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CIT. OF SAN BERNARDI~~ - REQUE~ r FOR COUNCIL AC'l.DN
From: Councilman Jack Reilly
Subject: pel:J\>ee~l/~~~,.,.iBrf. Report
,"'''',. 0"'" 28 ""J 2' c..,
:;.~t; lL 1 iF ~-1 '~)..J
~~
De~: Council Office
Date: October 28, 1988
Synopsis of Previous Council action:
Recommended motion:
That minutes of Personnel Committee meeting held October 27,
1988 be received and filed.
~i:~
Signature
Contact person:
John Cole
Phone:
1R4-l)lRR
Supporting data attached:
Yes
Ward:
N/A
.
FUNDING REQUIREMENTS:
Amount:
N/A
Source: (Acct. No.)
(Acct. DescriPtion)
Finance:
Council Notes:
75-0262
Agenda I tem No.
~
PERSONNEL COMMITTEE
October 27, 1988
ATTENDEES:
Councilman Jack Reilly - Chairman
Councilman Tom Minor
Councilwoman Valerie Pope-Ludlam
Acting City Administrator - Jim Robbins
Depty. City Adm./Development - Jim Richardson
Assistant City Attorney - Denise Brue
Personnel Director - Gordon Johnson
Finance Director - Andrew Green
Public Bldg. Supt. - Wayne Overstreet
Acting Depty. Fire Chief - Jim Knight
Mayor's Executive Assistant - Richard Bennecke
Council Administrative Assistant - John Cole
1. STAFFING FOR VEHICLE ABATEMENT PROGRAM (VAP) - The
Committee unanimously recommended approval of the proposed
Vehicle Abatement Program, including organization, cost and
staffing to be implemented January 2, 1989 (See attached).
Councilman Minor requested that the City Attorney resolve any
possible legal conflict between the California Highway Code
and San Bernardino Municipal Code regarding the administra-
tive hearing process prior to the implementation date. This
item will be brought before the Mayor and Council on November
21, 1988.
2. REQUEST TO MOVE TWO FINANCE DEPARTMENT
FROM GENERAL UNIT TO CONFIDENTIAL UNIT The
recommended approval of this item and that it be
the Council meeting agenda of November 21,
attached).
POSITIONS
Committee
placed on
1988 (See
3. EMPLOYMENT CONTRACTS The Committee discussed the
contract agreement for the City Administrator's position.
The Committee unanimously recommended approval of the con-
tract agreement provided the position calls for a 90-day
notice and a four-month severence pay if terminated at the
end of the contract period. If employee is terminated before
expiration of the contract, then only four-months severance
pay shall apply. Also, the Committee requested the Personnel
Director research the pros and cons of contract agreements
with cities of comparable size and report back to the
Committee November 24, 1988. The Committee favored contracts
only for the City Administrator and the Director of the
Redevelopment Agency positions.
Meeting adjourned.
- ::X;;l1~~~~:;t::.
Councilman Ja~~~LIY
. .'--Chairman /
. /
Personnel Comm1tt~e
L-.. /
JR:ej
At tch. (2)
EXECUTIVE SUMMARY
TRANSFER OF VEHICLE ABATEMENT PROGRAM
Background: The Acting City Administrator asked that plans
for the transfer of the Vehicle Abatement Program (VAP) from
the Fire Department to the Public Works Department be
thoroughly reviewed. The Deputy City Administrator/
Development reviewed a draft report prepared by the
Superintendent of Public Buildings/Parking Control. The
attached report of september 20, 1988, has been finalized to
reflect concerns regarding costs and organization to
facilitate implementation.
Cost: The projected cost for the transfer of the VAP is
estimated at $57,614 which includes $22,500 in nonrecurring
equipment costs. The balance of $35,114 is for personal
services, data processing, and other administrative costs.
The VAP costs can easily be offset by more proactive
enforcement procedures using the $100 per vehicle
administrative charge of Resolution No. 88-101.
Organization: The transfer of the VAP will entail the
reorganization of the Public Buildings/Parking Control
Division. The reorganization is necessary to maintain a
proper level of supervision (span-of-control) and to
administer the complex procedures of a more proactive VAP.
The reorganization calls for: the addition of only one
position (Parking Control Checker), the redesignation of an
existing position as Parking Control Supervisor, and the
redesignation of the Building Maintenance Supervisor to
Assistant Superintendent-Maintenance. These organizational
changes have been reviewed with the Personnel Director.
Implementation: This executive summary and the detailed
staff report is presented to the Personnel Committee for
consideration. The transfer of the VAP from the Fire
Department is proposed for January 2, 1989, if approved by
the Mayor and Common 'Council. Some of the changes to the
Municipal Codes have already been accomplished and a draft
amendment to Resolution No. 6433 on staffing is included in
the 9/20/88 staff report. Accordingly, the transfer of the
VAP as proposed is recommended by staff for legislative
approval and subsequent implementation.
Prepared by: James C. Richardson, Deputy City Administrator-
Development Services, October 19, 1988 ~
*1
C I T Y 0 F SAN B ERN A R DIN 0
INTEROFFICE MEMORANDUM
8809-213
REC'O.-ACHIH. eFr.
r."~ S"I} 2
- J;J..i , n~ 3: 0'
.. .
TO: James E. Robbins, Acting City Administrator
FROM:
Wayne Overstreet, Supt. Public Buildings/Parking
Control
SUBJECT: TRANSFER OF VEHICLE ABATEMENT PROGRAM (VAP)
DATE: September 20, 1988
COPIES: Deputy City Administrator1 City AttorneY1 Fire
Chief1 Police Chief1 City Clerk1 Director Public
Works/City Engineer1 Finance1 Mayor1 Building &
Safety
-------------------------------------------------------------
BACKGROUND:
June 13, 1988 a meeting was held in the MIC Room, City Hall,
regarding the possibility of transferring the vehicle abate-
ment Program (VAP) from the Fire Department to Public Build-
ings which would allow them to concentrate on life, safety
inspections which have increased because of city growth.
Also, transfer of the VAP would be logical and compatible
with the Parking Control Program currently assigned to this
department. It was also concluded that the grouping of
homogeneous functions under one organizational manager would
allow the City to establish a clear cut charter, a well
defined goal, objective and purpose under one single super-
visor, utilizing the existing workforce to the maximum,
requiring minimum augmentation and change to establish
administrative procedures.
The VAP is now being performed to some degree by three (3)
and sometimes (4) separate departments/divisions, Police/
Pubic Buildings (on street/off street parking lots) Fire/
Building & Safety for off street - private property.
Following review with the City Administrator's office,
organizational and format changes were made to attached
documentation set forth in the table of contents
CONCLUSIONS:
The transfer and consolidation of the Vehicle Abatement
Program (VAP) would allow:
1. Total functions of parking enforcement (Parking
Citations & Vehicle Abatement) to be placed under
ooooo~!.
INTEROFFICE MEMORANDUM: 8809-213
TRANSFER OF VEHICLE ABATEMENT PROGRAM (VAP)
September 20, 1988
Page 2
.. .
one organizational manager.
2.
Establish clear cut administrative policy
procedures.
and
3. Create an organizational and management structure
for expansion and improvement with minimum cost.
4. Allow Police, Fire and Building' Safety Department
to consentrate on their higher priority tasks.
5.
The Mayor and Common Council to fix
administrative cost (CSBMC 8.36.070) on
accurate cost bases, by establishment of
central control system.
assessed
a more
a .cost
6. Establishment of a standardized appeal process
(CSBMC 8.36.110).
7. A smooth transition because of a close working
relationship presently existing between departments
8. Maximum utilization of existing system presently
available to Public Buildings.
RECOMMENDATIONS:
1. Approve the transfer of the VAP to Public Buildings
effective, not later than January 2, 1989.
2. Approve enforcement program and procedures.
3. Approve budget requirements
(a) Personnel
(b) Equipment
(c) Form
(d) Organizational Changes
4. Approve additions/revisions/changes to City of San
Bernardino Municipal Codes (CSBMC).
Control
000003
INTEROFFICE MEMORANDUM: 8809-213
TRANSFER OF VEHICLE ABATEMENT PROGRAM (VAP)
September 20, 1988
Page 3
CWO/cd
000004
ATTACHMENT 11
ATTACHMENT 12
ATTACHMENT 13 ...
ATTACHMENT 14
ATTACHMENT 15
ATTACHMENT '6
ATTACHMENT '7
ATTACHMENT . 8
ATTACHMENT 19
ATTACHMENT 110 ..
ATTACHMENT '11 ..
. . .
. . .
. . .
. . .
. . .
. . .
. . .
TABLE OF CONTENTS
Enforcement Program - Goals & Objectives
Abandoned Vehicles Procedures
(A) Private Property (off street)
(B) Public Property (on street/off
street parking lots/structure)
City of San Bernardino Municipal Codes
(CSBMC)
(A) SBMC Section 8.36020 thru 8.36.060
(B) SBMC Section 8.36070 thru 8.36.160
(C) SBMC Section 10.16110 E,F,G, thru
where it refers to a Police Officer,
it should be inserted .or a Parking
Control Checker or authorized city
employee- to perform such duties.
(D) Review and advise any and all
municipal codes to insure parking or
enforcement personnel has such
authority.
Forms and Notices
Support Required from other Departments
Budget Requirements
Organizational Requirements
Draft
16433
Resolution
Resolution
Amending
Proposed Organizational Change for Public
Buildings/Parking Control Division
Resolution 88-101 providing for $100 fee
for abatement of abandoned vehicles
Assessment of administrative cost for
abandoned vehicles
000005
.. .
ENFORCEMENT PRO:; RAM ... GOALS AND OBJECTIVES
The goals and objectives of the Cities Abandoned Vehicle
Program (VAP) is to have the vehicle/property owner/occupant
remove abandoned, wrecked, dismantled, parts, or inoperative
vehicles that are declared public nuisances from public
and/or private property (on or off street), at no cost to the
city, or impose a burden on the general taxes of the city.
00000'6
(At~~h;e~; 'I)
ABANDONED VEHICLES PROCEDURES
PRIVATE PROPERTY
, .
1. RECEIVING COMPLAINTS (Recommended Procedures)
(a) Record all complaints, type, location, date, time, name,
phone number, e~c.
2. INVESTIGATION OF COMPLAINT (Recommended Procedures)
(a) Attempt to contact occupant of property by phone or in
person.
(b) Determine if vehicle is inoperable, abandoned or only
parts of vehicle.
(c) Secure license and vin (vehiCle identification number)
and note mileage.
(d)
Issue a 5-day courtesy notice of violation.
notice with a responsible party if possible,
to the vehicle or house in a manner that
visible.
Leave the
or attach
is easily
(e) Take photo of vehicle or parts of vehicle.
(f) Research name and address of property owner, legal
owner, registered owner and occupant of property.
(g) If vehicle is stolen, report to Police Department.
No other action will be necessary by this division.
3. RE-INVESTIGATE COMPLAINT (Recommended Procedures)
(a) After the expiration of 5-day courtesy notice and prior
to further action, a visit of site should be made to
ascertain if it is necessary to procede.
(b) If vehicle has been abated, made operable or removed,
the case may be terminated.and case closed and filed.
4. NOTICE OF INTENTION TO ABATE (Vehicle Code 22661, Muni
Code Section 8.36.090)
(a) Complete ten day (10) notice of intention to abate form,
as outlined in Muni-Code 8.36.090.
D 0000 7
(b) Notify by registered mail, with return receipt requested
to:
1. Property Owner
2. Last registered owner of vehicle
3. Legal owner of vehicle (include registered owner
name.
4. Occupant of property (Recommendation Only)
.. .
5. AFTER THE EXPIRATION OF (10) DAY NOTICE OF INTENTION TO
ABATE AND NO HEARING OR APPEAL IS REOUESTED
(a) Visit site to ascertain if it is necessary to proceed.
(b) If no compliance, present case file and proof of mailing
to supervisor for review and approval to schedule date
and time to tow.
(c) Mail letter to property owner and occupant of property
by regular mail, state approximate date and time vehicle
will be removed. Removal date shall not be sooner than
5-days after expiration of the 10 day notice of in-
tention to abate or remove.
6. TOWING PROCEDURES (Muni Code 8.36.060)
(a)
Remove vehicle at time and date
occupant, providing there was no
appeal.
stated in letter to
request for hearing or
(b) If hearing or appeal is requested, follow instructions
under Muni Code 8.36.100, 8.36.110 and 8.36.120.
(c) Take photos of vehicle.
(d) Copies of notices issued and acknowledgment of mail must
be presented to tow company prior to towing.
7. NOTICE TO D.M.V.
(a) Within 5 days after removal, notice (removal of aban-
doned vehicle form) shall be completed and delivered to
DMV, identifying vehicle, any evidence of registration,
certificate of ownership and license plates.
(Attachment 2-Al
u00008
ABANDONED VEHICLES - CITY STREETS
.. .
I . I NSPECTI ON
(a) Vehicles found to be abandoned, shall be tagged with blue
vehicles check/parking warning tag.
(b) Lower portion of tag removed and filed. (See sample attach-
ed)
2 . REMOVAL
(a) After 72 hours, vehicle is removed.
(b)
CHP 180 form is filled out in
agency and one for tow company)
duplicate. (One for our
See sample attached
3. PROCEDURE IF APPRAISAL VALUE IS $300.00 OR LESS
(a) Appraisal value of vehicle is very important. Vehicles
valued at $300.00 or less to be disposed of per instructions
required by CVC 22851.3. (Page 488 in vehicle code)
(b) Immediately after removal of vehicle the stolen vehicle
system of Dept. of Justice must be notified.
(c) Within 48 hours after removal, (excluding weekends and
holidays) a 28 is run and a notice of stored vehicle form
shall be sent to interested parties, i.e. registered owners;
legal owner.
Also, an additional notice is sent to interested parties
with information contained in CVC 22851.3 that does not
appear on notice of stored vehicle form.
(d) After notices are sent to interest parties, a copy of CHP
180 form is sent to Traffic Bureau-SBPD. Date and time that
notices were sent shall be included.
(e) If after 15 days from notification date, vehicle remains
unclaimed and towing and storage fees have not been paid,
and no request for post storage hearing was made or a post
storage hearing was unattended, an authorization to dispose
of vehicle form shall be prepared and issued to the lien
holder. (Tow Company)
(f) If names and addresses of registered and legal owners of
vehicle are not available from DMV, an authorization to
dispose of vehicle form shall be prepared and issued to lien
holder (tow company) any time after removal.
000009
(Attachment #28)
4. PROCEDURE FOR DISPOSAL OF VEHICLE IF VALUE OF VEHICLE IS IN
EXCESS OF $300.00.
(a) Dept. of Justice stolen vehicle system must b~ notified.
(b)
Notice of
legal owner
record with
holidays.
stored vehicle form sent to registered owner,
or other interested parties at the addresses of
DMV within 48 hours excluding weekends and
(c) Lien holder (tow company) is required to dispose of vehicle
under lien sale process as stated in CVC 22851.8 (Page 490)
and CVC 22851.10 (Page 491 in vehicle code book).
(Attachment #2B)
000010
.'\"', _ v. &."......"..""'.' 4 r"\.Lif"'\IL I"'\..~""" r~~.I'\o......L
.. '
A~ A6A~OO~ED WRl(~tD, ['..r'MA~lllD OR
l'Or[ RA liVE \'EHKlE (S lOR.. _~T(S I IHUUOF
AS A Pl"6l1C ~l;ISA~CE.
(Name Ind ~ddrrss of owner of the bnd)
'As owner shov-n on the lut equ~lizf'd assessment roll
of the land located ~t (~ddress). )'ou are hereby noraned thJI
the undersilned. pursuant to Sin Bernardano Mun,\.'.pJI
Codc S~ctlon 8.36.080 hils determined th;1l 'Iher~
UISts upon said bnd an (or parts of In) :lbandoned.
wre..:ked. dismantled or inopcr.1[J\'e nthidc rellstcrtd to
.
"'"
.J
Ikense number , whi\.:h constitutes ill
pubJil..' nuis;.anl..'e pursuant to the prOVIsions of S;an BrrnJrdino
~h:~:;.:ipal Code ChJpter 8.36.
'You arc hereby notified to abate said nuisance by the
removai tJf said vehicle (or said parts of a vehicle) within 10
days from the date of mailina of this Dotice, aDd upon your
failure to do the same will be abated and removed by the
City and the costs thereof, toaether with administrative
costs. Issessed to you as owner of the land on which said
vehicle (or said parts o( a vehicle) is located.
'As owner o( the land on whkh said vehicle (or S.1id
pans of a vehicle) is located. you are hereby notified that
you may. within 10 days after the mailing of this. notice of
intention. request a public hearing and if such a request is
not received by the City Administrator of the City of San
Bernardino within such I (}.day period. the Fire Chief or
other authonzed City officer shall have the authority to
cause the abatement and removal of said vehide (or pans
of a vehicle) as a public nuisance and assess the costs as
aforesaid without a public hearing. You may submit a
sworn written statement within such l().day period denying
responSIbility for the presence of said vehicle (or said pans
of vehicle) on said land, with your reasons (or denial. and
such statement shall be construed as a- request for hearing
at whith your presence is not required. You may appear in
person at an). heanng requested by you or the owner of the
vehicle or. in lieu thereof. may present a sworn wntten
statement as aforesaid in time for consideration at such
heanng.
Notice Mailed
(Date)
'sl
(Des~nated Officer)
NOTE: To be revised as required
000011
(Attachment #3A)
u:\OTICL OF 1~"[I' tlOS TO ABA 11:. A'~ fo,l "10\ E
A' AB.-\~DO~ED. Vt'RE ED. DIS'~ .1.\T LED. OR
I~OPERATI\"E \'EHICLE,SlOR PART,S, TnEREOF
AS A PUBLIC ~UISASCE
. .
(Name .nd add~ss of last re,istered and lor ICI:'! owner of
record of YChicle - notice should bc liven to both if
different.)
OAI ..st relistered (.nd/or Irpl) owner of record of
(description of ~hicle - make. model. license, etc.). you
arc hereby notified that the undersilned. pursuant to Sin
Bernardino Municipal Code Section 1.36.080 has deter-
mmed that saId vehicle (or pans of . YChicle) exists IS an
abandoned. wrecked, dismantled or inoperative vehIcle It
(describe location on public or private propenyl Ind
constitutes I public nuisance pursulnt to the provisions
of San Bernardino Municipal Code Chapter 8.36. You Ire
hereby notified to abate saId nuisance by the removal of
said ,'ehicle (or said parts of a vehicle) within 10 days from
the date of mailinl of this notice.
o As relistered (and/or iepJ) owner of record of said
vehicle (or said pans of a vehicle). you arc hereby notified
that you may. within 10 days after the maUinl of this
notice of intention. requcst a public hearinland if' such I
request is not receind by the City Administrator of the
City of San Bernardino within such l(kSay period. the Fire
Chief or other authorized City officer shaD have authority
to cause the abatement and remoul of said vehicle (or said
pans of a vehicle) without a heanna.
(Date,
151
(Designated Officer)
II
Notice mailed
-
(Ord. MC-498. 2-17-86; Ord. 3685 (pan). 1977~ Ord. 3419
(pan), 1974; Ord. 2969 I 8, 1969.)
NOTE: To be revised as required
(Attachment #38)
000012
.. .
.. .
VEHICLES AND TRAFFIC
10.16.100 Unlawful parking for certain purposes.
It is unlawful for the operator of any vehicle to stand or
park such vehicle upon any roadway for the principal purpose
of:
A. Washing, greasing or repairing such vehicle except repairs
necessitated by an emergency;
B. Within the business district from which vehicle merchandise
is being sold.
(Ord. MC-460, 5-13-85; Ord. MC-401, 8-20-84; Ord. 1652 Art.
4fi 10,1941.)
10.16.110 Limited parking - Alleys and narrow streets.
A. It is unlawful for the driver of any vehicle to park such
vehicle upon any public street, or alley, within the City,
the roadway of which is not more than twenty-five feet and
not less than twenty feet in width for a period of not to
exceed thirty minutes between the hours of eight a.m. and
five p.m. of any day except Sundays and holidays.
B. It is unlawful for the driver, owner or operator of any truck
to park such vehicle upon any public street or alley within
the City, the roadway of which is not more than sixty-two
and one-half feet, between the hours of six p.m. and six
a.m., except for the period of time necessary for the loading
or unloading of passengers or freight; provided, that in no
event shall such truck be stopped for a period in excess of
twenty minutes for the loading or unloading of freight.
C. The Chief of Police may, with the consent of the Mayor and
Common Council; permit the parking of trucks upon such
streets or alleys for a period of time as specifically set
forth in the permit and upon such conditions as therein
specified.
D. Use of Streets for Storage of Vehicles - Generally - When
Prohibited. It is unlawful for any person who owns or has
possession, custody or control of any vehicle to park or
leave standing such vehicle upon any street or alley for
seventy-two or more consecutive hours.
E. Police officers are authorized to remove from streets or
highways or from public property. within the City, to the
(San Bernardino 9-85)
584
ATTACHMENT fl3C
000013
.. .
.. .
STOPPING, STANDING AND PARKING
nearest garage or other place of safety, or to a garage
designated or maintained by the Police Department, any
vehicle which has been parked or left standing on such
street or highway for seventy-two or more consecutive
hours, or which is parked on public property or on a street
or highway in violation of law or resolution, provided, in
the latter instance, that signs are posted giving notice of the
removal.
F. Whenever a police officer removes a vehicle from a street
or highway or public property as authorized in this section
and the officer knows or is able to ascertain from the regis-
tration records in the vehicle or from the registration
records of the California Department of Motor Vehicles the
name and address of the registered or legal owners thereof,
such police officer shall immediately give or cause to be
given notice in writing to such owner of the fact of such
removal, the grounds thereof and of the place to which
~ch vehicle has been moved. In the event any such vehicle
is stored in a public garage, a copy of such notice shall be
given to the proprietor of such garage.
G. Whenever a police officer removing a vehicle from a street
or a highway or public property under this section does not
know and is not able to ascertain the name of the owner or
for any other reason is unable to give the notice to the
owner as hereinbefore provided and in the event the vehicle
is not returned to the owner within a period of seventy-two
hours, then and in that event the police officer shall imme-
diately send or cause to be sent written report of such
removal by mail to the Department of Motor Vehicles at
Sacramento and shall file a copy of such notice with the
proprietor of any public garage in which the vehicle may be
stored. Such report shall be made on a form furnished by
such department and shall include a complete description
of the vehicle, the date, time and place from which removed,
the grounds for such removal and the name of the garage or
place where the vehicle is stored.
(Ord. 3880 ~ 2 (part), 1979; Ord. 2537, 1963; Ord. 1755,
1946; Ord. 1652 Art. 4 ~ II, 1941.)
585
(SaIl Bernardino 9-85)
ATTACHMENT 113C
000014
FORMS REOUIRED
.. .
ON STREET
1. Vehicle Check/Parking Warning
(Should be changed to read City of San Bernardino)
(See attachment '1)
2. C.H.P. form 180
(See attachment 12)
PRIVATE PROPERTY
1. Notice to Abate
(Owner of land)
(See attachment 13)
2. Notice to Abate
(Last registered and/or legal owner of vehicle
(See attachment 14)
3. 5-day Courtesy Notice - Letter stating the violation,
name, phone number and time official issuing notice can
be reached.
4. D.M.V. Notice - Removal of Abandoned Vehicle
(See attachment '5)
(Attachment '4)
000015
.. .
Delete: Police
Add: Parking Control
VEHICLE CHECKIPARKING WARNING
- . . .... --... ..,;;;,.
THIS VEHICLE HAllEEN CHECKED IV AN
OFFICER OF THE CITY OF IAN BERNARDINO
Mil..ge/_
Olte/...
LOCltlon,-
OffiClr/_
.
Time,
NOTICE/_ PLEASE READ THE STATEMENT(S) FOLLOWING
THE IOX(SI CHECKED.
.0
o Section 22651CK) Vehicle Code provides for removal of I whiele
from I street efur lewnty-two (721 houri of continuous perking in
violltion of Title 10 of the Municipal Code.
~r. I . I~IT I 11 r n. I . ~ r.:.:':..I~- - - - -: "~
. .' .
o Section 22669 Vehicle Code provides for removII of I whicle when
In officer h. reasonable cause to beliew It lbendoned.
.0 .' . .~
o Wlrning: Sec~ion 22500 Vehiele Code and/or Title 10 of the Munt
cipII Code prohibit stoPPing. sunding or parking when:
.0
- --:=:-~~
. -.. ---...... - - -
Explain/" ~II _ I~
THIS IS NOT A CITATION. PLEASE CORRECT THE VIOLATIO (SI
Veh Chack/PIrklnll Warnlrl9
Time
Veh
Color
License No.
RavlnereO Owner
21
2.
AOOrllS
5ac:t1on(s) VlolltaO
I Number
Officer
UN-'-2
7111
000016
(Attachment #4A)
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P.trol. (\{)f\f\11'-1
- -- ..... .
CHP 1SO (Rev s-851 OPI 065
Use previouS edition until depleted
(Attachment Jl4B)
NOTE: Must be sent within 5 days
NOTE: to be revised as required
..
~'\;.
,.--'
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-
Notlce-Remov.1 of
Ab.ndoned Vehicle
YfMlQ.1
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vf..tQ.llOU<' "0'-" rl()foj ..0
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TO ,n. OEPARNENT OF MOTOR VEHICLES
P O. Boa 113". SKral'Nf'to. CA esaS3
YOll arl "oreov "0""" Nt tile aoove GtKlltled veruclt o. ea'" the'eo! t\aI oee
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proVOSlonS 01 Section 22560 C V C, ".11. "01 01 reconSlrllCltO O' "'eoe Operaole llnlftl
Q~u"tS as a norse..... c:arnalJl or a ",ltorca' wente"
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'Ollow.ng line..
Signalure
TIT\,.[
Agency
SAN BERNARDINO CITY~
200 E. Third St
San Bernardino, CA 92410-4889
Addr~
CITY
A"., ..,;de~ .1 ,..I'lIaIlOll ...,.,. Inchldl"9 "'. N9/a'''''1OII calfl. c.rtI/lc:ete ·
O.ne",IIIp. .fWI koftN ".... .'" '0 N IIlrrena.'" '0 III ."," ot IIw D~' ,
Mo'ol ~oNe'" .",'" .,UlIftIa IIOfIe..
REG 1011"1'tI ~all
(Attachment #4C)
000018
ASSISTANCE FROM OTHER DEPARTMENTS
.. .
CITY ATTORNEY
1. Prepare An Agreement for Tow Company's to:
(a) Tow company shall provide City with estimated value of
vehicle.
(b) Tow company shall provide proper notice to all interested
parties and adhere to all articles outlined in State of
California Vehicle Codes for the storage and disposal of
vehicles.
(c) Tow company shall bill City for cost of removing vehicle
from site to storage.
2. Review and/or Prepare Necessary Changes to SBMC.
3. Establish Procedures to Use Small Claims Court to Collect
Administrative Cost of Towing Vehicle.
4. Review and Revise Proposed Form for On and Off Street VAP
Program.
FINANCE
1. Establish account numbers to cover towing charges and monies
recovered for property/vehicle owners.
2. Establish a small claim procedures in coordination with City
Attorney.
POLICE DEPARTMENT
1. Establish a training program for Parking Control personnel to
follow for citation/towing of on-street vehicles.
2. Establish a policy for back-up support (when required) for
removal of abated vehicle from private property.
BUILDING & SAFETY/ENGINEER/REAL PROPERTY
1. Provide copy of County Assessor Tract Map for address of the
property owner.
2. Coordinate property maintenance with code enforcement division
of Building & Safety
000019
CITY CLERK
1.
Establish policy and procedures for filing of liens on property
owners.
.. .
CITY ADMINISTRATOR (Deputy City Administrator for Development)
1. Establish policy and procedures for hearing of appeals for
vehicle abatements.
2. Schedule presentation to Mayor and Common Council with recomm-
endations.
FIRE DEPARTMENT
1.
Provide
Program
Control
for
from
the orderly transfer of the
Fire Inspections to Public
Vehicle Abatement
Buildings/Parking
2. Continue to assist as necessary with VAP where Fire Safety/
Inspections would be beneficial or required
(Attachment 15)
000020
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1>21
ORGANIZATION REQUIREMENTS
1. ORGANIZATIONAL STRUCTURE
, .
a. Place abandoned vehicle program into Parkin9 Control section,
Publ ic Buildings
b. Change of title for Supervisor for Parking Control & Abandoned
Vehicles
c. One each Parking Control Checker
d. Change in Organization of Public Buildings (separate attachment)
2. EQUIPMENT
a. One each vehicle $9,500 (700 miles per year @ $.16 =$1,344
b. Radios (six each) @ $1,875 = $11,250
c. Computer terminal, Program for Abandoned Vehicles & State of the
Art, Parking Citation Program, i.e. Handheld @ $1,750
d. One each printer @ $1,750
e. One each camera @ $80
3. ADMINISTRATIVE COST
a. Monies for registered, certified, regular mail
b. Special form
c. Normal office supplies/film @ $750
d. Computer cost
e. Annual computer operations @ $6,000
4. EMPLOYEES
a. One each Parking Control Checker
b. Change Senior Parking Control Checkers position to Supervisor
c. Fill vacant administrative position (Typist Clerk I)
(Attachment #7)
000022
~AFT
RESOLUTION NO...............
RESOLUTION OF THE CITY OF SAN BERNARDINO AMENDING
RESOLUTION NO. 6433 ENTITLED ~N PART -A RESOLUTION.. CREATING
AND ESTABLISHING POSITIONS FOR THE VARIOUS DEPARTMENTS OF THE
CITY OF SAN BERNARDINO BY CHANGING THE NUMBER OF PARKING
CONTROL CHECKERS FROM 4 TO 5 AND ESTABLISHING THE POSITION OF
ASSISTANT SUPERINTENDENT.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. Resolution No. 6433, Section Four,
subsection 4.l4B is hereby amended to read as follows:
SUB
SEC.
DEPARTMENT
DIVISION
NO. OF
POSITIONS
Administration
CLASSIFICATION
TITLE
1
1
1
1
1
Account Clerk II
Administrative
Operations Supv. I
Energy Management
Coordinator
Superintendent
Account Clerk I
Typist Clerk I
Ass't Superintendent
/Maintenance
4.l4B
PUBLIC BUILDINGS
DIVISION
1
1
Custodial Maintenance
12
1
2
2
17
Custod ian
Custodial Supervisor
Lead Custod ian
Senior Custodian
Building Maintenance
3 Building Maintenance
Mechanic
3 Building Maintenance
Worker
3 Electrician II
3 Electrical & HVAC
Mechanic
1 Electrical & Heating
Supervisor
2 Maintenance Car-
penter
1 Maintenance Car-
penter Supervisor
2 Maintenance Painter
000023
2
1
Maintenance Plumber
II
Storekeeper I
.. .
22
Parking Control
5
Parking Control
Checker
Parking Control
Coordinator
Parking Control
supervisor
Account Clerk I
1
1
1
8
Street Lightin9
4
4
1
Electrician
Electrician
Street
Supervisor
II
I
Lighting
9
Total 63
I HEREBY
adopted by
Bernardino
day of
CERTIFY that the foregoing resolution was duly
the Mayor and Common Council of the City of San
at a meeting thereof, held on the
, 1988 by the following vote, to wit:
AYES:
NAYS:
ABSENT:
City Clerk
The
day of
foregoing resolution
,1988.
is
hereby approved
this
Mayor
Approved as to form and legal content:
City Attorney
DRAFT
1AttachMent #8) .
000024
PROPOSE~ ORGANIZATION .JR
PUBLIC BUILDINGS & PARKING CONTROL DIVISION
.
. .
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13
RESOLuTICN t\
1....-101
RESOLUTION OF THE CITY OF SAN BERNARDINO ESTABLISHING FEES FOR
THE ABATEMENT OF ABANDONED VEHICLES
WHEREAS, Section 8.36.070 of San Bernardino Municipal Code
authcrizes the Mayor and Common Council to fix an amount to be
assessed as administrative cost for the abatement of abandoned
vehicles, and:
WHEREAS, a public hearing has been held pursuant to Govern-
ment Code Section 54992 and 54994.1, and:
The Mayor and Common Council find that the fee established
does not exceed the actual cost to the City for the abatement of
abandoned vehicles:
THEREFORE, the Mayor and Common Council of the City of San
Bernardino do resolve as follows:
14 SECTION 1: An administrative charge of $100.00 is hereby
15
16
17
18
19
20
21
22
23
24
25
26
27
28
established for the abatement of each vehicle abated by the City.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of San
Bernardino at a
reaula r
meeting thereof, held on the
4th
day of
April
, 1988, by the following
vote, to wit:
AYES:
Council Members
Estrada, Reilly, Flores
Maudsley, Minor, Pope-Ludlam, Miller
NAYS:
None
ABSENT:
None
61 ~ MY 6- 9IlY 886J
',:1:10 'HIHOY" .O.~3"
~~/.~n'2/ $0Ab
i'.Ece.\'\:~~ity Clerk
~UG 10 \j3o
!.-;,.....:~L .
~\;'-''':'
r-'': ~~,J.,.
I.I<:'~ .
OOOO:?6
-1-
vt. l'r:.::.. ~;:
1
2
3
The ~ore9oing ordinance is hereby approved this
I.: c 1...
.. .
day of
.ar,.-;1
, 1988.
t:_i~,_- J;~.
Mayor of the Cify of San Bernardino
4
5
6 Approved as to form
7
8
and legal content:
./} .J:
9 (.~_ 7- /~~
10 U Attorney
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
2S
(Attachment #10)
000027
ABANDONED VEHICLES
(Assessment of Administrative Cost)
.. .
Listed below are the estimated revenue we can expect from the
Abandoned Vehicle Assessment of Administration Overhead Cost.
The basis of the estimates are annual work days, number of
vehicles towed and a $100 administrative cost for each
vehicle towed. I expect that we will be able to remove 3 or
4 vehicles per day once the program is in operation and
personnel are trained.
Annual Daily Number Administrative Annual
Workdays Vehicles Towed Cost per Vehicle Revenue
247 1 $100 $ 24,700
247 2 $100 $ 49,400
247 3 $100 $ 74,100
247 4 $100 $ 98,800
247 S $100 $ l23,SOO
247 6 $100 $ 148,200
1. Cost of towing vehicles should be added to Administrative
Cost of $100.
2. We would need some up front money until the
Administrative Charges start coming in.
3. We can expect to loose money on a few vehicles that can
not be 1.0. and are parked on streets, parks, etc.
4. If only 2 vehicles were abated on a daily basis, the
first year cost to the City would be $8214., and would
take approximately one and one-half years to recover the
operating and non-reoccuring start-up costs. And after
that revenue in excess of operating cost would be
approximately $14,286. per year less inflation.
s. If 3 vehicles were
would pay for the
within the first
revenue to the City
inflation.
abated on a daily basis, the program
o 'M and non-recurring start-up cost
year with surplus of $16,486 in new
over and above the 0' M costs, less
6. Revenues to support this start up program could come from
the Parking Citations, which is estimated to be over
$40,000 greater than revenue projected when the Budget
was prepared. Revenue for FY 88-89 was estimated to be
$234,000 and money received for July and August has
already exceeded $45,800. Since we have valid reason to
anticipate even a greater revenue than projected, we
believe this estimated surplus to be valid. The dis-
crepancies of the Computerized Parking Citation Program
have been greatly improved, which has allowed us better 'J-'
tracking and management of this system and improved
00 0 o:;i't
revenue flow. With proposed changes to the Bail
schedules and authority for our Parking Citation Checkers
to issue citations for other offences it is anticipated
that revenue will further increase by $20,000 to $30,000
this Fiscal Year. 4 .
.. .
(Attachment #11)
Onnn':kO
I... . '. .<:7'7