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CI'. I OF SAN BERNARDl AO - REQUEr-" FOR COUNCIL ACT~)N
From: Dean R. Meech, Purchasing Agent
Dept: Purchas i ng
Date: November 3, 1988
RECittl5jM:MIt\h,gfess Rubber Rai 1 road Crossi ngs
1988 NOV -9 PM 3: 32
Bid Spec:
F-89-10
sRI"
Synopsis of Previous Council action:
None
Recommended motion:
Adopt Resolution
Contact perlon:
Lovd H. Corley. Senior Buver
Phone:
384-S0AS
Supporting data attached:
Yes
Ward:
N/A
FUNDING REQUIREMENTS:
Amount: $47 ,496.50
Source: (ACCT. NO.) 001-999-59850
(ACCT. DESCRIPTION) Billable to RDA
Finance: ~ 'JJ~--
Council Notes:
75.0262
Agenda I tem No. 5" 0
crrv OF SAN BERNARDn~O - REQUE~ ( FOR COUNCIL AC11~N
STAFF REPORT
F-89-1O
The proposed purchase is for shimless rubber railroad crossings to be utilized
in daily operations by the Public Works/Engineering Department for public use
at Hunts Lane.
At the request of the department, appropri ate specifi cati ons were prepared,
published and furnished to area suppliers. Bids were publicly opened and
declared on August 26, 1988. The following is a summary of Bids received.
COMPANY
TOTAL BID (INCLUDING TAX)
$54,000.00
$47,445.74
No Bid
$47,695.50
Hi-Rail Corporation
Goodyear Corporation
Yeager Company
*Omn i
Eleven (11) suppliers of this commodity were solicited. Four (4) responded,
one (1) with no bids. Of these bids only three (3) bids were valid.
The Director of Public Works/City Engineer (memo attached) has recommended the
bid be awarded the second lowest bidder, Omni.
Specifications as bid have been reviewed with the Director of Public
Works/Engi neeri ng who concur that the Bi d of Omni meets speci fi cati ons and
requirements. It is therefore recommended that the Bid be accepted for
contract. The equi pment fundi ng is in the 1988/89 budget. Account
Number:001-999-59850 (Billable to RDA). Total Amount: $47,695.50
;A<tf4
Senior Buyer
75-0264
~ITY OF SAN BE~.~ARDINO
--
MEMORANDUM
To
DEAN MEECH
Purchasing Agent
Bids for Providing Rubber Crossing --
Hunts Lane Grade Crossing No. B-541.0
From
ROGER HARDGRAVE, Dir. of
Public Works/City Engr.
October 17, 1988
File No. 8.546
Subject
Date
Approved
Date
We understand that Goodyear was the low bidder by $200.00. Also,
that their bid contained exceptions for the prescribed $200.00
per day liquidated damages and delivery to the job-site within
7 days after receipt of a purchase order.
A guarantee of 15 years would be provided by Goodyear. Addition-
al labor will be required to install the Goodyear material.
Southern Pacific will not perform the extra work required for
the Goodyear material. Therefore, we would have to provide two
men and an air compressor for an estimated three days, which will
cost more than the $200.00 difference.
Omni, the second low bidder, will provide a 6-year guarantee.
Also, they did not include any exceptions relative to liquidated
damages or delivery date. Their material will be installed
entirely by Southern Pacific Railway.
Due to the above considerations, we feel that Omni is the lowest
and best bid, and recommend that a contract be awarded to this
firm.
The purchase order will not be issued until shortly before
Southern Pacific is ready to install the rubber crossing material.
HARDGRA
of Public Works/City Engineer
RGH:rs
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RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO A BID TO OMNI PRODUCTS INC. FOR
THE FINANCING AND DELIVERY OF SHIMLESS RUBBER RAILROAD CROSSINGS, TO BE
3 UTILIZED BY THE PUBLIC WORKS/ENGINEERING DEPARTMENT IN ACCORDANCE WITH BID
SPECIFICATION F-89-10.
4
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
5 BERNARDINO AS FOLLOWS:
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SECTION 1. That Omni Products Inc. is the lowest and best responsible
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bidder for the furnishing and delivery of shimless rubber railroad crossings
in accordance with Bid Specification F-89-10 for the total amount of
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$47,695.50; pursuant to this determination, the Purchasing Agent is hereby
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authorized and directed to issue a purchase order for said shimless rubber
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railroad crossings to said lowest and best responsible bidder; such award
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shall only be effective upon the issuance of an agreement by the Purchasing
Agent; and all other quotations therefor are hereby rejected.
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I HEREBY CERTIFY that the foregoing resolution was duly adopted by
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the Mayor and Common Council of the City of San Bernardino at a
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meeting thereof, held on the day
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II of
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I to wit:
AYES:
,198___, by the following vote,
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Counci 1 Members
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NAYS:
:: ABSENT:
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1111/03/88
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City Cl erk
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1 RESOLUTION OF THE CITY F SAN BERNARDINO AWARDING A BID TO OMNI PRODUCTS INC.
FOR THE FURNISHING AND DELIVERY OF SHIMLESS RUBBER RAI LROAD CROSSINGS TO BE
2 UTILIZED BY THE PUBLIC WORKS/ENGINEERING DEPARTMENT IN ACCORDANCE WITH BID
SPECIFICATION F-89-10.
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The foregoing resolution is hereby approved this
day
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of
, 198
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Evlyn Wilcox, Mayor
City of San Bernardino
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Approved as to form
an~ 1 ega 1 content:
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if-hIv }. /~~/h-d~
Yf;y Attorney .
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11/03/88 -2-
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