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Home My WebLink About26-Parks and Recreatin ORIGINAL CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Kevin Hawkins, Director Subject: RESOLUTION OF THE CITY OF SAN BERNARDINO RATIFYING THE SUBMITTAL OF A GRANT APPLICATION TO THE CORPORATION FOR NATIONAL AND COMMUNITY SERVICE FOR THE RETIRED SENIOR VOLUNTEER PROGRAM (RSVP), AND ACCEPTING THE PROPOSAL AMOUNT OF $57,415 FOR THE PERIOD OF OCTOBER 1,2008 THROUGH SEPTEMBER 30, 2009. Dept: Parks, Recreation & Community Services Dept. Date: August 26, 2008 Synopsis of Previous Council Action: 01-07-2008 - Resolution 2008-3 was adopted, accepting funding in the amount of $58,436 from the Corporation for National and Community Service to continue the administration and operation of the Retired Senior Volunteer Program for the period of October I, 2007 through September 30, 2008. MICC Meeting Date: September 15,2008 Recommended Motion: Adopt Resolution. Contact person: Kevin Hawkins Phone: 5030 Supporting data attached: Staff Report Reso & Contract Ward: All Wards FUNDING REQUIREMENTS: Amount: Grant Revenues of$57,415; cost to the City $37,000 in cash (match funds); and $3,173 in in_L:inrJ ~pr"l(,p~ Council Notes: ~ Source: 123-502-xxxx (Acc!. Description) Federal and State Programs Fund Finance: 200[' -.360 Agenda Item No. -d:t Z{, 'I-/5"-OB CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report Subiect: Resolution of the City of San Bernardino ratifying submittal of a grant application to the Corporation for National and Community Service for the Retired Senior Volunteer Program, and accepting the proposal amount of $57,415 for the period of October 1,2008 through September 30,2009. Backeround: The City has participated in the Retired Senior Volunteer Program (RSVP) federally funded program for over 33 years. In the last three years, over 331 participants contributed more than 100,000 hours annually. This grant will enable the City to continue providing these services. This program provides funds for one full-time RSVP director, and one part-time staff person. RSVP staff recruit volunteers, provide work sites, make site visits, and prepare reports according to grant requirements. RSVP volunteers mentor and tutor children, and provide transportation to seniors. They also participate with local law enforcement as Citizens on Patrol (COP) volunteers. RSVP volunteers do not receive pay, but they can request up to $30 per quarter as reimbursement for their transportation expenses, which is paid out of grant funds. The grant application is on an e-grant program, which requires completion and submittal of the application online. Financial Impact: The City provides matching funds for the RSVP program in the amount of $37,000 for a portion of the salaries and fringe benefits for one full-time program director and a part-time staff person. This grant match funding is budgeted in account no. 001-386-5193. The City also provides an in-kind contribution in the amount of $3,173 for postage, telephone, printing and the cost of utilities for the program office space. Recommendation: Adopt Resolution. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 CCQ)~1f RESOLUTION NO. RESOLUTION OF THE CITY OF SAN BERNARDINO RATIFYING THE SUBMITTAL OF A GRANT APPLICATION TO THE CORPORATION FOR NATIONAL AND COMMUNITY SERVICE FOR THE RETIRED SENIOR VOLUNTEER PROGRAM (RSVP) AND ACCEPTING THE PROPOSAL AMOUNT OF $57,415 FOR THE PERIOD OF OCTOBER 1, 2008 THROUGH SEPTEMBER 30, 2009. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. That the Mayor and Common Council hereby ratify the submittal of a continuation grant application to the Corporation for National and Community Service for the Retired Senior Volunteer Program for the period of October I, 2008 through September 30, 2009, a copy of which is attached hereto, marked Exhibit "A" and incorporated herein by reference as fully as though set for at length; and SECTION 2. That the Retired Senior Volunteer Program (RSVP) grant amount of $57,415 for the period of October], 2008 through September 30, 2009 be accepted. III III III III III III III 11/ /1/ 11/ ::1/ ;J 6 '1-/~-tJ8 23 Approved as to Form: 24 25 26 9 10 11 12 13 14 15 16 17 18 19 20 21 22 27 28 . . 1 2 3 4 5 6 RESOLUTION OF THE CITY OF SAN BERNARDINO RATIFYING THE SUBMITTAL OF A GRANT APPLICATION TO THE CORPORATION FOR NATIONAL AND COMMUNITY SERVICE FOR THE RETIRED SENIOR VOLUNTEER PROGRAM (RSVP) AND ACCEPTING THE PROPOSAL AMOUNT OF $57,415 FOR THE PERIOD OF OCTOBER I, 2008 THROUGH SEPTEMBER 30, 2009. I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a 7 meeting thereof. held on the day of . 2008, by the following vote, to wit: 8 Council Members: AYES NAYS ABSTAIN ABSENT ESTRADA BAXTER BRINKER DERRY KELLEY JOHNSON MC CAMMACK City Clerk The foregoing resolution is hereby approved this day of ,2008. Patrick J. Morris, Mayor City of San Bernardino es F. Penman, City Attorney Exhibit "A" RPT_BGT_424 August 27, 2008 4:25 PM RSVP-San Bernardino City of San Bernardino Appllc.tlon 10: 09SRlJ90817 Budget D....: 10/0112006 - 0913012009 Total AmI CNCS Sh.... Orantoe Sha... Exces. Amount Section I. Volun"', Support Expens.. A. Project Personnel Expenses 52.209 35,586 16,623 0 B. Personnel Fringe Benefits 19,050 2.573 16,477 0 FICA 0 0 0 0 l-lealth ilsurance 0 0 0 0 RetlrelTl'!nt 0 0 0 0 Life ilsurance 0 0 0 0 Total $19,050 $2,573 $16.477 $0 C. ftoject Staff Travel Local Travel 605 605 0 0 Long Dstance Travel 1.500 1,500 0 0 Total $2.105 $2,105 $0 $0 D. Equip"..,nt E Supplies 300 300 0 0 F. Contractual and OJnsultant Services I. Other Volunteer Support Costs 3,173 0 3,173 0 J. I1direct Costs Sactlon I. Subtotal $76,837 $40,564 $36,273 $0 Sectfon II. Volunteer Expen.e. A. Other Volunteer Costs Me.1s 1,500 0 0 1,500 Uniform; 0 0 0 0 hsurance 1,037 937 100 0 Recognition 2,300 2,000 300 0 Volunteer Travel 17,414 13,914 3,500 0 Total $22,251 $16,851 $3,900 $1.500 Section II. Subtotal 522,251 518,851 53,900 51,500 Budget Totals 599,088 $57,415 540,173 $1,500 Funding Percentage. 58.8% 41.2% Required Match nI. II of y.... R....lYlng CNCS Fund. nil Form 424A M:>dllied SF-424A (4/88.nd 12/97) Page 1 Budget Narrative for 09SR090817 Page 1 on Budget Narrative: RSVP-San Bernardino for City of San Bernardino Section I. Volunteer Support Expenses A. Project Personnel Expenses PositionfTitle ..Qty -Annual Salary -% Time CNCS Share Grantee Total Amount Excess Share Amount RSVP Diredo' -1 person(s) at 45092 each x 100 % usage 28.469 16.623 45.092 0 Coordinator 01 Volunteers: . 1 person(s) at 0 each x 100 % usage 0 0 0 0 N/A: - 0 person(s) at 0 each x 0 % usage 0 0 0 0 PIT assistant. up to 8hrJday not more than 1.260 hrslyr 0119760 7.117 0 7,117 0 each x 100% usage: -1 person(s) at 7117 each x 100 % usage CATEGORY Totals 35,586 16,623 52,209 0 B. Personnel Fringe Benefits Item -Description CNCS Share Grantee Total Amount Excess Share Amount FICA: 0 0 0 0 Health Insurance: 0 0 0 0 Retirement: 0 0 0 0 Life Insurance: 0 0 0 0 Fringe Benefit Packages: Fulllringe benefits pkg computed at 2,573 16.477 19,050 0 18715 lor Pnogram Manager and 335 lor the other employee. CATEGORY Totals 2,573 16,477 19,050 0 C. Project Staff Travel Local Travel Purpose -Calculation CNCS Share Grantee Total Amount Excess Share Amount Diredor and stall sn. visns,lrave' 99.75 miles x .50.5: 605 0 99.75x.50.5x12 months 605 0 CATEGORY Totals 605 0 605 0 :"ong Distance Travel Purpose -Destino1ion -Trans. Amount -Meals! Lodging -other CNCS Share Grantee Total Amount Excess Travel Share Amount attend Senior Corps conferences: meals, lodging, transportation-- 1,500 0 1.500 Meals 0 LodginglTrans 0 Other 1,500 0 Budget Narrative for 09SR090817 Page 2 0f3 CATEGORY TotalS! 1,500 II o I 1,500 , o ! D. Equipment Item/Purpose -Qty -Un~ Cost CNCS Share Gran1ee Total Amount Excess Share Amount CATEGORY Totals 0 0 0 0 E.Supplies Item! Purpose -Calculation CNCS Share Grantee Total Amount Excess Share Amount desktop and other supplies such as paper, pens, clips, etc.: $75 300 0 300 0 per quarterly usage CATEGORY Totals 300 0 300 0 F. Contractual and Consultant Services Purpose -Calculation CNCS Share Grantee Total Amount Excess Share Amount CATEGORY Totals 0 0 0 0 I. Other Volunteer Support Costs Kem CNCS Shars Grantee Total Amount Excess Share Amount postage: regular and bulk mailing will be covered from available 0 200 200 0 funds in the general lund-In-kind contribution: Te5ephone; 43.75 x 12 plus out of area 8.33 x 12 will be paid 0 625 625 0 from the general fund-ln~ind contribution: printing: newsletters - 550 copies x2 pages x .053 x 4 ed~ions to 0 198 198 0 be paid from the general fund- in-kind contributions.: Volunteer timesheels - 200 x 12 x .035 . lonns and flyers copying - 357 x 12 x .035 will be paid for from the general fund - in-kind 0 150 150 0 contributions.: -space is provided by sponsor at the 5th Street Senior Center. It is calculated on the square lootage used by the progrem on utility 0 2,000 2,000 0 billings for the Center - in-kind contributio: CATEGORY Totals 0 3,173 3,173 0 . Indirect Costs Calculation -Rate Type -Claimed -Cost Basis -Rate CNCS Share Grantee Total Amount Excess Share Amount CATEGORY Totals 0 0 0 0 Budget Narrative for 09SR090817 Page 3 of3 ~ SECTION Tolals ! 40,564 i 36,273 76.837 0 .~ PERCENTAGE I 53% I Ii 47% Section II. Volunteer Expenses A. Other Volunteer Costs Item -Description CNCS Share Grantee Total Amount Excess Share Amount Meals: In-kind:loo vols x 12 x $1.25 provided by partner siles 0 0 1,500 1,500 Unifonns: 0 0 0 0 Insurance: 152>1.40 accident; 152>1.09 val. liability; 130.5.06 937 100 1,037 0 auto liability Recognition: general recognition (luncheons, related costs):3oo 2,000 300 2,300 vals. approx. $10.22 per person. The balance will need to be 0 raised or inkind. Volunteer Travel: 72 mileslmo x $.25 per mile x 75 vals . 12 mos; .8 vols by bus x 9 days. 12 mos. $.50; access van 4 vols x 9 13,914 3,500 17,414 0 days x 12 mos. $1.40 CATEGORY Totals 16,851 3,900 22,251 1,500 " SECTION Totals 16,851 3,900 22,251 1,500 PERCENTAGE 1 76% 18% I BUOGET Totals 1 57,4151 40,1731 99,088 1,500 PERCENTAGE 1 58% 1 41% I Source of Funds Sedion Description Matchin9 funds in the amount of $37000 ara a cash contribution (match) from the City of San Bernardino Parks, Recreation & Community Services Department annual budget or the general fund. Some costs such as Section I. Volunteer Support Expenses printing costs for copies, telephone and postage will be provided by the city as an in-kind contribution. Some of the valuntee~s meals and our ofIIce space are provided in part as an in-kind contribution from the City of San Bemardino Parks Depl. Matching funds are from fund raising efforts and other donations from Section II. Volunteer Expenses volunteer sites and community partners. Some funds will also be augmented from the sponsor when possible and/or Friends of Parks. Some items such as meals are in..Jtind.