HomeMy WebLinkAbout32-Council Office
-
- -
--;--- -------
WAYS & MEANS COMMITTEE
December 13, 1986
ATTENDEES: Councilman Steve Marks - Chairman; Councilman Jack Reilly;
City Attorney - Ralph Prince; City Treasurer - Craig Graves; Acting
City Administrator Ray Schweitzer; Public Works Director - Roger
Hardgrave; Director of Parks & Recreation - Annie Ramos; Recreation
Supt. - John Kramer; Finance Director - Warren Knudson; Mayor's Execu-
tive Assistant - Richard Bennecke; Council Executive Assistant - Phil
Arvizo; Sam Henley; Roy Englebrecht; Henry Stickney; Leanne Pagliai;
Bill Shannahan (S.B. Baseball Club); two representatives from Group
III Marketing
BASEBALL CLUB - CITY NEGOTIATIONS - After extensive review and
renegotiations, the Committee and the Baseball Club came to an agree-
ment, shook hands and requested the City Attorney to provide the docu-
ment necessary to present to the Mayor and Council on December 22.
The following major changes are to be incorporated in the agreement
along with those minor points in the previous agreement that were not
in conflict. The direction given was to write the agreement to make
certain the City was protected in all circumstances:
A three-year agreement was reached with the Baseball Club. The
Club will guarantee $35,000 the first year, $36,775 the second and
$38,550 the third plus 5% of all gross revenue over $560,000 per year.
The Club would also pay $1,500 per month (rental of Clubhouse) for X
months (minimum of six months).
The City agreed to put in seating to bring total number of seats
to 2,800 at a cost of $210,000 and construct a Clubhouse for $150,000,
the total amount to be funded from the 1% IDB economic development
fees with a stipulation to protect the City if the team leaves, fails
or changes hands. If the team moves or is sold, they will pay the
depreciated value of capital improvements. If the agreement is ter-
minated or does not renew for X beyond year 3, the team would payoff
the depreciated value of the capital improvements.
Non-exclusive use. The City would have rights to hold special
events such as the Twin Counties function. The Club would be allowed
15 dates per year in or out of the February 10 - September 15 time
period for special events with the City's approval. The City would
receive 5% of the gross revenue of these events. All related services
beyond custodiallmaintenance services normally provided for the 71
games would be provided and paid for by the Club.
rL'S'<---
- ~.-
. ,
The Parks, Recreation and Community Services Department assures
the Committee that all youth teams that used the team in the past have
been accommodated elsewhere.
Meeting adjourned.
Respectfully submitted,
.-~~~~L
Councilman Steve Marks
Chairman
Ways & Means Committee
SM:jv
File No. 6.141-H
C........, OF SAN BERNARUO - REQU~T FOR COUNCIL AC .i0N
From: Roger G. Hardgrave, Director of
Public Works/City Engineer
Dept: Public Works/Engineering
Date: December 19, 1986
SU~8Ct: Authorization to Execute Letter Proposal
from L. A. Wainscott & Associates --
Provide Architectural Services for
Construction of Additional Seating &
Clubhouse at Fiscalini Field
Synopsis of Previous Council action:
11-17-86 Resolution No. B6-463 adopted expressing support in the relocation
of the Ventura Gulls, Class "A" Baseball Team, to San Bernardino.
12-13-86 -- Council Ways & Means Committee reviewed proposed lease and directed
City Engineer to proceed with preparation of the plans for the
capital improvements.
Recommen<:led motion:
Adopt Resolution.
cc: Ray Schweitzer
Ralph Prince
Warren Knudson
Contact person: Roger Ha rdgra ve
Supporting data attached: Staff Report & Proposal
Phone:
5025
2
Ward:
FUNDING REQUIREMENTS:
Amount: $20,250
Source: 1% Fee on Industrial
Development Bonds.
Finance:
,!vi tA--C:-~
.
Council Notes:
75-0262
Agenda Item No.
~c2..-
cln OF SAN BERNARD....O - REQUEST FOR COUNCIL AC'l10N
STAFF REPORT
The proposed lease with the San Bernardino Spirit Baseball Team was
reviewed by the Ways & Means Committee on 12-13-86. An agreement was
reached on the provisions of the lease.
Capital Improvements to be installed by the City by the first home
game on 4-10-87, consist of the following:
Description
Additional Seating
Estimated Cost
Clubhouse
$210,000
140,000
75,000
30,000
$ 455,000
Underground Electrical System
Sewer Line
CDBG Funds will be used to finance the costs of the underground elec-
trical system. The system to be installed will be in accordance with
current codes, and provide power to the lighting tower, new scoreboard,
and Police pistol range. Plans for the system will be prepared by
Engineering Division personnel, with review by a Consulting Electrical
Engineer.
In order to meet the very short time frame, the services of a Consult-
ant will be needed to prepare plans for the additional seating, club-
house and sewer line. A proposal from L.A. Wainscott & Associates to
provide these services is attached. Under this proposal L.A. Wainscott
& Associates will have a topographical map prepared, perform soils
investigations, and prepare plans, specifications and estimate, at a
fee not to exceed $20,250.
L.A. Wainscott & Associates was requested to submit a proposal, due to
their capabilities in both civil engineering and architectural fields.
We have reviewed the proposal, and feel that it adequately covers the
needed services and the fee is fair and reasonable.
It is our recommendation that the Mayor be authorized to execute the
proposal.
12/19/86
75-0264
"
~
L A WAINSCOTT & ASSOCIATES, INC.
CIVIL ENGINEERS. LAND SURVEYORS. ARCHITECTS
CONSTRUCTION MATERIALS CONSULTANTS
December 17, 1986
LARRV J. VESELY, AlA
RONALD F CARDUCCI. PE
RUSSELL E. SHARP, PE
LA "Al" WAINSCOTT. P,E.
JOHN DAWSON. LS.
ELLIOTT B SHAW
wo NO 342,04
Mr. Roger Hardgrave
Director of Public Works/
City Engineer
City of San Bernardino
300 North D Street
San Bernardino, CA 92418
RE: Perris Bal I Park
Dear Roger:
Thank you for this opportunity to provide architectural and engineering ser-
vices for the above referenced project. We have broken down the services by
discipline for your review:
I. DESIGN SERVICES
A. Civil Engineering
1. Set aer I a I control and provide 1"=40. scale topographic
mapping
2. Design pads for new buildings'
3. Design sewer system to serve new buildings
4. Design water system to serve new bull dings
5. Coordinate with the City
B. Architecture
1. Prepare plot plan
2. Prepare plans and specifications for new and relocated seating
22400 BARTON ROAD SUITE 200 GRAND TERRACE CALIFORNIA 92324 (714) 824-1775
MATERIALS OFFICE 12210 MICHIGAN AVE SUITE 26 GRAND TERRACE CALIFORNIA 92324 (714) 824-1777
~
Mr. Roger Hardgrave
December 17, 1986
Page 2
342.04
3. Prepare plans and specifications for clubhouse
a. base bid - metal building
b. alternative bid - prefab modular building
4. Prepare plans and specifications for expansion of press box
5. Coordinate with the City
6, Assist the City In obtaining bids
C. MaterIals Testing services
1. Provide a field Investigation Including at least three test
borings to a depth of approximately 25'
2. Provide laboratory testing of bulk and onslte soil samples
3. Provide engineering analysIs
4. Provide recommendations for foundation bearIng values, retaining
wal Is, and site grading
5. Prepare a report of the Investigation
The materials testing services do not Include a geological InvestigatIon,
liquefaction studies, or underground utility locations. It is not anticipated
that either the geologic Investigation or liquefaction study wll I be needed at
this time. Prior to any borings we would request the City to locate al I un-
derground utilities and services In the vicinity of the proposed borings.
II. COST ESTIMATE
The above services wil I be provided on an hourly basis for a not-to-
exceed cost of $20,250.00 exclusive of prints and other "out-of-pocket" ex-
penses which wll I be bll led at cost. These services wil I be bll led monthly
according to the attached Schedule of Rates.
~
Mr. Roger Hardgrave
December 17, 1986
Page 3
Per your request, plans and topographic mapping
to assisting you and the City of San Bernardino
of this project.
5t:lhk & ~
Elliott B. Shaw
Principal
EBS:mc
Attachment
Approved By:
(signature)
342.04
have begun. We look forward
In the successful completion
(date)
~
L A WAINSCOTT & ASSOCIATES, INC.
SCHEDULE OF RATES
Pr i nc t p a I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . S
Eng i near. . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . S
Arch I tect. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . s
Associate Engineer & Geologlst....,.".....,.......$
Engineering TechnlclanlPlan Checker.,....,...""..$
Architectural Designer.............................$
Laboratory & Fie I d Techn I c I an.. , , , . , . . . . . . . . . . . , . . . $
Eng I near I ng A ide. . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . S
Arch i tectura I A J de. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $
Survey Crew
Party Ch 1 at. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . S
I nstrument Man............................... S
Ch a 1 nman. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $
EDM - Total 5tatlon................................$
Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $
Subs I stance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ~ . . . . $
C I ar I ca I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $
Ffeld Technicfan Vehicle...........................$
80.00 per hour
68.00 per hour
68.00 per hour
61.00 per hour
49.00 per hour
49.00 per hour
40.00 per hour
37.00 per hour
37.00 per hour
57.00 per hour
39.00 per hour
27.00 per hour
10.00 per hour
.02 CPU pg/second
40.00 per day
24,00 per hour
0.25 per mile
1) Fees and other charges wll I be bll led monthly as the work progresses,
and shal I be due at the time of bll ling.
2) CI lent hereby agrees that the balance as stated on the bll ling from
Engineer to CI lent Is correct, conclusive and binding on the Client
unless CI lent within ten (10) days from the date of the making of
the bll ling notifies Engineer In writing of the particular Item that
Is alleged to be Incorrect.
3) Any amounts not paid within thirty (30) days of the bll ling date shal I
be considered delinquent, and shal I bear a service charge of one and
one-half (1 1/2) percent per month on the unpaid balance not to exceed
the maximum annual Interest al lowed by law.
4) A $10.00 per hour per employee premium shal I be paid for al I overtime
requested by the client.
Julv 1986
,
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN 8ERNARDINO AUTHORIZING
THE EXECUTION OF A LETTER TYPE PROPOSAL FROM L. A. WAINSCOTT
AND ASSOCIATES RELATING TO PROVIDING CIVIL ENGINEERING AND
ARCHITECTURAL SERVICES FOR CONSTRUCTION OF ADDITIONAL SEATING,
CLUBHOUSE AND SEWER AT FISCALINI FIELD IN PERRIS HILL PARK.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNC IL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor of the City of San Bernardino is
hereby authorized and directed to execute on behalf of said
City a letter type proposal from L. A. Wainscott and
Associates, relating to providing Civil Engineering and
Architectural Services, for construction of additional seating.
clubhouse and sewer at Fiscalini Field in Perris Hill Park, a
copy of which is attached hereto, marked Exhibit "An and
incorporated herein by reference as fully as though set forth
at length, but such award will be effective only upon the
contract being fully signed.
SECTION 2. The contract authorized by this resolution
shall not take effect until fully signed and executed by both
parties.
Neither party shall be obligated hereunder unless and
until the contract is fully executed and no oral agreement
thereto shall be implied or authorized.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of San
Bernardino at at
meeting thereof, held on
the
day of
, 19
, by the
following vote, to-wit:
/1/11
1
12/19/86
I'
AYES:
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
NAYS:
ABSENT:
Ci ty Clerk
The foregoing resolution is hereby approved this
day of ,19 .
Mayor of the City of San Bernardino
Approved as to form:
Ci ty Attorney
2
12/19/86
" C.,.Y OF SAN BERNARDINO - REQUr;ST FOR COUNCIL Ar'TION
'----
From:
KENNETH J. HENDERSON, DIRECTOR
Subject: LIGHTING UPGRADE -- PERRIS HILL PARK
FISCALINI FIELD
Dept:
COMMUNITY DEVELOPMENT
Date:
DECEMBER 17, 1986
Synopsis of Previous Council action:
On December 8, 1986, the Mayor and Common Council considered a
package for the San Bernardino Spirit Class "A" Baseball Team.
referred to the Ways and Means Committee.
financial assistance
The matter was
On December 13, 1986, the Ways and Means Committee met with representatives
of the baseball team and negotiated a financial assistance package to be
considered by the Mayor and Common Council.
Recommended moti.on:
FORM MOTION:
Move to appropriate $75,000 from the FY 1986/1987 Contingency Account
for upgrading of lighting at Perris Hill Park, Fisca1ini Field.
Contact person:
Ken Henderson, Lisa Dickev
Phone:
5065
Supporting data attached:
Staff Report
Ward:
2
FUNDING REQUIREMENTS:
Amount: $75.000.00
Sou rce:
CDBG
Finance:
Council Notes:
75-0262
Agenda Item No.
.4z.
CITY OF SAN BERNARDIt.lO - REQUFST FOR COUNCIL ACTION
STAFF REPORT
On December 8, 1986, the Mayor and Common Council considered
a financial assistance package for the San Bernardino Spirit
Class "A" Baseball Team. After discussion, the matter was
referred to the Ways and Means Committee. On December 13,
1986, the Ways and Means Committee met with representatives
of the baseball team and negotiated a financial assistance
package to be considered by the Mayor and Common Council.
A part of the work necessary to bring the field up to Class
"A" standards involves upgrading the lighting for the 1987
season. The Director of Public Works estimates the total
cost to be $75,000. The Ways and Means Committee has
recommended these funds be taken from the FY 1986/1987
Contingency Account. To date, the following projects have
been funded from the FY 1986/1987 Contingency Account:
Project .770
Patton Park
ParklRec Social Services
Pub. Services transfer to
Park and Rec.
Easter Seal Society
$ 88,360.36
$120,565.00
$ 26,231.00
$ 12,000.00
$ 25.000.00
$272,246.00
Currently, $202,971 is in the Contingency Account. If the
Mayor and Common Council approves the $75,000 in question, it
would leave $127,971 in the account, an amount that is
significantly less than what is traditionally set aside and
maintained for this account. Additionally, staff recently
received word from HUD that the churchlstate issue concerning
funding for the YWCA has been resolved in favor of the YWCA
and that the $51,566 originally approved by the Mayor and
Common Council can now be expended. This would leave
$76,405 in the FY 1986/1987 Contingency Account, which is
obviously not enough to COver cost overruns normally
associated with Public Works, Park, Recreation and Community
Services and other capital improvement projects.
The above information should be considered by the Mayor and
Common Council prior to action being taken on this matter.
a
Kenneth J. Henderson, irector
Community Development Department
KJHllb
file: staffreportcont
12/17/86
75-0264