HomeMy WebLinkAbout38-Mayor
t,I'. " or SAN BERNARD.._jO - REQUE,- r FOR COUNCIL AC1..~N
Dept:
Subject: Recommendation by Fine Arts Commission
- Grant to the Black Culture Foundation
- $15,000
From: Thelma Press, Liaison, ~~ayor
& Council
Date: October 31, 1988
Synopsis of Previous Council action:
Recommended motion:
Adopt Resolution.
~/L
Signature
Contact person: Thelma Press
Phone: 5114
Supporting data attached: Yes
Ward:
FUNDING REQUIREMENTS:
Amount: $15.000
Source: (Acct. No.) 001-091-53605
(Acct. DescriPtion)
Finance: A.n/I~v ~,rl..-/
, ~~
Council Notes:
Aqenda I tem No. 3 g-
CI Y OF SAN BERNARD' - 10 - REQUEr j FOR COUNCIL ACT 1M
STAFF REPORT
The Black Culture Foundation has a commitment to
broaden the total community's awareness of
artistic contributions of Black persons in our
community.
The Fine Arts Commission is particularly pleased
with their networking effect, in particular with
other local communities and area arts. A program
is attached. The request of the grant is $15,000.
75-0264
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO
3 AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE BLACK
CULTURE FOUNDATION FOR THE PROMOTION OF ARTS AND
4 CULTURE.
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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF
THE CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San
Bernardino is hereby authorized and directed to execute
on behalf of said City an Agreement with the Black
Culture Foundation a copy of which is attached hereto,
marked Exhibit "A" and incorporated herein by reference
as fully as though set forth at length.
I HEREBY CERTIFY that the foregoing resolution was
duly adopted by the Mayor and Common Council of the City
of San Bernardino at a
meeting
day of
thereof, held on the
1988, by the following vote, to wit:
AYES:
NAYS:
ABSENT:
City Clerk
The foregoing resolution is hereby aporoved this
day of
, 1988.
Resolution for Blac :ulture Foundation ant
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APlt:. ve.d as to form and legal
'J~
, J
E! Attorney
content:
Evlyn Wilcox, Mayor
City of San Bernardino
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AGREEMENT
Fine Arts Fundinq
THIS AGREEMENT is entered into between the CITY
OF SAN BERNARDINO, a municipal corporation, referred to
as "City", and the Black Culture Foundation a non-
profit organization, referred to as "organization".
The parties agree as follows:
1. Recitals.
A. organization has requested financial
assistance from city for the fiscal year 1988-89, in
order to assist in defraying the expense of certain
concerts, shows, festivals or events or activities
sponsored by Organization as set forth in Organi-
zation's grant proposal (hereinafter "the proposal")
approved by the Fine Arts commission of the City, a
copy of which proposal is on file in the Office of
Cultural Affairs. The terms of the proposal are in-
corporated herein by reference and shall govern the
uses of the funds provided here-in. The financial
assistance provided for in this agreement is made on a
one-time only basis, and receipt of said funds shall
not imp1y a continuing obligation of the City beyond
the terms of this Agreement.
B. The expenditure is for a valid munici-
pal public purpose, to wit: for the promotion of the
appreciation of Black-American culture in San
Bernardino, as more fully set forth in the proposal
submitted by Organization.
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2. Pavment. Upon presentation of a claim to
the City Finance Director, City shall pay to organiza-
tion from the budget for the 1988-89 fiscal year, the
total sum of fifteen thousand dollars, to cover the
costs per the Fine Arts grant application agreement.
3. Use of Funds. The funds paid to organi-
zation shall be used solely for the purposes set forth
in Paragraph 1 and in strict compliance with the
provisions set forth in the proposal. No deviation
from the proposal shall be made without the express
approval of the City of San Bernardino. Said funds
shall be expended by June 30, 1989 and any unexpended
funds shall be returned to City by organization.
4. Accountinq. At such time or times as may
be requested by the city Administrator or Director of
Finance of City, Organization shall submit to the City
Administrator, with a copy to the Director of Finance
and the San Bernardino Fine Arts Commission, an
accounting of the proposed and actual expenditures of
all revenues accruing to the organization for the
fiscal year ending June 30, 1989. Financial records
shall be maintained in accordance with generally
accepted accounting principles by Organization in such
a manner as to permit city to easily trace the expendi-
tures of the funds. All books and records of
Organization are to be kept open for inspection at any
time during the business day by the City or its offi
cers or agents.
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5. Hold Harmless. Organization covenants and
agrees to indemnify and save harmless the City and its
employees and agents from all liabilities and charges,
expenses (including counsel fees), suits or losses
however occurring, or damages arising or growing out of
the use or receipt of the funds paid hereunder and all
operations under this agreement. PaYments hereunder
are made with the understanding that the City is not
involved in the performance of services or other acti-
vities of organization. Organization and its employees
and agents are independent contractors and are not emp-
loyees or agents of the city in performing said ser-
vices.
6 Termination. City shall have the right to
terminate this Agreement and any funding remaining un-
paid hereunder for any reason by mailing a ten-day
written notice to organization and this agreement shall
terminate ten days after the mailing of such notice. In
the event this Agreement is terminated for reasons of
improper use of funds or use of funds for any purpose
other than those authorized, any unexpended portion of
the funds provided by City shall be returned to City.
In addition, Organization shall reimburse to City any
funds expended which were used for any purposes other
than those authorized under this Agreement.
7. Assignment. Organization shall not assign
its interest in this Agreement without the prior
written approval of City.
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8. Insurance. Organization shall take out
and maintain during the life of this Agreement such
public liability and property damage insurance as shall
insure city, its elective and appointive boards, comm-
issions, officers, agents and employees, Permittee and
its agents performing acts covered by this Agreement
from claims for damages for personal injury, including
death, as well as from claims for property damage which
may arise from organization's or its agents' operations
hereunder, whether such operations be by Organization
or its agents or by anyone directly or indirectly
employed by either Organization or its agents, and the
amounts of such insurance shall be as follows:
(a) Public Liability Insurance. In an
amount not less than $100,000 for injuries, including,
but not limited to, death, to anyone person and,
subject to the same limit for each person, in an amount
not less than $100,000 on account of anyone
occurrence;
(b) Property Damage Insurance. In an
amount of not less than $50,000 for damage to the
property of each person on account of anyone occurr-
ence.
9. Organization hereby convenants that it has
taken all actions necessary to make the adherence to
the obligations imposed by this agreement a binding
obligation of the organization.
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10. Notices. All notices herein required
shall be in writing and delivered in person or sent by
certified mail, postage prepaid, addressed as follows:
As to City:
City Administrator
City of San Bernardino
300 North "0" Street
San Bernardino, CA 92418
As to organization:
Black Culture Foundation
Attn: Mr. Jim King
P. O. Box 7288
San Bernardino, CA 92411
11. Entire Aareement. This Agreement and any
documents or instruments attached hereto or referred to
herein integrate all terms and conditions mentioned
herein or incidental hereto, and supersede all negotia-
tions and prior writing in respect to the subject
matter hereof. In the event of conflict between the
terms, conditions or provisions of this Agreement, and
any such document or instrument, the terms and condi-
tions of this Agreement shall prevail.
DATED:
CITY OF SAN BERNARDINO
ATTEST:
City Clerk
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AGREEMENT: BLI . CULTURE FOUNDl .ON
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Organization
Approved as to form
and legal content:
. .
?~
ity Attorney
,
S ~mudino City
Fine Arts Commission
ORCAN1ZA nON CRANT APPUCA nON Fr ~ W
-
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I.
App~"t arpniatiGn
ame, Metre., e
II. Contact Per..
Title President
James King
Phone
884-9411
Black Culture Foundation
P. o. Box 7288
San Bernardino, CA 92411
Phone 888-1696
CA State Non-Profit 10'
Number of Years in Existence 20
m. Proaram c.tegory Under Which Support
is Req.steda MusiC, Art, Drama
~iod of Support lequested
9/ 15~8
CStartin
tbru~
V. Summuy of Project DescriptioN
Four events (1) Dance; (2) Music;
Performers will be a mix of local
name is "Bravo!" series.
(3) Drama; (4) Performing Arts Workshop.
artists and professional artists. Project
VI. Estimated numbel' of persons expected to benefit from this prol"am/projecU 1 . 650
a) Number of persons by paid attendances 800 x 3 performances .. 2,400
b) Number of persons by free or complimentary admissiona ~chool children @ reduced rates.
iUUlSeniors at no cost.
YD. Need statement:
To broaden the total community's awareness of the artistic contributions
of black persons in the area of classic.
Viil. Intended ResultS:
To establish and maintain artistic excellence. To display culture of black people
to the entire community through music, art and drama.
IX. Summary 01 Estimated CostSl (See attached budget)
A. Direct Costs
SaJaries and wages
Supplies & Materials
Travel
Fixed Assets/Rentals or 'Leases
Fees and Other
TOT AL COSTS OF PROJECT
B. Indirect Costs
TOTAL DIRECT COSTS
TOT AL PROJECT COSTS
A. E~ (See attached budget)
B. Revenues, Grants, Contributions, etc:.
Actual Most Recent
Fiscal Period
$
$
Estima ted This
Fiscal Period
$
$
x. Organization anticipated funding/expenses
Xl. Total amOW'lt requested from San Bernardino City Fine Arts Commission
NOTE: Amowat Requested $ 15.000
Plus total revenues, $ 6,000
grants, contributions, etc:.
Must equal total project $ 21 ,000
costs ve
xu. CER TlFICA n
Project Office*"
Phone Numbe~
~.
~ ~7'/
BUDGET - BRAVO!
Theatre/Studio Rentals
Publicity
Director
Choreographer
Sets & Props
Costumes
Music
Li ghts & Des i gn
Guest Artist
Royalties
Printing & Art & Photography
Piano & Rental & Tune
Music Stand & lights
Acconfodations
Dance Event
Music Event
Arts Symposium
Stage Manager/Crew
Postage ~ailing
1.000
1,000
1.700
. 900
1,500
700
700
700
2,500
600
3 . 100
500
150
600
2,500
1,000
600
600
500
$20.850
.'IQI QU'TURI rQgl~ATIQU
,
~MI
. flUlDATIGI
'Y
POll Office Box 7288 · San Bernardino, CA 92411
Telephone 11+
SAN BERNARDINO HISTORY
SAN BERNARDINO CULTURE FOUNDATION
1988 - BUDGET
Jim Kina
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J..... 5CDCt
a....,.....
CITY OF S.B. COSTS
- Permits, Parks
& Recreation
BALL
- Orange Show
. - Security
- D.J.
- Decorations
MISCELLANEOUS
- Tickets, Advertising
GOSPEL CONCERT
- Facil ity
- Piano Rental
- Decorations
- Security
- Mi sce 11 aneous
GRAND TOTAL
REACHJNC OUT TOWHER
1,800.00
150.00
150.00
200.00
2,300.00
500.00
250.00
50.00
100.00
50.00
50.00
500.00
15,645.00
--'
Kenneth Green. Owner of Panache Dance Studio. is coordinator
of the Bravo! series.
Bravo I series will consist of the following:
Drama - "Tambourines to Glory" by Langston Hughes.
Cast will be local dramatic artists and professional
artists - May 11 through 14. 1989
Music - Classical music presented by Black Artists.
Again supplemented by local talent featuring Fred Tensley. Cellist
with the Los Angeles Symphony Orchestra - January 28. 1989
Dance - Presentation by professional dance company and local
artists. Professional dance company is the Otis Sallie
Dance Troup - December 2, 1988
Performing Arts Workshop
Topics will include Career Management for the Artist/
Performer. Gospel Music workshop and Master Dance classes.
This workshop will be of benefit to aspiring artists
wishing to pursue a career.
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Performing Arts Season
P.O. Box 7288
San Bernardino, CA 92411
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Single Ticket Orders
"Otis Sallid New Art Ensemble" _at _ea $
(Performance held at San Bernardino VaUey CoUege)
$30.00 Full Subscription
$12.00 Single Ticket
7jp
Evening Phone
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"Fred Tinsley Concert"
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at
Zone 8
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Balcony
"Tambourines To (;Iory" ___ __at
Cirde l'referrerllJtlle May 11. H. 14
Sell-ct Preferred Seating lAme A B (Circle One)
Zone A
Please Make Checks Payable To: Black Culture Foundation
Main Floor
Please nole . No ",funds, exceplln cue of canc:eUed evenls. Dates and limes subjed 10 <b......