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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Date: February 8, 2010
Authorize the Director of
Development Services to execute
Contract Change Order No. Two with
Weka, Inc. for the Sanitary Sewer
Improvement Relocations for 1-215
Freeway Widening, Segments 1, 2 and
5 (SW09-03), per Project Plan No.
12574.
From: Valerie C. Ross, Director Subject:
Dept: Development Services
File Nos. 3.7848-1; 3.7848-2;
3.7848-5
MCC Date: Apri119,201O
Synopsis of Previous Council Action:
02-16-10 The Mayor and Common Council signed Contract Change Order No. 1 with
Weka, Inc. for Sanitary Sewer Improvement Relocations for 1-215 Freeway
Widening, Segments 1,2 and 5 (SW09-03), per Project Plan No. 12574
07-06-09 The Mayor and Common Council signed Cooperative Agreement with San
Bernardino County Transportation Authority (SANBAG) for 1-215 Freeway
Widening Segments 1,2 and 5 Sewer Relocation Design Work.
07-06-09 The Mayor and Common Council adopted a Resolution awarding a contract to
Weka, Inc. for Sewer and Street Improvements (SW09-03).
03-16-09 The Mayor and Common Council signed Utility Agreements with Caltrans for
sewer relocations reimbursement related to the 1-215 Freeway Widening Project.
Recommended Motion:
Authorize the Director of Development Services to execute Contract Change Order No. Two
with Weka, Inc. for the Sanitary Sewer Improvement Relocations for 1-215 Freeway
Widening, Segments 1,2 and 5 (SW09-03), per Project Plan No. 12574.
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Valerie C. Ross
Contact Person: Robert Eisenbeisz, City Engineer
Phone: Ext. 5203
Supporting data attached: Staff Report & CCO No. Two
Ward: 1,2,6
FUNDING REQUIREMENTS: Amount: $ 289,993.37
Source: (Acct. Nos.)
242-362-5504-7848
Acct. Description:
Caltrans Reimbursement
Finance:
Agenda Item No.~ I
J./"'/'H 0
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
Subject:
Authorize the Director of Development Services to execute Contract Change Order No. Two
with Weka, Inc. for the Sanitary Sewer Improvement Relocations for 1-215 Freeway Widening,
Segments I, 2 and 5 (SW09-03) per Project Plan No. 12574.
Background:
In March of 2009, the California Department of Transportation (Caltrans) and the City of San
Bernardino entered into Utility Agreements as part of the realignment and widening of the 1-215
Freeway. The agreements, which required Caltrans to reimburse the City for all engineering,
inspection and construction costs associated with the relocation of conflicting sewer facilities
within Segments No.1 and No.2, was signed by the Mayor on March 16, 2009. A similar
Utility Agreement between Caltrans and the City for sewer relocations relative to Segment No.5
was also signed by the Mayor on March 16, 2009. The sewer relocation project involves the
following three freeway segments:
. Segment No. I between Rialto Avenue and 8th Street, which includes City sewer
relocations at 2nd Street, Main Street, 3'd Street, Kingman Street, alley north of 5th Street,
Spruce Street, Victoria Street, 7th Street, and 8th Street. This has been identified as Phase
3 of the freeway improvements.
. Segment No.2 between 8th Street and Massachusetts Avenue, which includes City sewer
relocations at Temple Street, lOth Street, Olive Street, II th Street, Orange Street, Baseline
Street, Virginia Street, and 17th Street. This has been identified as Phase 3 of the freeway
improvements.
. Segment No.5 between Massachusetts Avenue at 19th Street, which includes City sewer
relocation at Massachusetts Avenue. This has been identified as Phase 4 of the freeway
improvements.
On July 6, 2009, the Mayor and Common Council approved a Resolution to award a contract to
Weka, Inc. in the amount of $1,364,058 for construction of Sanitary Sewer Improvement
Relocations for State Route 215, Segments 1,2 & 5 (SW09-03), per Project Plan No. 12574.
Under the utility agreements, Caltrans will reimburse the City for all associated costs with the
relocation of conflicting sewers regarding the 1-215 Freeway Widening project up to $2,247,750
for Segment No. I, and up to $1,956,525 for Segment No.2, and up to $286,418 for Segment
No.5, all of which reflect the estimated cost of construction with contingencies based upon the
approved plans and specifications. The three agreements result in a total maximum budget of
$4,490,693.
On February 16,2010, the Mayor and Common Council authorized the Director of Development
Services to execute Contract Change Order No. One with Weka, Inc. in the amount of $212,896
for construction of the Sanitary Sewer Improvement Relocations for 1-215 Freeway Widening,
Segments 1,2 & 5 (SW09-03), per Project Plan No. 12574.
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT - Continued
Construction Change Order No. Two:
During construction of the sanitary sewer improvement relocations for the 1-215 Freeway
Widening, Segments 1,2 and 5, the contractor was directed to complete additional work and/or
encountered unforeseen conditions, such as discovery of unsuitable material in II th Street, Olive
Street, Kingman Street, Orange Street, Spruce Street and others that had to be excavated and
recompacted in order to meet compaction requirements. Additional work included relocation of
undocumented conflicting utilities, and other tasks including additional camera inspection, and
design revisions adjusting sewer alignment to meet field conditions. These additional tasks were
not identified on the plans, approved by Caltrans or included in the contractor's original bid.
The descriptions and justification of these items are detailed in the attached copy of Contract
Change Order No. Two.
Financial Impact:
The revised estimated project costs are as follows:
TOTAL
Orillinal Contract Amount $1,364,058.00
Contract Change Order No. One $ 212,896.00
Contract Chanl!e Order No. Two $ 289,993.37
Total Proiect Cost $1 866947.37
Construction Budl!et per Caltrans Al!reements $4.490.693.00
This change order represents 21.3% of the original contract amount. The total of all change
orders to date equals 36.9% of the original contract amount, and 11.2% of the total construction
budget. There are sufficient funds in the project budget to cover the cost of the change order. In
addition, the City will be reimbursed 100% of the final construction cost including change orders
from Caltrans.
Account Budgeted Balance Amount: $3.012.100
Balance after approval of this item: $2.907.019
Balance as of: 03/17/2010
Please note this balance does not indicate available funding. It does not include non-encumbered
reoccurring expenses or expenses incurred but not yet processed.
Recommendation:
Authorize the Director of Development Services to execute Contract Change Order No. Two
with Weka, Inc. for the Sanitary Sewer Improvement Relocations for 1-215 Freeway Widening,
Segments I, 2 and 5 (SW09-03), per Project Plan No. 12574.
Attachments:
Change Order No. Two
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DEVELOPMENT SERVICES DEPARTMENT
'"
300 North "D" Street. San Bernardino. CA 92418-0001
Planning & Building 909.384.5057 . Fax: 909.384.5080
Pnblic Works/Engineering 909.384.5111 . Fax: 909.384.5155
www.sbcity.org
CONTRACT CHANGE ORDER NO. TWO
FILE NO. 3.7848
W.O. NO. 7848
DATE: APRIL 19,2010
PROJECT: SANITARY SEWER IMPROVEMENT RELOCATIONS FOR STATE
ROUTE 215, SEGMENTS 1, 2 AND 5 (SW09-03), PER PROJECT PLAN
NO. 12574
TO: WEKA, INe.
826 BROOKSIDE AVENUE, STE. G
REDLANDS, CA 92373
GENTLEMEN:
You are hereby compensated for performing the additional work as follows:
ITEM NO: DESCRIPTION OF CHANGE COST .
2-1 Design Changes on Spruce Street due to Utility Conflict $ 57,536.01
between October 8, 2009 and November 16, 2009
2-2 Sanitary Sewer Improvement Relocations for the 1-215 $ 10,975.23
Freewav Widening, Segment 5
Remove and Recondition Unsuitable Material and Recompact
2-3 it between October 13, 2009 and November 2, 2009 on $ 28,379.69
Various Streets
2-4 Jack and Bore on 10th Street $ 5,394.52
2-5 Remove Unknown Utilities on H Street $ 3,326.28
2-6 Additional Video Work $ 2,058.53
2-7 Extra Work on 2 Sewer Manholes $ 4,359.22
2-8 Baseline Street Sewer Design Changes & Baseline Pumps on $ 177,963.89
Stand By between November 20, 2009 and December 19, 2009
TOTAL COST CCO #2 $ 289,993.37
CHANGE o.RDER NO. TWO. - WEKA, Inc.
SANITARY SEWER IMPRo.VEMENT RELOCATIo.NS Fo.R STATE Ro.UTE-215 SEGMENTS 1,2 & 5, PER PRo.JECT PLAN No. 12574
JUSTIFICATION:
Desi2I1 Chanees on Spruce Street due to Utility Conflict
During co.nstructio.n, it was disco.vered that there were co.nflicts between an
existing 3" gas line, a 0/.," water service line, an unmarked 11!z" electrical co.nduit
and a 2" steel structure; and the propo.sed 24" jack and bare sewer line an Spruce
Item Street. The gas line crossed aver the center o.f the pro.po.sed sewer line, The
2-1 co.ntracto.r was directed to. po.tho.le said utilities while the design engineer was
No. Io.o.king into. an alternative alignment o.f the pro.po.sed sewer and bare pit
Io.catio.n, In additio.n, it was necessary far the co.ntracto.r to. standby far the
design changes and wait far an approval fro.m Caltrans at the same time, These
changes were no.t o.riginally anticipated and were no.t included in the o.riginal
co.ntract bid,
Sanitary Sewer Improvement Relocations for the 1-215 Freewav Widenine.
Item Seement 5
2-2 During co.nstructio.n, it was disco.vered that the existing 12" VCP sewer an H
No. Street and 17th Street was required to. be po.tho.led, This additio.nal wo.rk was no.t
included in the o.riginal co.ntract bid item,
Remove and Recondition Unsuitable Material and Recompact it between
Octoher 13. 2009 and Novemher 2. 2009 on Various Streets
Item The co.ntracto.r was required to. re-excavate and reco.nditio.n unsuitable materials
2-3 an lOth Street, H Street, 11th Street, Temple Street, 8th Street, Vine Street, 7th
No. Street, Victo.ria Street, Spruce Street, Kingman Street, 3'd Street, Main Street and
2nd Street in o.rder to. meet the co.mpactio.n requirements since the materials were
to.o. saturated with mo.isture.
Jack and Bore on lotn Street
Item 2-4 The co.ntracto.r was autho.rized by Caltrans to. install 24" casing thro.ugh jack and
No. bare metho.d an aver-time an lOth Street. This additio.nal wo.rk was no.t included
in the o.riginal co.ntract bid item.
Remove Unknown Utilities on H Street
Item 2-5 The co.ntracto.r was required to. cut and remo.ve 2-1" gas and I" steel gas lines
No. no.t shawn an the appro.ved plans. This additio.nal wo.rk was no.t initially
anticipated no.r a part o.fthe o.riginal co.ntract bid item.
Additional Video Work
Item The co.ntractor was directed to. video. the propo.sed abando.ned 24" sewer line
2-6 Io.cated alo.ng the alley, no.rth o.f 5th Street. In additio.n, the existing 15" sewer
No. line alo.ng Baseline was video.ed to. verify existing sewer laterals. This additio.nal
wo.rk was no.t a part o.fthe o.riginal co.ntract bid item.
Extra Work on 2 Sewer Manholes
Item During co.nstructio.n, it was determined that the co.ntracto.r was required to.
2-7 mo.dify o.ne manho.le and abando.n the ather manho.le and fill with I sack sand
No. and slurry. These changes were no.t o.riginally anticipated and were no.t included
in the o.riginal co.ntract bid item.
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CHANGE ORDER NO. TWO - WEKA, Inc.
SANITARY SEWER IMPROVEMENT RELOCATIONS FOR STATE ROUTE-215 SEGMENTS 1,2 & 5, PER PROJECT PLAN No. 12574
Baseline Street Sewer Desil!n Chanl!es & Baseline Pumns on Stand Bv
between November 20. 2009 and December 19. 2009
During construction, it was discovered that there were conflicts between
Caltrans' proposed storm drain system, and the proposed 15" jack and bore
sewer line on Baseline Street. The proposed storm drain system encroached on
the alignment of the proposed sewer line and sewer bore pit locations, The
2-8 contractor was directed to install bypass pumps in order to pump the existing
sewer flow from a manhole to another manhole while the design engineer was
looking into an alternative alignment of the proposed sewer and bore pit
locations. In addition, it was necessary for the contractor to standby for the
design changes and wait for an approval from Caltrans at the same time. These
changes were not originally anticipated and were not included in the original
contract bid. In addition, this additional work was not included in the original
contract bid item.
SUMMARY OF CONTRACT COSTS
The estimated revised contract cost is as follows:
Original Bid Amount. .. ..... ... .... ... .... ... ..... . .. . . ........................$ 1,364,058,00
ContractChangeOrderNo.One................................... ......$ 212,896.00
Contract Change Order No. Two. . . . . . . . . . . . . . . . . . . . . . . . . . . . .....................$ 289.993.37
Revised Construction Contract Cost. . . . . . . . . . . . . . . . . . . , . . , . . . ....................$1,866,947.37
Additional time to complete Contract due to this Change Order .......................... 15 Working Days
This change order represents 21.26 % of the original contract amount.
WEKA, INC.
CONTRACTOR
Accepted
By:
CITY OF SAN BERNARDINO
DEVELOPMENT SERVICES
Approved
By:
VALERIE C. ROSS
Director of Development Services
Title:
Date:
Date:
Approved
By:
CHARLES E. McNEELY
City Manager
Date:
Item No.
April 19, 2010
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