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Fi. c No. 1.0472
C~T" OF SAN BERNARDINO - REQUEST FOR COUNCIL ACT!O~
From:
ROGER G. HARDGRAVE
Subject: Report of Bi ds - Wi deni ng of
Railroad Grade Crossing 2U-4.2
on Tippecanoe Avenue at M;SSlon
C eek, per Plan 7492 -- VANCE
ORPORATION
Dept:
Public Works/Engineering
Date:
8-17-88
Synopsis of Previous Council action:
06-21-82 Authorization to notify Caltrans of City's willingness to
provide local agency match funds.
06-02-86 Resolution No. 86-216 adopted executing Cost and Maint~nance
Agreement with Santa Fe Railway Co.
06-02-86 Resolution No. 86-217 adoptee executing agreement with
County of San Bernardino to install grade crossing protection.
12-08-86 Resolution No. 86-503 adopted executing Program Supplement
No. 42.
05-16-88 Finding of Need for Health & Safety Reasons made, and auth-
orization granted to advertise for bids.
Recommended motion:
1. That all bids received on 7-19-88, for widening of Tippecanoe Avenue
Grade Crossing No. 2U-4.2, in accordance with Plan No. 7492, be
rejected; the revised plans approved; and the Director of Public
Works/City Engineer authorized to advertise for bids.
-- --OR
cc:
2. Adopt resolution
3. That the transfer of $10,000 from Account No. 242-362-57371, "Signals -
Mt. Vernon/Rialto to Tenth" to Account No. 242-362-57363, "Tippecanoe
Avenue Grade Cross i ng," be approved. ,/
Jim Robbins
Jim Richardson
Jim Penman
Andy Green
/
, /
'/ /
(- /!:
Signature
Supporting data attached:
Gene R. Klatt Pltone:
Staff Report, Report of Blds,
Resolution, CCO #1 Ward:
5125
1
Contact person:
FUNDING REQUIREMENTS:
Amount: $ 7 4,000
Source: (Acct. No.) 242-362-57363 -Street Construction Fund -
Council Notes:
6. ~DJO\lu if bJL.~.J ;"'-
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Acct. Deseri tion
Tippecanoe
Finance:
75-0262
Agenda Item No '1'1
err './OF SAN BERNARDI"'O - REQU.-T FOR COUNCIL AC--'ON
STAFF REPORT
Page 1 of 2
Bids for this project were opened at 2:00 p.m. on Tuesday,
July 19, 1988.
A total
to $75,101.25.
neer's Estimate
of 3 bids were
The low bid of
of $40,000.00.
received, ranging from $49,870.00
$49,870.00 is 24.7% over the Engi-
Two developments occurred during the bidding process that
significantly changed the scope of the project. The first one was
the removal of the main line rail by Santa Fe, and replacement at
a 0.3 foot higher elevation. This change in elevation increased
the quantity of asphalt concrete pavement that will be needed.
In addition, the Redevelopment Agency agreed for the
spur line track to be removed. This necessitated more pavement
removal and replacement.
The standard specifications state that the owner can change
the quantities up to 25% of those listed in the contract documents.
Quantities of the 3 following bid items will be affected:
Required
Item No. Description Bid Quantity Quantity % Change
3 Aggregate Base 130 Tons 275 Tons 111.5
4 Asphalt Concrete 230 Tons 303 Tons 31.7
5 P.C.C. Curb & Gutter 13 Cu. Yd. 14 Cu.Yd. 7.7
The Contractor has submitted a proposal, by letter dated
8-15-88, to adjust the contract unit price for aggregate base from
$46.00jton to $25.00, for the estimated quantity of 145 tons over
the bid quantities. Also, to reduce the contract unit price for
P.C.C. curb and gutter from $420.00 to $250.00 for the estimated
1 cubic yard over the bid quantity. No change is proposed for
asphalt concrete. The estimated increase in cost for the addi-
tional quantities is $7.744.00, as shown on Contract Change Order
No. One.
Listed below is an estimate of the total project cost,
based upon the actual low bid price:
Construction Contract -
Bid Quantities
Contract Change Order No. 1
Sub-Total
Engineering & Inspection (W.O. #1828 )
Sub-Total
Contingencies (15%)I
TOTAL ESTIMATED PROJECT COST
8-17-88
75.0264
$ 49,870
7,744
$ 57,614
6,900
$ 64,514
9,486
$ 74,000
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTIO~
STAFF REPORT
PiJge 2 of 2
One-half of the total project cost will be financed by the
County, in accorcance with our cooperative agreement. The City s
share of the total estimated project cost is $37,000.
An amount of $50,000 was allocated in the 1988/89 Street
Construction Fund Budget, under Account No. 242-362-57363, 25
supplemental funding for this project. The additional $24,000
needed to fully finance the total estimated project cost will b~
advanced from the $292,000 budgeted under Account No. 242-362-57671
for improvement of traffic signals on 9th Street, from "H" Street
to Sierra Way. These funds will be replaced upon receipt of the
County's share.
This project has increased in cost over the original esti-
mate for a variety of reasons. In addition to the extra work
necessitated by Santa Fe, the project includes traffic signal
loops at Gould Street and Victoria Avenue, and traffic striping
between these intersections. If these items of work were not
included in the contract, they would have to be done by City Forces.
Therefore, we recommend that a contract be awarded to the
low bidder.
8-17-88
75-02(,4
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Vance Corporation
General Engineering Contractor
License No. 414567-A
-
2271 N. Locust Ave.. Rialto, CA 92376 . (714) 355-4333 . Fax No. (714) 355.4339
Reference:
Tippecanoe Widening Project
::......
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~UG 151988"','=:
August 15, 1988
City of San Bernardino
300 North "D" Street
San Bernardino, CA. 92418
Attention:
Mr. Roger Hargrave
City Engineer
Dear Roger:
In response to your request of adjustments on unit prices for our
bid at the AT & SF R.R. Crossing and Tippecanoe Project we would
propose the following:
Item 3. Class II Agg. Base.
Base Unit $46.00 up to 130 Tons.
Approx. 145 Tons @ $25.00.
Item 4. A.C. Paving.
Base Unit $53.00 up to 230 Tons.
Approx. 73 Tons @ $53.00.
Item 5. Concrete.
Base Unit $420.00 up to 13 Yards.
Approx. 1 Yard @ $250.00.
These overruns due to A. T. & S. F. removing a siding l.rould total
ape~ox. $7,744.00.
This tntal also reflects a savings of $2,225.00 to the city with the
unit price adjustments on the overrun quanities.
If y~u should have any questions please call.
Very truly yours,
J!-"'ilCE CORPORATION
.--'\ -.J
/oJ ). Y
,L/~~-.A:-I' ~Lj?---<-'..--:J~
Donald Swenson
Project Manager
DS:bj
''',''OJ ec t :
Widening Grade Crossing No.
2U-4.2 on Tippecann~ Avenue
Date:
c - 1 .' - J '
FHe NO.l.0472
Plan No. 7492
ENGINEERING DIVISION
DEPARTMENT OF PUBLIC WORKS
CITY OF SAN BERNARDINO, CALIFORNIA
CONTRACT CHANGE ORDER NO. ~
(Change necessitated because of field concitions)
Vance Corporation
2271 North Locust Avenue
TO: Rialto, CA 92376
Gentlemen:
The estimated contract quantities for Bid Items No.3, 4, and
hereby increased as shown below, at the indicated unit prices
amounts in ecess of the bid quantities:
Bid Revised
Quantity Quantity
130 Ton 275 Ton
230 Ton 303 Ton
13 C.Y. 14 C.Y.
5, are
for the
3
4
4
Description
Aggregate Base
Asphalt Concrete
P.C.C. Curb &
Gutter
Increase
Unit
Price
Amount
Item No.
145 Ton
73 Ton
1 C.Y.
$25.00
$53.00
$250.00
$ 3,625.00
$
$
$
3,869.00
Total
250.00
7,744.
Total extra work cost added to contract .............................$
7,744.00
Previous Contract Price .............................................5 49,870.00
Amended Cost Price ..................................................$ 57 filII nn
Additional time to complete contract due to change order ............ _n_
CONTRACTOR:
CITY OF SAN BERNARDINO:
By:
By:
ROGER G. HARDGRAVE
Director of Public Works/City Engr.
Title:
Accepted Date:
Approved Date:
~
~.
.-
.
1
RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A
CONTRACT TO THE VANCE CORPORATION FOR WIDENING RAILROAD GRADE
3 CROSSING NO. 2U-4.2 ON TIPPECANOE AVENUE, AND APPROVING CONTRACT
CHANGE ORDER NO. ONE.
4
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
5 CITY OF SAN BERNARDINO AS FOLLOWS:
6
SECTION 1. Vance Corporation is the lowest responsible
7 bidder for: Widening Grade Crossing No. 2U-4.2 on Tippecanoe
8 Avenue, in accordance with Plan No. 7492, for the total amount
9 of $49,870.00; a contract is awarded to said bidder accordingly,
10 but such award shall be effective only upon the contract being
11 fully executed by the parties; all other bids therefore are
12 hereby rejected; and the Mayor is hereby authorized and directed
13 to execute said contract on behalf of the City; a copy of the
14 contract is attached hereto, marked Exhibit "A" and incorporated
15 herein by reference as fully as though set forth at length.
16
SECTION 2. Execution and Amendments. This contract and
17 any amendments or modifications thereto shall not take effect or
18 become operative until fully signed and executed by the parties
19 and no party shall be obligated hereunder until the time of such
20 full execution. No oral agreements, amendments, modifications or
21 waivers are intended or authorized and shall not be implied from
22 any act or course of conduct of any party.
23
SECTION 3. Contract Change Order No. One, authorizing
24 increases in the quantities for Bid Items No.3, 4 and 5 and
25 establishing unit prices for the additional quantities, at an
26 estimated increase in the contract price of $7,744.00, from
27 $49,870.00 to $57,614.00, be approved.
28
I HEREBY CERTIFY that the foregoing resolution was duly
8/17/88
RES: AWARDING A CONTRACT TO THE VANCE CORPORATION FOR WIDENING
RAILROAD GRADF 'ROSSING NO. 21' 4.2 ON TIPPECANOE AVENUE
1 adopted by the Mayor and Common Council of the City of San
2 Bernardino at a
3
day of
meeting thereof, held on the
, 1988, by the following vote,
4 to-wit:
5
6
7
8
9
10
11
12
13 day of
14
15
AYES:
Counci 1 ~lembers
NAYS:
ABSENT:
City Clerk
The foregoing resolution is hereby approved this
, 1988.
16 Approved as to form
17 and legal content:
18
19
20
21
22
23
24
25
26
27
28
8/17/88 -2 -
Evlyn Wilcox, Mayor
City of San Bernardino