HomeMy WebLinkAbout23A-Purchasing
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ION
'CIl ,Y OF SAN BERNARD' '10 - REQUr 'iT FOR COUNCIL AC
From:
Dean R. Meech. purchasing Agent
Date:
August 3. 1988
REC'O~~~~iH. ~F.orms
I!lre AUG 18 PM 3: 49
Bid: F-89-08
- City Wide (Annual)
Dept:
Purchasing
Jfd
/'1
Synopsis of Previous Council action:
None
Recommended motion:
Adopt resolution.
Dean R. M
Contact panon:
Dean R. Meech
Phona:
384-5085
N/A
Supporting data attachad:
Yes
Ward:
FUNDING REQUIREMENTS:
Amount: $84.165.12
Source:
(ACCT.
(ACCT.
53156
NO.) Payment per Department/Object code: 53250
DESCRIPTION) Clothing/S~Dlies
Finance: __ _ 'b,--
Council Notes:
1& "..&..
Agenda I tem No. ,;;. ,9 c:::A.J
CI'.. (OF SAN BERNARD._.lO - REQUL~T FOR COUNCIL AC..ON
STAFF REPORT
F-89-08
The proposed contract is for uniform service for approximately 175 designated
City employees. In addition, the proposed contract includes service for shop
towel s, dust cloths, seat covers and fender covers. Exi sti ng speci fi cati ons
were used, pub1 i shed, and furni shed to area uniform servi ce compani es. Bi ds
were publicly opened and declared on April 5, 19B8. Attached is a detailed
summary of bids received.
(ATTACHMENT)
Specifications as bid were reviewed with a view toward obtaining the best
possible uniform service at the lowest possible cost. The bid of Prudential
Overall Supply meets the specifications and requirements. It should be noted
that this company will serve the City for the first time. The existing
contract vendor (Angel i ca Rental Group) has provi ded the City wi th uniform
service over the past six years and the service has been excellent.
There wi 11 be termi nati on costs in changi ng vendors. There is the cost of all
losses of clothes plus damage to merchandise. Other costs in the transition
from one vendor to another involve a contract extension for six weeks minimum.
The six weeks is to allow the new vendor to measure and fit all employees.
This time period is stated in the new vendors bid package. The extension will
most certainly have to be executed so as not to inconvenience the City in the
transition. City logo patches must be provided to the new vendor for the full
compliment of employee uniforms. All recoverable patches must be returned from
the old vendor. ~ $9.50 one time pre~aration charge ~ individual placed into
service after the first 30 days ~ a so required ~ the new vendor.
Note: The existing vendor has indicated they will hold the price for the next
three year peri od and outfit the staff wi th new clothes as contract demands
(see letter from Angelica dated May 2, 19B8).
Checking the route transcript it is noticed the specification for the uniform
service is becoming outdated. It appears there are 213 employees on the
contract now as opposed to approximately 175 designated employees in the bid
specifi cati on. That bei ng the case, for bi d purposes, specifi cati on numbers
must be used. But in actuality it appears we have...
50 people in 3 changes per week at $.64 totaling $4,992 yearly,
122 people in 4 changes per week at $.64 totaling $16,240.64 yearly,
41 people in 5 changes per week at $.64 totaling $6,B22 yearly
That is $28,055.04 per year and $84,165.12 for three years.
75.0264
Staff Report
F-89-08
August 3, 1988
Page 2
The Purchasing Agent feels changing vendors at this time and with the
transition costs, both tangible and intangible, plus the $9.50 charge per
person the City doesn't really gain any advantage.
Therefore, in the interest of expediency, advantage to the City, and
continuity of operations, the Purchasing Agent recommends Angelica Rental
Group. This vendor was slightly higher than the bid of Prudential, but
required no add on costs and no need to incur any other extraordinary costs.
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May 2, 1988
City of San 8ernardino
300 N. "0" Street
San Bernardino, Ca. 92418-0151
Dear Gentlemen;
Thank-you for giving me the opportunity to discuss with you our assoc-
iation for the mutual benefit of our firms. We believe that quality blended
with excellent service is the foundation for a successful business relation-
ship.
Al Cunningham, our service manager, along with Dean Meech have establish-
ed a proven garment control and billing procedure that is currently in use.
These procedures are of great value to the City of San Bernardino. Keeping such
a large account up to date as far as adding new employees, deletion of termin-
ated employees, ordering new uniforms as needed and getting them to designated
service areas is a talent that we have perfected through working together over
these past years. It is a talent that can become time consuming and expensive
if not properly initiated. Angelica has serviced an estimated 435 of your em-
ployees, and replaced an estimated 7500 garments (at no cost to the City of
San Bernardino) just since 1985. This does not include items such as mops,towels
and floor mats. It takes a lot of effort that has been cheerfully extended by
our various employees to see that you have clean,presentable uniforms and vari-
ous other items.
We have valued the City of San Bernardino as a customer for the past dec-
ade. Even though we have recently experienced an across the board increase from
our own supplier, Angelica is willing to remain at the 1985 prices in order to
maintain this relationship. Angelica stands by Its customers. It has always
been Angelica's goal to supply its customers with the best combined service and
prices. Yet remain competitive within its own Industry.
With that, I, resubmit the 1985 prices. Please accept this as our written
confirmation that prices and all other terms and conditions of said agreement
shall become effective upon your approval.
~n~relY, /)
~~L '---f/~
/J6seph Pleson
t/General Manager
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JP/sa
300 E. Commercial Drive, Pomona, California 91766
'OI'\nQA'.~"A1
~.--.-,....----
, II Y e', SAN IH:l{NA "UIN~'
Of. _ OF TIlE rURClIASING A, ,T
250 W. ClUSTER SIREIT
SAN BERNARDINO, CALIFORNIA 9H18
pung~~~~ No, 2 S 4 8 2
PAGE m OF 4
JULY 1. 1985'
DATE OF ORDER
PROMPT PAYMENT DISCOUNT
NONE
CHASE onDEn
."NDOR'S COpy
ANGELICA RENTAL SERVICES GROIJP
VENDOA ~
DEPT. 1030 I
ORDER ADDRESS
LOS AI~GEI ES. CA 900kR
CITY STATE ZIP
I VENDOA NO
0109~9
II AEO ~~
. CITY
STATE
DELIVER TO: SEE LISTINGS ON ATTACHED PAGE~EPARTMENT
SAN BERNARDINO, CALIFORNIA
OROERING OEPARTMENT
PURCHASING
EQUIP. NO TWO NO.
VENOOR.S PAYMENT ADDRESS
ZIP
DESCRIPTION OF ARTICLES OR SERVICES REQUIRED
OUANTITY UNIT UNIT PAICE
EXTENSION
ANNUAL
'DOR - MGELICA RENTAL SERVICES GROUP SHALL PROVIDE
.K UNIFORM RENTAL SERVICE PER BID SPECIFICATION F-85-12.
DOR TO FURNISU NEW UNIFORMS AT TIlE START OF TIllS CON-
CT. CONTRACT PERIOD IS JULY 1ST, 1985 TURU JUNE
1~811. REPAIRS ARE AT NO CHARGE TO TIlE CITY.
IlESTONE ~lEETING ON THE CONTRACT DISPOSITHJN Will
HELD WITH VENDOR, DEPT. HEADS & P.A. EVERY 90 DAYS.
ING THE DURATIOf4 OF CONTRACT.
DUR Will FURNISH GARNENT REQUEST FORl1S, REPAIR TAGS
WEEKLY TAllY FORMS.
)OR WIll FURNISH NANE EMBlHI ON UNIFORfIS.
('WIll FURNISH THE CITY EMBLEM TO VENDOR FOR ATTACHING
JNIFORMS. VENDOR TO ATTACH TO UNIFORMS.
lOR TO FURNISH THEIR ROUTE TRANSCRIPT PRINTOUT ON
JEST.
tOVED BY NA YOR & COIl/ION ClJUNC Il 7/18/85.
~DINATE DELIVERY WITH:
'LETE DELIVERY WITHIN .
INTlNG '
CODE,
BRANce
.MOUNT:
DAYS OF ORDER DATE
BUYEn TO CONTACT REGARDING
THIS PURCHASE
DEAN MEECU
(Sir 'l.:l
THIS PURCHASE I AU HORI . 0 rJ
DEAN R. MEEC~ '\.' \\'\, -.(''.J\
PUFIC~ASING AGENT ~
,
\1PORTANT: INVOICES MUST BE FORWARDED TO THE FINANCE DEPARTMENT. 300 N. '0" Slreel, San Bernardino. CA 92418 Immedlalely upon
elivery of articles or performance 0' services ordered hereon unless othelWise Indicated. Invoices must show on their face 'he NUMBER OF THIS
lADER, whtch appears In the upper right hand corner hereof, the name 01 the department to which the goods were furnished; thai 'he same covers
omple', Of partial delivery or performance as the case may be, and amount of prompt payment dIscount.
FREIGHT CHARGES, IF ALLOWED MUST BE PREPAID AND ITEMIZED ON INVOICE. ALL PURCHASES
F.O.B. DELIVERY ADDRESS UNLESS OTHERWISE SPECIFIED ON PURCHASE ORDER. ALL ARTICLES OR
SERVICES FURNISHED PURSUANT TO THIS PURCHASE ORDER SHALL COMPLY WITH ALL CAL-OSHA
STANDARDS AND REGULATIONS AND ALL APPLICABLE GOVERNMENTAL LAWS AND ORDERS.
OFtll:E OF TilE rUHUIA,SING ALtNT
300 NO""I "0" S1JUlI
SAN BERNARDINO, CAIIIOHNIA 9241B
PURCHASE ORDER #2f'C,4U2
PAGE 2 OF 4
COpy
-lIT C - SAN BEnN/ 'D1r )
DESCRIPTION OF ARTICLES OR SERVICES REQUInEO QUANTITY UNIT UNtl PRICE EXTENSION
,
I
UNIFORMS - WORK EXC I
I
I
SHIRT $ .34 .36 I
------------------ I
PANTS $ .36 .60 I
"------------------ I
COVERAllS -------------- $ .72 --
_UOSE lOAD -
SHOP TOWELS ------------ $ .03
DUST MOPS:
24" ------------------ $ .75
36" ------------------ $ .75
JUST CLOTH --------------- $ .30
'ENDER COVERS ------------ $ .45
;EAT COVERS -------------- $ .45
UN I FOR~lS
DEPARH1ENT'S NM1E ENCUMBERANCE ACCOUNT ANGELI CA ACCl UNT
CEMETERY 105-441-53250 304-1509
DELIVERY lOCATION -------------------- 211 E. NINTH STREET
REQ#21
CENTRAL STORES 001-122-53155 304-1507
DELIVERY lOCATION -------------------- 250 W. ClUST R ST. ,
i
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CENTRAL SERVICES 001-123-53250 304-1503 I
I
DELIVERY lOCATION -------------------- 300 N. 11011 S REET I
I
REQ#511 I
I
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i
C0I1MUNICATIONS 001-452-53250 304-4516
DELIVERY lOCATION -------------------- 300 N. 11011 S REET
REQ#85/50
I
FI RE DEPT. 001-201-53250 304-150!l
DELIVERY lOCATION -------------------- 1208 IIHII STR ET
REQ#75B
;
GARAGE 001-311-53250 304-1502
DELIVERY lOCATION -------------------- 234 S. NT. V EW
REQ#85-168
:
I
PARKS & RECREATION 001-382-53155 304-1516 I
I
DELIVERY lOCATION -------------------- 234 S. rHo V EW I
I
REQ#86-03 I
I
***CONTINUED ON PAGE THREE*** !
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VENDOR'S
COPY
CONTlNUAflON SIIlET
CITY OF SAN BERNARDINO
OffICE Of IIIE PURCltASING AGENI
)00 NORllt "0" SIREET
SAN BERNAROINO, CALItORNlA 92418
PURCHASE ORDER #2054&2
PAGE 3 OF 4
.
DESCRIPTION OF ARTICLES OR SERVICES REQUIRED QUANTITY UNIT UNIT PRICE EXTENSION
I
UNIFORNS I
I
I
I
DEPARTI4ENT'S NAfIE ENCUf1BERANCE ACCOUNT ANGELICA ACC UNT
POLICE 001-211-53250 304-1520
DELIVERY LOCATION -------------------- 466 W. 4TH S
REQ#7-31-85-9
, PUBLIC BUILDINGS -------------------- ------------ ---
STREET LIGHTING 001-329-53250 304-1501
DELIVERY LOCATION -------------------- 247 S. m. V EW .
REQ#l006
BLDG. NTCE. 001-325-53250 304-1505
DELIVERY LOCATION -------------------- *247 S. NT. IEW
AND
REQ# 1005 *300 N. 11011 T.
CUSTODIAL MTCE. 001-324-53250 304-1512
DELIVERY LOCATION -------------------- 300 N. liD II S .
REQ#l004
PUBLIC SERVICES -------------------- ------------ ---
REFUSE 127-412-53250 304-1517
DELIVERY LOCATION -------------------- 234 S. lIT. V EW
REQ# -DATED 4/11/85
I
REFUSE 127-413-53250 304-1515 I
I
DELIVERY LOCATION -------------------- 234 S. NT. V EW I
I
REQ# -DATED 4/11/!!5 I
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STREET 001-402-53250 304-1521
DELIVERY LOCATION -------------------- 234 S. NT. V EW
REQ#768
STREET 001-403-53250 304-
DELIVERY LOCATION -------------------- 234 S. lIT. V EW
REQ#768 I
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TRAFFIC SIGNALS 001-306-53250 304-1500 i
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DELIVERY LOCATION -------------------- 234 S. lIT. V nl I
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REQ#85-1031 I
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VENDOR'S
COPY
ONIINUAIION 511 -
_ITY UF SAN 8ERNARDIf'-, J
OFfICE OF TIlE rURCIlASING AGENT
Jon NORt" "I>" s1Iun
SAN 8EHNAIIUlNO, CAUl URNIA 91-118
PURCHASE ORDER #L~54G2
PAGE 4 OF 4
DESCRIPTION OF ARTICLES on SERVICES REQUIRED QUANTITY UNIT UNIT PAICE EXTENSION
LOOSE LOAD
DEPARnlENT'S NAME ENCU~lIlERANCE ACCOUIH ANGELICA ACC UNT
. CEI.1ETERY 106-441-53250
DELIVERY LOCATION -------------------- 211 "E" 9TH T. I
REQ#22
. CENTRAL SERVICES 001-123-53250 304-1514
DELIVERY LOCATION -------------------- 300 N. "0" S .
REQ#512
FI RE DEPT. 001-201-53250 304-1518 I
.
DELIVERY LOCATIUN -------------------- 12081/2 "Il" T.
REQ#757 AND
200 "E" SECOr D ST.
. GARAGE 001-311-53250 304-1511
DELIVERY LOCATION -------------------- 234 S. MT. V EW
REQ#1l5-169
"1
. PUBLIC BUILDINGS OUI-324-53250 304-1512
DELIVERY LOCATIUN -------------------- 300 N. liD II S .
REQ#lOU2 & #1003 I
****ACCOUNTING INFORMATION - Fon UFFICE USE ONLY.*.*
$57.467.10 3 YEARS ENCUIIBERANCE
$19.155.70 PER YEAR ENCUMBERANCE
'"'
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DEAN R. Vt EECH \ I
PURCHAS NG AG NT
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RESOLUTI ON NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A BID TO ANGELICA
RENTAL GROUP FOR THE FURNISHING AND DELIVERY OF UNIFORMS (CITY WIDE) IN
ACCORDANCE WITH BID SPECIFICATION F-89-08.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AS FOLLOWS:
SECTION 1. That Angelica Rental Group is the lowest and best
responsible bidder for the furnishing and delivering of Uniforms (City Wide),
in accordance with Bid Specification F-89-08 for the total amount of
$84,165.12; pursuant to this determination, the Purchasing Agent is hereby
authorized and directed to issue a purchase order for said Uniforms (City
Wide) to said lowest and best responsible bidder; such award shall only be
effective upon the issuance of a purChase order by the Purchasing Agent; and
all other bids therefor are hereby rejected.
I HEREBY CERTIFY that the foregoing resolution was dUly adopted by
the Mayor and Common Council of the City of San Bernardino at a
meeting thereof, held on the
day
of
,198___, by the following vote,
to wit:
AYES: Council Members
NAYS:
ABSENT:
City Clerk
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I 8/03/88
I.
-1-
RESOLUTION OF THE CITY OF SAN BERNARDINO AWARD A BID TO ANGELICA RENTAL GROUP
FOR THE FURNISHING AND DELIVERY OF UNIFORMS (CITY WIDE) IN ACCORDANCE WITH BID
SPECIFICATION F-89-08.
The foregoing resolution is hereby approved this
day
of
, 198
Mayor of the City of San Bernardino
Approved as to form
andnlegal content:
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8/03/88
-2-