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HomeMy WebLinkAbout25-Police Department - CITY OF SAN BERNARDINO CITY ADMINISTRATOR'S OFFICE INTEROFFICE MEMORANDUM TO: Mayor and Common Council FROM: Fred WiIS~ Administrator SUBJECT: Police Hiring Plans DATE: January 6, 2006 COPIES: As a follow up to the January 3 Ways and Means Committee meeting, the attached information has been prepared by the Police Department. This document details the $1.6 million cost for FY 06-07 for the concept plan presented by Councilmember McCammack on January 3 (Schedule A), and the $2.4 million cost for implementing the beat plan as outlined in the Police Department's Strategic Plan (Schedule B). The estimated costs for both plans recognize the time involved in filling new positions giving the ongoing challenges of filling vacant Police positions, the anticipated attrition rate, and the number of current vacancies, Because of the timing involved in hiring, only nominal costs would be incurred in the current fiscal year. It should be noted that costs for either plan are in addition to the costs associated with actions already approved by the Council to provide hiring incentives and create a retiree alarm response unit. Those costs are estimated to total approximately $600,000 annually. Clearly, developing an ongoing mechanism to fund these increased Police costs is a key concern. The Police Department has identified several potential recurring revenues that may offset these costs, which are listed in Schedule C. This list presents a menu of options for the Committee to consider. If they were all enacted, they could potentially provide up to $3.4 million in ongoing revenue. With the exception of the red light camera program revenue, which is anticipated from a program already in place, the Mayor and Council would need take new action to pursue the other potential revenue sources. We look forward to further discussion with the Committee concerning this important issue, He::;) :;- ley, Op CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION From: Mike Billdt Asst. Chief of Police Subject: Discuss and take possible action regarding adding Police Officer positions and the FY 2005/06 budget Dept: Date: January 6,2006 MCC Date: January 9, 2006 Synopsis of Previous Council Action: Recommended Motion: Discuss and take possible action regarding adding Police Officer positions and the FY 2005/06 Budget. Cjfj;i -t~~ Signature Contact person: Mikp Flinnt phnnp' ~hO, Supporting data attached: Ward: FUNDING REQUIREMENTS: Amount: Source: (Acct. No,) ( A {'('t np~('ript; on ) Finance: Council Notes: Agenda Item No. oJ~ /. 1. O~ Ways & Means Committee Meeting Proposal to Increase Police Staffing Overview At the January 3, 2006, Ways & Means Committee meeting Councilwoman Wendy McCammack presented a plan to increase police staffing by 16 sworn positions and two non-sworn positions. Ms. McCammack proposed to fund these positions using projected traffic citation revenues from the new red light camera program, salary savings from two unfilled police positions and overtime savings accruing from hiring additional police officers, This proposal provides a cost analysis for Councilwoman McCammack's 16 Police Officer Plan that provides 12 additional police officers, field supervisors, detectives and non-sworn support staff, Additionally, a cost analysis is included to fully implement the Patrol Beat Plan as outlined in the police department's Strategic Plan, The Patrol Beat Plan would provide 19 police officers as well as necessary field supervision, detectives non-sworn support staff. Potential sources to sustain funding for the two plans are also discussed. Salary savings have not been included as we use these savings to cover overtime expenditures above our budgeted overtime funding, MOU sell backs and separation payouts. Additionally, overtime savings accruing from hiring additional police officers was not included as our estimated overtime expenditures for FY 2005-06 will be almost double our budgeted overtime funding. Current Police Vacancv Factor As of January I, 2006, the police department had nine police officer and five non-sworn vacancies. We are projecting at least three additional sworn vacancies before June 30, 2006 due to retirements, These fully funded vacancies will need to be filled before any new positions can be filled, The recruitment and selection process for hiring police officers is time consuming as only one out of every 100 applicants successfully completes the process and is hired. Our usual rate of hiring police officers is two per month. In 2004, we hired 23 police officers. In 2005, our Personnel & Training Unit successfully processed 36 police officers for hiring. This extraordinary effort was achieved by utilizing police officers to complete background investigations as a temporary duty assignment. We will continue to be aggressive in recruiting and hiring police officers utilizing additional background investigation resources requested in the two proposals to increase police staffing, Our goal will be to hire 2-3 police officers each month to fill new positions and attrition (retirements, injuries and other separations). The City should not incur any costs for adding additional police officer and non-sworn positions under either of the two plans before FY 2006-07. . 16 Police Officer Plan The 16 Police Officer Plan proposes to add 12 police officer, two detective, two sergeant and two non-sworn positions to the department's Table of Organization. We project that all 18 positions can be filled by the end of FY 2006-07. This is sufficient to fill the 12 new police officer positions, four police officer vacancies due to new detective and sergeant promotions, and eight vacancies that could potentially occur due to attrition, The new police officer positions would be filled at the rate of one or two per month. Decreasing the applicant processing time associated with completing background investigations by using retired police officers or contractual background services could accelerate the hiring rate, thus increase personnel costs in FY 2006-07. The cost of fully implementing the 16 Police Officer Plan with required equipment in FY 2006-07, with the staggered hiring of police officers is estimated to be approximately $1,610,294 (Schedule HA H). The cost for FY 2007-08 is projected at $1,737,263, as there will be no equipment expenditures (Schedule HDH), Patrol Beat Plan The Patrol Beat Plan proposes to add 19 police officer, two detective, three sergeant and eight non-sworn positions to the department's Table of Organization. Additional background investigation resources will be needed to fill all 32 new sworn and non- sworn positions by the end of FY 2006-07. We will need to hire 32 police officers to fill the 19 new police officer positions, five vacancies due to the new detective and sergeant promotions, and eight projected vacancies that could potentially occur due to attrition, The cost of fully implementing the Patrol Beat Plan with required equipment in FY 2006-07, with the staggered hiring of police officers is estimated to be approximately $2,367,641 (Schedule HB"). The cost for FY 2007-08 is projected at $2,807,966 (Schedule HE"). Potential Funding Sources The police department has identified the following potential funding sources as a means of possibly funding either plan on an ongoing basis. Economic Development Agency - As discussed at the Ways & Means Committee meeting, EDA has $350,000 in the Community Development Block Grant (CDBG) program for administrative costs that can be used to fund new police officer positions. This would be a recurring revenue stream as long as the City receives CBDG funding at or near the current level. Public Safety Fee on New Residential Development - Since 1990 the City of Highland has charged a public safety fee to new home buyers in some of the new housing tracts on the east end of Highland. When the tax was initially created in 1990 the fees started out at $200 to $300 per residential unit. The assessment has a built in 2% annual increase and as of today's date, all residents that fall within this particular area are charged $505.00 per unit. The revenues generated are split into two categories. 73% is allotted to fire and 27% goes for police service, This year Highland will receive $505,205 as a result of this tax. In 2005, City Planning approved 503 new housing starts. 1,000 new housing starts are projected in FY 2006-07 and future years. If a public safety fee of $505 per house was enacted, an estimated $505,000 in new, recurring revenue for public safety could be generated, with a built-in 2% annual increase. Red Light Camera Program - The City currently contracts with Nestor to provide red light cameras at Hospitality and Waterman. For August I through December 31,2005, 3,699 citations were issued, including 697 during the "warning period," Nestor has indicated that this is the most productive intersection they have currently under contract. Nestor's research shows that about 70% of the drivers receiving these citations actually pay their fines. For the first five months, 2,101 drivers potentially will pay their fines with the City receiving $155 per citation or $315,150 in revenue, while paying Nestor $51,500. The number of citations issued per month has varied from a high of 929 in September 2005, to a low of 665 in November 2005. For the remainder of FY 2005-06 we project that an average of 600 citations per month will be issued for a total of 7,299 for the entire fiscal year. At the 70% driver pay rate, we project that potentially 5, I 09 citations will be paid with the city receiving $791,895. After paying Nestor $123,600, net revenues are proj ected not to exceed $668,295, There are many variables yet to be determined that could potentially impact net revenues, Nestor's historical data shows that citations will drop off by 60% in year two of operation as drivers become knowledgeable about the cameras and adjust their driving habits. We project that in the second year of operation citations will drop to 295 per month. With 70% of these being paid, we project that ongoing revenues will not exceed $384,090, From this gross amount we must pay Nestor $10,300 monthly or $120,360 annually for this intersection, leaving a projected net annual, recurring revenue of $263,730. In 2006, the City will implement three additional intersections in mid-March. Based on intersection design and traffic flow patterns, we project far fewer citations will be issued at each location. The most active intersection is Highland and Arden that has a similar design and traffic flow as Hospitality and Waterman, Without historical data, it is difficult to project the revenues that will be generated from this intersection. Total net annual, recurring revenue due to the red light camera program is projected to not exceed $363,730, This is our best estimate and net revenues may not reach projections, Establishing a baseline average after a full 12-month period for each intersection would be a more precise method of projecting future revenues. 9-1-1 Phone Fee - AB3402 was passed in 1996, providing municipalities the ability to enact a "911 emergency telephone surcharge" on resident's hard line and wireless cellular telephone bills to cover 9-1-1 costs. A number of cities collect this surcharge, including the City and County of San Francisco, Santa Cruz, Stockton, San Leandro, Watsonville and Union City, Two lawsuits have been filed by telephone companies disputing the amount of administrative costs that the companies can recover. Both are pending trial but the municipalities are confident that the cases will be settled in their favor. Therefore the police department recommends that the City Attorney's Office complete additional research prior to the surcharge being implemented in our City. The surcharge amount is determined by each municipality and can be adjusted yearly through Council action or can be established with built-in COLA, Should the City of San Bernardino pass a surcharge resolution, the cost to staff and operate the Police and Fire Communications Center could be fully funded by the surcharge fees, allowing reallocation of approximately $2.3 million of general fund monies annually that could fund additional police officer positions. Should each of these funding sources be received at their projected levels, the City could raise an additional $3,518,730 in new revenue annually. Additional Recruitment and Hiring Costs Police Background Expenditures - A minimum of 30 hours of investigative work is needed to thoroughly complete one background investigation on a police applicant. The in-house rate using a CSO II to complete the background is approximately $535, The in- house cost using sworn officers to conduct the investigation is approximately $1025 for police officers and $1,177 for detectives. The average rate for private investigative contractors to complete background investigations is approximately $1,000 per background. The vendors that we contacted charge $50 per hour for travel time over 50 miles away from the contracting agency, They also charge $0.35 per mile. Local agencies that contract out for their background investigations or a portion of their investigations are Riverside, Colton, and Whittier police departments. ~ ..... c" ..... o N CD .,.. ;.. o Q) U> S. "'ll 0 CIl ii: <,0 III C 0 CD CD Q) CD CD Dl m S- - .a ... In'tl n CD ~ _Dl ... CIl n CD - ;:l. '" 0 C' - Dl .. <' " a. l3 a ::a CD - "'ll -CD c: 'V rl c: c: 2- 3 " " " nO CD - a. -I a. 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