HomeMy WebLinkAbout25-City Manager
ORIGINAL
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Mark Weinberg
Interim City Manager
Subject: Discuss and take possible action
concerning the provision of graffiti removal
services by City crews, and revision of the
Services Agreement with Los Padrinos for
the provision of beautification services.
Dept: City Manager's Office
Date: October 29, 2008
Synopsis of Previous Council Action:
9/15/2008 ~ Mayor and Common Councils approved a resolution extending the Los Padrinos
Agreement from September 30,2008 to December 31,2008.
9/2912008 ~ Police Ad Hoc Committee recommended approval.
Recommended Motion:
That the Mayor and Council authorize the City Manager to begin.~~on the transition to a City
operated graffiti removal service, and a new agreement with Los . s for abatement and
beautification services, as further outlined in the staff report. .
Iii. ~
Signature
Contact person: Tpri R<lkpr
Phone: X'i1??
Supporting data attached:
Ward: All
FUNDING REQUIREMENTS:
Amount: None by this action.
Source: (Accl. No.)
(A("'rt n~c::{"rirtinn)
Finance:
Council Notes:
Agenda Item No. z.r::;
11-?r00
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Discuss and take possible action concerning the provision of graffiti removal services by City crews, and
revision of the Services Agreement with Los Padrinos for the provision of beautification services
Background:
Graffiti removal services have been provided to the City by Los Padrinos for many years. In addition
to graffiti abatement, Los Padrinos also provides abatement/beautification services. The total amount
paid to Los Padrinos to provide both services is $588,000 annually.
The current agreement with Los Padrinos was set to expire on September 30th of this year. On
September 15th, the Mayor and Council approved a 90 day extension of the agreement to allow
sufficient time to evaluate the contract and consider other options.
Since April of this year, the Police Ad Hoc Committee has been discussing various options to improve
graffiti removal in the city. There is concern regarding the quality of work that is being provided, and
staff was asked to conduct research and present some options to the Committee for graffiti removal.
While staff was in the process of reviewing options, another issue with the agreement surfaced that
prompted the need to resolve this matter as soon as possible. The issue is with the scope of work
related to abatementlbeautification services.
Current Abatement/Beautification Services
Section 2B of the current agreement (Attachment A) states that Los Padrinos will provide abatement
services, which includes boarding unsecured buildings and other abatement activities on private
property. The contract specifies that one-full time crew of three (3) employees will be devoted to
abatement work, which is to be completed at the direction of the Director of Code Enforcement. This
work also includes activities in support of neighborhood clean-up and beautification, including the
work of various neighborhood associations.
Some board-ups are done under warrant and others are done for safety reasons. Warrant board-ups
differ from regular board-ups in that they must be done to meet FHA standards, which are more costly.
In September, Los Padrinos questioned some unpaid invoices related to warrant board-ups. Staff
explained to Los Padrinos that the scope of work for which they were invoicing for is included in the
agreement, and is not to be paid separately. Los Padrinos disagreed and stated that they cannot afford
to do the warrant board-ups within the scope of the existing contract. Staff and Los Padrinos agreed to
disagree until resolution was brought to the graffiti matter.
Code Enforcement currently has 15-20 warrant board-ups per month at an estimated cost of $1 ,000 per
board-up. The department is currently using an outside contractor to perform warrant board-up work,
and expects that the annual cost could increase to $240,000 or more by the end of the fiscal year.
Current Graffiti Removal Services
The agreement with Los Padrinos provides that two crews, each consisting of one supervisor and two
other employees, be assigned to graffiti removal services. The agreement specifically states that the 2
crews are to be exclusively assigned to graffiti and may not be assigned to other work without written
consent of the Director of Code Enforcement. The crews work from a list generated by the Graffiti
Hotline.
Each crew works with paint rollers and some standard colors, but one of the crews is primarily
responsible for graffiti removal using water blasting. When the crews are in the field removing graffiti
and another graffiti tag is spotted, the crew records the location. When all the graffiti that was reported
from the graffiti hot line is completed, Los Padrinos works on the list they generated while the graffiti
crew was responding to calls. The self-generated list is not regularly completed due to additional hot
line calls.
It has been difficult to determine whether or not Los Padrinos is spending the amount of time specified
in the agreement because their reporting is unclear. Staff has been working with Los Padrinos to help
them properly record information so their reports would allow us to better analyze the work they are
doing. However, in a recent follow-up letter to the Code Enforcement Interim Director, Max Alonso,
Executive Director of Los Padrinos, stated that his office does not have the capacity to provide this
reporting.
Because of concern regarding the graffiti removal services currently being provided by Los Padrinos,
and the issue with warrant board-up work as it relates to the agreement with Los Padrinos, it is
apparent that there is a need to consider other alternatives for both graffiti and abatement services.
Comparisons to Other Cities
The City Manager's Office contacted local cities for information on their graffiti removal programs
(Riverside, Fontana, Rancho Cucamonga and Pomona). Each of the four cities surveyed use employee
crews for the majority of their graffiti removal. Three of the cities contract out specialized graffiti
removal jobs.
The most common trend among the four cities is the use of one person units that are assigned a
geographic area of the city. Each unit is assigned a truck that is equipped with a paint sprayer, power
washer and sand blaster. Paint matching methods, the number of crews, and management oversight
varies among the four cities. The cities surveyed, all use a graffiti hotline and Internet notifications to
create work orders assigned to each crew.
The cities contacted all commented that having employee staffed graffiti crews allowed them to be
proactive instead of reactive when addressing graffiti. For a detailed outline of each city surveyed, see
Attachement B.
Ootions for Graffiti Removal and Abatement/Beautification
Staffs approach to developing options was to look at ways to fund successful graffiti,
beautification/abatement, and warrant board-up programs without adding costs to the General Fund. In
order to free up existing General Fund resources to be used for graffiti and warrant board-ups, it is
recommended that a portion of the Public Services Department's right-of-way crew be funded in the
Integrated Waste Management (IWM) Fund. This is an allowable charge to that fund because the
right-of-way crew is responsible for trash and debris removal. The savings to the General Fund will be
")
used to offset the increased costs of warrant work and help fund beautification services throughout the
city.
With the Police Ad Hoc Committee, various options were considered which included Los Padrinos
continuing with graffiti abatement, but the City taking over abatementlbeautification; splitting the City
between Los Padrinos and City crews and having City crews conduct abatementlbeautification; City
crews taking over the entire operation of graffiti and abatement beautification; and the City assuming
responsibility for graffiti removal with Los Padrinos continuing abatementlbeautification services only.
All of the options assumed a savings to the General Fund as a result of transferring a portion of the
right-of-way crew to the IWM Fund as explained above.
In the end, staffrecommended to the Police Ad Hoc Committee that a City Graffiti crew be established
in the Public Services Department, and that the agreement with Los Padrinos be re-negotiated so that
Los Padrinos continues to provide abatementlbeautification services. This option would allow Los
Padrinos to continue playing a role in our community, while allowing graffiti removal services to be
improved.
On October 27, staff met with Max Alonso, Director of Los Padrinos, to discuss this new contract and
evaluate that option. Mr. Alonso stated that he believes the issues related to the graffiti portion of the
contract are due to the fact that he had to reduce his crews several years ago from five to three crews
because of increased operational costs.
During that meeting, Mr. Alonso offered a counter proposal, in which Los Padrinos would continue to
provide graffiti and abatementlbeautification services at an increased contract amount of $755,000
annually. According to Mr. Alonso, this increase would allow Los Padrinos to increase their staffing
levels and provide a more effective level of service for graffiti removal.
On October 29, the Police Ad Hoc Committee agreed with staffs recommendation to establish a City
Graffiti removal program, and to enter into a new agreement with Los Padrinos for
abatementlbeautification services only. The new Public Services Department operation will be staffed
with five (5) one-person units, providing graffiti abatement services seven (7) days per week. The
City's work order system will be used to track productivity, and provide cost accounting for restitution
purposes. Both Director Ken Fischer and Deputy Director Randy Kuettle have experience in running
effective graffiti removal services in other cities in the past, and are confident that the Department will
be able to provide a high-quality, responsive service to our community.
FINANCIAL IMPACT:
The City graffiti program could be implemented as soon as January 2009. The cost of a new City
Graffiti Program, a new contract with Los Padrinos for abatement and beautification services, and
warrant board-up work this fiscal year is estimated to be $679,000. The cost for the City graffiti
program includes five Maintenance Workers, equipment, vehicles, materials, fuel, and cameras. In
years two and three, the program costs are reduced because the equipment will have been purchased in
the first year.
As stated earlier in the staffreport, additional funding for this program is available if the Right-of-Way
crew is transferred to the Integrated Waste Management Fund (IWM). The savings to the General
Fund will be used to offset the increased costs of warrant work and help fund beautification services
":\
throughout the city. Below is an outline of available funding and the costs for the first three years of
the program:
FY 08/09
(Jan 09 -
FUNDING SOURCES June 09 FY 09/10 FY 10/11
Current funding for the
Los Padrinos Agreement 294,000 588,000 588,000
General Fund Savings
from a portion of the
right-of-way crew moving
to IWM Fund 385,000 407,000 431,000
Warrant Work (Board-
Ups) (180,000) (250,000) (250,000)
Los Padrinos - Abatement (125,000) (250,000) (250,000)
City Graffiti Crew (and
start -up costs in Year I) (374,000) (495,000) (519,000)
Total Net Savings /
(Costs) to General Fund
RECOMMENDATION:
The current agreement with Los Padrinos will expire on December 30, 2008. If the Mayor and
Common Council agree with staff's recommendation, work will need to begin immediately to obtain
equipment and supplies, and hire the appropriate personnel for the new graffiti crews. Staff will also
begin work with Los Padrinos on the new contract for abatementlbeautification services.
It is recommended that the Mayor and Council authorize the City Manager to begin work on this
transition. The appropriate budget amendment, personnel authorization, service agreement with Los
Padrinos, and vehicle/equipment purchases will be brought forward to the Mayor and Council at an
upcoming meeting.
4
.,
2007-398
.. /1
PrI-bcAmm + It
SERVICES AGREEMENT
NOW, THEREFORE, in consideration of the terms and conditions set forth herein, the
parties hereto agree as follows:
SECTION 1: GRAFFITI REMOVAL SERVICES.
CONTRACTOR shall furnish
A. CONTRACTOR shall provide and equip two (2) crews, each consisting of one (1)
supervisor and two (2) other employees, who shall provide graffiti removal services to the CITY.
One (1) of such crews shall primarily be responsible for graffiti removal using water blasting
B. CONTRACTOR shall schedule the work of said crews so that they shall be
exclusively dedicated to graffiti removal activities between the hours of 7:30 a.m. and 4:30 p.m.,
exclusive of meal breaks, Monday through Friday of each week, for a total of 80 crew hours of
graffiti removal services each week (40 hours per crew), excluding major holidays.
C. Twice per day, CONTRACTOR shall retrieve all voice mail messages left on the
1
1'1
2007-398
retrieval from the voice mail system. For purposes of this Agreement, 24 hours is defined in
1
tenns of consecutive hours.
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
2!
25
26
27
28
D. When all graffiti reported to the hotline in a given day has been removed,
CONTRACTOR shall direct crews to proactively remove graffiti on a systematic basis
throughout the ClTY. In no case will graffiti removal crews be assigned to other work other than
graffiti removal without the express written consent of the Director of Code Enforcement or
hislher designee.
E. In all instances, paint will be matched on all surfaces to be abated. When paints
cannot be matched, surfaces to be abated will be completely repainted in a color which is
aesthetically consistent with that of surrounding structures. Natural unpainted surfaces (i.e.,
brick walls, concrete curbs, sidewalks, signs, and metal poles) will be water blasted and not
painted. Over time, all structures which have been previously spot painted will be recovered to
confonn to the primary color of the structure, or completely repainted.
SECTION 2: BEAUTIFICATION AND ABATEMENT SERVICES.
CONTRACTOR shall furnish debris, trash, weed removal, abatement, special project
services ("beautification and abatement services") to CITY as follows:
A. CONTRACTOR shall provide and equip one (I) crew, consisting of one (I)
supervisor and two (2) other employees, who shall provide debris, trash, weed removal,
abatement, and special project services in CITY. CONTRACTOR shall schedule the work of
said crew so that they shall be exclusively dedicated to beautification and abatement services,
five (5) days per week, for a total offorty (40) crew hours per week, excluding major holidays.
I. CONTRACTOR shall assign said crew to do the following:
a. Remove weeds and pick up trash and debris that is illegally dumped in
alleys and other public rights-of-way as may be directed by the Director of Code Enforcement or
hislher designee.
2
2007-398
3
2007-398
4
2007-398
services.
SECTION 7: INDEMNITY.
5
I 'I
2007-398
SECTION 9: NON-DISCRIMINATION.
In the performance of this Agreement and in the hiring and recruitment of employees,
CONTRACTOR shall not discriminate on the basis of race, creed, color, religion, sex, physical
handicap, ethnic background or country of origin.
SECTION 10:
INDEPENDENT CONTRACTOR.
CONTRACTOR shall perform work tasks provided by this Agreement but for all intents
6
I 'j
2007-398
and purposes CONTRACTOR shall be an independent contractor and not an agent or employee
1
2 of the CITY.
SECTION 11: NOTICES.
3
4
5 Postal Service, postage prepaid and addressed as follows:
6
Any notice to be given pursuant to this Agreement shall be deposited with the United
TO THE CITY:
Director of Code Enforcement
300 North "0" Street
San Bernardino, CA 92418
7
8
9
10
11
12
TO THE CONTRACTOR: Los Padrinos Youth Services
P.O. Box 479
San Bernardino, CA 92402
SECTION 12: A TIORNEYS' FEES
In the event that litigation is brought by any party in connection with this agreement, the
13 prevailing party shall be entitled to recover from the opposing party all costs and expenses,
14
including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of its
15
16
hereof. The costs, salary and expenses of the City Attorney and members of his office in
17
18
rights or remedies hereunder or the enforcement of any of the terms, conditions or provisions
enforcing this Agreement on behalf of the City shall be considered as "attorneys' fees" for the
19 purposes of this paragraph.
20
21
22
23
24
25
26
SECTION 13:
ASSIGNMENT
CONTRACTOR shall not voluntarily or by operation of law assign, transfer, sublet or
encumber all or any part of the CONTRACTOR's interest in this Agreement without CITY's
prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be
void and shall constitute a breach of this Agreement and cause for the termination of this
Agreement. Regardless of CITY's consent, no subletting or assignment shall release
27 CONTRACTOR of CONTRACTOR's obligation to perform all other obligations to be
28 performed by CONTRACTOR hereunder for the term of this agreement.
7
, i
2007-398
1
2
SECTION 14: GOVERNING LAW
This contract shall be governed by and construed and interpreted in accordance with the
3 laws of the State of California without regard to principles of conflicts ofIaw.
4 SECTION 15: VENUE
5 The parties hereto agree that all actions or proceedings arising in connection with this
6
Agreement shall be tried and litigated either in the State courts located in the County of San
7
8
9
Bernardino, State of California or the U.S. District Court for the Central District of California.
The aforementioned choice of venue is intended by the parties to be the mandatory and not
10 permissive in nature.
11
12
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be
executed as of the date first written above.
CITY OF SAN BERNARDINO
By:
Fred Wil
LOS PADRINOS YOUTH SERVICES
By, M~?iI;
Max Alonzo, Director
Attest:
RACHEL CLARK,
City Clerk
By: ,Gt ~ l..J_ f.1, (' 1.. # J.-'e..
8
~
E
m
C,
o
a:
(Q~
_0
c: E
w&!
Ejg
.J:::m
0"
ro~
:j:j~
<(~
l!ll" Ii
- W' e %!..
.... 010_
bOlE 0
l! E:Ci g
"lOOal
c ~,O.o:I
8 e:~ ~
0..10,-
, 0
"'[;:I2w
.O~
Q5 Ql.!R'::: ~
.c:i=l?:o-c
:O.c- ~g g
IN ~.~ E:!:
-g......, Q) ~-"-
Ill. 1lI <Il 0.._ Q)
~I ~ ~ ~ ~
g ~~~~
.0
"'~
U 111
.~
~ 0
_0
5
-"
c
.
E
.
~
~
<(
--LE -g
: ~.2! ~
~~ .cO ij;
III (\J ;~-ci a.
;-g .~ W~~
~i':i: III ~.~ ~ :;;
1::!~~ Q).... 0
01.. (,) ~ -g a:!E
~i~'~ ~:-8 8.
0:::'[3: .ciij_!!l <11
~g l;lO]o~
_~~.- lU w: > cd:!
. 'E c: 0 0 (,)
1......- ~ 0:':; E~..c
'g~.~:rl,g ~ ni l;l
I~ m 2:0: Ill::l 0 III
L'.c 5l "f; ~ D_~
. -c
. .
,5- Qi ~
:~ ~ .~
1-5 8:p 8
;~ elE ~
I . . (lI ~ ::l
ii ~ ~ ~:
U'l. 0 Ql :> ,.....
~:~5-~~
5.~Nee.....
c,~,5 ~ >,0
'iiii~:€:':;] 11
::&1:5 ~,gu B .~
10"'0.- 1Il l'Il <Il
~~iEeE 8
~a.~ CoOl ~
1m E Ol:E..c :::l
0> 0 'iii 5 == '"
...,:U ..c:~-c"'iii
~~~~:S~.3
t3=as~ ~~.~~
l~ ~.:-] u_~~~~
, . ~
I~~ '
-!:I~o..~
0"00 <Il ~
;:I~ ~ {~
'0: c .9..2 Qi
Ql:'C:!!:O a.
.5!~~~ ~
1-' coo :J
~c:"lii,g
~oo
.'::lCi,I:":,:,!
. E
"C 0 Q)
o.!!! .g E
,'~ C: Q) c..
10 Q) :0'::;
...0. "iijO-
o::l c: lU
It): &.~
.~ c.; 3i g: 'ti
:0:;; Q) '- III
cn....et5ll:O
c.c (,):u ~$
!E.~"E a.;:: III
a:5 ~ ~ E:;;
I:> c. Q)";:: en
0'5 ~~.~
g"5."'iij ::J
I" 0 ~ ~ ~
I g $ .... 3: 0
I.;: lU Ql CD E
'g:!:!:gue
a.~N~~
~a.. -gO l:!!
:..JI'CllL.ICl
I
'"
U
o
o
'5
Ii
o E
. .
"""
,;
~~
Cll :;l 0 r:::
W t:::;l -C._
>''O!9~ 1ij ~
~r:::III.....~mgw
0111 wow <..:.- r:::
LO~-g1ll(;j2'5:E
(flOo~3:l{l(;j~
u u .= ~ "<t 1i__~ E
"
>
~ ~~
. ..~
l5.. 0..3:
o ,-
. . 0
~ o-
N m W. g
'0 o:3:E
0'0 "">.
!!l 2'!o.r:::
III Cll...Cll
'lij t!..r:::1II
ar::: w,g>13
111.0 r:::....
~g~~~
omEE~
..r:::..... 3:.!! 8
~ ~~ .~- >.
UJ'\ijU:;lW
1.lIIIC:_CloS _
,;
Cll5-c
00.
oo1n
-cElB
2 r::: r::: E
r::: 0 W W
Will Cllil
E t:: W >.
~ 0.0 III
g5t1ijm
-cD::::o"E
.~.,..;.~ ~
...111111.....
III W Cll 0
W:;l.o 3:
~g~~
....D:::: Cll...
'5~~~
~.~li: e
I,(/) ~oS
.
,- . r:::
III>'Cll Cll
~ ~ oS e Cll 01 Qi
~ 1'~ 5..r::: r::: ~ ~~
~~t!-..r:::g ~ .~3:~
~.t::;l~efli(;jwnI~e
.!!-g].=-5~ ~ ~!:u 0.
nI nI 00.] E 'E..r::: r::: -' ~
E; 2'! "<t ~ .> W'iij :;l'iij.ffi ;.
~~:E] ~-g 0.0 ~a...o
o"'~ r::: W nI Cll_a ...~
';:o3:m....ul~ (ij.~~ .
.= ~-c"O ~=:;l nI w> 0101
W ~~~:e.~~e~i;j-5.<ii:6
.... _'- gJ It: ijg W -5..r::: III'~ E W
o.2;oiijlll.::eCllr:::-c W ....w
N._ >.3:-c 01.... 0 w~go.E: 0
gU~ ~-gQi ~-B..'5U w~ ~ ~
'c~ ~-c.~ Cl,E. w-iil~~ r::: nI
.......:;l r:::'- 0$ r::: EI- W o.!! ~
O.=..r::: nI ijg -;; 1II;s III .... 0 ~.E:
E$I--cnl.-wO'-G.i2n1 W
'5 o'5~ ~l{l ~~.5'= g!~~~
l'lI o.l'lI 0 - -B..w!i: n1..r:::';:::;l W W
w.l!lw<U<(ED::::n1a..~a..ee~
co] c.:: E ~ W 1 ~o E c: ~_~_~__
.
~
o
.
o
o
..;
.
"
m
:c
'-
.
0;
.
.
~
"
co.
,w
<nS
~"
0<(
,,~
cc
0. $
E .
.~ J!
~ fi -c
o:;l 1ij
l{l~ III g
W r::: -c >
III 0 1ij C)
N:!: III :E
~~ $ B.
W ~ r:::
W 0 .~ E
EN :>0 'E
'';::; Ui e iij
2~ ~ ~
"<tt; III III
lit 055~ ~
f: ,~~ '13: 3:
o..2:w~~ ~
;:~ ~~~~ fliU
g~&L~~ ~$:g
-g.2;o..-MwW:30
a. 6~1 t; CJ 1i 0
J!l
.
~
U)
"
~
~
i!
.
>
o
m
~
c
00
~ E
g ~
m ,
~_U
"
u
.
<3
o
~
o
~
.
.
:c
'0
E
E ~
:~ .....~
if, ~ 'ffi~
~.9: ~~
..:.."5.9:.9:
ijg~:g.:g.
e~.!!!.!!!
C>.....LOlO
r:::IIIMN
1l~~~
:5 "II
. .
W 0."><:"><:
m -5.8b ~2~e!
0. .8~u-0!9""'6.!!
~ ~OUr:::III<<>""'iij
g O~III:3W'O-g,~
(>> O(fl50-c$..r:::N
(fl i;j ~ U:'t: Cl-U III oS"'C
Cl ~::J C>_~~ ~__8'~ ~_
.
c
o
Z
,;
n15-c
00.
oo~
-c E W .
.!!r:::r:::E
r::: 0 W W
W lIICllil
E 1:: W >.
::I 0.0 III
00. r::: ....
.g~~~
~....;.~ ~
...</llll....
III W nI 0
W ~.o 3:
~g~~
....D::::n1...
'5~~~
~.~ li: e
..~
~J (/) -c .....
o
.
*-.8 OEg.
III 0 ..r::: r::: '';::; 111......_
~~ ~ ~ lil- E iii.E]
Eww-a~e .~~8
e-g ~.s [ ~.l!lw~me
~.~ ~ .8 ~E~!~ ~!i.~
*- ~ ~ ] :3 ~ e ~ &. ~m 'Q) 0.
~~ W nI :;It>>-5WIIIWo.~~
...... i;j r::: u....W~n1OSewnl
~~ ~ ~ ~E~Ea~i~:~Eo
.!!~ ~ ~ nO E.or:::...O.....
n1.... nI :>0 .::.....-W</lnlW~w
-g6 0 w -;,mijg-onl:3~w.~
n1..r::: E g :6~~1ij~g~~~
~~e!jg.~ WW....QiOW....c.c.
'u r::: :;l..r::: 81;.9: r::: iil ~U w...
~~]l ~ e~2iE~ci-5g
8; ~~ ciI:E ~~ ~.=_::.!! -6 ~~
"'._ ~.o_~.r:::c-.c w uQ) r::: ~ Q)"'O 0
..... ro € ~ Q) .='iij';:: r::: Q)"'O
um~<(oO~S~D::::~a..a..m&~
[_"0 3: L E r I nI 1_ 0 ::J ..r::: n C:~, "0 'lij U
-- ------
~
.
~
."
<no.
. w
~.8
]~
,,~
0::::
"
~ ~. ~
~ ..Q e ~
Q) n1-g,3:
t':o~..r:::~
oa ~Q)onl:;l
III g 3::€ ~
~ g.~5!c..
a. ~ l!t ~ 0 l'lI m
.. Q) ~ 0.$ ~.5
..r::: 'E r:::'5 to..r::: ~
.21 'n; 0 nI 111"><: >. fIi
ler::: :!:~Q;l~~e8
~.2 <<>, r:::~tO 6 ~.~
~~ m~~:3-o-g~
lito a:-o.:3..r:::~tOo
f: Ql"~ Q) 3:-<<: m to
o a.*- .~ --' ~ . iii ~
;: ~g ~ </l ~~:~.5!! r:::a
UlIt..-.::3:r:::OO.o
="C IU~Onl -cO
.g;~..-u~w~r:::Z
a....J C3 c.11 8.u e ~ c
----
m
c
..
c
o
~
~
IE
o
~
-~
"""
mo
co
mN
::;;:,
"'~
.- 0
u_
w
E
~
~
e
0-
CI)~
_0
C E
Ql&!
E~
.J:::ro
o ~
l\l~
t:~
<(.3
- ~ c.:-
- o:U :::1"::<: ~
~OI1l.....t:u =
IllE<:-01ll2"'O~
bIll:! ctj::ii.....
c ... C\l m III 0 <II E
og'.-:o-g$~2
oo:~01:q~1;j1:l
L----.2:!: (,l__:';=~___
.!,!<fI
._:c ~.s
~:J,-"'C
.....O"OQ)
~ E;; r:::
~2!@'~
0........<11
III Qjll::tnlll
l1l.o.f!WQ):>.
=e"'S"cm
:::I :J >'0 c: u
~c~~~~
l1I~Q)Q)lI::-
.c.....fi"OcuCi
Qc.....-gti_
0.2 Q) ~ ~
g"O.o e! 0
_wco:o:>
-gijl~~g
I1l W lI::::J
a.C<Illll-
O4llflt: ~Iii
=0 ,:;
_~_~ ~ 6 0
c
~grJ~ ~
~~~o ]
ell o:;:::;~ !II"U
1:: :il- ~ ~ ~ 1ii
C1~O::Bw Q)>'
C ;J .....: W -5 ~~
1:: g ~,,:;.c .a 15
~~.o~g Olll
Q1'-"", Q) e ..!!! e!
a:tjgJ>:'fi ilia.
~ 6-~~ ~ ~
W&~.e ~]~
-fi8~~E&.~E;
~'~"E &.l!!&~ ~
=:J~~~~nc>>a.
g E.~
~ ~ g iii,Eijl
e ~ ~ :2 .!2 ell 8
;l tT OJ ~ ~~ e
o ~ I'll III Q).l!! a.
~.s.o::;.g, ~ a.e!w
C\I.....iE::J "E K~.E
III r::::: n:I e 'iii l;;!!!: ~
IV ~ 2. 5,:5 ~ ~ "'.....
;::;.- ..... ..... '" -5 e Iii
::J :r: e!.E ~ ~.g, 0 a. c
~g-5.c8~6 -g~~
.fa ijl-= ~~~.c : ~~
:!: c C)QHt::: ..... Q) VI 4l
~.=~~::] g~~
o]"ijj ~C;:-fi Q) C a.
.!!! 8~.2.c n; ~o Q)
:Ee~2';;E e!ci5
lfij ~e:fi Iii!!! qj .!l.%~
~~ ~5-~~:E.~:gal
<(~~&'i5~gO::al5
~~~_~_~'-~ ~ E L,:o '<ij _
~
Ill.!: '"
.11:>> <Il > :J
:S~:2:; g.g
;: 5 ~ ~.!: g!
OS '? ~ ~ ~-g .
Q) >. 0.... (Q III <Il
.~ ~.....:g li,a:-a;
....a~~.E~e:
~r--(f) >'0"'0
L_::J c:'~ Ci...8
w g ~
fl ~ ~ "E
'~~_~o'[
c% <9~ ~ fa
ti ~::i: :ii a.
1: ~~ lt~
~(I) 13~ ~g~
IE ~ ...J.!!! c: o.t1) .
s.~ ~:rl OMni~
(I) l!! t1) a. ~.9.t:l *
QI t5~ c:.... 1II1'1l
o .... ~ 8.E ",:0
w a-~ ~e~~
~ .~(!) . 1Il u.. ~ 10
o ~N~!::!_~~
~~ 8.~~; l!!~-g
:: ,~~~~a~::l
.g~.... a oU ~w-g
Q.U 0 ~~ [-.1 o.C::_~
.
~
C3 .~
.
>
"
.
"
~
c
o .
~ .
1l 0
C) 'C;::
~ :g
ro 0
:c .
~ ~
:; '"
. 0
5 ~
~ .
~ ~~ ~
~~~*
.~~ ~r;,
~-g~5
(J) '" _'" 0
""':I:
~U<3D
"
.
~
0;
~
~
,
.
o
o
Z
~ 0
- o~
lIIS",(O~
a:5 ~ ~1Il
'OE5!$'O
0) c:> 1II:g
"E 0 ,2.~ '"
~~:g~~
:l 011.0.'0
o a. a. 1II
.g~~<(~
.~.....9 -g ~
-"'c:0)....
:g ~ ~ J: &.
:l CT,_ _ '"
CT 0) OJ C:._
~a::1Il~~
"5fli5t:~
lII'- '" I'll OJ
W~'~~g~
U(J).c 0 I'--_'t:l_
.'" .
-g ~ 5: E .~o ~ '" ~
~ ~-g '0 (ij.E~~.= .~~
.5 _1II 0) '~0)~~~:g':>.B
c :g <Il tl >.:a e c:.c :l e 1II
o 5-0 .g ~O)o.l'Il.=",o.EE
~el!!:;r a g-~l!!.5~~G-g*
:;;.c: ~o 0 ~~~ [~o~ ~ ~
~~'@~. g ~ ~~~ [e:;13 ~
~C:ffi 8 oa.l!!lIIE.9~~i5~
It: ~ > g _ "0 1II ~ '" OJ:;::::; c:-
~!i{i~.= 1ii_o.9:glll2l~~
0)'O~.c [..r:::: '" &~:g.=su~.!.
S:glll'O .(O08"'8.~~~~~~
E~:g~~:g~:ii~ee.c~n.g[
e'O';::.2 0) '" e:"!2U o.o.~ 0$ 1Il III
:i~]~~s:g .~o;.~e:;~
_mlll'O_~C:~a.-c:O) Q.O:l
:g ;::~lIllllUW O):l >.'" C)~._- 0
:l Ill'-"Q)'E >..c: 1O-o.c 0) ~:;::IE "'..c
CT~U-O)Q)C)>lIl'OO:l""'lllfl-
~~~~~~g~~l!!~8~5i~
~_~::J 8 _~~ -E-] ~ .~o ~ ~f_-,_:g [
"
~"-
.0
-g,?:
'w
"' 0
::..i
.:1'"
co
00
:::!~
L:L
~ .9
.w~
Eo.
C .$ 0 C
o c Ill'c,.!? l!! .
'in 'E~ l!!:l :l ~
'S: '0._- III :l ~
is <( iE,~ ~ ~.-
ti "'1ll.c:1ll 0.[
l!! ~C5~:g III iU'
li.i '" ~.9 g~ :€ a.
... ~ 0'00)0 :t'"
J: ~ := 0) C)Q. -,,-0
01 0 a.g e>.9 E 0 c:
'f! ~~o..~.=O) 2~
~ ~:!i-gO~N ";*
o C:'" III 5:'0 11 ~..!!!
w ~o2(ij1ll1ll"'.c:.c
~ .$~::l!!~e~~-g
o .. c:._ .t:l ~ '" 0.. l!! III
~ ;,e'{ij(J)(J) '" '" NO) 0 "'_
ll)::i: ~ I C:'-:;.c:.c: ~
~~ I l!!~,g.~'!i:: ~~
.g.~(QUN'~U~~W :a
c.._~~:1 rl ~C::!."{ij [J ~
.
c
o
E
o
"-
~
c
ro
ro
~
ro
o
.
B
o .
. .
o~
~ 0
.
.~
~ .
-.
.= ~ 0)
- . .
~ -E u..
oo~
Eo:E
#~~"E
.- :l 0
~~,g~
t) ~ t.!. ~
a..<9l1liL
(!)D~D
~
IE
o
w
"
.
~.,
roo
~o
roo<
::;::0
>-~
fj~
,
CITY OF SAN BERNARDINO
CITY i\L~"'AGER'S OFFICE
INTEROFFICE MEMORANDUM
COMMDS COUNCIL OFFiCE
elTT nF S~.:l 3ER~; 1KO:rlG
08 OCT 20 PM 3: 59
From:
Police Ad Hoc Committee
Teri Baker, Assistant to the City Manager:}
Graffiti Removal Options
~
To:
Subject:
Date:
October 20, 2008
BACKGROUND:
At the July 29, 2008 meeting of the Police Ad Hoc Committee there was discussion regarding the
agreement wi~ Los Padrinos to provide graffiti abatement services. There is concern regarding the
quality of work that is being provided, and staff was asked to come back with other options for graffiti
removal. On September 15th, the agreement with Los Padrinos was extended for 90 days to allow
sufficient time to evaluate the contract and consider other options. While staff was in the process of
reviewing options, another issue with the agreement surfaced that needs to be part of this discussion.
The issue is with the scope of work related to abatement/beautification services.
I. Graffiti: The agreement with Los Padrinos provides that two crews, each consisting of one
supervisor and two other employees, be assigned to graffiti removal services (40 hrs per crew, per
week). The agreement specifically states that the 2 crews are to be exclusively assigned to graffiti and
may not be assigned to other work without written consent of the Director of Code Enforcement. The
crews work from a list generated from the Graffiti Hotline. Each crew works with paint rollers and
some standard colors, but one of the crews is primarily responsible for graffiti removal using water
blasting. When the crews are in the field removing graffiti and another graffiti tag is spotted, the crew
records the location. When all the graffiti that was reported from the graffiti hot line is completed, Los
Padrinos works on the list they generated while the graffiti crew was responding to calls. The self-
generated list is not regnlarly completed due to additional hot line calls.
It has been difficult to determine whether or not Los Padrinos is spending the amount of time specified
in the agreement because their reporting in unclear. Staff has been working with Los Padrinos to help
them properly record information so their reports would allow us to better analyze the work they are
doing. However, in a recent follow-up letter to the Code Enforcement Interim Director, Max Alonso,
Executive Director of Los Padrinos stated that his office does not have the capacity to provide this
reporting (see Exhibit A).
In addition to providing graffiti removal, the agreement with Los Padrinos also provides for one crew
(one supervisor and two other employees) to conduct beautification and abatement services, including
board-ups.
The total amount paid to Los Padrinos to provide both services is $588,000 annually. In essence, two
thirds of the agreement ($392,000) is to provide graffiti removal services and one third of the
agreement ($196,000) is to provide abatement/beautification services.
2, Abatement/Beautification: Section 2B of the current agreement states that Los Padrinos will
provide abatement services, which includes boarding unsecured buildings and other abatement
activities on private property. Some board-ups are done under warrant and others are done for safety
reasons. Warrant board-ups differ from regular board-ups in that they must be done to meet FHA
standards, which are more costly. Last month Los Padrinos questioned some unpaid invoices related
to warrant board-ups. Staff explained to Los Padrinos that the scope of work they were invoicing for
is included in the agreement and is not to be paid separately. Los Padrinos disagreed and stated that
they cannot afford to do the warrant board-ups within the scope of the existing contract. Staff and Los
Padrinos agreed to disagree until resolution was brought to the graffiti matter.
Since this issue with Los Padrinos with regard to warrant board-ups surfaced, it has become apparent
that warrant board-ups have increased dramatically because of the current housing crisis and
subsequent ban!<: repossessions. Code Enforcement is averaging 20 warrant board-ups per month at an
estimated cost '01' $1000 per board-up. Code Enforcement is currently using an outside contractor to
perform warrant board-up work and expects that the annual cost of warrant work could increase to
$240,000 or more by the end of the fiscal year.
Because of concern regarding the graffiti removal services currently being provided by Los Padrinos,
the issue with warrant board-up work as it relates to the agreement with Los Padrinos, and because of
the increase in bank repossessions in the City, it is apparent that there is a need to consider other
alternatives for both graffiti and abatement services.
RESEARCH:
The City Manager's Office contacted local cities for information on their graffiti removal programs
(Riverside, Fontana, Rancho Cucamonga and Pomona). Each of the four cities surveyed use employee
crews for the majority of their graffiti removal, Three of the cities contract out specialized graffiti
removal jobs.
The most common trend among the four cities is the use of one person units that are assigned a
geographic area of the City, Each unit is assigned a truck that is equipped with a paint sprayer, power
washer and sand blaster. Paint matching methods, the number of crews, and management oversight
varies between the four cities. The cities surveyed all use a graffiti hotline and Internet notifications to
create work orders assigned to each crew.
The cities contacted all commented that having employee staffed graffiti crews allowed them to be
proactive instead ofreactionary when addressing graffiti. For a detailed outline of each city surveyed,
see Exhibit B.
,
OPTIONS:
Staffs approach to developing the following options was to look at ways to fund successful graffiti,
beautification/abatement, and warrant board-up program without adding costs to the General Fund, In
order to free up existing General Fund resources to be used for graffiti and warrant board-ups, a
portion of the Public Service's right-of-way crew could be funded in the Integrated Waste
Management (IWM) Fund. This is an allowable charge to that fund because the right-of-way crew is
responsible for trash and debris removal. The savings to the General Fund could be used to offset the
increased costs of warrant work and help fund beautification services throughout the City. All of the
following options assume a savings to the General Fund as a result of transferring a portion of the
right-of-way crew to the IWM Fund. This would require Mayor and Common Council to approve a
budget amendment.
Please note that options 1, 3, and 4 include augmentation of the existing right-of-way crew. Currently,
the right-of-crew only abates public property. Under this new program, the crew would provide the
services that Los Padrinos currently provides on private property under the beautification and
abatement section of the agreement.
"
Omio" I: Los Pudrillos Graffiti _~butem~llt PI"Of!ram - Citv AblllemenlBeulltlficlltion Pro,<!rum
Under this option, the City would re-negotiate the Los Padrinos agreement for an amount not to exceed
$392,000 for graffiti abatement services only, which is the estimated amount they currently receive for
this portion of their contract services. Public Services would augment their current right-of:way crew
to take over the abatement services currently being provided by Los Padrinos. Code Enforcement
would generate a rotation for warrant abatement work and enter into agreements with several agencies
that perform that work.
FY 08/09
(Jan 09 - June
09)
FY 09/10
FY 1O1ll
Current funding for the Los
Padrinos Agreement
GF Savings from a portion of
the right-of-wiy crew moving
to IWM Fund
294,000
588,000
588,000
Warrant Work (Board-Ups)
Los Padrinos - Graffiti
City Abatement Crew
Total Costs
180,000)
(196,000)
(102,000)
(478,000)
(240,000)
(392,000)
(142,000)
(774,000)
(240,000)
(392,000)
(149,000)
(781,000)
Total Net Savings f (Costs) to
General Fund
1,000
14,000
7,000
Pros: This option would keep Los Padrinos and the at-risk youth they work with employed and part
the community.
Cons: Concerns regarding the quality of work Los Padrinos is currently providing related to graffiti
removal. Graffiti removal is limited to Monday through Friday 7:30 a.m. through 4:30 p.m.
There would still be concerns over the quality of reporting from Los Padrinos on what they have or
have not accomplished on a daily basis.
O/Jlion 2: Los Padrinos Ahatement Prorzmm - Citv Graffiti Prorzram
Under this option, the City would re-negotiate the Los Padrinos agreement for an amount not to exceed
$196,000 for abatement services only, which is the estimated amount they receive for this portion of
the work under the current agreement. Code Enforcement would generate a rotation for warrant
abatement work, and enter into agreements with several agencies that perform that work. Under this
option, the City would create a graffiti removal program staffed by five maintenance workers who
would provide graffiti removal 7 days per week.
FY 08/09
(Jan 09 - June
09)
FY 09/10
FY 10/11
Current funding for the Los
Padrinos Agreement
GF Savings from a portion of the
right-of-way c'rew moving to
IWM Fund
294,000
588,000
588,000
Total Costs
(180,000)
(98,000)
(354,000)
(632,000)
(240,000)
(196,000)
(495,000)
(931,000)
(240,000)
(196,000)
(519,000)
(955,000)
Warrant Work (Board-Ups)
Los Padrinos - Abatement
City Graffiti Crew
Total Net Savings / (Costs) to
General Fund
2,000
7,000
3,000
Pros: This option would keep Los Padrinos and the at-risk youth they work with employed and part
the community. The City would be able to take a comprehensive approach to cleaning graffiti.
Cons: There would still be concerns over the quality of reporting from Los Padrinos on what they have
or have not accomplished on a daily basis.
,
OOliOI1 3: Los Padrinos and Citl' solit Graffiti Prol!ram and Cirv orovides abateme11l
Under this option, the City and Los Padrinos would both pertorm graffiti abatement services. The City
would be split up into two geographical regions, with Los Padrinos and City crews assigned to a
different region. The dual system of graffiti removal services would allow the Mayor and Council to
evaluate the most efficient and cost effective way to remove graffiti over time. The contract with Los
Padrinos would be re-negotiated for an amount not to exceed $196,000, which is half of the current
amount provided for graffiti services and would be for graffiti abatement services only. The City's
graffiti crew would begin with three employees. Public Services would also augment their current
right-of-way crew to do abatement'beautification as described previously. Code Enforcement would
generate a rotation for warrant work and enter into agreements.
FY 08/09
(Jan 09 - June
09
FY 10/11
Current fundirtg for the Los
Padrinos Agreement
GF Savings from a portion of the
right-of-way crew moving to IWM
Fund
294,000
588,000
588,000
Warrant Work (Board-Ups) (180,000) (240,000) (240,000)
Los Padrinos - Graffiti (98,000) (196,000) (196,000)
City Graffiti Crew 212,000) (297,000) (312,000)
City Abatement Crew (102,000) (142,000) 149,000)
(592,000) 875,000) 897,000)
Total Net Savings / (Costs) to
General Fund 2,000 13,000 1,000
Pros: This option would keep Los Padrinos and the at-risk youth they work with employed and part the
community. The City would be have the opportunity take a comprehensive approach to cleaning
graffiti through the creation of a Beautification Division within Public Services (abatement and
graffiti). Employees would be cross-trained between graffiti removal and abatement services, allowing
for seven day a week graffiti coverage, with less cost because the crews could be cross-trained and
their workweeks staggered.
Cons: There would still be concerns over the quality of reporting from Los Padrinos on what they have
or have not accomplished on a daily basis.
Omion ./: Or)' Funded Beaurification Proe:ram (Graffiti and Abarement)
Under this option, the City would provide notice to Los Padrinos to terminate the existing agreement
A City Beautification Program for graffiti and abatement would be created, In addition to creating a
graffiti abatement crew, Public Services would also augment their current Right of Way crew as
described in Option 1, Code Enforcement would generate a rotation for warrant work and enter into
agreements,
FY 08/09 FY 09/10 FY 10/11
(Jan 09 - June
09)
Current funding for the Los 294,000 588,000 588,000
Padrinos Agreement
GF Savings from a portion of the 200,000 215,000 220,000
right-of-way crew moving to
IWM Fund
" Total Savings 494,000 803,000 808,000
1l?ii'~~~~'~~~C~!4'~~='-~-~~=r!1ii!-~--~~-~=-~~=~~~'-~
-...., ~ r' ,~'f~"':,{,.710~~,~'~;; ,<~ >;X;;'t~~\! "'-c. .~\it' 'i/ft~l ~;t,~ ~~'I:\',:~: .....:1:;" '. J:f.!'jI:"''':'~;d '0..1;,' X"" c,;"< ~ !',.. ," 't'~\c, ~:':~.~~~~'
U~J.::":~~::'~~",,~::'~\:ri..2..:~~.:-.,:;, '?i;:,<; ':2.,;'.;1' L!: .~,;;~'c_ ~ __-' :t:::~':::\ '~.:':~""":_~_'='_''''';''~-~_t~_:j.k~~~}~;~:::l.;,;"f5.'':S~
Warrant Work (Board-Ups)
City Graffiti Crew
City Abatement Crew
Total Costs
(180,000)
(212,000)
(102,000)
(494,000)
(240,000)
(420,000)
(142,000)
(802,000)
240,000)
(416,000)
(149,000)
(805,000)
Total Net Savings / (Costs) to
General Fund
1,000
3,000
Pros: The City would be able to take a comprehensive approach to cleaning graffiti through the
creation of a Beautification Division within Public Services (abatement and graffiti), Employees would
be cross-trained between graffiti removal and abatement services, thus allowing for seven day per
week graffiti coverage, The program structure has a positive impact on the General Fund after year 1,
Cons: The services of Los Padrinos would no longer be required.
,
Please note that all of the options for City graffiti and beautification would require additional staff. The
City graffiti removal program could potentially be offset through efforts to actively pursue grants that
are available for graffiti removal and education. Grants are available trom organizations such as
Graffiti Hurts@. Additional funding opportunities may be available through partnerships in which the
City would provide graffiti removal services to agencies such as: San Bernardino Unified School
District, Cal Trans, Burlington Northern/Santa Fe Railroad, the County of San Bernardino, and
neighboring cities.
These agreements would remove any barriers such as right-of-way conflicts that would prevent access
to remove graffiti and to provide program support. The City would pursue agreements that provide a
reimbursement clause for services performed modeled after the MOU between the City of Santa
Barbara and Union Pacific Railroad.
The City graffiti program would provide graffiti removal services to business owners. Local business
owners would be encouraged to supply matching paint to remove graffiti trom their buildings. Local
stores, developers and painters would be contacted for donations of "wrong color" and left. over paint.
The donated paint would be mixed, tinted and used for graffiti removal throughout the City.
,
It should be noted that the City Manager's Office has received a great deal of public support for the
work provided by Los Padrinos, not only for the City, but for the youth in the local area. Staff
acknowledges the role Los Padrinos has played and would like to include Los Padrinos in graffiti
abatement where possible.
RECOMMENDATION:
Staffs recommendation is Option 2. This option would allow Los Padrinos to continue playing a role
in our community by providing abatement/beautification services only. The quality of graffiti removal
would be improved because City crews will be better equipped and trained.
c: /.,..., -
,~,"""/' I;{
w~ P1DIUN~~
~
SERVICES
of SouIMm Califomi.J.
October 9, 2008
To: Wayne Harp
Interim Director of Code Enforcement
From: Max Alonso
Executive Director of Los Padrinos
~(
Subject: Operations and Contract Review
After our meeting discussing our contract for continuation or adj ustment, I have prepared
the following.
,
]. Los Padrinos monthly operating cost
A) Monthly payroll taxes - workers compensation
$34,520.00
B) Vehicle and equipment repairs
967.00
C) Graffiti removal supplies
Paint - sand - equipment
4,414.00
D) Office - supplies - rent - uti-lities - security
4,200.00
E) Fuel
2, I 00.00
F) C.P.A. Firm
Payroll - accounting - tax reports
1,050.00
Total
$ 47,251.00
Current monthly city contract payment
$49,000.00
Balance
$] ,749.00
Summary:
Any financial reduction to our current contract amount would severely
reduce our provided services to our city, or make it impossible for Los Padrinos to
continue operations.
445 S. Arrowhead Ave.. Suite C' Mailing Address; P.O. Box 479, San Bernardino, CA 92402' (909) 885-7066 Fax (909) 885-7435
Page 2
ADDITIONAL ITEMS ADDRESSED
I) tvlonthly and annual production reports.
These spread sheets are attached showing fY 2007/2008 and fY 2008/2009,
July thru September.
These are the reports that are sent to code enforcement at the close of each
business month.
.' At our last meeting, on 10/8/08 you showed me monthly reports that are not
being done.
Very bluntly, we do not have the office staff and time to do all these reports.
What has been done since we started our contract with the city is that we
furnish at month end the spread sheets attached, we keep all the daily crew
time and production sheets that make up the spread sheet information. In the
past these sheets were sent along with the weekly production sheet. Now
along with the spread sheet we are doing some kind of percentage sheet on
the computer which makes no sense. We have all the time and production
sheets at the office and if needed can be provided at any time.
2) Code warrant board ups.
Since we started providing this service 2 to 2 1/2 years ago, we were paid for
the service outside our city contract.
At the completion of each job a detailed invoice was sent to code for payment
and payment was made to us out side of our city contract.
Employees used for this service were not city contract employees, they were
outside employees, that were hired when the work was assigned to us.
Then this year, we did a review of unpaid invoices for warrant board-ups from
12/07 thru 9/08.
445 S. Arrowhead Ave., Suite C . Mailing Address: P.O. Box 479, San Bernardino, CA 92402 . (909) 885-7066 Fax (909) 885-7435
Page 3
We sent follow up copies of all invoices to code for their review and were
advised that payment would not be made.
We were told that in October, 2007, city staff decided that we would not be paid
for this service outside of our city contract.
This change was never given to us and we continued to provide the service thru
September, 2008.
During of our meetings in September, 2008, we advised code that we could not
continue providing the service and agreed to take a $232,162.56 loss in revenue
for the jobs we did and would not be paid for them.
,
Final Summary:
If it is the decision of the city to reduce or cancel our contract, change the
notification of cancellation from 30 to 60 days, and keep our contract payment amount at
the current level for the 60 day notice period.
This will allow us to cover all payments to suppliers, etc. prior to going out of
business
445 S. Arrowhead Ave., Suite C . Mailing Address: P.O. Box 479, San Bernardino, CA 92402 . (909) 885-7066 Fax (909) 885-7435
1Il..c:(S
;;g-g~
13u Eo
~Eog
.....1';0.0
c...o""
o DI O>U1
uo,,!"b'?
~""'6
" 0
_ . c
Xlc:.g~
ill iU 0.;;:
~J~~ .
Ell i!~;3
illlll_UW
~"iS1U5~
- > B~ ill
.~ ~ ~u..-.:.b
:; U e! jg if. ~
o &u-~ 0
Qj .... al,E ~ a
.c ~ i: ~ 0::
o ~ .c'.8::!. ~
~~~~~
(1.1 . r,l)U l:
~~ al'E.T
:;:: Ql.~'" III
i!'"Oe~iii
~HiH
I ~ r,I) };
I 'E :.::; ~ -g
j"i E g>~ E
I> Ql 0 _ .g
~ 2 ! ~ 1Il
Qllll "OJ: C.
~.~"2 Q) U ..-.:
.f~~ .~iai~
~~~ e!~ffi~
a:~-~ B~~8.
8. 5; .c C u '"
III C U 1Il..g__
a::: -9 &l!! r,I) 0 .
:2~vi"Et3i]'~
I~~ ~J~ ~~~
lDil~Dg~o:
~
"5
J!
.
~
~
o
.!i
~
.
"
.
~
]i -g ~
5. ]'! ..c
~ ~
VI J: a .~
,2! ~ o. ~ ai
:I w ~ ~ Iii
Q >. ~ ~ ~
.; ~ "ill !II ~
:l;!; III ;;l 'E S
~ ,g - Q) ~
H~iii".!i
~ ~ ~ ~~ ~
;:q-J: U
'l! N;;:. ~ Iii ill
1._." 0 E 0
~~ ~~.21~
,o,"tJ'N>'P-V>
1""".2! c %! i: E
U.!! Ill;;:. 1: :1
IrS ~~ ~na.1ii
It
..
~
.
.~ \e::lOl
"\\<1\4)(.3
..,; 1Il
1~ vi.~
n; g.t5 'E"fi
III r;;l on._ III
~g19~!5 2!. E
glll:'E~pil
U1~-g$iijju
wo.u8i:!:l1ii
Wo.; U-q':B E
~ 6.~
i. g Ei
~ 2 ~
~'~ ::l
.S!::.E.l
tll ~:s
.g ~ ~
." 0
I g.g.~
.r ~~i
.j III a Q)
.!1i~ 1
p.' ~ ~ i:
8 ~ u.
t ~ ~ ~
bE :a
~~8.
wUE
DD,gl
.
o ~
.~ 1ij
. .
'" ~
IlI>.Ql
: 6~~
-g >.~
l~~
g ~ ~
~oe
.le ~ ~ E
~ 8.~~
~~.21 ~
~~o~
"fi~5l5
~ g.~-g
~3__
, .
"
..
.,.",
"
~
'5
~
il'"i1
~
.0
~
"
.
e
1l
,
.
~
o
.
~ ~
N
~
o
E
o
E
- jj
. ~
iii ~ ~ .~
~ ~ .[ 5 ~~
a: \2 ~ ~ c_
-5 ::l 0 l- 8};
fij a .l; ,.j 1lI"tJ
~ ~ E ~ ~~
lii ~ .~ e 'w
8 ..c: 0> E :; E
c 'iE (II 0) 1:1 l5
.g :0 t, C ~-
'Ui ~ e f5 B ~
~ 5 = iii e.!!
Ql ..c: u ~ III
~ ~~ Q) c11.....?P
'a~,s~.~-'O
... . .:: ~ ~ lU ~ :R
~~l6"" J: g
C'~"O.c~ ~ ~OIa
['251~~ e ~i.~
= . ~ 0"" -i
~~uo.~ 'C B~
{'!I~~~~,gj~,.j.8~
l!U \2al.5! (lliil E'~U ~
..E~~~!!~E1!e!...;~
f--~e~~'2.\!!~~'i>.
~.;;; 0)::;: O"(Q~ l=; ~a.. e
I' ·
.il ~w a.l!l!
......e 0 ~ U U
'~' x.c;-!l_1::S ~ ~
_:::,cu..O!!!coo_
l!!:~C50 C III ....'~
13g~!aIllj!'8-g.,~
Clr-""O ~",.c:N
...,,,,, .,~8- s.l:'E
L o.D~~D.~u"jlll
,
-,i
~
.~l
.~
,~i
~~
;l-'
?~
,'Iii,
.
o
o
!?-~------~
~ ~
;;~ '
. :
"'~
III >. w
g'ffi:;
'l:I~-&
~~6
Q11:.E
- ~ ~;
g c .2!
~o'
-,,~h
<;j 8.~!!
~~.21 ~
~ . c Qj
-5'5B~
~ g.~t:
- olXE ~
"
6 -g ~
~ J: :.. III U l!!
~ l Qj ~
i cD~1 ~ t.'j
~ .~ III ~ t
&'l 0 ~ ~:2 ~ f.-g
u Ec:ti Slg.:!
.12 -5 i:ui ~ ii1ls..fi
~ gj.g ~ e .!a i!"Iii
.~~S~~ ~ ~i-~
5 l;: .c 'Ui C.s-
,,~.s;; '3' P,,~
"o~~~~ E.l 8 at!.
,- ~ = ~Qj.gl5
~ l: ~ ~ 5- lll..l:. up...
lii ~ III gl~ Q) is E Co
;i;~g ~ 1'222
_<;E:~ ... ::> v><<I41~
~~(II~-;' e (II"'!9iS
c_ad~~c ~n"OBQl"'l:l
:!~~r,I)~~Ol~~~2!B
'O.iO:'::;~8~.ei}*]~U
5 E.!:!>s: e: C>>,e!e ~ ~Q
Uo !~~ c..E ~ CIl..!a!! o.!:
w~__S_::I _"'....on
v
la g. Ji ~
~g19~'2]
.2 Ill..... (II on
NW~O."
. 0 1:: III
WOo J!'l.l!!ij
D [OJ ~ ~ ~:B
"
;~B
.-~
-gs~
~"O ,!2l
~~~
~ . .
i2~~
~.~
~u=
o-t~
!~~>,
Euo{5
e~~l
~a.~-
1: ~ g~.E
0.= 0 l!!
~j; ~2
ell>.. B
~iS'.~2
4l"O~4i
0111lJ:
c~_~_i?>?
.~ --
~~ ~
"'~ ~
III 1:! }; >.
6C!E "Ow
~~l!!E~:B
1l 6 ~.l!! ~ ~
E 1.8 ~&c.
, .
g BQj.!~
"0 &! >."E 0 :;..
,!/! ,-=2.!!Jw
iii ...:.~ ~ Ill_~
~~M i: ~M
Q10.,;~ "'!
........ ii"" t::: 0.
~~~~~~
W if iV i'l 0::: ~
~'UO:::~~l]U
~
~ ;; ~ ~
, ~ U 0
. <ill
ti " ,
. ~ u f
0 0
~ . . .
. 0 "
. ~ E .
. :s ~ ~
~ "
u ~ E 5l ~
" ~ ~J: K
" ! e -5'>.!
"~ ~
5 ~ . iiil:-
~ a ~ E.~
, ~~
~- g> ~ ~il
N-
. 0
O. 5 il."0
;E:J (\\~.~
.J ~ . .cog
E
g.~ 8 ~ffi-
0,:, ~ =:lj5:
~~ "
m" . ~ggj
r"'
1:5 E "- 5."
. . a ~~i
;; e a:
~~.E i ~ " rn
.\2 III o,~
{',
.,
"
;~'
\~~.
~\
f..
I
-^
,.
- ,
,.
"(,""
l'
,
----;;;------
~ ~ .Q
~ ~5~~8
] I-;- ci.llG-~
~ a: .~ -6 Qj,5 ~
III 1ii c: III ~ n-
"ffi 15.. I.U C l: 0
E E .c; III III Q)
111 8 g~ €:E 5
-g ~ ~:il[g,!.~
<II Ill, - iU !?.r: C
<Ii III 1lI"C \II Q. 0'-
In:E 'liiQi~'- ~70 ~
~ g ~~~,€_E.D
~ aj g-t:i~ ~E.91
~~ ~~8_~~.~~
"10 ~ .t: III Ill..... E.-
:ii_ ~~o~.~~1!
Ii: !j;~"8OE_B
~.,;'cu'2-gog",
~.E~ ~'[:';!(! ~
:5~ ~.Ii<D B !.g'~ ~
!5 ~.~ ~ ~ ~ ~ .??-'=' ~
-= 'i Q) n ::l .~ ;...U ~ Q)
~uii.Ec~itil;lb
Ql Ql ~ i 6 <l.> 0 ,I: tD~
~IDuj;!~~5.ll~~
~n
. . .
~~ ~-g~ c.~~
nulil.aIll_~2~~
~~;~~g~~e~
g 2~.1l"l~:G Ql'O'R=
Oe;;;~g,Q~2~N
a.. '-..... 0 <II _"0
__,::,o-SD,f:8'i:~
.
,.
S
"
.
~
Ii
.
c
o
z
~ .
~ Ql R
J5ffiE~
~ ~ ~ ~
o tlll: ....
"O-e.1!6
.!!!-01l0
~@~or;
._ EO'" 0
15aE~g~
~{j g~~~
u:~~~~~
~ g& ~ ~
IT" ~ am
!iii~~-o
:il~~-d~
w [J"Q) III
-~&.~~ ~
m
c
.E
~E
- .
S E
.~
~ '~
~ .
.~
. 0>
. '
nO
'> .E
0-
Q.5
~.
Ll~
~~
~~
,_ 0
iii(Cj
8 E
~~
TI .
. .
"@2!
a. .
~~E
4'~
''1
,
.~
"
_/1
,.,
'~'i
;Z
'!~
~
>Ii
:!~
,
~:~
~
~~
,f:~
1J:.
-f'
.,
ifii'
J
1
,t
.~
5i
.'11:
~ i
f}
,
>:1
Wi
~'
~~
&t:
,),;.
if!
;~
;&
~{
"
:j,
~
1-
)!i
~
I,.,
~)
,
'.
.
l~~ p,~Rmij~
~-J,:i..::::------
-~,~./-
~
SERVICES
of Southern California
y
Oclober 2-1. 2llllX
To: \Vayn~ 11:11-1'
Dir~ctor of Code Fnllll-celllent
Frolll: \Ia.' Ahll1so
F,~cuti\'C Dir~~tor
R~: R~comm~ndations
I. GraCliti R~moval S~rvic~:
:' At th~ pr~s~nt tim~, w~ hav~ only two paint-out cr~ws :Ind on~ watcr/s:lIld
. blasting er~w.
TIlCS~ cr~ws run citywid~ and because of this our timely rcmoval and quality
o I' work is c1Tccted.
Because of' increased cost of operations, we were I(,rced to reduce our crew
numbers from live down to three.
The following recommendation will bring us back to our prcvious level of
crews and a more effective level of service delivery.
Increase our current contract level from $5XX,OOO annually to $755,OOIl.
This will provide f'llll' grarliti paint-out crews -- assigned and limiled to f"ur
designated areas of the city Monday thru Friday.
One water/sand blasting crew Monday thru Friday and one additional crew I'm
Saturdays.
2. One weed abat~ment crew will remain Monday thru Friday. In addition, we
will continue to provide Saturdays crews made up of community service
workers and supervised by our regular crew leaders.
The l'ocus 1'01' these Saturday crews will be trash pickup, weed abatement and
large graCliti removal projects.
~~5 S. Arrowhead Ave.. Suile C' Mailillg Address: I' .0. Ilox ~70. Sail [Jelllardillo, CA 02~02' (00')) SS5-70(i(i Fax (')0')) SS5-N.15
\\.;lIT~llll\ \\(\rk: (n\)~II\lllp:";. I..'k',)
I \\\1uld :";lrIHlgl~ rccnlllllll..'l1d lh~ll thi:..; as~iSllllll..'\lt hL' Il~llldk h\ Lit\ CJ\'::\\~ Ill'
uutside Clll1tractllrs, .
Slli\li\IAR Y:
The increase in our eontraetlcvcl still keeps I.os Padrinos I'Hler in cosl
tlwn those shown in the reporllllade to the Police Ad Iloc COllllllillcc.
..
"
445.~ Arrmvhe,,,\ Av.,.. Suite C' Mai\ino Address: P.O. Box 479. Sail Bernardino, CA 92402' (909) R85-7066 fax (909) XX5-7435
CREW#!
CREWII2
CREW 113 "
CREW #4
"'MAfN CORRIDOR"' MrLL STREET NORTI r 30111 - WATERMAN
WEST TO 215 [,REEIN;\ Y INCLUDES MEADOWBROOK AREA
"'WEST SrDE"' .J STREET WEST TO PEPPER. MILL NORTH TO 30111
THIS INeLl IDES DELMAN HEIGHTS - CAI.lf-'ORNIA GARDENS-
MT VERNON AREA AND POCKETS ARO(IND RIALTO IIlGH
SCIIOOL ALSO TERRANCE ASSOCIATION AREA- LYTLE CREEK
AREA
..
NORTH END
30'1'11 NORTH TO 59111
WATERMAN TO LITTLE LEAGUE DRIVE. nIlS INCLUDES
CINNAMON RANCH AREA - BLAIR PARK ;\[~EA & WILDWOOD
AREA. CAL STATE COLLEGE AREA
DEL ROSA AREA
WATERMAN EAST TO BOULDER
9TH TO FOOTHILLS. THIS INCLUDES ARDEN GUTHRIE AREA
#5 AREA - EAST VALLEY ( ALL CREWS WILL SHARE THIS AREA)
5nI STREET TO BARTON ROAD
WATERMAN TO TIPPECANOE
October 29, 2008
w~ PADlINt~
s-
~
SElMCES
of Southern Gr.lifomia
Entered Jnto Rae. at MCCICDC Mtg:/ /3/6i
by' ~ 10
. 'JU <-~</"'-<''''''V\.--t,--,(J
Agen~em No: :{ S
by; ,~u..L u--<.~
City Clerli/CDC Secretary '--
City of San Bernardino
To: Mayor - Council Members - Code Enforcement
From: Max Alonso
Executive Director
Re: City Contract
I want you to review several issues which have led to our final decision.
1. Revised City Contract
An option was presented that reduced our contract value by $249,000-
(see attached A).
The reason given was that graffiti would be handled by city crews and
not Los Padrinos.
I presented a request on 10/24/08 (see attachment B) that would enable us
to bring our crew levels back up to what they were before we were forced
to reduce them, due to the tremendous increase in our cost of operations.
This was denied.
2. Re-Issue of City Contract
(value $250,000) - (Attachment A - Option 2)
After a review of the cost of operations described in option 2, it is
determined that we would operate at a monthly loss of$11,833.00.
This option would require a 12 month contract amount of $396,000.
3. Conclusion
Based on items shown in this city contract review, and after 16 years of
dedicated service to the citizens in our city and the employment
opportunities that we have provided to over 1200 troubled youth, we
are forced to cancel our service and close the doors on December 31,
2008.
445 S. Arrowhead Ave., Suite C' Mailing Address: P.O. Box 479, San Bernardino, CA 92402' (909) 885-7066 Fax (909) 885-7435