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CIT OF SAN BERNARDI( ) - REQUE" r FOR COUNCIL ACT )N
From:
Dean R. Meech, Purchasing Agent
Purchasing Department
Subject: 36 Cubi c Yard Front Loader
Refuse Trucks (3 each)
Date:
September 19, 1988
F-88-17
JPt,
Dept:
Synopsis of Previous Council action:
None
Recommended motion:
Accept Resolution
Dean R. Meech
s9'~
Ignature
Contact person:
Dean R. Meech
Phone: 384-5085
Supporting data attached: Yes
Ward:
N/A
FUNDING REQUIREMENTS:
Amount:~ee Lease Purchase Council Action Request
Source: (ACCT. NO.) 127-413-55135
(ACCT. DESCRIPTION) 36 Cubic Yard Front Loader Refuse Trucks
Finance: ~ V,-
Council Notes:
Agenda I tern No.
/5
7S.0262
CIT\ OF SAN BERNARDlhJ - REQUE&.. FOR COUNCIL ACT~~N
STAFF REPORT
F-88-17
The proposed purchase is for three (3) each 36 cubic yard front loader refuse
trucks to be utilized in daily operations by the Public Services Department.
At the request of the department, appropriate specifications were prepared,
published and furnished to area suppliers. Bids were publicly opened and
declared on July 12, 1988. The following is a summary of Bids received.
COMPANY
TOTAL BID (INCLUDING TAX)
ALTERNATE
Cochran & Nichols
Haaker Equipment
Associated Diesel
Utility Body Company
California Truck Equipment Co.
Mustang Equipment
Nixon-egli Equipment
Rand Automated
*Engs Motor Truck Co.
Inland Empire WhiteGMC
Carmenita Truck Center
Azusa WhiteGMC
Universal Mac Service & Sales
Ray Gaskin Service
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
No Bid
$326,312.52
$322,388.40
$319,119.60
$329,680.14
$324,690.72
No Bid
* $315,023.52
$327,937.50
$328,182.36
Twenty-six (26) suppliers of this commodity were solicited. Fourteen (14)
responded, nine (9) with no bids. Five (5) of the bids were valid with three
(3) alternate bids given.
On 7-13-88 the bid went to user committee for determination.
7-28-88 a meeting was arranged to ascertain specification interpretation as to
acceptance or non acceptance.
On 8-12-88 the Purchasing Agent was informed that the specification concerned
had been resolved. (See attached memo dated 8-11-88).
Specifications as bid have been reviewed with the Director of Public Services
and the Fl eet Manager who concur that the Bi d of Engs Motor Truck Company
meets specifi cati ons and requi rements. It is therefore recommended that the
Bid be accepted for contract. Funding is a five (5) year Lease Purchase.
75-0264
Staff Report
F-88-17
September 19, 1988
Page 2
Account Number:127-413-55135 36 Cubic Yard Front Loader Refuse Trucks
Total Amount: See Lease Purchase Council Action Request ($315,023.52)
Requisition Authorized Funding: $95,536.00 1987/88 Budget
/n I c~ ll-,-'-<./'~l.~.}} ,; (.u. ~~; f
Manuel Moreno, Jr. <
Director of Public Svc/Refuse
(1u~
Fleet Manager
C"TY OF SAN. JERr' ARDINO
-
_ JlEMORA'~DU~JI
To DEAN l-lliECli
PURCHASING AGENT
Subject REVIEW OF BID PROPOSAL
iIF-88-17
From IWBEHT TORBITT
FLEET }1ANAGER
Date AUGUST 11, 1988
Date
Approved
On July 28 Hanuel Horeno, Public Services Director and Robert Torbitt,
Fleet Hanager met with Karl Hohrman from Engs Hotor Truck Co. pertaining
to Specification #F-88-17. In the bid proposal from Engs Motor Truck Co.,
Peterbuilt truck with Pak-Hor body, the body does not meet the specifi-
cation in its entirety. Page I of specification referring to body design,
thickness of body material calls for 11 gauge steel on sides. Spec calls
for 10 gauge on lower half of body, spec calls for reinforcement of 12
box angle braces on the sides of body, proposed 11 formed sections. The
spec and exceptions were reviewed and an agreement was reached. He feel
it is. in the best interest of the City to accept the proposal of Engs
Motor Truck Co. for delivery of three front loading refuse trucks.
(?dff;l~
ROBERT TORBITT
FLEET MANAGER
/ll!CVLLLLl..l r?/h 'et l ~(~ ;J
)
MANUEL P. HORENO, JR. i
PUBLIC SERVICES DIRECTOR
RT /MPH/ cs
1
RESOLUTION NO.
I RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A BID TO ENGS MOTOR
TRUCK CO. FOR THE FURNISHING AND DELIVERY OF THREE (3) EACH 36 CUBIC YARD
FRONT LOADER REFUSE TRUCKS IN ACCORDANCE WITH BID SPECIFICATION F-88-17.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AS FOLLOWS:
2
3
4
5
6 SECTION 1. That Engs Motor Truck Company is the lowest and best
7 responsible bidder for the furnishing and delivering of three (3) each
8 36 cubic yard front loader refuse trucks in accordance with Bid Specification
9 F-88-17 for the total amount of $315,023.52 pursuant to this determination,
10 the Purchasing Agent is hereby authorized and directed to issue a purchase
II order for said three (3) each 36 cubic yard front loader refuse trucks to said
12 lowest and best responsible bidder; such award shall only be effective upon
13 the issuance of a purchase order by the Purchasing Agent; and all other bids
14 therefor are hereby rejected.
15 I HEREBY CERTIFY that the foregoing resolution was duly adopted by
16 the Mayor and Common Council of the City of San Bernardino at a
17 I meeting thereof, held on the day
\
18 of ,198___, by the following vote,
I
19 to wit:
20 I AYES: Council Members
21 I
I
22 I NAYS:
23 !I ABSENT:
24 II City Clerk
25
26 1\ / / / / / / / /
27 I / / / / / / / /
28
/ / / / / / / /
/ / / / / / / /
RESOLUTION OF THE CITY OF SAN BERNARDINO MIARD A BID TO ENGS MOTOR TRUCK
COMPANY FOR THE FURNISHING AND DELIVERY OF THREE (3) EACH 36 CUBIC YARD FRONT
LOADER REFUSE TRUCKS IN ACCORDANCE WITH BID SPECIFICATION F-88-17
2
3
4
The foregoing resolution is hereby approved this
day
of
, 198
5
6
7
8
Evlyn Wilcox, Mayor City of San Bernardino
9
Approved as to form
and legal content:
10
City Attorney
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23 II
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1\ 9/17/88 -2-
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