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HomeMy WebLinkAbout22-City Administrator C I T Y 0 F SAN B ERN A R DIN 0 INTEROFFICE MEMORANDUM 8701-606 TO: The Honorable Mayor and Common Council FROM: Raymond D. Schweitzer, ACTING City Administrator SUBJECT: Parks, Recreation and community Service Implementation Plan Audit DATE: January 8, 1987 (6948) COPIES: Annie Ramos, M. J. perlick, Warren Knudson At the last regularly scheduled City Council Meeting held on January 5, 1986, the ACTING City Administrator was directed to review the recommendations of the Parks, Recreation and Community Services Director and specifically give the Mayor and Council his recommendations. Recommendation #1 - Reassign All Major Irriqation Work to the Water Department The ACTING City Administrator does not agree with the con- sultant in this matter but concurs with original recommendation of Annie Ramos and will assure the Mayor and Council that all major irrigation construction work will be bid out as a City construction job. All other work within the parks and public areas will remain the responsibility of the park maintenance personnel. Recommendation #2 - Contract for Park and Landscape Mainten- ance Services at Selected sites. The ACTING City Administrator concurs with recommendation of the consultant and the implementation recommendation of Annie Ramos and will be giving the Council a listing of contracts with the 1987/88 budget. Recommendation #3 - Reduce the Number of Park Maintenance Supervisors. The ACTING City Administrator concurs that the one Park Maintenance Supervisor position that has been frozen should not be filled as ~ Park Maintenance Supervisor. (Please see additional comments at the termination of this memo.) Recommendation #4 - Require Leadworkers to Perform Supervi- sorv and Park Maintenance Duties. The ACTING city Administrator concurs with recommendations of the consultant and the implementation plan of the Director /2. INTEROFFICE MEMORANDUM: 8701-606 Parks, Recreation and Community service Audit Implementation Plan January 8, 1987 Page 2 with the following provisos: 1. That the job descriptions be enforced; and 2. That the enforcement will be through the evaluation system (after proper supervisory training courses.) Recommendation #5 - Assian Park Maintenance Rovina Crews to Non-Overlapping Geographic Areas. The ACTING City Administrator concurs with the recommendation of the consultant and the implementation plan of the Director. The Director has already placed Recommendation #5 into operation. Recommendation #6 - Reassiqn Leadworkers to Mowinq Crew The ACTING City Administrator by a copy of this memo is requesting the Personnel Director perform a job audit on the Mowing Crew Leadworker who has been intermittently assigned to the Park Shop. It would appear that there is a position needed because of certain required duties that could be performed by a lesser paid employee, thereby freeing the Leadworker to accomplish his originally assigned job. I would expect that this audit be performed in time for review by the Mayor and City Council at the fiscal 87/88 budget adoption. Recommendation #7 - Improvinq Mowinq Crew Productivity Concur with the Auditor and the Director. The Director has placed the recommended plan into operation. Recommendation #8 - Consider Developinq A Benefit Assessment District Policy. Once again, I concur with the that further research must be a proposal for City Council. be before the Council in early Auditor and the Director in undertaken in order to prepare Hopefully, this proposal will March. Recommendation #9 - Document All Non-Park Maintenance Work Activities. Recommendation #9 computer program Parks, Recreation simply a matter matter. will be implemented as soon as the new capabilities are made available to the and Community Services building. It is of dedicating a telephone line to this INTEROFFICE MEMORANDUM: 8701-606 Parks, Recreation and Community Service Audit Implementation Plan January 8, 1987 Page 3 Recommendation #10 - Reduce Staffinq Levels of Full Time Recreation Division Personnel. The ACTING City Administrator concurs with the Auditor and Director and feels that the staffing levels of full time Recreation Division Personnel will be reduced through attrition. In the future, the programs should be re- instituted on a fee basis, and a special events budget adopted by the Mayor and Council for the hiring of additional personnel. Recommendation #11 - Institute Flex Schedulinq for All Full Time Personnel. The ACTING City Administrator concurs with the Auditor and Director in this matter. The matter has been implemented by the Director. Recommendation #12 - Consolidate the Recreation and Community Services Divisions. A complete structure Recreation tor. evaluation and review of the current divisional is currently underway by the Director of Parks, and Community Services and ACTING City Administra- NOTE: In deleting a Parks Maintenance Supervisor, 3,000+ hours of park plan and landscaping review cannot be performed. It is recommended that the Personnel Department review the duties currently being performed on the DRC and determine what level position should be created in the Parks Division. RDS/md