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Home My WebLink About40-Finance CITY .OF SAN BERNARDINO - REQUEST t-OR COUNCIL ACTION From: Dean R. Meech, Purchasing Agent Subject: Automated Refuse Trucks (3 each) Side Loading Dept: Purchasing Date: June 2, 1988 Bid: F-88-15 ~ Synopsis of Previous Council action: None Recommended motion: Adopt Resolution Dean R. Meech it Contact person: Dean R. Meech, Purchasing Agent Phone: 384-5085 Supporting data attached: Yes Ward: N/A FUNDING REQUIREMENTS: Amount: $82,126.00 Source: (ACCT. NO.) 127-412-55782 (ACCT. DESCRIPTION) Refuse Trucks Flnance:_~'''J,'4..r..J jd-- ....---- Council Notes: L0 1 " CITY OF SAN BERN_RDINO - REQUEST ""R COUNCIL ACTION STAFF REPORT F-88-15 The proposed purchase is for three (3) each automated refuse trucks to be util i zed in dai ly operati ons .by the Refuse Department. At the request of the department, appropri ate specifi cati ons were prepared, published and furnished to area suppliers. Bids were pUblicly opened and declared on May 11, 1938. The following is a summary of Bids received. COMPANY TOTAL BID (INCLUDING TAX) Associated Diesal CTEC Dietrich International Cochran & Nichole Los Angeles Freightliner Nixon-Elgi Engs Motor Truck Engs Motor Truck Engs Motor Truck Ray Gaskin ServiCe Inland Empire White-GMC Inland Empire White-GMC Inland Empire White-GMC Carmenita Truck Center No Bid No Bid No Bid No Bid No Bid No Bid $341. 919.96 $337,630.00 Alternate $332,446.74 Alternate No Bid $339,525.42 $335,235.60 Alternate $330,052.20 Alternate $330,720.00 (failed to enclose bid bond) $342,129.84 *Haaker Equipment Co. Twenty (20) suppliers of this commodity were solicited. Eleven (11) responded, seven (7) no bids, four (4) with primary bids, and two (2) with two (2) alternate bids each. Of these bids only three (3) bids were found to be bidding acceptable products. Vendor Engs Motor Truck Co. specifications were addressed adequately in the truck portion of the bid but found inadequate in the packer body portion and parts and service (section 26). Vendor Inland Empire White-GMC was also found inadequate in the truck section (section 7) and the packer body portion (section 26 and the last section). Vendor Haaker Equi pment Co. met the speci fi cati ons wi thout excepti ons. They also met the geographic location as required in the specification. They have a successful track record of support and service on other equipment within the City. Entering a new refuse program, reliable parts supply and service are one of the most important requirements of specifications. These sections are necessary for reasons of assuring the successful transition of this new operation. 75-0264 Staff Report F-88-15 June 2, 1988 Page 2 Specifications as bid have been reviewed with the Director of Public Services and the Fl eet Manager who concur that the Bi d of Haaker Equi pment Co. meets specifications and requirements. It is therefore recommended that the Bid be accepted for contract. The equi pment (parti an fundi ng is in the 1987/88 budget. Total funding is to be a five (5) year lease purchase at 7.19% interest with semi-annual payments in arrears. each payment at $41,335.50. Total payout is $413,355.00. (attached is a summary of financing proposals) Account Number:127-412-55782 Total Amount: $82,126.00 ~pO/I11~ Manuel Moreno, Jr. De . Meech, re~f~~ {obert orbltt, Fleet Manager 1 2 3 4 5 6 7 RESOLUTION NO. RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A CONTRACT TO HAAKER EQUIPMENT COMPANY FOR THE FURNISHING AND DELIVERY OF THE AUTOMATED REFUSE TRUCKS (3 EACH), IN ACCORDANCE WITH SPECIFICATION F-88-15. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. That Haaker Equipment Co. is the lowest and 8 best bidder for the furnishing and delivering of Automated Refuse 9 Trucks (3 each), in accordance with specification F-88-15 for a 10 total amount of $342,129.84 pursuant to this determination, the 11 Purchasing Agent is hereby authorized and directed to issue a 12 purchase order for said Automated Refuse Trucks (3 each) to said 13 lowest and best bidder; such purchase order shall include (1) a 14 term that the City shall have at least 90 days from the date of 15 acceptance of the bid to arrange financing for the equipment; 16 and (2) a term that the purchase order is contingent upon the 17 City obtaining financing that is adequate in the City's sole 18 determination; such award shall only be effective upon the 19 issuance of a purchase order by the Purchasing Agent; and all 20 other bids therefor are hereby rejected. 21 I HEREBY CERTIFY that the foregoing resolution was duly 22 adopted by the Mayor and Common Council of the City of San 23 24 25 26 27 28 Bernardino at a meeting thereof, held on the day of , 1988, by the following vote, to wit: 7-6-88 CRG:cm 1 11 Resolution II I , 111 i . 21 I ! 1 3i' J II 511 611 II II 711 i I ~ 1 81i If i ~ 1:11 of II 1111 ~ - Award of Contract - Haaker Equipment Co. AYES: Council Members NAYS: ABSENT: City Clerk The foregoing resolution is hereby approved this day 1988. EVLYN WILCOX, Mayor City of San Bernardino I 12 : I 13 I Approved as to form ! and legal content: 14 ^J 15 \~"} :/:;.,vl_____ ~c;.Ity Attorney 16 ~ ,-/" 17 ! I 18 i I 191 20 21 22 23 24 25 ~~ I 28 7-6-88 CRG:cm 2 --- BID SPEC: F-RR-15 VENDOR: PACIFIC CORP. CAPITAL RATE GOOD UNTIL: 60 Days 7.19% 5-24-88 - 7-24-88 UNDER 10 MILLION TAX EXEMPT DEBIT 3 YEAR LEASE PURCHASE............................RATE % PAYMENT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ TOT AL PAyOUT.......................................... $ 5 YEAR LEASE PURCHASE............................RATE % PAYMENT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ TOTAL PAyOUT.......................................... $ BANK QUALIFIED RATES OVER 10 MILLION TAX EXEMPT DEBT 3 YEAR LEASE PAYMENT.............................RATE % PAYMENT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ TOTAL PAyOUT.......................................... $ 5 YEAR LEASE PAyMENT......... ........ ........... .RATE % 7.19% SEMI-ANNUAL (ARREARS) PAYMENT.........................$ 41,335.50 TOT AL PAyOUT.......................................... $ 413,355.00 Dean Raab 619-475-1524 BID SPEC: F-88-15 VENDOR: SECURITY PACIFIC LEASING RATE GOOD UNTIL: 60 Days 7.25% 5-24-88 - 7-24-88 UNDER 10 MILLION TAX EXEMPT DEBIT 3 YEAR LEASE PURCHASE............................RATE % PAYMENT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ TOTAL PAyOUT.......................................... $ 5 YEAR LEASE PURCHASE............................RATE % PAYMENT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ TOT ALP A YOU T. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ BANK QUALIFIED RATES OVER 10 MILLION TAX EXEMPT DEBT 3 YEAR LEASE PAYMENT.............................RATE % PAYMENT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ TOTAL PAyOUT.......................................... $ 5 YEAR LEASE PAYMENT.............................RATE % 7.25% SEMI-ANNUAL (ARREARS) PAyMENT........................ .$41,397.71 TOT ALP A YOU T. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $413 ,977 . 10 Bob Humber 714-641-3235 BID SPEC: F-88-15 VENDOR: MARYLAND NATIONAL LEASING CORP. RATE GOOD UNTIL: 60 Days 5-24-88 - 7-24-88 7.45% UNDER 10 MILLION TAX EXEMPT DEBIT 3 YEAR LEASE PURCHASE............................RATE % PAYMENT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ TOTAL PAyOUT.......................................... $ 5 YEAR LEASE PURCHASE............................RATE % PAYMENT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ TOT ALP A YOU T. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ BANK QUALIFIED RATES OVER 10 MILLION TAX EXEMPT DEBT 3 YEAR LEASE PAYMENT.............................RATE % PAYMENT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ TOTAL PAyOUT.......................................... $ 5 YEAR LEASE PAyMENT......... ...... ..............RATE % 7.45% SEMI-ANNUAL (ARREARS) PAYMENT.........................$41.606.07 TOT AL PAyOUT.......................................... $ 416 .060.07 Bill Bock 415-349-1417 214-239-7309 BID SPEC: F-88-15 VENDOR: MUNICIPAL LEASING ASSOCIATION INC. RATE GOOD UNTIL: 60 Days 5-24-88 - 7-24-88 7.48% UNDER 10 MILLION TAX EXEMPT DEBIT 3 YEAR LEASE PURCHASE............................RATE % PAYMENT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ TOT AL PAyOUT.......................................... $ 5 YEAR LEASE PURCHASE............................RATE % PAYMENT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ TOTAL PAyOUT.......................................... $ BANK QUALIFIED RATES OVER 10 MILLION TAX EXEMPT DEBT 3 YEAR LEASE PAYMENT.............................RATE % PAYMENT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ TOTAL PAyOUT.......................................... $ 5 YEAR LEASE PAYMENT.............................RATE % 7.48% SEMI-ANNUAL (ARREARS) PAYMENT.........................$ 41,637.32 TOTAL PAyOUT.......................................... $ 416,373.20 818-788-5797 BID SPEC: F-88-15 VENDOR: FIRST INTERSTATE BANK RATE GOOD UNTIL: 60 Days 7.68% 5-24-88 - 7-24-88 UNDER 10 MILLION TAX EXEMPT DEBIT 3 YEAR LEASE PURCHASE............................RATE % PAY MEN T. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ TOT AL PAyOUT.......................................... $ 5 YEAR LEASE PURCHASE............................RATE % PAYMENT. . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . $ TOTAL PAyOUT........................................... $ BANK QUALIFIED RATES OVER 10 MILLION TAX EXEMPT DEBT 3 YEAR LEASE PAYMENT.............................RATE % PAYMENT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ TOT AL PAyOUT.......................................... $ 5 YEAR LEASE PAYMENT.............................RATE % SEMI-ANNUAL (ARREARS) PAYMENT.........................$ TOT ALP A Y 0 UT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 7.68% Dave Thorn 818-304-2856 BID SPEC: F-RR-15 VENDOR: CITICORP NORTH AMERICA RATE GOOD UNTIL: 60 Days 7.88% 5-24-88 - 7-24-88 UNDER 10 MILLION TAX EXEMPT DEBIT 3 YEAR LEASE PURCHASE............................RATE % PAYMENT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ TOT AL PAyOUT.......................................... $ 5 YEAR LEASE PURCHASE............................RATE % PAYMENT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ TOTAL PAyOUT.......................................... $ BANK QUALIFIED RATES OVER 10 MILLION TAX EXEMPT DEBT 3 YEAR LEASE PAYMENT.............................RATE % PAYMENT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ TOT ALP A YOUT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 5 YEAR LEASE PAyMENT........... ...... .... ...... ..RATE % 7.88% SEMI-ANNUAL (ARREARS) PAYMENT.........................$ TOT AL PAyOUT.......................................... $ Martha Lewis 415-627-6059