connection with the services to be
performed hereunder.
8. BUSINESS REGISTRATION CERTIFICATE AND OTHER REQUIREMENTS.
VENDOR warrants that it possesses or shall obtain, and maintain a business registration
certificate pursuant to Chapter 5 of the Municipal Code, and any other licenses, permits,
qualifications, insurance and approval of whatever nature that are legally required of VENDOR
to practice its business or profession.
9. NOTICES.
Any notices to be given pursuant to this Agreement shall be deposited with the United
States Postal Service, postage prepaid and addressed as follows:
VENDOR SERVICE AGREEMENT
Automated License Plate Reader System
Page 3 of5
TO THE CITY:
TO THE VENDOR:
Michael Eckley, Public Safety IT Manager
San Bernardino Police Department
710 North "0" Street - B Building
San Bernardino, CA 92402-1559
Telephone: (909) 384-5947
Kris Robinson, Regional Sales Mgr
PIPS Technology
11 08 E Raymond Way
Anaheim, CA. 92801
(949) 280-1716
10. ATTORNEYS' FEES
In the event that litigation is brought by any party in connection with this Agreement, the
prevailing party shall be entitled to recover from the opposing party all costs and expenses,
including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of its
rights or remedies hereunder or the enforcement of any of the terms, conditions or provisions
hereof. The costs, salary and expenses of the City Attorney and members of his office in
enforcing this Agreement on behalf of the CITY shall be considered as "attorneys' fees" for the
purposes of this paragraph.
11. ASSIGNMENT.
VENDOR shall not voluntarily or by operation of law assign, transfer, sublet or
encumber all or any part of the VENDOR's interest in this Agreement without CITY's prior
written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void
and shall constitute a breach of this Agreement and cause for the tennination of this Agreement.
Regardless of CITY's consent, no subletting or assignment shall release VENDOR of
VENDOR's obligation to perform all other obligations to be performed by VENDOR hereunder
for the term of this Agreement.
12. VENUE.
The parties hereto agree that all actions or proceedings arising in connection with this
Agreement shall be tried and litigated either in the State courts located in the County of San
Bernardino, State of California or the U.S. District Court for the Central District of California,
Riverside Division. The aforementioned choice of venue is intended by the parties to be
mandatory and not permissive in nature.
13. GOVERNING LAW.
This Agreement shall be governed by the laws of the State of California.
14. SUCCESSORS AND ASSIGNS.
This Agreement shall be binding on and inure to the benefit of the parties to this
Agreement and their respective heirs, representatives, successors, and assigns.
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VENDOR SERVICE AGREEMENT
Automated License Plate Reader System
Page 4 of 5
15. HEADINGS.
The subject headings of the sections of this Agreement are included for the purposes of
convenience only and shall not affect the construction or the interpretation of any of its
provIsIOns.
16. SEVERABILITY.
If any provision of this Agreement is determined by a court of competent jurisdiction to
be invalid or unenforceable for any reason, such determination shall not affect the validity or
enforceability of the remaining terms and provisions hereof or of the offending provision in any
other circumstance, and the remaining provisions of this Agreement shall remain in full force
and effect.
17. REMEDIES; WAIVER.
All remedies available to either party for one or more breaches by the other party are and
shall be deemed cumulative and may be exercised separately or concurrently without waiver of
any other remedies. The failure of either party to act in the event of a breach of this Agreement
by the other shall not be deemed a waiver of such breach or a waiver of future breaches, l1llless
such waiver shall be in writing and signed by the party against whom enforcement is sought.
18. ENTIRE AGREEMENT; MODIFICATION.
This Agreement constitutes the entire agreement and the understanding between the
parties, and supersedes any prior agreements and understandings relating to the subject matter of
this Agreement. This Agreement may be modified or amended only by a written instrument
executed by all parties to this Agreement.
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VENDOR SERVICE AGREEMENT
Automated License Plate Reader System
Page 5 of5
IN WITNESS THEREOF, the parties hereto have executed this Agreement on the day
and date set forth below.
,2008
VENDOR.
Dated:
By:
Its:
Dated
,2008
CITY OF SAN BERNARDINO
By:
Mark Weinberg, Interim City Manager
Approved as to Form:
James F. Penman, City Attorney
. PIPS
TECHNOLOGY
A Federal Signal Company
Exhibit "A"
September 24th, 2008
Mike Eckley
San Bernardino City Police Department
710 North D Street
San Bernardino, CA 92402
REF: Mobile Law Enforcement License Plate Recognition (ALPR) 4-Camera System with
"PAGIS"
Mike,
Thank you for the opportunity to quote our Mobile Law Enforcement Automated License Plate
Recognition (ALPR) System referred to as PAGIS. PIPS Technology has been the industry
leader in ALPR systems worldwide for over 16 years. When considering an ALPR vendor I
hope you will take into consideration the following key points about our company:
. Our 2!l!x market focus is specializing in Automatic License Plate Recognition technologies.
. As an Original Equipment Manufacturer, we design, manufacture, and develop our own
hardware and software - we control the quality and support of our products from start to
finish.
. PIPS offers an ALPR "back-end" analysis software package (BOSS) that provides data-mining
of "historic" license plate information obtained and stored from all deployed mobile (and
fixed) systems within your department.
. Our technology has passed a rigorous 5-protocol day and night testing procedure by the CHP
with successful capture and plate interpretation rates of 92% obtained at speeds up to 110
miles per hour in various conditions that simulate the mobile law enforcement environment.
Our durable camera mounts were designed by law enforcement for law enforcement
deployment.
. We have an established western U.S. sales and support office based in the Los Angeles Area.
I am pleased to provide you with the following pricing per the state of New York NYSPO Hire
contract (contract # PC63041) for four (4) fmo: camera LPR systems "hard" mounted without
touch screen and Integrated into an existing MDT system in a patrol vehicle. This is the same
contract utilized by the Arcadia Police Department who purchased four mobile ALPR systems
from us in August 2008: .
QTY DESCRIPTION Unit Cost Total
4 P362-950-LE-P Police ALPR PAGIS unit to indude: four P362 $22,950 $91,800
dual lens cameras with IR @ 950nm and color overview; all
custom camera cabling; PIPS ALPR processor-trunk mounted;
GPS module; All required PAGIS and ALPR software installed
on the processor for the State of Califomia vehicle license
database (DOJ). Custom flat camera bracket for use on the
vehicle of vour choice.
4 PIPS-SRYC-FE-MOBILE On-site 2 days Installation and Training per $3,420 $13,680
vehlde
1 PIPS-SW-BOSS "Back Office Server Software installed on sheriff department $1,755 $1,755
hardware - one ii i ~oftware license oer site is reaulred
1 Shioolno and Insurance ~800
1108 E.Raymond Way
Anaheim, Ca. 92801
Phone: (949) 280-1716
Fax: (949) 770-8824
E-mail: InfoliOOiostechnoloav.com
.
Exhibit
n ..
j''':.,
PIPS
TECHNOLOGY
A Federal Signal Comoanv
Sales Tax 8% on eaulnment and hardware of $93 555 ~7 484.40
Total 5115.519.40
4 Optional extended maIntenance after year one. Warranty for years two and $4,000 $16,000
Three for both software and hardware for 4 systems, $2,000 per vehicle
Der vear
Page 2
SCODe of Work:
Our quote includes installation and training. During that time, our system will be installed
in your designated vehicle, and you or the appropriate personnel will receive training on
both PAGIS and BOSS by our representative.
Our quote includes the cost for our Back Office Server Software (BOSS) that can be installed on your
existing server. During the installation and training, our engineer will install one copy
of this software application that is used for mining of all data collected by each PAGIS unit. The initial
cost of installing BOSS for your office can be utilized for all future PIPS mobile installations within your
organization. It can also integrate with law enforcement agencies, fixed ALPR sites, or with coramercial
purchasers of our ALPR systems to provide a comprehensive database of vehicle movement within the
surrounding areas where PIPS systems have been deployed. This version of BOSS has a storage limit
of 4GB. H your agency already has a full license of Microsoft Sequel Server, BOSS will not have
any storage limit. If you use NetMotion, it needs to be 6.5 version or higher and YOD need to have a
Policy Manager license. Additionally, your MDC will need to have an available Ethernet port for
DS to set the IP address to 192.200.200.200.
All PIPS equipment hardware and software is covered by a one-year parts and labor
warranty. Maintenance agreements are available for both our hardware and software
products. These agreements supply you with upgrades and improvements to our OCR
engine for enhanced plate detection capabilities and software upgrades for BOSS and PAGIS
in addition to all hardware sold by PIPS Technology, Inc. The cost for this optional coverage
is quoted at $2,000 per year per vehicle after the first year of warranty.
This pricing is valid for 120 days from the date of this quote. To purchase these systems per
the NYSPO contract, San Bernardino City Police Department Isto issue a purchase order
directly to PIPS Technology, Inc. referencing our contract number PC63041.
Please let me know if you require any other information. I can be reached directly at 949-
280-1716 should you have any questions regarding the content of this quotation.
Best Regards,
Kris Robinson
Regional Sales Manager
1108 E.Rayrnond Way
Anaheim, Ca. 92801
Phone: (949) 280-1716
Fax: (949) 770-8824
E-mail: Infolli)Dlostechnoloav.com
...
PIPS
TECHNOLOGY
A Federal Signal Compa,[\Y
PIPS Technology, Inc.
,1108 E.Raymond Way
Anaheim, Ca. 92801
Phone: (,949) 280-1718
Fax: (949) nO-8B24
E-mail: Info/li)DIDstechnoloav.com