HomeMy WebLinkAbout25-Data Processing
CI'i, IOF SAN BERNARD~~..O - REQUL~T FOR COUNCIL AC.~ON
STEVE HALE, Data Systems ManageAE~K~~nt relating to consulting
s~vkc~~ for conversion to Police
Data Processing/City Administra~~P -9R~ftoid~JManagement System.
September 9, 1988 ~
Synopsis of Previous Council action:
From:
Dept:
Date:
None
Recommended motion:
Adopt resolution.
4h~~/
Signature
Contact person:
Steve Hale
Phone: 5010
Supporting data attached: yes
Ward:
FUNDING REOUIREMENTS:
Amount: $40,000
Source: (Acct. No.)
to 1'1 I D3 ;-31S-0
Acct. Oescri tion
Professional/Contractual Services
Finance:
tJrv-
Council Notes:
75-0262
Aaenda Item Nn ~
CI"l , OF SAN BERNARDI~..O - REQU~4T FOR COUNCIL AC-. ~ON
STAFF REPORT
Requirements outlined in the Police Department's request for
Council Action, January 1984, indicated the desire to provide
automatic records transfer between a Computer Aided Dispatch
System and a Records Management System. In September 1984,
after the City had purchased a Police Records System, Data
Processing was assigned the task of developing a Request for
Proposal for a Computer Aided POlice/Fire Dispatch System.
Through a series of evaluations, a vendor different from the
vendor who provided the Records System, was chosen for
development of the Computer Aided Dispatching (CAD)
functions.
During the selection process for the CAD vendor, there was a
great deal of concern voiced at the Police Department that
whatever system was chosen should be fully integrated with
police records. The vendor selected for CAD installation was
different from the vendor for the Records Management System,
based on the recommendation of the Review Committee.
The selected vendor for the CAD did make an offer to the City
regarding compatibility of the two systems. If, for any
reason, the records vendor was unable or unwilling to aid the
dispatch vendor in automating the records transfer from
dispatch to records, the dispatch vendor would give the City
a Police Records Management System of equal or better quality
for only a charge to convert existing data from one file
format to another. This dispatch vendor's records software
generally sells in excess of $100,000, plus data conversion
costs.
The City's current records management vendor refused
cooperation citing the proprietary nature of their software
and not wishing a competing vendor to get "too close" to
their software. Therefore, Data Processing has asked the
dispatch vendor to honor their commitment to give the City a
quality Police Records System. The contract before you
represents the cost of converting the existing police data.
It is respectfully recommended that you adopt the resolution
authorizing the agreement.
9/9/88
75-0264
/'
/
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1 RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AGREEMENT WITH PRC PUBLIC MANAGEMENT SERVICES,
3 INC., RELATING TO CONSULTING SERVICES FOR THE CONVERSION TO THE
POLICE RECORDS MANAGEMENT SYSTEM.
4
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
5
CITY OF SAN BERNARDINO AS FOLLOWS:
6
SECTION 1.
The Mayor of the City of San Bernardino is
7
8
hereby authorized and directed to execute on behalf of said City
9
an Agreement with PRC Public Management Services, Inc., relating
to consulting services, a copy of which is attached hereto marked
Exhibit "A" and incorporated herein by reference as fully as
though set forth at length.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of San
Bernardino, at a
meeting held on the
day
of
, 19__, by the following vote, to wit:
AYES:
Council Members
18
NAYS:
ABSENT:
21
City Clerk
22
The foregoing resolution is hereby approved this
23
day of
, 19
24
Evlyn Wilcox, Mayor
25 City of San Bernardino
Approved as to form
26 an legal content:
27 1-. e-,~
"ty Attorney
28
JFW:ss
August 31, 1988
1
A G R E E MEN T
THIS AGREEMENT is made and entered into as of the date
executed by the Mayor, between PRC PUBLIC MANAGEMENT SERVICES,
INC., a corporation, with a place of business at 1500 Planning
Research Drive, Mail stop #3W6, McLean, Virginia 22102,
hereinafter referred to as "CONTRACTOR", and the City of San
Bernardino, California, hereinafter referred to as the "CITY".
NOW, THEREFORE, the parties hereto agree as follows:
1. SCOPE OF CONTRACT
The contract specifies the contractual terms and conditions by
which the City will procure services from the Contractor,
including, but not limited to: Providing technical resources to
prepare custom programs and provide training and consulting
services in converting to the Police Records Management System.
Specifically, the Scope of Work includes:
1. Installation, training and documentation of
the PRC Standard Police Records Management
System.
2. Data Conversion of the existing police files
to create Alpha Master records, Case Summary
records, Alpha Alias records, and Alpha
Address records.
3. Customization of the Police RMS to include:
a. Five digit officer codes
b. Multi-area stats and selection by "COPs"
c. Add Court Case No. and Days Served
to Booking screen
2. TERM OF AGREEMENT
The term of this Agreement shall begin upon the execution
hereof by Mayor. Where not otherwise provided, said term shall
continue through the implementation of the City's System or seven
(7) months, whichever occurs last, unless sooner terminated or
extended as hereinafter provided. Provisions of this Agreement
which, by their language, are to continue beyond the term
specified above shall continue for such time as is set forth in
such provision. Also continued hereby are such additional
provisions of this Agreement as shall be necessary for the proper
implementation of any continuing provision(s).
JFW:ss
August 24, 1988
1
3. CHANGES
City may require changes in the scope of the services to be
performed by Contractor hereunder. All such changes, which are
mutually agreed upon by and between all the parties, shall be
incorporated in written amendments to this Agreement. All such
amendments shall state any increase or decrease in the amount of
the compensation due Contractor for the change in scope. Any
change which has not been so incorporated shall be binding on
either party.
4. STANDARD OF PERFORMANCE
Contractor shall certify, in writing, to the City and City,
through its Data Systems Manager, shall concur in writing, when
said software supplied by Contractor hereunder is installed and
ready for use. The system shall be ready for use when it is
agreed by the parties that the function testing, as defined in
the Detailed System Design document, has been completed. The
performance period, a period of thirty (30) calendar days, shall
commence within five (5) days of date of concurrence at which
time operational control becomes the responsibility of the City.
It is not required that one thirty (30) day period expire in
order for another performance period to begin.
When it is agreed that said System has operated on line at a
level of effectiveness of ninety-five percent (95%) for a period
of thirty (30) consecutive days from the commencement of the
performance period, it shall be deemed to have met the City's
standard of performance for that phase of the system. The level
of effectiveness is a percentage figure determined by dividing
the total system operational time (time the system was available
in a production status to on line users) by the number of hours
in the performance period [(30) days x 24 hours per day = 720
hours]. Downtime caused by equipment not supplied by the
Contractor shall be included in the number of hours in the
production status, to a maximum of ten (10) hours.
5. ACCEPTANCE
Upon successful completion of the performance period and
acceptance in writing of same by the Data Systems Manager of
City, the system shall be deemed accepted and the warranty period
begins. All documentation shall be completed prior to the final
acceptance.
6. EQUIPMENT MAINTENANCE
City shall provide for maintenance of equipment.
JFW:ss
August 24, 1988
2
.
7. CLARIFICATION PROCEDURES
The City and Contractor shall each have a maximum of fifteen (15)
calendar days from the receipt of written correspondence, each
from the other, in which to respond, in writing, to the
clarification, proposed solution or any other situation requiring
a written response. If the City or Contractor believes the
contents of such correspondence does not conform to the
requirements of this Agreement, or otherwise disagrees with such
correspondence, it shall so notify the other, in writing, within
the above-stated fifteen (15) days, defining in detail such non-
acceptance. In the event the City or Contractor finds the
content of the correspondence conforming to the requirements of
this Agreement, it shall, within the above stated (15) days,
notify the other, in writing, of this fact, and such notification
shall constitute final acceptance of the content of the
correspondence delivered. Should the City or Contractor fail to
respond within fifteen (15) days, the content of the
correspondence shall be deemed accepted by the other.
8. FACILITIES
During the course of this Agreement, City shall provide
Contractor's personnel with adequate work space for consultants
and such other related facilities as may be required by
Contractor to carry out its obligations enumerated herein.
9. CONTRACT AMOUNT AND PAYMENT SCHEDULE
City shall pay to Contractor for services performed by Contractor
hereunder progress payments in the amounts set forth on the
Payment Schedule (Exhibit "A"), attached hereto and hereby
incorporated herein and made a part hereof by reference.
10. DISPUTES
Except as otherwise provided in this Agreement, any dispute
concerning a claim or controversy arising under this Agreement,
which is not otherwise disposed of by the parties, shall be
settled by an arbitration board consisting of three (3) members
selected as follows:
* one member selected by the City
* one member selected by the Contractor
* one member selected jointly by both the
City and Contractor
Said disputes shall be heard within twenty-one (21) days
following the date of notice by either party to the other of a
dispute arising under this provision. Submission of any dispute
JFW:ss
August 24, 1988
3
J
not otherwise provided for in this Agreement to arbitration as
set forth immediately above, shall be a prerequisite to the
commencement of any legal, equitable or administrative action
based on such dispute. Said arbitration is hereby declared to be
non-binding.
11. CONTINGENCIES
In the event that, due to causes beyond the control of and
without the fault or negligence of Contractor, Contractor fails
to meet any of its obligations under this Agreement, such failure
shall not constitute a default in performance, and the City may
grant to Contractor such extensions of time and make other
arrangements or additions, excepting any increase, in payment as
may be reasonable under the circumstances. Increases in payment
shall be made only under the "changes" provisions of this
Agreement.
12. TERMINATION BY THE CITY FOR CAUSE
If Contractor should be adjudged bankrupt or should make a
general assignment for the benefit of its creditors, or if a
receiver should be appointed on account of its insolvency, City
may terminate this Agreement. If Contractor should persistently
or repeatedly refuse or should fail, except in cases for which
extension of time is provided, to provide enough properly skilled
workers or proper materials, or persistently disregard laws and
ordinances, or not proceed with work or otherwise be guilty of, a
substantial violation of any provision of this Agreement, then
City may terminate this Agreement. Prior to termination of this
Agreement, City shall give Contractor fifteen (15) calendar days
written notice. Upon receipt of such termination notice,
Contractor shall be allowed fifteen (15) calendar days to cure
such deficiencies.
13. TERMINATION FOR CONVENIENCE
City may terminate this agreement at any time for its own
convenience. Upon termination under this provision, contractor
shall be paid for all work completed and for additional costs
reasonably incurred by contractor as of the date of termination
towards the completion of the agreement. Upon receipt of such
termination notice, contractor shall have thirty (30) days in
which to vacate the job.
14. ASSIGNMENT OR SUBCONTRACTING
Neither this Agreement, nor any portion thereof, may be assigned
by Contractor without the written consent of the City first
having been obtained. Any attempt by Contractor to assign or
subcontract any performance of this Agreement without the written
consent of the City shall be null and void and shall constitute a
JFW:ss
August 24, 1988
4
breach of this Agreement.
15. PATENTS
Contractor shall indemnify, defend and hold free and harmless the
City, its officers and employees from all liabilities, claims,
damages, costs or expenses, including, but not limited to
attorney's fees imposed upon them or any of them, for any alleged
infringement of patent rights or copyrights of any person or
persons in consequence of the use by City, its officers,
employees, agents and other duly authorized representatives of
articles or processes supplied to City by Contractor under this
Agreement.
16. SECURITY AND PRIVACY
Contractor agrees that none of its officers or employees shall
use or reveal any research or statistical information furnished
by any person and identifiable to any specific private person for
any purpose other than the purpose for which it was obtained.
Copies of such information shall not, without the consent of the
person furnishing such information, be admitted as evidence or
used for any purpose in any action, suit or other judicial or
administrative proceedings, unless ordered by a court of
competent jurisdiction. The City shall be notified immediately
upon receipt of any such order of court, pertaining to production
of such information.
Contractor shall incorporate the foregoing provisions of this
paragraph in all of its authorized subcontracts.
17. COVENANT AGAINST CONTINGENT FEE
Contractor warrants that no person or selling agency has been
employed or retained to solicit or secure this Agreement upon an
agreement or understanding for a commission, percentage,
brokerage, or contingent fee, excepting bona fide employees or
bona fide established commercial or selling agencies maintained
by the Contractor for the purpose of securing business. For
breach or violation of this warranty, City shall have the right
to terminate this Agreement in accordance with the clause
permitting termination for cause and, at its sole discretion, to
deduct from the Agreement price or consideration, or otherwise
recover, the full amount of such commission, percentage,
brokerage or contingent fee.
18. LICENSE
Contractor grants to the City a non-assignable, non-transferrable
and non-exclusive license to use the proprietary computer
programs provided under this Agreement. The City understands and
acknowledges that the software is and shall remain proprietary in
JFW;ss
August 24, 1988
5
nature and constitutes confidential trade secrets. The City
agrees that it shall not knowingly, without the prior written
consent of Contractor, disclose, proliferate, provide or
otherwise make available, or permit any disclosure,
proliferation, provision or making available of, the software in
any form, in whole or in part, to any other person, firm,
corporation, government agency, association or other entity.
Further, the City agrees that it shall not, without the prior
written consent of Contractor, copy or reproduce (except as
necessary for archive, diagnostic, backup, emergency restart
purposes or any other use solely by the City), the Contractor nor
the software may be, in whole or in part, assigned, sub-licensed
or otherwise transferred by the City without the prior written
consent of Contractor nor may the City knowingly permit any use
of the software, in whole or in part, by any other person, firm,
corporation, government agency, association or other entity,
without the prior written consent of Contractor.
19. WARRANTY; REMEDIES
a. Warranties
For a period commencing on the date of Final
Acceptance and one year thereafter,
Contractor warrants that (i) the software
provided by it under this Agreement shall
perform in accordance with the Detailed
System Design; and (ii) the services
performed by it under this Agreement shall be
performed in accordance with the ordinary
skill and care which would be executed by
those who are knowledgeable, trained and
experienced in rendering these types of
services at the time such services are
performed. The warranty for equipment
provided by Contractor under this agreement
shall be in accordance with the warranty
Contractor received from its supplier. THESE
WARRANTIES ARE IN LIEU OF AND EXCLUDE ALL
OTHER WARRANTIES OF ANY KIND, EITHER EXPRESS
OR IMPLIED, INCLUDING, BUT NOT LIMITED TO,
ANY WARRANTY OF MERCHANTABILITY OR FITNESS
FOR A PARTICULAR PURPOSE AND ANY WARRANTY
WHICH MAY ARISE BY REASON OF USAGE OF TRADE
OR CUSTOM OR COURSE FOR DEALINGS.
b. Remedies
(1) If, during the warranty period specified
in Section a., above, the City (a) discovers
that the equipment provided by Contractor
under this Agreement is not in accordance
JFW:ss
August 24, 1988
6
with the express warranty set forth in
Section a.; and, (b) notifies Contractor, in
writing, of such, then Contractor shall,
without charge to he City and on behalf of
the City, be responsible for the enforcement
of, or will perform without charge, the
applicable obligations which the supplier of
such equipment may have with respect to
repairing or replacing such equipment to the
extent necessary to correct such defects.
Contractor shall commence any action required
hereunder within ten (10) days of date of
receipt of notice from City.
(2) If, during the warranty period
spec i f ied in Section a., the City (a)
discovers defects in the software provided by
Contractor under this Agrement, such that the
software will not perform in accordance with
the express warranty set forth in Section
a.; and, (b() notifies Contractor, in
writing, of such defects, then Contractor
shall, without charge to City, correct such
defects.
(3) If, during the warranty period
specified in section a., the City (a)
discovers that the services performed by
Contractor under this Agreement had not been
performed in accordance with the express
warranty set forth in Section a.; and, (b)
notifies Contractor in writing of such faulty
services, then Contractor shall, without
charge to the City, reperform such services
to the extent necessary to correct the fault
therein.
(4) THE REMEDIES SET FORTH IN THIS SECTION
B. ARE IN LIEU OF AND EXCLUDE ALL OTHER
REMEDIES AVAILABLE TO HE CITY RELATING TO
WARRANTIES FOR PRODUCTS AND SERVICES PROVIDED
UNDER THIS AGREEMENT.
20. INDEMNITY
In addition to the provisions of clause 14 of this Agrement and
not in derogation thereof, Contractor shall indemnify, defend and
hold harmless City from and against any and all claims, demands,
sui ts, actions, proceedings, judgments, losses, damages,
injuries, penalties, costs, expenses (including attorneys' fees)
and liabilities. of, by, or with respect to third parties, which
arise solely from Contractor's negligent performance of services
JFW:ss
August 24, 1988
7
under this Agreement. Contractor shall not be responsible for,
and City shall indemnify, defend and hold harmless Contractor
from and against, any and all claims, demands, suits, actions,
proceedings, judgments, losses, damages, injuries, penalties,
costs, expenses (including attorneys' fees) and liabilities of,
by or with respect to third parties, which arise solely from the
City's negligence. With respect to any and all claims, demands,
units, actions, proceedings, judgments, losses, damages,
injuries, penalties, costs, expenses (including attorneys' fees)
and liabilities of, by or with respect to third parties, which
arise from the joint or concurrent negligence of Contractor and
City, each party shall assume responsibility in proportion to the
degree of its respective fault.
21. CONSEQUENTIAL DAMAGES
In no event shall Contractor be liable for special, indirect or
consequential damages of any nature suffered by the City in
excess of the value of this agreement, (regardless of whether
such damages are alleged to have arisen from the negligence of
Contractor, its subcontractors, agents or employees or other;
breach of warranty; breach of contract; other act, error or
omission; or from strict or absolute liability in tort; or from
any other cause whatsoever; or any combination of the foregoing)
including, but not limited to: damages arising from the use, or
loss of use, of any facility; loss of anticipated profits or
revenues; costs of replacement services and goods; damages
arising from delay; claims of customers; or interest.
22. CONTRACT REPRESENTATIVES
Any changes in the method or nature of work to be performed under
this Agreement must be processed by the City through the
Contractor's Contracts Manager. Upon the execution of this
Agreement, the City will name its representatives who will be
legally authorized to obligate the City under this Agreement.
23. NOTICES
Any notice required to be given by the terms of this Agreement
shall be deemed to have been given when the same is sent by
certified mail, postage prepaid, addressed to the respective
parties as follows:
AS TO "CITY"
City of San Bernardino
300 North "0" Street
San Bernardino, CA 92418
Attention: Data Processing
JFW:ss
August 24, 1988
8
AS TO "CONTRACTOR"
PRC PUBLIC MANAGEMENT SERVICES, INC.
1500 Planning Research Drive
Mail stop #3W6
McLean, Virginia 22102
Attention: Darrell Bertness
Vice President
Finance & Administration
24. VALIDITY
The invalidity, in whole or in part, of any provision of this
Agreement shall not void or affect the validity of any other
provision of this Agreement.
25. GOVERNING LAW
This Agre~ment shall be governed according to the laws of the
State of California.
26. INSURANCE
During the term of the Agreement, Contractor shall provide and
maintain, at its own expense, programs of insurance covering its
operations under this Agreement. The programs of insurance shall
be of a type and for an amount acceptable to t he Risk Manager
of the City of San Bernardino.
27. ENTIRE AGREEMENT
This Agreement represents the entire and integrated
agreement between the parties hereto and supercedes all prior and
contemporaneous negotiations, representations, understandings and
agreements, whether written or oral, with respect to the subject
matter hereof. This Agreement may be amended only by written
instrument signed by the parties hereto.
JFW:ss
August 24, 1988
9
RESOLUTION AUTHORIZING IE EXECUTION G AN AGREEMENT WITH PRC MANh~EMENT
SERVICES, INC., RELATING TO CONSULTING SERVICES FOR THE CONVERSION TO THE
POLICE RECORDS MANAGEMENT SYSTEM.
IN WITNESS WHEREOF, the parties hereto have executed this
Agreement the day and year first above written.
IN WITNESS WHEREOF, the parties hereto have set their hands by
their duly authorized agents on the respective dates set forth
opposite their signatures.
PRC PUBLIC MANAGEMENT SERVICES, INC.
DATED:
BY:
President
CITY OF SAN BERNARDINO
DATED:
BY:
Mayor
Approved as to form and
1 a1 content:
JFW:ss
August 24, 1988
10
Page 10
EXHIBIT A
Contract Amount and payment Schedule
I. payment Schedule
A. Software and Miscellaneous - The milestone payments are
as followS:
1) Approval of Detailed System Design $ 6,000
2) Completion of Functional Testing $ 6,000
3) completion of Training $ 6,000
4) completion of the Performance period $ 6,000
5) Approval of Documentation $ 6,000
6) completion of Data conversion $ 6,000
7) Final Acceptance $ 4,000
TOTAL $40,000
II payments are net thirty (30) days from date of invoice.
III The total contract amount is forty thousand ($40,000) excluding
sales tax, if applicable.
, ,
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REPORT OF
COODS RECEIVED
CITY l.... SAN BERNA..JINO
OFFICE Of THE PURCHASING AGENT
2SO W. CLUSTER STREn
SAN BERNARDINO, CALIfORNIA '1241'
~
PURCHASE N
ORDER O.
-.'!D.'. PAGE 1
01ltl/l!ll!l
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TO
PRr PU8LIC MANAGEMENT 9E~VIC!~
DATE OF ORDER
PFlOMPT PAYMENT DISCOUNT
NONE
181\
VENDOR
JERRY STREET_.J8~8
OROEF! ADDRESS
I VENDOR NO
001841
II RED ND
103071
~AN 'ftANCISCO, CA ~4107
CITY STATE liP
CITY
STATE
DELIVER TO: DA T A PROCESS I NE!
300 NO "D" ST, BASEMENT
,SAN BERNARDINO, CA 9Z41e
ORDERING OEPARTMENT
DATA P~OCESSINa
~OUIP NO IHAZ MATl 1:0 NO
703 e86-Z816 DAMELL BERTNESS
VENDORS PAYMENT ADDRESS
ZIP
1
DESCRIPTION OF ARTICLES OR SERVICES REQUIRED OUANTITY UNIT UNIT PRICE EXTENSION
:
F Y 88/8'
--------------------------------------
CONVERSION OF THE DATA RECORDS 1 EA 0000.00 '40,000 00
CONTAINfO IN COMMAND DATA SYSTEMS
RECORD LAYOUT TO PLANNIN8 RESEARCH
CORPORATIONS POLICE RECORDS FILE
LAYOUTS
- - -
. . . . SINGLE SOURCE . . . .
- --
NOT TO EXCEED 140.000.00
- -- I
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ftftICE'/TERI'lS PER JERRY BRAMMER I
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.~~......e........~_.....__~._.____.__ I
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ATTENTION VENDOR, I
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TO EFFECT PAYMENT. I
------ A COpy OF I
DEI.IVERY COMPLETION MUST IE PROVIDED
TO PURCHASING REFERENCING liD NUMBER,
PURCHASE ORDER NO., INVOICE NO., COM-
PLETED ORDER DELIVERY DATE.
C NT! NUED
CC 21"
COORDINATE DELIVERY WITH: STEVE HAI.E 384-8014
DELIVERY REQUIRED BY 01120/88 ,
ACCOUNTING -d BUYER TO CONTACT REGARDING THIS PURCHASE IS AUTHORIZED AND APPROVED /
CODE THIS PURCHASE
ENCUMBRANCE DEAN R. MEECH .
AMOUNT "uc, v.. .... CO n.. PURCHASING AGENl
TO HEADS OF DEPARTMENTS
WHEN COMPLETED SEND THIS REPORT OF GOODS RECEIVED TO FINANCE OfFICER
I HEREBY CERTIFY THAT I HAVE RECEIVED, CAREFULLY WEIGHED.
MEASURED OR COUNTED THE ITEMS INDICATED ABOVE, THAT
QUANTITIES AND QUALITIES ARE CQRRECTLY STATED AND ARE
AS ORDERED, EXCEPT AS NOTED HEREIN.
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~~AMCISCO. CA .4107
STATE
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DELIVER TO: DATA P~OC~SSIN'
300 NO .0. ST, BASEMENT
SAN BERNARDINO, CA 9Z418
ORDERING DEPARTMENT
DATA PROCESS I,.,.
EQUIP NO IHAZ- MATl. I :0. NO
103 e56-Z876 DAMELL 8~RT"'ESS
vENDORS PAYMENT ADO~ESS
CITY
STATE
liP
DESCRIPTION OF ARTICLES OR SERVICES REQUIRED
OUANTITY UNIT
UNIT PRICE
EXTENSION
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SENERAL lE08E~ ACCOUNT NUM8E~
619-103-8-8491-00000-0000
"0,000.00
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TOUI.
TOTAL
TOTAL
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t40,000Loo
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THIS PURCHASE IS AUTHORIZED AND """:-O'!ID
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COORDINATE DELIVERY WITH:
DELIVERY REQUIRED BY
STEVE HALE 394-8014
01IZ0/..
ACCOUNTING
CODE
ENCUMBRANCE
AMOUNT
BUetER TO CONTACT REGARDING
THtS- PURCHASE. /;.-
.y'" Y" .. ,. "'0'"
PURCHASING AGENT
TO HEADS OF DEPARTMENTS
WHEN COMPLETED SEND THIS REPORT OF GOODS AI!CEIV1!D TO FINANCE OFFICER
I HEREBY CERTIFY THAT I HAVE RECEIVED. CAREFULLY WEIGHED
MEASURED OR COUNTED THE ITEMS INDICATED ABOVE. THAT .
QUANTITIES AND QUALITIES ARE CORRECTLY STATED AND ARE
AS ORDERED, EXCEPT AS NOTED HEREIN,
f
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DATI
DEPT. HEAD SIGNAnJAI
----~._--~
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PlEASE ORDER THE FOLLOWING FOR DELIVERY TO:
.V OF SAN BERNAR 0
o P Requisition No. 103071
City of San Bernardino
Data Processing
JQQ N g St
,
'~
Accou
':5-5491
Account Oescrlptlon:
Requlslllon Dete
Junp lR.1ClRR
Prlorlty ASAP
Confirm P.O. No.
Phone:
Required Date
18 (W -... Finance Appr
$ 40 000.00
Eqpl. No. Wort< Order
Commodity Code
/"
Originator of this request: (Prinl)
E Number
TO BE USEO FOR (Must be completed)
Poli, D r
Item Complete Nomenclature I Description of Material Dimensions, Color, Mfg. &
No. Number, Etc. Detail description of work to be done. If replacement part- Mfg.
Name, Part no., Model & Serial no. of Machine.
1
Quantity
To
Order
Unit
of
Measure
Unit Price
or Best
Estimate
Extension
contained in Command
'Single Source' see attached explanation
1
ea
40,000.0 40,000 0
/
,-,
~
I.
Recommended Vendor: SUB TOTAL
PRC
Address:
1B5 Berry Street, Suite 3808 SALES TAX 0 00
\
San Franci sse" CA \ EST. FREIGHT 0 00
Contact:
J rr r \
Terms: F.O.B. Point \ GRAND TOTAL 40,000 00
,
For other vendor contacts use reverse side.
I hereby certify that the above items are necessary for
this depanment, and are to be used sole y tor the benefit
of the city.
I Buyer
&u.t.......... ell. j; <1 ()..,.~
SI N HEAD 'tl
OISTRIBUTlON: WHITE & CANARY TO PURCHASING GOLDENR
~