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F ~ No. 6.50
. C. (Y OF SAN BERNARD..~O - REQUE~T FOR COUNCIL ACT~",N
Dept:
Public Works/Engineering
RE~'D.......&.n Authorization for Director of .
~8CJIJ;lJ<<llbl)'Ff'. Works/Ci ty Engi neer and
1988 SEP 22 ~i ty Admi n is t ra tor to Approve
~Wn~OSt Change Orders --Up to
$2,500 an~ respectively
From: ROGER G. HARDGRAVE
Date:
9-21-88
Synopsis of Previous Council action:
8-21-67 -- Authorization granted for City Administrator to approve
change orders up to $200.00.
Recommended motion:
Adopt resolution.
cc: Ji.m Robbins
Jim Penman
Jim Richardson
iA~
Supporting data attached:
Staff Report & Resolution WMd:
5025
ALL
Contact person:
Rogpr G H~rdgr~vp
Phone:
FUNDING REQUIREMENTS:
Amount: N! A
Source: (Acct. No.)
(Acct. Description)
Finance:
Council Notes:
75-0262
Agenda Item No.
,3:2J
CI\ ./ OF SAN BERNARD~....O - REQUE~r FOR COUNCIL AC1_~N
STAFF REPORT
Authorization was granted in 1967 for the City Administra-
tor to approve change orders up to the amount of $200.00. This
authorization is totally ineffective, since with current construc-
tion costs it isn't practical to write a change order within this
limit.
When a Report of Bids is placed on the Council Agenda, the
Staff Report includes an estimate of the total project cost, based
upon the actual low bid price. An amount for contingencies,
usually from 5% to 15%, is listed in this estimate. These funds
are to cover the costs for change orders on other unforeseen ex-
penditures.
A procedure to allow staff to approve change orders up to
certain prescribed limits would avoid the necessity of placing all
change orders on the Council Agenda for approval. This would
reduce staff time in preparing agenda items and the number of items
on the Council Agenda.
The attached resolution authorizes the Director of Public
Works/City Engineer to approve change orders up to $2,500, and the
City Administrator up to $5,000. However, the aggregate total of
all change orders shall not exceed the amount listed for contin-
gencies in the total estimated project cost, based upon the actual
low bid price.
We recommend the resolution be approved.
9-21-88
75-0264
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
DIRECTOR OF PUBLIC WORKS/CITY ENGINEER AND CITY ADMINISTRATOR TO
APPROVE INDIVIDUAL CONTRACT CHANGE ORDERS TO PUBLIC WORKS
CONTRACTS IN THE AMOUNT OF $2,500 AND $5,000 RESPECTIVELY.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1.
The Director of Public Works/City Engineer is
authorized to approve individual contract change orders to
public works contracts up to $2,500.00.
SECTION 2.
The City Administrator is authorized to
approve individual contract change orders to public works
contracts from $2,500 to $5,000.
SECTION 3.
The total aggregate amount of contract change
orders, approved by the Director of Public Works/City Engineer
and City Administrator, for a specific contract, shall not exceed
the amount listed for contingencies in the total estimated
project cost, based upon the actual low bid price, included in
the Staff Report for the agenda item reporting on the bids
received and recommending award of the contract, and approved by
the Mayor and Common Council.
SECTION 4.
Individual contract change orders authorizing
additional costs in excess of $5,000 may only be approved by the
Mayor and Common Council.
SECTION 5.
In no event may an individual contract change
order be split to come within the limitations specified in this
Resolution.
DAB:cez
9/22/88
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28 DAB:cez 2
9/22/88
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I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of San
Bernardino at a
meeting thereof, held on
the
, 1988, by the fOllowing
day of
vote, to wit:
AYES:
Council Members
NAYS:
ABSENT:
City Clerk
The foregoing resolution is hereby approved this
day
, 1988.
Evlyn Wilcox, Mayor
City of San Bernardino