HomeMy WebLinkAbout20-Personnel
, C.. I:V OF SAN BERNAR[ NO - REQ{ !ST FOR COUNCIL A TION
...
Dept:
Personnel
R!: ""0. - AiSbulitct9ffR.esol uti on es tab 1 i shi ng Management and
I \.,\/ Co{1fidential employee compensation and
lOOq OEe \5 ~:~ 7: ~enefits and codifying all relevant
.~vv provisions of Resolution numbe~433
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From:
Gordon R. Johnson
Date:
December 6, 1988
Synopsis of Previous Council action:
Resolution 87-83 amending benefits effective April 1, 1987.
Recommended motion:
Adopt resolution.
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Contact person:
Gordon R. Johnson
Phone:
384-5161
n/a
Supporting rlata attached:
Attached
Ward:
FUNDING REQUIREMENTS:
Amount:
Sou rce:
Finance:
Council Notes:
12/6/88jr
75-0262
Agenda Item (3v
"~TY OF SAN BERNAh&JINO - REf.t"'EST FOR COUNCIL ACTIO!
STAFF REPORT
Council resolution number 87-83 amended management and
confidential employee compensation and benefits effective
April 1, 1987. The enclosed resolution supersedes resolution
number 87-83 and codifies the compensation and benefits
granted to management and confidential employees including
all relevant provisions of resolution no. 6433.
This resolution includes the following changes in existing
compensation and benefits:
o Salary - 5% increase effective the first pay period
beginning in January, 1989
o Administrative Leave 16 hour per year increase
effective January 2, 1989
There are sufficient funds in the current budget to pay for
the added costs of this resolution.
12/6/88
GRJ : j r
75.0264
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RESOLUTION NO.
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RESOLUTION ESTABLISHING MANAGEMENT
EMPLOYEE COMPENSATION AND BENEFITS PLAN.
CONFIDENTIAL
AND
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WHEREAS, it is necessary to codify the compensation and
benefits granted to management and confidential employees;
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NOW THEREFORE, BE IT RESOLVED THAT:
SECTION 1: The Mayor and Common Council hereby establish
a Management and
Confidential Employee Compensation
and
Benefits Plan which defines the wages and benefits of those
employees whose positions are a part of the Management/Confi-
dential Group and are represented by the San Bernardino
Management Association (Association).
SECTION
Management/Confidential
Employee
The
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Compensation and Benefits Plan (Plan) shall be as follows:
A. Classifications
All classifications listed
in
Resolution 10584, Sections 17.1 and 17.2 shall be
covered by this Plan.
B. Compensation
1 . The
top step of
the
salary
ranges
for
classifications covered by this resolution shall be
increased by 5% effective the first pay period
beginning in January, 1989.
2. A salary survey shall be conducted in odd numbered
years, beginning in 1989, by an independent firm
selected by the Mayor and Common Council. The survey
shall compare salaries of the classifications covered
by
this
or
similar
resolution
with
like
classifications
in
similarly
other
situated
(continued)
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municipalities.
The Mayor and Common Council, or a duly authorized
representative
thereof,
with
shall
meet
the
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representatives of the Association and agree upon a
implementation of the adjustments
as
plan for
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indicated by the survey. Implementation shall be
effective the first pay period beginning in July,
1989.
3. A benefits survey shall be conducted in even
numbered years, beginning in 1990. The survey shall
compare benefits of the classifications covered by
this
resolution
in
similarly
other
situated
municipalities.
The Mayor and Common Council, or a duly authorized
representative thereof, shall meet with the repre-
sentatives of the Association and agree upon a plan
for implementation of such adjustments as indicated
by the survey. Implementation shall be effective the
first pay period beginning in July, 1990.
C. Insurance (Medical. Dental. & Vision)
The City's
contribution to the Plan for each employee shall be an
amount equal to the monthly premium for the available
PERS family medical plan, and city sponsored family
dental and vision plans having the highest premiums.
Available PERS medical plans include those plans in
(continued)
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which active employees may enroll.
This contribution
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may be used to purchase city sponsored medical, dental,
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vision, life and long term disability insurance.
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D. The City shall contribute a maximum of $16.00 per
month per employee to be used exclusively for the
purchase of medical insurance benefits. This amount is
part of the sum described in Section C, not an ad-
ditional contribution. An employee must purchase medical
insurance offered through the City in order to utilize
the contribution described in section C.
E. Long Term Disabilitv Insurance
The City shall
provide long term disability insurance for employees.
Subject to the usual provisions and exclusions of such
insurance plans, the coverage shall be for 60% of salary
after a 30 calendar day elimination period, for a
maximum period of one year.
An employee shall not be
required to exha~st his or her sick leave to receive
benefits.
F. Life and AD&D Insurance The City shall provide Term
Life and Accidental Death and Dismemberment Insurance of
$50,000 for Management
employees
and $25,000 for
Confidential employees.
G. Department Head Allowance A Department Head is
entitled to an allowance of $50.00 per month to cover
various work related expenses. The allowance shall not
accumulate from month to month. Sums provided hereunder
(continued)
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shall be on a reimbursement basis under a system to be
developed by the City Administrator.
H. PERS All Non Safety employees shall receive full
City payment of the employee contribution to PERS.
Safety members will receive 7% City payment of the 9%
contribution to PERS.
I. Overtime Employees will receive overtime compensa-
tion in accordance with the Fair Labor Standards Act
(FLSA) .
J. Administrative Leave All FLSA exempt employees in
lieu of monetary compensation shall be assigned 40 hours
of Administrative Leave. The number of hours of such
leave shall be increased to 56 effective January 2,
1989. Administrative Leave shall not be carried beyond
the end of any fiscal year and shall not be paid for at
any time.
K. Acting Pay
1. The Mayor may assign an employee to discharge the
duties of a higher classification for additional
compensation as provided herein, in the event of a
vacancy or during the temporary absence
of an
employee. A temporary assignment shall be subject to
confirmation by the Common Council at its next
meeting at which it can be considered.
2. An employee assigned to acting duty in writing by
(continued)
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the Mayor shall receive acting duty pay as follows:
a. Employees acting in a higher position, below
the level
of Department/Division Head
shall
receive acting duty pay on the sixth consecutive
work day of each acting duty assignment. No
acting duty pay will be paid for the first five
work days of each acting duty assignment except
for an employee who has served a twenty day
demonstration period
during the
previous 24
months, as recorded in the employee's official
personnel and/or civil Service record.
The entire period of the acting duty assignment at
the higher classification, including the initial
work demonstration period, may not exceed 60
working days except by the mutual agreement of the
Mayor and Common Council and the employee.
b. Employees acting as Department Head or Division
Head shall be eligible for acting duty pay on the
first work day of each such assignment.
3. Acting pay shall be the first step of the salary
range for the acting position next above the em-
ployee's regular salary, which would provide the
acting employee at least a 3% salary increase.
4. Upon any subsequent service of an employee who
completed a prior acting duty assignment in the same
higher acting position, compensation at the higher
(continued)
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rate shall commence upon the first date of such
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subsequent service.
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5. It is not the intent of this subsection to provide
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such compensation for vacation relief or for limited,
short-term absences.
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L. Annual Physical Exam An annual physical examination
is available for all participants. The City shall pay
for medical fees for the physical examination of said
employees. Reimbursement to the employee
for
the
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examination shall not exceed $175.00.
M. Deferred Compensation The City shall execute an
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agreement with a carrier to provide a deferred compen-
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sat ion plan for all participants provided the Associa-
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tion concurs with the selection of the carrier and the
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plan.
N. Emplovee Assistance Proqram All participants shall
be able to receive assistance and counseling in solving
personal and emotional problems through an Employee
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Assistance Program at City expense.
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o. Vacation Leave
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1. All participants shall accrue: Ten days of paid
vacation upon the first day of the second year of
continuous full time employment with the City of San
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Bernardino. Thereafter, vacation shall accrue each
pay period prorated according to the number of days
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(continued)
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n
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u
1
2
per year in the following chart:
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Completed years of
Workinq Davs
Fire Shift
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Continuous Service
Per Year
Per Year
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8
1
5
10
5
15
7 1/2
15
20
10
20
25
12 1/2
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2. Employees shall not be permitted to work in their
City position in lieu of taking vacations in order to
receive additional compensation from the City.
3. Vacation credits may accrue and accumulate for a
maximum of two years' total accumulated vacation
credits on a carryover basis from year to year.
Vacations or portions thereof from anyone year so
accrued may run consecutively with vacations or por
tions thereof of the next succeeding year, subject to
the approval of the department head for positions
below department head level, or the City Administra-
tor for department heads.
4. When an employee resigns or otherwise leaves the
service of the City, payment shall be made to the
employee for the earned portion of his vacation on
the basis of the hourly rate of pay being received by
the employee on the date of separation.
P. Tuition Costs All participants shall be reimbursed
(continued)
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for selected tuition costs and text books for previously
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approved job related courses which will increase the
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value of the employee to the City, provided that the
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employee achieves a passing grade of "B" or better.
Q. sick Leave
All participants shall be granted 6
working days of sick leave after 6 calendar months of
continuous service. Thereafter, sick leave as herein
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provided shall accrue at a rate of 8 hours per month,
approximately 3.7 hours per pay period. In the event an
employee works less than fifty percent of the total
normal work hours in the pay period, he/she shall not be
credited with any sick leave for such pay period.
Whenever an employee uses all allowable sick leave,
further absences may be charged against accrued vacation
or with department head approval, the employee may take
loss of pay rather than vacation.
1. Sick leave means the absence from duty of an
employee because of illness or injury, exposure to
contagious disease, attendance upon a member of his/
her immediate family who is seriously ill
and
requires the care of or attendance of an employee, or
death in the immediate family of the employee.
Immediate family means; husband, wife, grandmother,
grandfather, mother, father, sister, brother, son or
daughter or mother-in-law, father-in-law, sister-in-
(continued)
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law, brother-in-law, son-in-law or daughter-in-law.
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2. Not more than five days of sick leave within any
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calendar year may be granted to an employee for the
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care of or attendance
upon members of his/her
immediate family. Not more than five days of sick
leave may be granted to an employee for each absence
due to death of a member of his/her immediate family
as defined above.
3. Upon the Department Head's request, an employee
must provide a physician's statement to justify a
sick leave of five consecutive days or longer. If the
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department head finds with just cause that sick leave
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is being abused, the employee may be required to
submit a physician's statement after any absence.
4. No absence due to illness or injury in excess of
five working days shall be approved except after the
presentation of satisfactory evidence of illness or
injury; namely a certificate
from a practicing
physician or an authorized practicing chiropractor
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approved by the City Administrator. The Mayor and
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Common Council shall have the power to require that
any person Claiming the sick leave benefits of this
resolution be examined at any reasonable time or
intervals by the County Health Officer or other
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designated physician, and in the event of an adverse
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report to reject such claim for sick leave, in whole
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(continued)
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or in part, and to terminate sick leave compensation.
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In the event of the refusal of any person to submit
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to such examination after notification, the city
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Administrator may terminate sick leave compensation
and reject any claim therefor.
The City Admin-
istrator shall have the
right to require
the
presentation of a certificate from a practicing
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physician or the County Health Officer stating that
an employee is physically or psychologically able to
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perform his/her work and duties satisfactorily before
permitting an employee who has been on sick leave to
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return to work.
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5. In order to receive compensation while absent on
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sick
leave, the employee
shall notify his/her
immediate supervisor prior to or within four hours
after the time set for beginning his/her daily
duties, or as may be specified by the Head of his/her
Department.
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6. When absence is for more than one work day, the
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employee may be required to file a physician's
certificate or a personal affidavit with the Director
of Personnel stating the cause of the absence.
7. Whenever an employee is compensated hereunder for
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sick leave or injury and has not had a vacation at
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the end of the current calendar year, he/she shall be
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(continued)
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allowed to take his/her vacation in the next calendar
year.
8. Whenever, the term "service of the city" appears
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herein, it shall be deemed to include all service to
the City of San Bernardino, the San Bernardino Board
of Water Commissioners and the San Bernardino Free
Public Library Board.
9. All full-time employees of the City who are
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actively on duty, have been in the service of said
City for six months or more continuously, and who are
compelled to be absent from their work on account of
illness or injury, shall receive their full salary,
wages or compensation for a period of one day for
each month of continuous service; provided that such
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salary, wages or compensation shall cease upon the
exhaustion of all accumulated sick leave; and further
provided that sick leave shall not accumulate while
on injury leave.
a. Said sick leave may be accumulated without
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limit and approved time off with pay for sick
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leave shall be considered as time worked for
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purposes of the accrual of sick leave only. sick
leave shall not accumulate during periods of leave
of absence without pay. The words "working day"
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shall mean a normal eight-hour day to which an
employee has been assigned to work.
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(continued)
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b. Unused sick leave is payable upon resignation,
retirement or death, except dismissal or resign-
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ation with prejudice at 50% of total accumulated
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hours. There is no cap or service requirement.
R. Holidavs All participants shall receive the follow-
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ing paid holidays:
-New Year's Day
January 1
-Martin Luther King Day
3rd Monday in January
-Memorial Day
Last Monday in May
-Independence Day
July 4
-Labor Day
First Monday in September
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-Veteran's Day
November 11
-Thanksgiving
4th Thursday in November
-Day After Thanksgiving
4th or 5th Friday in November
-Day Before Christmas
December 24
-Christmas Day
December 25
-Day Before New Year's
December 31
-2 Floating Holidays
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Holidays earned in any twelve month period are not
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accumulative beyond
the total number of holidays
allowed each year by this pay plan.
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S. Benefits Reopener It is intended that this plan not
discriminate in favor of Highly Compensated Employees or
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Key Employees as to contributions and benefits, in
compliance with the requirements of section 89 of the
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(continued)
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Tax Reform Act of 1986. If existing non-taxable fringe
benefits are found to be taxable pursuant to new law,
regulations or interpretations, the city agrees to
discuss
implementation
alternate
forms
of
of
compensating affected employees to minimize their tax
liability.
I HEREBY CERTIFY that the foregoing resolution was
duly adopted by the Mayor and Common council of the city
of San Bernardino at a
meeting
thereof, held on the
day of
, 1988,
by the following vote to wit:
AYES:
council Members
NAYS:
ABSENT:
City Clerk
The foregoing resolution is hereby approved this
day of
, 1988.
EVLYN WILCOX
22 City of San Bernardino
23 Approved as to form
and legal content:
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tyty Attorney
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